January 14, 2019 Council Minutes

City Council Minutes Comments Off on January 14, 2019 Council Minutes
Jan 152019

COUNCIL PROCEEDINGS
Regular Meeting
January 14, 2019

The Oelwein City Council met in regular session Monday, January 14, 2019 at 6:00 P.M. Mayor Sherrets presided.
Roll Call Present: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Absent: None
Also Present: Mulfinger, Rigdon, Lein

Additions or A motion was made by Weber, seconded by Fisk to adopt the agenda as
Deletions presented. All voted aye.
Motion Carried

Albert Casey Albert Casey, 1137 1st Avenue SW informed council the $50.00 door tag was deceptive and he was protesting the city’s fee schedule. His solution was to create a charitable trust for those who cannot pay their utility bill.

Consent Agenda A motion was made by Fisk, seconded by Milks to adopt the Consent Agenda as follows:

A. Motion approving December 17, 2018 regular council minutes with a correction on “Towing of Vehicles” Chris Winter from Midwest Collision not Matt
B. Pay Estimate No. 1 to Heartland Asphalt, Inc. in the amount of $5,415.00 for work completed on Paving Connector Taxiway to Runway 13 End
C. Pay Estimate No. 8 to Portzen Construction, Inc. in the amount of $40,606.84 for work completed on Disinfection and 42 Well Improvements Project
D. Motion approving a Class ‘C’ Beer Permit ownership update for Dollar General Store #2328
E. Motion approving a Class ‘B’ Wine, Class ‘C’ Beer and Sunday Sales renewal for Dollar General Store #2328

All voted aye.
Motion Carried

CDBG Grant A motion was made by Weber, seconded by Derifield to approve signatures
Application/ on CDBG Water/Sewer Grant Application and Environmental Assessment
Environmental Services Contract with Upper Explorerland Regional Planning Commission
Assessment in an amount of $3,000.00. All voted aye.

Motion Carried

Resolution 5071-2019 A motion was made by Fisk, seconded by Weber to adopt Resolution
Fee Schedule No. 5071-2019 Establishing Fees.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

Resolution 5072-2019 A motion was made by Milks, seconded by Cantrell to adopt Resolution
No. 5072-2019 Authorizing Temporary Closure of Public Ways or Grounds for Oelwein Odd Rods.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

Refer to P & Z A motion was made by Weber, seconded by Cantrell to refer to Planning and Zoning Commission for recommendation a request from Darlene Mitchell to vacate and sell a portion of an alley running north and south adjacent to her property in the 800 block between 1st Avenue SW and South Frederick. All voted aye.

Motion Carried
COUNCIL PROCEEDINGS, JANUARY 14, 2019, PAGE 2

Library Board Meeting Christensen presented January Library Board minutes. Paint class is scheduled for January 24th at 6:00 P.M. Fayette Co. Library Association will meet with County Supervisors about County funding January 28th. Chocolate Fest will be February 8th.

Safety Committee Weber presented the December 17, 2018 Safety Committee meeting minutes. Nine items were discussed and recommended for approval to council as follows:

Speciality Signs
Vic presented on the option of removing all child at play signs as they do not provide any traffic calming. The committee was receptive and wanted to see a policy for the entire council to vote on.

No parking on the north end on north Frederick near Veteran’s Memorial to allow for two lanes.
Mulfinger stated that painting the turning lanes will restrict parking so that designating no parking will not be needed. The committee agreed on the painting of a stop bar and a divider.

Alternative storm water grates for the downtown so that handicap patrons do not fall.
Mulfinger stated that the drains are in place because they allow for adequate water flow for storm water. No changes will be made, and those having issues can use alternative parking spots.

Painting of the handicap spaces in the downtown.
The committee wanted to see blue lines painted for the handicap spots.

Traffic flow in the alley be ACE and Veridian to West Charles.
No changes will be made at this time, but the committee wanted to hear a follow up in a year.

8th Avenue SE request to end the road parking on the east side from 2nd Street to East Charles.
The committee had no changes at the recommendation of the City Administrator, Police Chief, and Utilities Superintendent. The city had reached out to the school’s transportation director, and he reported no issues with the bus routes.

7th Street & 2nd Avenue SE request to change the yield to a stop on 2nd.
The committee agreed to no changes with a follow up from staff in a year. The Police Chief and Utilities Superintendent reported no issues.

South Frederick cross walk light removals.
The committee saw no issues with removing the lights. The speed changes signs will also be changed in code as the school does not have active students near South Frederick.

Parkside and surrounding area.
The Committee wanted the stop sign to stay as a traffic calming device.

