December 11, 2017 Agenda

City Council Agenda Comments Off on December 11, 2017 Agenda
Dec 072017

5:15 P.M. Work Session on Solar Power

AGENDA
Oelwein City Council Monday, December 11, 2017
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Darin Christensen Matt Weber
Kevin Stickel Renee Cantrell
Lou Ann Milks Ben Weber

4. Additions or Deletions

5. Citizens

6. Consent Agenda

A. Motion approving November 27, 2017 regular council minutes
B. Consideration of a Class ‘E’ Liquor License and Sunday Sales Renewal for Oelwein Bottle and Can Inc.

7. Consideration of an Ordinance Amending Code re: Adding Article VII, Section 23-91 thru Section 22-99 Chronic Nuisance Property – Third and Final Reading

8. Consideration of an Ordinance Amending Code re: Water Rates – Second Reading

9. Consideration of a Resolution Approving the Disposal of Surplus City-Owned Equipment

10. Consideration of a Resolution Adopting Fees Schedule

11. Consideration of a motion approving signatures on Contract for Services Between the City of Oelwein and Upper Explorerland Regional Planning Commission re: Administering the City of Oelwein’s Revolving Loan Fund

12. Mayor’s Report

13. City Attorney’s Report

14. City Administrator’s Report

15. Old Business

16. New business

17. Adjournment

A work session on Mausoleums and Road User Tax will follow the regular meeting

November 27, 2017 Council Minutes

City Council Minutes Comments Off on November 27, 2017 Council Minutes
Nov 292017

COUNCIL PROCEEDINGS
November 27, 2017

The Oelwein City Council met in regular session Monday, November 27, 2017. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
ABSENT: None
ALSO PRESENT: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by M. Weber, seconded by Cantrell to adopt the Agenda as presented. All voted aye.
Motion Carried

Service Awards Mayor Sherrets presented 5 Year Service Awards to Library Employee Katie Harris and Utility Employee Matt Rogers.

Citizens – Mausoleum The following three citizens spoke in favor of supporting the Polark mausoleum request.

Margaret Damge, 2319 130th Street
Sue Mausser, 331 7th Avenue SE
Jeannette Hoth, 504 8th Avenue SE

Ralph Woodward Ralph Woodward, 317 6th Avenue SW informed council his neighbors great dane dog barks continuously all day and night. Council requested Chief Logan investigate the issue.

Consent Agenda A motion was made by B. Weber, seconded by Stickel to approve the following Consent Agenda items:

A. Motion approving November 13, 2017 regular council minutes
B. Claims Resolution in the amount of $569,796.29
C. New Class ‘B’ Beer Permit and Outdoor Service for Oelwein Chamber and Area Development

All voted aye.
Motion Carried

Chronic Nuisance A motion was made by Stickel, seconded by M. Weber to adopt the second
Property – 2nd Reading reading of an Ordinance Amending Code re: Adding Article VII, Section 23-91 thru Section 22-99 Chronic Nuisance Property.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Water Rates A motion was made by Stickel, seconded by M. Weber to adopt the
1st Reading first reading of an Ordinance Amending Code re: Water Rates.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Resolution 5011-2017 A motion was made by Milks, seconded by B. Weber to adopt
Certify TIF Debt Resolution No. 5011-2017 Certifying Tax Increment Finance Indebtedness in Various Districts in the City of Oelwein, Iowa 2nd of Two Requests.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, NOVEMBER 27, 2017, PAGE 2

Urban Renewal A motion was made by Stickel, seconded by M. Weber to approve
Report FY 2016-17 Urban Renewal Report re: F.Y. 2016-2017 TIF Debt Outstanding.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Lori Brockway from Upper Explorerland Regional Planning Commission presented the following three requests to council regarding the 2017 CDBG Housing Rehabilitation Grant which provides funding to rehab six homes.

Resolution 5012-2017 A motion was made by M. Weber, seconded by Cantrell to adopt
Policies, 2017 CDBG Resolution No. 5012-2017 of the City of Oelwein, Iowa Adopting Policies
Grant Compliant to the 2017 CDBG Grant for the Owner-Occupied Housing Rehabilitation.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Resolution 5013-2017 A motion was made by Stickel, seconded by B. Weber to adopt
Assistance of Staff Resolution No. 5013-2017 of the City of Oelwein, Iowa Requesting the
CDBG Grant Assistance of the Staff of the Upper Explorerland Regional Planning Commission.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Resolution 5014-2017 A motion was made by B. Weber, seconded by M. Weber to adopt
Technical Assistance Resolution No. 5014-2017 of the City of Oelwein, Iowa Requesting the
2017 CDBG Grant Technical Assistance of the Staff of the Upper Explorerland Regional Planning Commission.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Dr. Daniel Pelc A motion was made by B. Weber, seconded by Cantrell to refer a request
Plan & Zone Request from Dr. Daniel Pelc to rezone 305, 313 and 317 1st Avenue SE from I2 Light Industrial to Commercial to Planning and Zoning Commission. All voted aye.
Motion Carried

Lynn Landis Plan & A motion was made by B. Weber, seconded by Cantrell to refer a request
Zone Request from Lynn and Renee Landis to rezone 323 7th Avenue SW from R1 Residential to $2 Residential to Planning and Zoning Commission. All voted aye.
Motion Carried

WWTP Variable Utility Superintendent Vic Kane explained the requested purchase to
Frequency Drive council with an upgrade of the old unit.