A motion was made by Fisk, seconded by Cantrell to approve the Safety Committee recommendations. All voted aye.

Motion Carried

Appointment and A motion was made by Cantrell, seconded by Weber to approve the Mayor’s
Reappointment appointment of Dean Benter and Steve Cockerham to the International Code Council Board of Appeals and Ginger O’Connell to the Zoning Board of Adjustment and the reappointment of Kevin Minton to the Electrical Board, Brian Irvine to the Mechanical Board and Randy Irvine to the Plumbing Board. All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, JANUARY 14, 2019, PAGE 2

City Attorney Dillon stated he’s been working on an annexation issue with Transco, speed limit issue, and a 1986 employee pension issue.

Adjourn A motion was made by Weber, seconded by Milks to adjourn at 6:23 P.M. All voted aye.
Motion Carried

___________________________________
Peggy Sherrets, Mayor
ATTEST:

___________________________________________________
Dylan Mulfinger, City Administrator

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held January 14, 2019 and copy of said proceedings was furnished to the Register January 15, 2019.

___________________________________________________
Dylan Mulfinger, City Administrator

A 5:30 P.M. work session on debt service preceded the regular council meeting and a budget work session followed.

January 14, 2019 Agenda

City Council Agenda Comments Off on January 14, 2019 Agenda
Jan 112019

5:30 P.M. Work Session on Debt Service

AGENDA
Oelwein City Council Monday, January 14, 2019
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Darin Christensen Renee Cantrell
Lou Ann Milks Matt Derifield
Matt Weber Warren Fisk

4. Additions or Deletions

5. Citizens

6. Consent Agenda

A. Motion approving December 17, 2018 regular council minutes
B. Consideration of Pay Estimate No. 1 to Heartland Asphalt, Inc. in the amount of $5,415.00 for work completed on Paving Connector Taxiway to Runway 13 End
C. Consideration of Pay Estimate No. 8 to Portzen Construction, Inc. in the amount of $40,606.84 for work completed on Disinfection and 42 Well Improvements Project
D. Consideration of a motion approving a Class ‘C’ Beer Permit ownership update for Dollar General Store #2328
E. Consideration of a motion approving a Class ‘B’ Wine, Class ‘C’ Beer and Sunday Sales renewal for Dollar General Store #2328

7. Consideration of a motion approving signatures on CDBG water/sewer grant application and environmental assessment services contract with Upper Explorerland Regional Planning Commission in an amount of $3,000.00

8. Consideration of a Resolution Establishing Fees

9. Consideration of Resolution Authorizing Temporary Closure of Public Ways or Grounds for Oelwein Odd Rods

10. Consideration of a motion to refer to Planning and Zoning Commission for recommendation a request from Darlene Mitchell to vacate and sell a portion of an alley running north and south adjacent to her property in the 800 block between 1st Avenue SW and South Frederick

11. Report from Christensen on January Library Board meeting

12. Report from Matt Weber on Safety Committee meeting

13. Mayor’s Report

A. Consideration of the appointment of Dean Benter and Steve Cockerham to the International Code Council Board of Appeals and Ginger O’Connell to Zoning Board of Adjustment and the reappointment of Kevin Minton to the Electrical Board, Brian Irvine to the Mechanical Board and Randy Irvine to the Plumbing Board

14. City Attorney’s Report

15. City Administrator’s Report

16. Old Business

17. New business

18. Adjournment

A Budget Work Session will follow the regular meeting

December 17, 2018 Council Minutes

City Council Minutes Comments Off on December 17, 2018 Council Minutes
Dec 192018

COUNCIL PROCEEDINGS
Regular Meeting
December 17, 2018

The Oelwein City Council met in regular session Monday, December 17, 2018 at 6:00 P.M. Mayor Sherrets presided.
Roll Call Present: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Absent: None
Also Present: Mulfinger, Rigdon, Lein

Adopt Agenda A motion was made by Weber, seconded by Derifield to adopt the agenda as presented. All voted aye.
Motion Carried
Diane Bond Diane Bond, B & L Body Repair owner stated she did not get bid information in a timely manner to submit a bid for towing vehicles. She suggests a solution that all three local businesses agree on a price and rotate turns for the tow requests.

Jon Latham Jon Latham and several of the neighbors are against rezoning Lots 3-7, Block 6, Miles Addition to C02 Commercial to have storage units built. Latham said the neighborhood has done their part to clean that area and he listed several reasons why they didn’t want it rezoned to commercial.

Consent Agenda A motion was made by Milks, seconded by Weber to adopt the Consent Agenda as follows:

A. Motion approving December 10, 2018 regular council minutes amending
B. Claims Resolution in the amount of $485,356.67
C. Pay Application #7 to Portzen Construction in the amount of $189,308.68 for work completed on Disinfection and 42 Well Improvements Project

All voted aye.
Motion Carried

Resolution 5070-2018 A motion was made by Weber, seconded by Christensen to adopt Resolution No. 5070-2018 Accepting and Approving the Plan and Plat Known as Parkview Addition Phase I to the City of Oelwein, Fayette County, Iowa.
Ayes: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Nays: None
Motion Carried

Planning & Zoning A lengthy discussion took place regarding the request to rezone Lots 3-7, Block
Commission 6, Miles Addition and the N 10’ alley adjoining on South from R-2 Residential to C-2 Commercial. Mulfinger stated this would be spot zoning and the city typically does not do that.

A motion was made by Milks, seconded by Cantrell to approve the recommendation from Planning and Zoning Commission to keep zoning as is,
R-2 Residential.

Ayes: Milks, Cantrell, Derifield
Nays: Fisk, Christensen, Weber
Mayor Sherrets voted aye.

Motion Carried

Towing of Vehicles The city distributed notice of bidding opportunity for the towing of vehicles to the four local businesses that provide towing in and around the community on November 20 and again distributed December 5 as a reminder. One bid was received from Midwest Collision Center.

A lengthy discussion took place regarding rates, rotation, contract 1-3 year term and Diane Bond’s statement.

A motion was made by Derifield to accept the bid from Midwest Collision Center re: Towing of Vehicles. The motion died for a lack of a second. Mulfinger requested council direction. City Attorney Lein stated their needs to be another motion to have something live to vote on.

COUNCIL PROCEEDINGS, DECEMBER 17, 2018, PAGE 2

A motion was made by Fisk, seconded by Derifield to accept the bid from Midwest Collision Center. Mayor inquired to change three year to one year contract. Matt from Midwest Collision said pricing was based on volume over three years.

Ayes: Fisk, Milks, Derifield
Nays: Christensen, Weber, Cantrell
Mayor Sherrets voted aye.
Motion Carried

Library Board Mtg. Christensen presented the December Library Board minutes. Storytime will be held at 2:30 P.M. starting January 10th to coincide with school early out. Puppet show February 19th at 6:00 P.M. Friends contributed funds towards the new stained glass windows. “Hoopla” is now offered for downloading books, audio, movies, magazines and videos.

Mayor Report Sherrets is working on finding replacements for the openings on the Boards and Commissions.

City Attorney Report City Attorney Lein stated he is working on several open cases on abatement nuisances that are uninhabitable structures. Oelwein has looked into cameras to monitor traffic. He believes from his years of experience prosecuting state crimes that it would be helpful for Oelwein to have this in higher traffic neighborhoods and higher speed areas. The infamous hill has taken a couple lives and now on 150. Our officers do patrol that and he has prosecuted a fair amount of tickets on that but they can’t be there all the time. It is a constant issue and look at it from a safety perspective. He spoke to a Sergeant in Cedar Rapids and quoted “from the time we didn’t have cameras on the S curves on 380, we had x amount of fatalities. Since the cameras we have 0 fatalities.” That is the biggest quote that stood out to me regarding Cedar Rapids cameras.

He processed a vehicular homicide here in town caused by a vehicle going 65 in a 35 mph. My thought on this from a State Prosecutor’s side that one death is too many. If cameras could help alleviate some of that it would be something the council would want to reconsider.

Adjourn A motion was made by Milks, seconded by Weber to adjourn at 6:43 P.M. All voted aye.
Motion Carried

___________________________________
Peggy Sherrets, Mayor
ATTEST:

___________________________________________________
Dylan Mulfinger, City Administrator

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held December 17, 2018 and copy of said proceedings was furnished to the Register December 19, 2018.

___________________________________________________
Dylan Mulfinger, City Administrator

A Public Safety Committee meeting preceded the regular council meeting with a work session on Fiscal Year 2019 Budget and Fees following the meeting.