A motion was made by Stickel, seconded by Milks to approve purchase of Variable Frequency Drive from Automatic Systems in the amount of $18,490.00 for Wastewater Treatment Plant. All voted aye.
Motion Carried

Airport Board Stickel reported on November Airport Board meeting. The board discussed budgeting and Tegeler paying for purchase of security cameras which the city would then own. Dirt work on extending the runway began this fall with pouring to take place next spring.

COUNCIL PROCEEDINGS, NOVEMBER 27, 2017, PAGE 3

Library Board Christensen reported on the November Library Board meeting. The persons vandalizing the Library property were identified and is being addressed. Policy changes regarding fines were reviewed. A base salary plan with step increases is being developed. Deb Vogel is new Friends of the Library Board member.

Park & Rec Cantrell reported on November Park and Recreation Commission meeting.
Commission Discussion on Stasi memorial bench, fee schedule, goals, diamond 3 fencing, Wings Park trails extension, and tree grants took place.

City Attorney Report City Attorney Pat Dillon stated six properties are going to district court for teardown. He also sent a letter to the brick manufacturer regarding quality issues of the bricks at Veterans Park on behalf of the Legion.

City Admin Report A work session on mausoleums will be held December 11 following the regular council meeting.

Olde Tyme Christmas Olde Tyme Christmas needs help with teardown. If you are able to assist please show up at 8:30 P.M. on the corner of Frederick and Charles.

Econ. Development Deb Howard, Chamber Director informed council of new prospects to develop more properties for housing and new retail business inquiries.

Adjourn A motion was made by M. Weber, seconded by Milks to adjourn at 6:33 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held November 27, 2017 and copy of said proceedings was furnished to the Register November 29, 2017.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

A work session on General Fund Budget followed the regular meeting.

November 27, 2017 Agenda

Uncategorized Comments Off on November 27, 2017 Agenda
Nov 212017

AGENDA
Oelwein City Council Monday, November 27, 2017
Oelwein, Iowa 6:00 P.M.
1. Pledge of Allegiance
2. Call to Order
3. Roll Call
Peggy Sherrets
Darin Christensen Matt Weber
Kevin Stickel Renee Cantrell
Lou Ann Milks Ben Weber
4. Additions or Deletions
5. Presentation of 5 Year Service Award to Library Employee Katie Harris and Utility Employee Matt Rogers
6. Citizens
7. Consent Agenda
A. Motion approving November 13, 2017 regular council minutes
B. Claims Resolution in the amount of $569,796.29
C. Consideration of a new Class ‘B’ Beer Permit and Outdoor Service for Oelwein Chamber and Area Development
8. Consideration of an Ordinance Amending Code re: Adding Article VII, Section 23-91 thru Section 22-99 Chronic Nuisance Property – Second Reading
9. Consideration of an Ordinance Amending Code re: Water Rates
10. Consideration of a Resolution Certifying Tax Increment Finance Indebtedness in Various Districts in the City of Oelwein, Iowa 2nd of Two Requests
11. Consideration of a Motion Approving Urban Renewal Report re: F.Y. 2016-2017 TIF Debt Outstanding
12. Consideration of a Resolution of the City of Oelwein, Iowa Adopting Policies Compliant to the 2017 CDBG Grant for the Owner-Occupied Housing Rehabilitation
13. Consideration of a Resolution of the City of Oelwein, Iowa Requesting the Assistance of the Staff of the Upper Explorerland Regional Planning Commission
14. Consideration of a Resolution of the City of Oelwein, Iowa Requesting the Technical Assistance of the Staff of the Upper Explorerland Regional Planning Commission
15. Consideration of a motion to refer a request from Dr. Daniel Pelc to rezone 305, 313 and 317 1st Avenue SE from I2 Light Industrial to Commercial to Planning and Zoning Commission
16. Consideration of a motion to refer a request from Lynn and Renee Landis to rezone 323 7th Avenue SW from R1 Residential to R2 Residential to Planning and Zoning Commission
17. Consideration of a motion to approve purchase of Variable Frequency Drive from Automatic Systems in the amount of $18,490 for Wastewater Treatment Plant
18. Report from Kevin Stickel on November Airport Board meeting
19. Report from Darin Christensen on November Library Board meeting
20. Report from Renee Cantrell on November Park & Recreation Commission Meeting
21. Mayor’s Report
22. City Attorney’s Report
23. City Administrator’s Report
24. Old Business
25. New business
26. Adjournment
A work session on General Fund Budget will follow the regular meeting

November 13, 2017 Council Minutes

City Council Minutes Comments Off on November 13, 2017 Council Minutes
Nov 162017

COUNCIL PROCEEDINGS
November 13, 2017

The Oelwein City Council met in regular session Monday, November 13, 2017. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
ABSENT: None
ALSO PRESENT: Mulfinger, Rigdon, J Dillon

Adopt Agenda A motion was made by M. Weber, seconded by Stickel to adopt the Agenda as amended. All voted aye.
Motion Carried

Bob Lumbus Bob Lumbus, 520 4th Avenue SE expressed his gratitude to council for city workers cleaning streets and alleys.