December 17, 2018 Agenda

City Council Agenda Comments Off on December 17, 2018 Agenda
Dec 132018

5:30 P.M. Public Safety Committee

AGENDA
Oelwein City Council Monday, December 17, 2018
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Warren Fisk Matt Weber
Darin Christensen Renee Cantrell
Lou Ann Milks Matt Derifield

4. Additions or Deletions

5. Citizens

6. Consent Agenda

A. Motion approving December 10, 2018 regular council minutes
B. Claims Resolution in the amount of $485,356.67
C. Consideration of Pay Application #7 to Portzen Construction in the amount of $189,308.68 for work completed on Disinfection and 42 Well Improvements Project

7. Consideration of a Resolution Accepting and Approving the Plan and Plat Knows as Parkview Addition Phase I to the City of Oelwein, Fayette County, Iowa

8. Consideration of a recommendation from Planning and Zoning Commission re: Rezone Lots 3-7, Block 6, Miles Addition and the N 10’ alley adjoining on South from R-2 Residential to C-2 Commercial

9. Consideration of a motion accepting bid from Midwest Collision Center re: Towing of Vehicles

10. Report from Christensen on December Library Board meeting

11. Mayor’s Report

12. City Attorney’s Report

13. City Administrator’s Report

14. Old Business

15. New business

16. Adjournment

A work session on Fiscal Year 2019 Budget will follow the regular meeting

December 10, 2018 Council Minutes

City Council Minutes Comments Off on December 10, 2018 Council Minutes
Dec 122018

COUNCIL PROCEEDINGS
Regular Meeting
December 10, 2018

The Oelwein City Council met in regular session Monday, December 10, 2018 at 6:00 P.M. Mayor Sherrets presided.

Roll Call Present: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Absent: None
Also Present: Mulfinger, Rigdon, Lein

Adopt Agenda A motion was made by Cantrell, seconded by Milks to adopt the agenda as amended. All voted aye.
Motion Carried

Proclamation Mayor declared January 11, 2019 as Human Trafficking Awareness proclamation to Taylor Gish and Moriah Ash as part of their high school project regarding awareness.

Consent Agenda A motion was made by Milks, seconded by Cantrell to adopt the Consent Agenda as follows:

A. Motion approving November 26, 2018 regular council minutes amending
B. Beer Permit Refund for Kmart #9233
C. Class ‘B’ Wine Permit Renewal for Oelwein Family Pharmacy
D. Class ‘E’ Liquor and Sunday Sales Renewal for Sometimes I Get Thirsty

All voted aye.
Motion Carried

Ordinance 1170 A motion was made by Weber seconded by Cantrell to adopt
Vacate Alley – 3rd Ordinance No. 1170 Providing for the Vacation of that Portion of the alley
Reading Running North and South in Block 12, Between Lots 1-6 and 7-12, Armstrong’s Addition to Oelwein, Fayette County, Iowa on the third and final reading.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield
Nays: None
Abstain: Fisk
Motion Carried

Airport AWOS A motion was made by Milks, seconded by Cantrell to authorize repairs to Airport AWOS by Ken’s Electric and West Union Trenching in an estimated amount of $22,395.00. All voted aye.
Motion Carried

PubWorks Software A motion was made by Weber, seconded by Cantrell to authorize purchase of PubWorks Software in the amount of $14,925 with the additional Inspections module adding $1,250 to price and 20% ($250.00) to annual maintenance fee. All voted aye.
Motion Carried

Street Department A motion was made by Weber, seconded by Milks to table replacement
Building Roof of Street Department Roof in order to get additional local bids and references. All voted aye.
Motion Carried

December Council A motion was made by Fisk, seconded by Weber to approve rescheduling December 24, 2018 council meeting to December 17, 2018 due to Christmas Eve holiday. All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, DECEMBER 10, 2018, PAGE 2

Fisk requested council create a Housing Committee to meet on the first and third Mondays. This committee would provide guidance to City Planning and to housing and rental inspection program. Interested council members to contact the City Administrator.

Adjourn A motion was made by Weber, seconded by Milks to adjourn at 6:25 P.M. All voted aye.
Motion Carried

___________________________________
Peggy Sherrets, Mayor
ATTEST:

___________________________________________________
Dylan Mulfinger, City Administrator

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held December 10, 2018 and copy of said proceedings was furnished to the Register December 12, 2018.

___________________________________________________
Dylan Mulfinger, City Administrator

A PubWorks Software Presentation preceded the regular council meeting with a work session on Fiscal Year 2019 Budget following the meeting.