Consent Agenda A motion was made by Stickel, seconded by Milks to approve the following Consent Agenda items:

A. Motion approving October 23, 2017 regular council minutes
B. Pay Request No. 1 to Portzen Construction, Inc. in the amount of $126,350.00 for work completed on Disinfection and 42 Well Improvements Project

All voted aye.
Motion Carried

2016-17 Annual Audit Aaron Olson of TP Anderson & Co., presented the 2016-17 Annual Audit to Council. Olson reviewed the following findings related to the Financial Statements.

Segregation of Duties
Financial Reporting
Wellness Center Collections
Compliance on Revenue Bond
Separately maintained records Fire Department
Approval of Time Records
Utility Billing Delinquent Accounts
Credit Cards

There were no instances of non-compliance. Other findings related to required statutory reporting were noted. In the overall scheme of things, these findings are very small and the city does a great job.

TIF and Debt Report Maggie Burger of Speer Financial presented the city’s TIF and Debt report to council. She reviewed the city’s GO Debt obligations, revenue debt, TIF rebate obligations, TIF revenue abatement, and the GO Debt Capacity with council. The city’s TIF debt for the Downtown Urban Renewal Area and Industrial Park Urban Renewal Area was also shared with East Penn Manufacturing being the largest. Her reports included debt payment schedules and estimated TIF revenues for rebates.

Chronic Nuisance A motion was made by M. Weber, seconded by Milks to adopt the first
Property – 1st Reading reading of an Ordinance Amending Code re: Adding Article VII, Section 23-91 thru Section 23-99 Chronic Nuisance Property.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, NOVEMBER 13, 2017, PAGE 2

Resolution 5006-2017 A motion was made by Milks, seconded by M. Weber to adopt
Single Hauler Resolution No. 5006-2017 authorizing the Mayor to sign a five-year contract with Black Hawk Waste Disposal Inc. for single hauler services for City of Oelwein.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Sherrets stated she received three calls from residents regarding customer service for disabled households.

Mulfinger stated elderly pickup is included in the contract.

Blane Benham from Black Hawk Waste stated they will be using an automated arm truck in Oelwein so residents will need to be educated exactly where to place their refuse container. He prefers not to drive on private property which creates additional liability.

Cantrell requested if the containers could be on display in the entry at City Hall.

Resolution 5007-2017 A motion was made by B. Weber, seconded by Stickel to adopt Resolution
Boulders Inn Easement No. 5007-2017 approving an easement with Boulders Inn Oelwein, LLC for Signage and Electrical wiring.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Resolution 5008-2017 A motion was made by B. Weber, seconded by M. Weber to adopt
Residential Resolution No. 5008-2017 Finally Adopting the Proposed Plan for the Oelwein
Revitalization Area Residential Revitalization Area.
Plan
Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Resolution 5009-2017 A motion was made by Milks, seconded by Cantrell to adopt Resolution
Interfund Transfers No. 5009-2017 on Interfund Transfers.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Resolution 5010-2017 A motion was made by M. Weber, seconded by B. Weber to adopt
Certify TIF Debt Resolution No. 5010-2017 Certifying Tax Increment Finance Indebtedness in Various Districts in the City of Oelwein, Iowa.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Mausoleum Permit Chuck Geilenfeld and Michael Brannon from Brannon Monument, Co. requested the city approve a Mausoleum Permit for Roger and Bobbi Polark.

Mulfinger informed council he could not support the construction of a mausoleum from a maintenance liability standpoint and it requires additional state requirements which places a burden on the cemetery and office staff.

COUNCIL PROCEEDINGS, NOVEMBER 13, 2017, PAGE 3

Sherrets stated she is in favor of the mausoleum and there are other tombstones of granite in the cemetery, just not as large as this one. The Polarks have been good to the City of Oelwein and have contributed to various projects. She felt they would contribute to the upkeep of this mausoleum.

Cantrell too was concerned about long term maintenance of the structure and the liability it places on the city.

Geilenfeld stated it is inspected every five years for 20 years. Polarks would be contributing the required 10% to the perpetual care fund approximately $5,000 on a structure valued at over $50,000.

B. Weber questioned if a tree fell on it and breaks it, what kind of expense would that be to the city. The city is liable indefinitely.

Cantrell was concerned if we approve the permit first or change the ordinance first.

A motion was made by Stickel approving a Mausoleum Permit for Roger and Bobbi Polark. The motion died for lack of a second motion.

Old Road Soil A motion was made by Milks, seconded by B. Weber to approve a contract
Testing in the amount of $5,500 to Terracon for Old Road Soil Testing. All voted aye.
Motion Carried

Donaldsons Building Two bids were received for roof repairs on 301 5th Avenue SW.
301 5th Avenue SW
Moss Roofing, West Union $44,230.00
Advance Builders, Cedar Rapids $83,000.00

A motion was made by B. Weber, seconded by Christensen to approve the low bid in the amount of $44,230.00 from Moss Roofing, West Union. All voted aye.
Motion Carried

Oelwein Residential One bid was received from Lansing Brothers for demolition for the Oelwein
Tear Down Program Residential Tear Down Program.

A motion was made by B. Weber, seconded by Milks to decline the bid until a future date to rebid. All voted aye.
Motion Carried

Airport Board Meeting Stickel presented the October Airport Board minutes to council.

Attorney Report Pat Dillon stated he continues to work with property owners cleaning up.

Administrator Report Municipal Leadership Academy (MLA) Session 1 for new and returning council members is December 7 in Waverly.

Olde Tyme Christmas Deb Howard, Chamber Director requested council review her request for approval of Fireworks within the city limits at Olde Tyme Christmas following the parade. Council is not able to take action on a non-agenda item.

COUNCIL PROCEEDINGS, NOVEMBER 13, 2017, PAGE 4

Adjourn A motion was made by M. Weber, seconded by Milks to adjourn at 7:15 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held November 13, 2017 and copy of said proceedings was furnished to the Register November 16, 2017.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

A work session on Traffic Safety and General Fund Budget discussion followed the regular meeting.

November 13, 2017 Agenda

City Council Agenda Comments Off on November 13, 2017 Agenda
Nov 092017

AGENDA

Oelwein City Council Monday, November 13, 2017
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Darin Christensen Matt Weber
Kevin Stickel Renee Cantrell
Lou Ann Milks Ben Weber

4. Additions or Deletions

5. Citizens

6. Consent Agenda

A. Motion approving October 23, 2017 regular council minutes
B. Consideration of Pay Request No. 1 to Portzen Construction, Inc. in the amount of $126,350.00 for work completed on Disinfection and 42 Well Improvements Project

7. Presentation of 2016-2017 Audit by Aaron Olson of T. P. Anderson & Co.

8. Presentation of Tax Increment Financing by Larry Burger Speer Financial

9. Consideration of an Ordinance Amending Code re: Adding Article VII, Section 23-91 thru Section 22-99 Chronic Nuisance Property – First Reading

10. Consideration of a resolution authorizing the Mayor to sign a five-year contract with Black Hawk Waste Disposal Inc. for single hauler services for the City of Oelwein.

11. Consideration of a Resolution approving an easement with Boulders Inn Oelwein, LLC for Signage and Electrical Wiring

12. Consideration of a Resolution Finally Adopting the Proposed Plan for the Oelwein Residential Revitalization Area

13. Consideration of a Resolution on Interfund Transfers

14. Consideration of a Resolution Certifying Tax Increment Finance Indebtedness in Various Districts in the City of Oelwein, Iowa

15. Consideration of a motion approving a Mausoleum Permit for Roger and Bobbi Polark

16. Consideration of a motion approving a contract in the amount of $5,500 to Terracon for Old Road Soil Testing

17. Consideration of a motion approving roof repairs on 301 5th Ave SW in an amount not to exceed $90,000

18. Consideration of a motion approving demolition bids for the Oelwein Residential Tear Down Program

19. Report from Kevin Stickel on October Airport Board meeting

20. Mayor’s Report

21. City Attorney’s Report

22. City Administrator’s Report

23. Old Business

24. New business

25. Adjournment

A work session on Traffic Safety and General Fund Budget discussion will follow the regular meeting.

October 23, 2017 Council Minutes

City Council Minutes Comments Off on October 23, 2017 Council Minutes
Oct 272017

COUNCIL PROCEEDINGS
October 23, 2017

The Oelwein City Council met in regular session Monday, October 23, 2017. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Christensen, Stickel, Milks, M. Weber, Cantrell
ABSENT: B. Weber
ALSO PRESENT: Mulfinger, Rigdon, J Dillon

Adopt Agenda A motion was made by M. Weber, seconded by Stickel to adopt the Agenda as presented. All voted aye.
Motion Carried

Proclamation Mayor Sherrets presented a Proclamation declaring October 25, 2017 as
Manufacturing Day Manufacturing Day in Oelwein to Sandy Magsamen and Dorothy Wehling.