December 10, 2018 Agenda

City Council Agenda Comments Off on December 10, 2018 Agenda
Dec 072018

5:30 P.M. PubWorks Software Presentation
AGENDA
Oelwein City Council Monday, December 10, 2018
Oelwein, Iowa 6:00 P.M.
1. Pledge of Allegiance
2. Call to Order
3. Roll Call
Peggy Sherrets
Warren Fisk Matt Weber
Darin Christensen Renee Cantrell
Lou Ann Milks Matt Derifield
4. Additions or Deletions
5. Human Trafficking Awareness Proclamation
6. Citizens
7. Consent Agenda
A. Motion approving November 26, 2018 regular council minutes
B. Consideration of a Beer Permit Refund for Kmart #9233
C. Consideration of a Class ‘B’ Wine Permit Renewal for Oelwein Family Pharmacy
D. Consideration of a Class ‘E’ Liquor and Sunday Sales Renewal for Sometimes I Get Thirsty
8. Consideration of an Ordinance Providing for the Vacation of that Portion of the Alley Running North and South in Block 12, Between Lots 1-6 and 7-12, Armstrong’s Addition to Oelwein, Fayette County, Iowa – Third and Final Reading
9. Consideration of a motion authorizing repairs to Airport AWOS by Ken’s Electric and West Union Trenching in an estimated amount of $22,395
10. Consideration of a motion authorizing purchase of PubWorks Software in the amount of $14,925
11. Consideration of a motion authorizing replacement of Street Department Roof in the amount of $38,807.98 from Yoder Construction, Waverly
12. Consideration of a motion to reschedule December 24, 2018 council meeting to December 17, 2018 due to Christmas Eve holiday
13. Mayor’s Report
14. City Attorney’s Report
15. City Administrator’s Report
16. Old Business
17. New business
18. Adjournment
A work session on Fiscal Year 2019 Budget will follow the regular meeting

November 26, 2018 Council Proceedings

City Council Minutes Comments Off on November 26, 2018 Council Proceedings
Nov 282018

COUNCIL PROCEEDINGS
Regular Meeting
November 26, 2018

The Oelwein City Council met in regular session Monday, November 26, 2018 at 6:00 P.M. Mayor Sherrets presided.

Roll Call Present: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Absent: None
Also Present: Mulfinger, Wedemeier, Dillon

Adopt Agenda A motion was made by Weber, seconded by Cantrell to adopt the agenda as presented. All voted aye.
Motion Carried

Paul Ganske Paul Ganske, 116 Eastline Rd inquired about the status of the parking on 8th Ave SE. He stated school bus drivers have issues when they are driving on 8th Ave SE towards East Charles.

Deb Howard Deb Howard, 1320 Isaac Ave, Hazelton, invited council to attend the Old Tyme Christmas celebration on December 7th from 4:00 p.m. to 8:00 p.m. Howard stated the parade will start at 8:00 p.m. with fireworks following.

Consent Agenda A motion was made by Christensen, seconded by Cantrell to adopt the Consent Agenda as follows:

A. Motion approving November 13, 2018 regular council minutes amending to include the Water line infrastructure to be included for recommendation to Fox Engineering.
B. Claims resolution in the amount of $444,981.74

All voted aye.
Motion Carried

Vacate Alley – 2nd A motion was made by Weber, seconded by Milks to adopt the second
Reading reading of an Ordinance Providing for the Vacation of that Portion of the Alley Running North and South in Block 12, Between Lots 1-6 and 7-12, Armstrong’s Addition to Oelwein, Fayette County, Iowa.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield
Nays: None
Abstain: Fisk
Motion Carried

Resol. # 5061-2018 A motion was made by Weber, seconded by Christensen to adopt Resolution
Urban Renewal Tax No. 5061-2018 approving Internal Loan and Obligating funds from the City’s Urban Renewal Tax Revenue Fund for appropriation to the payment of Project.

Ayes: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Nays: None

Motion Carried

Resol. # 5062-2018 A motion was made by Milks, seconded by Weber to adopt Resolution No.
Interfund Transfers 5062-2018 on Interfund Transfers.

Ayes: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Nays: None

Motion Carried

COUNCIL PROCEEDINGS, NOVEMBER 26, 2018, PAGE 2

Resol. # 5063-2018 A motion was made by Milks, seconded by Weber to adopt Resolution No.
Performance Rehab 5063-2018 obligating funds from the Performance Rehab Subfund of the City’s Central Urban Renewal Area Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation economic development tax increment payments due to be paid in the next succeeding fiscal year.

Ayes: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Nays: None

Motion Carried

Resol. # 5064-2018 A motion was made by Weber, seconded by Cantrell to adopt Resolution No.
Boulders Inn 5064-2018 obligating funds from the Boulders Inn Subfund of the City’s Industrial Park Urban Renewal Area Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation economic development tax increment payments due to be paid in the next succeeding fiscal year.

Ayes: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Nays: None

Motion Carried

Resol. # 5065-2018 A motion was made by Milks, seconded by Fisk to adopt Resolution No.
Urban Renewal 5065-2018 obligating funds from the Urban Renewal Tax Revenue Fund for
Revenue Fund appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year.