Consent Agenda A motion was made by Cantrell, seconded by M. Weber to approve the following Consent Agenda items:

A. Motion approving October 9, 2017 regular council minutes
B. Claims Resolution in the amount of $736,072.46

All voted aye.
Motion Carried

Resolution 5002-2017 A motion was made by Stickel, seconded by Milks to adopt Resolution
Work Force Housing No. 5002-2017 in support of a Work Force Housing Tax Credit Benefit
Auth IEDA Miller Application to be submitted to the Iowa Economic Development Authority
Const. 8-9th Avenue by Miller Construction for a Housing Project on 8th and 9th Avenue SW.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Resolution 5003-2017 A motion was made by Milks, seconded by Stickel to adopt Resolution
Annual Appropriation No. 5003-2017 Obligating funds from the Urban Renewal Tax Revenue
TIF Rebate – Forsyth Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year – Forsyth Management Company, LLC/Quality Plus Mfg. Inc.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Resolution 5004-2017 A motion was made by M. Weber, seconded by Stickel to adopt Resolution
Annual Appropriation No. 5004-2017 Obligating funds from the Urban Renewal Tax Revenue
TIF Rebate – Fund for appropriation to the payment of annual appropriation tax increment
Motorcycles Midwest financed obligations which shall come due in the next succeeding fiscal year – Motorcycles Midwest, Inc./Dean’s Honda.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Resolution 5005-2017 A motion was made by Milks, seconded by M. Weber to adopt Resolution
102 13th Avenue SW No. 5005-2017 Accepting a Deed for 102 13th Avenue SW.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

12/25/2017 Council A motion was made by Cantrell, seconded by Milks approving moving
Meeting Change December 25, 2017 Council meeting to December 18, 2017. All voted aye.
Motion Carried
COUNCIL PROCEEDINGS, OCTOBER 23, 2017, PAGE 2

Oelwein Housing A motion was made by Stickel, seconded by M. Weber authorizing staff to send
Study RFP out a Request for Proposals for Oelwein Housing Study. All voted aye.
Motion Carried

Library Board Mtg. Christensen reported on the October Library Board meeting. The County Supervisors sent a new contract, which maintains the original distribution of funds formula, but they included a statement capping the funding at the current level for the next five years. The board questioned why the supervisors would cap funding since the valuation of the county is increasing thereby generating an increase in available funds.

Cemetery walk raised $300 in donations for upcoming programs. ISU Extension will be training the children’s librarian to conduct a 6-week “Family Story Teller” session. The Friends of the Library installed their second “Little Free Library” at the campground.

Park & Recreation Cantrell reported on the October Park and Recreation Commission meeting.
Commission Meeting Anthony Ricchio spoke to the board regarding the Oelwein Soccer Club. Plans are being discussed on location of soccer fields. Diamond 3 has new fencing financed by a grant from Northeast Iowa Charitable Foundation with volunteers doing the install. Trails committee is looking for possible funding sources. Kyle Scheel and Ron Lenth, tree board members helped transplant seven trees from the city nursery to the sports complex. Nine sponsors are still needed for 9 holes on the disc golf course at $50.00. Two paddle boats were purchased for rental at City Park.

Fayette County Sherrets stated grant applications for Fayette County Community
Comm. Foundation Foundation are due November 30. Applications are found online at www.fayetteccf.org for nonprofits’s funding with or without a 501c3.

Jill Dillon reported on behalf of Pat Dillon City Attorney who is working on three properties for volunteer surrenders and two other property owners are working on getting their properties fixed up.

Adjourn A motion was made by Stickel, seconded by Milks to adjourn at 6:20 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held October 23, 2017 and copy of said proceedings was furnished to the Register October 30, 2017.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

A work session on Oelwein Healthcare Economic Development incentives followed the regular meeting.

October 23, 2017 Agenda

City Council Agenda Comments Off on October 23, 2017 Agenda
Oct 202017

AGENDA

Oelwein City Council Monday, October 23, 2017
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Ben Weber Lou Ann Milks
Darin Christensen Matt Weber
Kevin Stickel Renee Cantrell

4. Additions or Deletions

5. Proclamation – Manufacturing Day 2017

6. Citizens

7. Consent Agenda

A. Motion approving October 9, 2017 regular council minutes
B. Claims Resolution

8. Consideration of a Resolution in support of a Work Force Housing Tax Credit Benefit Application to be submitted to the Iowa Economic Development Authority by Miller Construction for a Housing Project on 8th and 9th Avenue SW

9. Consideration of a Resolution Obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year – Forsyth Management Company, LLC/Quality Plus Mfg. Inc.

10. Consideration of a Resolution Obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year – Motorcycles Midwest, Inc./Dean’s Honda

11. Consideration of a Resolution Accepting a Deed for 102 13th Avenue SW

12. Discussion and consideration of a motion moving December 25, 2017 Council meeting to December 18

13. Consideration of a motion authorizing staff to send out a Request for Proposals for Oelwein Housing Study

14. Report from Darin Christensen on October Library Board Meeting

15. Report from Renee Cantrell on October Park and Recreation Commission Meeting

16. Mayor’s Report

17. City Attorney’s Report

18. City Administrator’s Report

19. Old Business

20. New business

21. Adjournment

A Work Session on Oelwein Healthcare Foundation Economic Development Incentives will follow the regular meeting

October 9, 2017 Council Minutes

City Council Minutes Comments Off on October 9, 2017 Council Minutes
Oct 112017

COUNCIL PROCEEDINGS
October 9, 2017

The Oelwein City Council met in regular session Monday, October 9, 2017. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
ABSENT: None
ALSO PRESENT: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by M. Weber, seconded by Stickel to adopt the Agenda as presented. All voted aye.
Motion Carried

Consent Agenda A motion was made by Stickel, seconded by Cantrell to approve the following Consent Agenda items:

A. Motion approving September 25, 2017 regular council minutes

All voted aye.
Motion Carried

Public Hearing on A motion was made by Milks, seconded by B. Weber to open the Public
Sale of 1104 Hearing on the proposed sale of city property located at 1104 West
West Charles Charles.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Jay Woodward, 12 11th Avenue SW stated he is not against selling the property but is against building a four-plex on the property. He stated it is too small, there will be no yard and where will all their cars park. He was speaking on behalf of several other adjacent property owners. They were concerned the new renters would not be good renters, as in the past because there is too much government funded housing in this community. Their neighborhood was now peaceful since the police no longer need to respond to those issues.

Stickel said a new building would look good in that area. B. Weber too agreed that the parking may be an issue.

Deb Howard, OCAD Director, spoke on behalf of the developer and he wants to build multiple developments in town. He is very conscientious of what he would want if he lived in that neighborhood.

It was council consensus to meet with the developer to gather more information before making a decision.

A motion was made by B. Weber, seconded by Cantrell to close the public hearing.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Table Sale of 1104 A motion was made by M. Weber, seconded by Milks to table the sale
West Charles of 1104 West Charles until more information is presented.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, OCTOBER 9, 2017, PAGE 2

Resolution #4998 A motion was made by M. Weber, seconded by B. Weber to adopt
Internal loan from Resolution No. 4998 Approving Internal Loan and Obligating funds
Water Payment to from the East Penn Subfund of the City’s Industrial Park Urban
Series 2016 Notes Renewal Tax Revenue Fund for appropriation to the payment of General Obligation Bonds and Bond Anticipation Notes, Series 2016.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Resolution #4999 A motion was made by Milks, seconded by Cantrell to adopt
GO 2016C Early Resolution No. 4999 Providing for early redemption of outstanding
Redemption principal balance of Annual Appropriation General Obligation Bond Anticipation Note, Series 2016C.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Resolution 5000-2017 A motion was made by B. Weber, seconded by Cantrell to adopt
DOT Agreement Resolution No. 5000-2017 to Authorize Signature on Iowa Department
Old Road Paving of Transportation Federal-Aid Agreement for Surface Transportation
Improvements Program Project – Old Road Paving Improvements.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Resolution 5001-2017 A motion was made by Milks, seconded by Cantrell to adopt
Tree Policy Resolution No. 5001-2017 Oelwein Tree Policy.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Fencing Purchase A motion was made by M. Weber, seconded by Cantrell to approve purchase of fencing for ball diamond three in the amount of $7,176.00 from Ace Hardware using Northeast Iowa Charitable Grant Funds. All voted aye.
Motion Carried

Purchase 2007 A motion was made by B. Weber, seconded by Stickel to approve purchase of
Johnston Street 2007 Johnston Street Sweeper from Truck Equipment, Inc. in the amount of
Sweeper $15,000.00. All voted aye.
Motion Carried

This upgrade would replace the 1999 Elgin Pelican and also have the ability to vacuum leaves.

Purchase Heloc A motion was made by Milks, seconded by Stickel to approve purchase of
Roto-Tilt & Ditching Heloc Roto-Tilt and Ditching Bucket from Murphy Tractor & Equipment
Bucket Co. in the amount of $8,588.00. 5 voted aye, 1 (M. Weber) voted nay.
Motion Carried

This would be attached to the Street Department backhoe to allow the bucket to dig sideways in ditches and underneath water pipe lines. In the past, the city has had up to 40 broken water lines a year due to aging infrastructure that needed to be dug up and replaced.

OCTOBER 9, 2017 COUNCIL PROCEEDINGS, PAGE 3

Police Department A motion was made by M. Weber, seconded by B. Weber approving the
Network Server purchase and replacement of a server in an amount not to exceed $25,000 for the Police Department. All voted aye.
Motion Carried

This is not a budgeted item but due to failure of current unit it became a necessity.

Public Safety Mtg. A motion was made by B. Weber, seconded by Cantrell to approve Public Safety Committee recommendation and refer the following three topics to Council Work Session:

1. Traffic Planning
2. Chronic Nuisance Property
3. Vicious Dog

All voted aye.
Motion Carried

Planning, Finance, A motion was made by B. Weber, seconded by Milks to approve
Enterprise and Planning, Finance, Enterprise and Economic Development
Economic Develop Committee recommendation for demolition to demolish 205 7th Avenue SW for Becky Becker upon receipt of a second valid demolition quote in writing at 50% reimbursement to property owner not to exceed $3,750.00. All voted aye.
Motion Carried

City Attorney is working on a couple landowners on voluntary surrenders of nuisance property.

Adjourn A motion was made by M. Weber, seconded by Stickel to adjourn at 6:50 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held October 9, 2017 and copy of said proceedings was furnished to the Register October 11, 2017.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

Public Safety Committee meeting and Planning, Finance, Enterprise and Economic Development meeting were held prior to the regular meeting.