Ayes: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Nays: None

Motion Carried

Resol. # 5066-2018 A motion was made by Fisk, seconded by Derifield to adopt Resolution No.
Urban Renewal 5066-2018 obligating funds from the Urban Tax Revenue Fund for appropriation
Revenue Fund to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year.

Ayes: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Nays: None

Motion Carried

Resol. # 5067-2018 A motion was made by Weber, seconded by Milks, to adopt Resolution No.
East Penn Subfund 5067-2018 approving Internal Loan and Obligating funds from the East Penn Subfund of the City’s Industrial Park Urban Renewal Tax Revenue fund for appropriation to the payment of General Obligation Bonds and Bond Anticipation Notes, Series 2016, in Fiscal Year 2018-19.

Ayes: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Nays: None

Motion Carried

COUNCIL PROCEEDINGS, NOVEMBER 13, 2018, PAGE 3

Resol. # 5068-2018 A motion was made by Weber, seconded by Milks, to adopt Resolution No.
GEO bond, 5068-2018 approving appropriation to the payment of General Obligation
Series 2016 A Bonds, Series 2016A, in Fiscal Year 2019-20.

Fisk questioned why Fiscal year 2019-2020. Mulfinger stated it is a 2-year resolution that needs to be updated yearly.

Ayes: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Nays: None

Motion Carried

Resol. # 5069-2018 A motion was made by Weber, seconded by Derifield to adopt Resolution No.
Tax Increment Finance 5069-2018 certifying Tax Increment Finance Indebtedness in various districts in the City of Oelwein, Iowa

Ayes: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Nays: None

Motion Carried

Union Pacific Railroad A motion was made by Derifield, seconded by Weber authorizing signatures on Union Pacific Railroad Environment Covenant

Park & Rec Meeting Cantrell reported on the minutes from the Park and Recreation meeting held on in November.

City Attorney City Attorney Dillon stated the Forney property acquisition has been completed and continue to work on the Nourse property.

City Administrator City Administrator Mulfinger informed council the next meeting should be digitally recorded and is working on getting the meetings online.

Executive Session A motion was made by Milks, seconded by Weber to adorn into Executive Session per Iowa Code 20.17(3) for discussion on union negotiations.

Ayes: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Nays: None

Motion Carried

Return to regular A motion was made by Milks, seconded by Weber
Session to return to regular session.

Ayes: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Nays: None

Motion Carried

Adjourn A motion was made by Milks, seconded by Weber to adjourn at 6:52 P.M. All voted aye.
Motion Carried

___________________________________
Peggy Sherrets, Mayor
ATTEST:

___________________________________________________
Dylan Mulfinger, City Administrator

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held November 26, 2018 and copy of said proceedings was furnished to the Register November 28, 2018.

___________________________________________________
Dylan Mulfinger, City Administrator

A work session with Mark Moine, Gardner Architecture re: City Hall Renovations preceded the regular council meeting. A work session on Audit Review, Fee Schedule, Personnel Manual, Board Appointments, Sale of Land Policy and Fiscal Year 2020 Budget followed the regular meeting.