A work session on Oelwein Healthcare Economic Development incentives followed the regular meeting.

October 9, 2017 Agenda

Uncategorized Comments Off on October 9, 2017 Agenda
Oct 062017

Public Safety Committee will meet at 5:15 P.M. on
Traffic Planning
Chronic Nuisance Property
Vicious Dog
Followed by Planning, Finance, Enterprise and Economic Development at 5:45 P.M. on
Demolition Funding Request
AGENDA
Oelwein City Council Monday, October 9, 2017
Oelwein, Iowa 6:00 P.M.
1. Pledge of Allegiance
2. Call to Order
3. Roll Call
Peggy Sherrets
Ben Weber Lou Ann Milks
Darin Christensen Matt Weber
Kevin Stickel Renee Cantrell
4. Additions or Deletions
5. Citizens
6. Consent Agenda
A. Motion approving September 25, 2017 regular council minutes
7. Public Hearing on the Proposed Sale of City Property Located at 1104 West Charles
8. Consideration of a resolution selling 1104 West Charles to Bremer Properties LLC
9. Consideration of a Resolution Approving Internal Loan and Obligating funds from the East Penn Subfund of the City’s Industrial Park Urban Renewal Tax Revenue Fund for appropriation to the payment of General Obligation Bonds and Bond Anticipation Notes, Series 2016
10. Consideration of a Resolution Providing for early redemption of outstanding principal balance of Annual Appropriation General Obligation Bond Anticipation Note, Series 2016C
11. Consideration of a Resolution to Authorize Signature on Iowa Department of Transportation Federal-Aid Agreement for Surface Transportation Program Project – Old Road Paving Improvements
12. Consideration of a Resolution adopting the Oelwein Tree Policy
13. Consideration of a motion approving the purchase of fencing for ball diamond three in the amount of $7,176.00
14. Consideration of a motion authorizing purchase of 2007 Johnston Street Sweeper from Truck Equipment, Inc. in the amount of $15,000
15. Consideration of a motion authorizing purchase of Heloc Roto-Tilt and Ditching Bucket from Murphy Tractor & Equipment Co. in the amount of $8,588.007
16. Consideration of a motion approving the purchase and replacement of a server in an amount not to exceed $25,000 for the Police Department
17. Report from Ben Weber on Public Safety Committee Meeting
18. Consideration of a recommendation from Planning, Finance, Enterprise and Economic Development Committee re: Demolition Funding
19. Mayor’s Report
20. City Attorney’s Report
21. City Administrator’s Report
22. Old Business
23. New business
24. Adjournment
A work Session on Oelwein Health Care Foundation Economic Development Incentives will follow the regular meeting

September 25, 2017 Council Minutes

City Council Minutes Comments Off on September 25, 2017 Council Minutes
Sep 282017

COUNCIL PROCEEDINGS
September 25, 2017

The Oelwein City Council met in regular session Monday, September 25, 2017. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
ABSENT: None
ALSO PRESENT: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by B. Weber, seconded by Cantrell to adopt the Agenda as presented. All voted aye.
Motion Carried

Consent Agenda A motion was made by M. Weber, seconded by Stickel to approve the following Consent Agenda items:

A. Motion approving September 11,, 2017 regular council minutes
B. Claims Resolution in the amount of $368,860.60
C. New Class ‘C’ Liquor and Class ‘B’ Native Wine Permit for Valone’s

All voted aye.
Motion Carried

Public Hearing on Mayor opened Public Hearing on the Designation of the Oelwein Residential
Oelwein Revitalization Revitalization Area and the Adoption of a Plan for Residential Property Tax
Area Abatement. No comments were received.

A motion was made by B. Weber, seconded by Cantrell to close the hearing.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Resolution #4995 A motion was made by Stickel, seconded by M. Weber to adopt Resolution
Intent Oelwein No. 4995 Stating the intentions of the Oelwein City Council with regard
Residential to the designation of the Oelwein Residential Revitalization Area and
Revitalization Area the Proposed Plan.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Industrial Park John Gade, Fox Engineering informed council the punch list was taken
3rd Addition care of and the project was completed satisfactorily. The release of
Improvements the 5% retainage pay request #7 $94,078.83 can be made 30 days after acceptance of the project.

Change Order #6 A motion was made by B. Weber, seconded by Milks to approve Change Order No. 6 in the amount of $-24,482.47 from CJ Moyna & Sons, Inc. for work completed on Oelwein Industrial Park 3rd Addition Public Improvements Plan. All voted aye.
Motion Carried

Pay Request No. 6 A motion was made by Cantrell, seconded by Milks to approve Pay Application No. 6 in the amount of $143,791.12 to CJ Moyna & Sons, Inc. for work completed on Oelwein Industrial Park 3rd Addition Public Improvements Plan. All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, SEPTEMBER 25, 2017, PAGE 2

Pay Request No. 7 A motion was made by Stickel, seconded by Christensen to approve Pay Application No. 7 in the amount of $94,078.83 to CJ Moyna & Sons, Inc. for work completed on Oelwein Industrial Park 3rd Addition Public Improvements Plan. All voted aye.
Motion Carried

Final Completion A motion was made by Cantrell, seconded by B. Weber to authorize signatures on Engineer’s Statement of Final Completion for Oelwein Industrial Park 3rd Addition Improvements Plan. All voted aye.
Motion Carried

Fox Eng. Task Order A motion was made by Stickel, seconded by Cantrell to authorize signatures
1022-17A on Fox Engineering Task Order No. 1022-17A for Old Road Paving
Old Road Paving Improvements. All voted aye.
Motion Carried

Resolution #4996 A motion was made by B. Weber, seconded by Cantrell to adopt Resolution
Temp Closure No. 4996 Authorizing Temporary Closure of Public Ways or Grounds for Oelwein Community Schools Homecoming Festivities.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Resolution #4997 A motion was made by Stickel, seconded by B. Weber to adopt Resolution
RUT Report No. 4997 Approved 20165-2017 City Street Financial Report.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Set Public Hearing A motion was made by Stickel, seconded by Milks to set Public Hearing for 6:00
1104 West Charles P.M. on October 9, 2017 on Proposed Sale of City Property located at 1104 West Charles. All voted aye.
Motion Carried

Oelwein Comm Utility Director, Vic Kane stated the Oelwein Healthcare Foundation would pay
Healthcare Foundation to run utilities to their building but the city would need to upsize the pipe line
Upsized utilities at an estimated $5.00 foot for a total not to exceed $353,000. We would use reserves from Water Department since this is not a budgeted item informed Mulfinger.

Christensen stated one property owner is unsure about going through his property.

A motion was made by B. Weber the upsize provided the Oelwein Healthcare Foundation provide a timeline and financials that support the plan. The motion was seconded by Stickel. All voted aye.
Motion Carried

Council discussion on possible consideration of Economic Development Incentives for the Oelwein Community Healthcare Foundation. Matt Stewart requested the city waive the estimated $10,000 building permit fee and reduce the cost of utility pricing for their organization.

COUNCIL PROCEEDINGS, SEPTEMBER 25, 2017, PAGE 3

Stewart updated council on the project. Estimated sewer and water cost $134,000 for 1800 ft of line to their facility. Dirt work starts this week to level the sight by an Anamosa contractor. Concrete work went to a local contractor. The rest of the bid decision will be in two weeks. The Foundation hired an Executive Director. October 12 will be the ground breaking ceremony. The Foundation wants to keep Oelweins Healthcare graduates in the Oelwein area.

Stickel said this is a big decision and can’t decide now without additional information.

Cantrell wants the same to happen now as in the past. B. Weber and Milks agreed.

B. Weber requested to see their funding plan. No offer was made to share this information. He also stated private investors can invest how they want but city council represents tax payer money.

It was council consensus to table this item until more information can be presented.

Park & Rec Mtg. Cantrell reported on September Park & Recreation Commission meeting. A photography fee for Rec program was discussed. Street tree inventory is being created listing species, trunk diameter, bark & leaf condition and wire interference. This will help create more diversification in their supply and identify all the ash trees.

Trails Committee created a Master Trails Plan for the city with their envisioned trails extensions.

Tree Board is creating a tree policy that would help staff decide when they do or do not remove street trees.

Campground has record number of campers this year.

Flag Football and Soccer programs have started. Co-ed softball is ending their season with a tournament. Pickle ball is a new sport to aid senior citizens. Women’s volleyball starts in October.

Library Board Mtg. Christensen reported on September Library Board meeting. Northeast Iowa Charitable Foundation grant of $3,292 was used to purchase security cameras. Cemetery Walk was held at Oakdale Cemetery September 22nd. Director received a grant to attend the Human Origins exhibit debriefing in Washington D.C. A picnic table was purchased to replace the old cement one. Roof and gutter repairs are backlogged until spring.

Mayor attended the Landlord meeting. It was a very positive meeting.

City Attorney Dillon is working on a Crime Nuisance Ordinance on houses. He is al reviewing curfew ordinances for Oelwein.

Mulfinger informed council Anthony Ricchio started a new youth soccer league in Oelwein. City Council and sponsor recognition will be on Saturday, September 30 at 12:00 noon at the Sports Complex.

Executive Session A motion was made by B. Weber, seconded by Christensen to go into Executive Session Per Iowa Code 20.17(3) for Collective Bargaining Negotiations and Strategy Meetings of Public Employers.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried
COUNCIL PROCEEDINGS, SEPTEMBER 25, 2017, PAGE 4

Return to Regular A motion was made by Cantrell, seconded by M. Weber to return to
Session regular session.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Adjourn A motion was made by M. Weber, seconded by B. Weber to adjourn at 6:55 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held September 25, 2017 and copy of said proceedings was furnished to the Register September 27, 2017.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

Council continued with work session on Residential Teardown followed by Single Hauler update.

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