November 26, 2018 Agenda

City Council Agenda Comments Off on November 26, 2018 Agenda
Nov 212018

5:30 P.M. Work Session with Mark Moine, Gardner Architecture re: City Hall Renovations
AGENDA
Oelwein City Council Monday, November 26, 2018
Oelwein, Iowa 6:00 P.M.
1. Pledge of Allegiance
2. Call to Order
3. Roll Call
Peggy Sherrets
Warren Fisk Matt Weber
Darin Christensen Renee Cantrell
Lou Ann Milks Matt Derifield
4. Additions or Deletions
5. Citizens
6. Consent Agenda
A. Motion approving November 13, 2018 regular council minutes
B. Claims Resolution in the amount of $444,981.74
C. Consideration of a Beer Permit Refund for Kmart #9233
7. Consideration of an Ordinance Providing for the Vacation of that Portion of the Alley Running North and South in Block 12, Between Lots 1-6 and 7-12, Armstrong’s Addition to Oelwein, Fayette County, Iowa – Second Reading
8. Consideration of a Resolution Approving Internal Loan and Obligating funds from the City’s Central Urban Renewal Tax Revenue Fund for appropriation to the payment of Project
9. Consideration of a Resolution on Interfund Transfers
10. Consideration of a Resolution obligating funds from the Performance Rehab Subfund of the City’s Central Urban Renewal Area Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation economic development tax increment payments due to be paid in the next succeeding fiscal year
11. Consideration of a Resolution obligating funds from the Boulders Inn Subfund of the City’s Industrial Park Urban Renewal Area Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation economic development tax increment payments due to be paid in the next succeeding fiscal year
12. Consideration of a Resolution Obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year
13. Consideration of a Resolution Obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year
14. Consideration of a Resolution approving Internal Loan and Obligating funds from the East Penn Subfund of the City’s Industrial Park Urban Renewal Tax Revenue Fund for appropriation to the payment of General Obligation Bonds and Bond Anticipation Notes, Series 2016, in Fiscal Year 2018-19
15. Consideration of a Resolution Approving appropriation to the payment of General Obligation Bonds, Series 2016A, in Fiscal Year 2019-20
16. Consideration of a Resolution Certifying Tax Increment Finance Indebtedness in various districts in the City of Oelwein, Iowa
17. Consideration of a motion authorizing signatures on Union Pacific Railroad Environmental Covenant
18. Report from Cantrell on November Park and Recreation Commission Meeting
19. Mayor’s Report
20. City Attorney’s Report
21. City Administrator’s Report
22. Old Business
23. New business
24. Executive Session per Iowa Code 20.17(3) for to discuss union negotiations
25. Return to Regular Session
26. Adjournment
A work session on Audit Review, Fee Schedule, Personnel Manual, Board Appointments, Sale of Land Policy and Fiscal Year 2020 Budget will follow the regular meeting

November 13, 2018 Council Minutes

City Council Minutes Comments Off on November 13, 2018 Council Minutes
Nov 162018

COUNCIL PROCEEDINGS
Regular Meeting
November 13, 2018

The Oelwein City Council met in regular session Monday, November 13, 2018 at 6:00 P.M. Mayor Sherrets presided.

Roll Call Present: Derifield, Fisk, Christensen, Milks, Weber, Cantrell
Absent: None
Also Present: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by Weber, seconded by Christensen to adopt the agenda as presented. All voted aye.
Motion Carried

Ginger O’Connell Ginger O’Connell, 303 3rd Street NE referenced a newspaper article in the Oelwein Register regarding a municipal infraction where both parties failed to appear in court. City Attorney Pat Dillon stated compliance had been met and the case would be dismissed. Then she reported the open air carport is still standing. If current codes weren’t enforced what can be expect from rental codes.

Consent Agenda A motion was made by Fisk, seconded by Weber to adopt the Consent Agenda as follows:

A. Motion approving October 22, 2018 regular council minutes.
B. Class ‘B’ Beer Permit Renewal for Oelwein Chamber and Area Development

All voted aye.
Motion Carried

Debt Report Maggie Burger, Speer Financial presented the cities TIF and Debt report to council also explaining the cities debt capacity.

Urban Renewal Report A motion was made by Fisk, seconded by Cantrell to approve the Urban Renewal Report re: F.Y. 2017-2018 TIF Debt Outstanding. All voted aye.
Motion Carried

Public Hearing A motion was made by Derifield, seconded by Milks to open the Public Hearing
Portion of Alley on Proposed Vacation of that Portion of the Alley Running North and South in
Block 12, Armstrong’s Block 12, Armstrong’s Addition to Oelwein, Fayette County, Iowa.
Addition
Ayes: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Nays: None
Motion Carried

Mulfinger stated council can discuss price prior to sale and create a policy.

A motion was made by Weber, seconded by Derifield to close the hearing.

Ayes: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, NOVEMBER 13, 2018, PAGE 2

Vacate Alley – 1st A motion was made by Weber, seconded by Milks to adopt the first
Reading reading of an Ordinance Providing for the Vacation of that Portion of the Alley Running North and South in Block 12, Between Lots 1-6 and 7-12, Armstrong’s Addition to Oelwein, Fayette County, Iowa.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield
Nays: None
Abstain: Fisk
Motion Carried
Public Hearing A motion was made by Weber, seconded by Milks to open the Public Hearing on
Proposed Disposal of Proposed Disposal by Sale of the City’s Interest in that Portion of the Alley
Alley Running North and South in Block 12, Armstrong’s Addition to Oelwein, Fayette County, Iowa.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield
Nays: None
Abstain: Fisk

Close Hearing A motion was made by Weber, seconded by Cantrell to close the hearing.
Ayes: Christensen, Milks, Weber, Cantrell, Derifield
Nays: None
Abstain: Fisk
Motion Carried

Resol. # 5060-2018 A motion was made by Fisk, seconded by Cantrell to adopt Resolution No. 5060-
Easements ITC 2018 authorizing signatures on Easements with ITC Midwest LLC for Vegetation
Midwest Management.

Ayes: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Nays: None
Motion Carried

Parkview Addition A motion was made by Weber, seconded by Christensen to approve Parkview
Preliminary Plat Addition Preliminary Plat. All voted aye.
Motion Carried

Rezoning Request A motion was made by Christensen, seconded by Fisk to forward to Planning
Matt Stickfort and Zoning Commission for review and recommendation a request from Matt Stickfort to rezone Lots 3-7, Block 6, Miles Addition and N 10’ alley adjoining on South from R-2 Residential to C-2 Commercial to allow for storage units. All voted aye.
Motion Carried

Weber wondered what is the current capacity of storage unity already occupied. Do we need more? Christensen stated Matt Stickfort said his units are full. Fisk and Sherrets thought it was a good location.

Engineer West Water A motion was made by Cantrell, seconded by Derifield to approve the City
Tower Administrator’s recommendation for West Water Tower project engineer to Fox Engineering. All voted aye.
Motion Carried

Recommendation was based on ranking criteria completed by Utility Superintendent, City Administrator and Deputy Clerk.

Reappointment to A motion was made by Cantrell, seconded by Fisk to approve the reappointment
Civil Service and of Elmer Pearson to the Civil Service Commission and Ken Woodraska and
Airport Board Tommy Nations to the Airport Board. All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, NOVEMBER 13, 2018, PAGE 3

City Attorney Report City Attorney stated he has been engaged with the Department of Transportation how the city views speed limits vs. DOT’s interpretation. He is also working on nuisance properties through the court system.

Adjourn A motion was made by Milks, seconded by Weber to adjourn at 6:40 P.M. All voted aye.
Motion Carried

___________________________________
Peggy Sherrets, Mayor
ATTEST:

___________________________________________________
Dylan Mulfinger, City Administrator

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held November 13, 2018 and copy of said proceedings was furnished to the Register November 15, 2018.

___________________________________________________
Dylan Mulfinger, City Administrator

A work session with Aaron Olson, TP Anderson on 2018 Fiscal Year Annual Audit preceded the regular council meeting. A work session with Oelwein landlords followed the regular meeting.

November 13, 2018 Agenda

City Council Agenda Comments Off on November 13, 2018 Agenda
Nov 092018

5:30 P.M. Work Session with Aaron Olson, TP Anderson on 2018 Fiscal Year End Audit

AGENDA
Oelwein City Council Tuesday, November 13, 2018
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Warren Fisk Matt Weber
Darin Christensen Renee Cantrell
Lou Ann Milks Matt Derifield

4. Additions or Deletions

5. Citizens

6. Consent Agenda

A. Motion approving October 22, 2018 regular council minutes
B. Consideration of a Class ‘B’ Beer Permit Renewal for Oelwein Chamber and Area Development

7. Discussion and Presentation from Financial Advisor Speer Financial addressing the city’s outstanding TIF debt and other debt

8. Consideration of a Motion Approving Urban Renewal Report re: F.Y. 2017-2018 TIF Debt Outstanding

9. Public Hearing on Proposed Vacation of that Portion of the Alley Running North and South in Block 12, Armstrong’s Addition to Oelwein, Fayette County, Iowa

10. Consideration of an Ordinance Providing for the Vacation of that Portion of the Alley Running North and South in Block 12, Between Lots 1-6 and 7-12, Armstrong’s Addition to Oelwein, Fayette County, Iowa – First Reading

11. Public Hearing on Proposed Disposal by Sale of the City’s Interest in that Portion of the Alley Running North and South in Block 12, Armstrong’s Addition to Oelwein, Fayette County, Iowa

12. Consideration of a Resolution authorizing signatures on Easements with ITC Midwest LLC for Vegetation Management

13. Consideration of a motion approving Parkview Addition Preliminary Plat

14. Consideration of a motion to forward to Planning and Zoning Commission for review and recommendation a request from Matt Stickfort to rezone Lots 3-7, Block 6, Miles Addition and N 10’ alley adjoining on South from R-2 Residential to C-2 Commercial to allow for storage units

15. Consideration of a motion approving the selection of engineer for West Water Tower Project

16. Mayor’s Report

a. Consideration of the reappointment of Elmer Pearson to the Civil Service Commission, Ken Woodraska and Tommy Nations to the Airport Board

17. City Attorney’s Report

18. City Administrator’s Report

19. Old Business

20. New business

21. Adjournment

A work session with Oelwein Landlords will follow the meeting

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