May 28, 2019 Agenda

City Council Agenda Comments Off on May 28, 2019 Agenda
May 242019

AGENDA
Oelwein City Council Tuesday, May 28, 2019
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Matt Weber Warren Fisk
Renee Cantrell Darin Christensen
Matt Derifield Lou Ann Milks

4. Additions or Deletions

5. Citizens

6. Consent Agenda

A. Motion approving May 13, 2019 regular council minutes
B. Claims Resolution in the amount of $707,846.56
C. Consideration of Pay Request No. 12 to Portzen Construction in the amount of $152,150.10 for work completed on Disinfection and 42 Well Improvements Project

7. Public Hearing on Amendment to Series 2016A General Obligation Bond Issuance Resolution

8. Consideration of a Resolution Approving 2019 amendment to resolution authorizing issuance of General Obligation Urban Renewal Economic Development Grant Bonds, Series 2016A

9. Public Hearing on Fiscal Year 2018-2019 Budget Amendment

10. Consideration of a Resolution Approving 2018-2019 Budget Amendment

11. Consideration of an Ordinance to Vacate the Alley Running East and West in Block 1, Smith Brothers First Addition to Oelwein, Fayette County, Iowa – Second Reading

12. Consideration of an Ordinance Amending Chapter 5 of the Code of Ordinances of the City of Oelwein, Iowa by Adding Section 5-23 Key Boxes – Third Reading

13. Consideration of an Ordinance Amending Oelwein Municipal Code Chapter 12, Buildings, Article II Plumbing, Electrical and Mechanical Work – Third Reading

14. Consideration of an Ordinance Amending Section 22-6 to Modify Debris and Destruction or Injurious Material on Streets Prohibited – Second Reading

15. Consideration of a Resolution Accepting a Deed for 129 5th Avenue NE, Oelwein, Fayette County, Iowa

16. Consideration of a motion to set Public Hearing on Contract Documents and Estimated Cost for Improvements on Trails Project for June 10, 2019 at 6:00 P.M.

17. Report from Fisk on May 20, 2019 Housing Committee meeting

18. Report from Derifield on May Airport Board meeting

19. Mayor’s Report

20. City Attorney’s Report

21. City Administrator’s Report

22. Old Business

23. New business

24. Consideration of a motion to go into Executive Session per Iowa Code Section 21.5(1)(i) to evaluate professional competency of individuals whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to the individual’s reputation and at the request of said individual(s)

25. Return to Regular Session

26. Consideration of a motion updating City Administrator Dylan Mulfinger’s employee agreement

27. Adjournment

May 13, 2019 Council Minutes

City Council Minutes Comments Off on May 13, 2019 Council Minutes
May 142019

COUNCIL PROCEEDINGS
Regular Meeting
May 13, 2019

The Oelwein City Council met in regular session Monday, May 13, 2019 at
6:00 P.M. Mayor Sherrets presided.

Roll Call Present: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Absent: None
Also Present: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by Weber, seconded by Cantrell to adopt the agenda as
presented. All voted aye.
Motion Carried

Anthony Ricchio Anthony Ricchio, 522 West Charles Street shared the Grand Opening flyer for the Birdnow Soccer Complex taking place May 18, 2019 at 11:30 A.M.

Ginger O’Connell Ginger O’Connell, 303 3rd Street NE is in favor of remodeling the current City Hall old police department side, but leave off the front extension.

Brett DeVore Brett DeVore, 7 9th Avenue SE stated keeping City Hall remodel under $750,000 so it doesn’t go to a vote by citizens seems fishy. Funds should be used to improve roads, water mains and sewer lines. It is a want vs. a need.

LaVerne McLennan LaVerne McLennan, 119 12th Avenue SE stated she likes the building now and it’s not necessary to spend all that money.

Consent Agenda A motion was made by Milks, seconded by Fisk to adopt the Consent Agenda as follows:

A. Motion approving April 22, 2019 regular council minutes.
B. Class ‘C’ Liquor, Outdoor and Sunday Sales renewal for Leo’s Italian Restaurant
C. Class ‘C’ Liquor, Outdoor and Sunday Sales renewal for Mona’s Firepit Pub & Grill

All voted aye.
Motion Carried

Public Hearing A motion was made by Weber, seconded by Derifield to open the Public Hearing on Proposed Vacation of the Alley Running East and West in Block 1, Smith Brothers First Addition to Oelwein, Fayette County, Iowa.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

No comments.

A motion was made by Weber, seconded by Cantrell to close the hearing.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Vacate Alley A motion was made by Weber, seconded by Derifield to adopt the first reading
1st Reading of an Ordinance to Vacate the Alley Running East and West in Block 1, Smith Brothers First Addition to Oelwein, Fayette County, Iowa.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, MAY 13, 2019, PAGE 2

Public Hearing A motion was made by Fisk, seconded by Weber to open the Public Hearing on Proposed Disposal by Sale of the City’s Interest in the Alley Running East and West in Block 1, Smith Brothers First Addition to Oelwein, Fayette County, Iowa.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None

No Comments.

A motion was made by Weber, seconded by Derifield to close the hearing.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Code Ch. 5 Key Boxes A motion was made by Fisk, seconded by Cantrell to adopt the second reading
2nd Reading of an Ordinance Amending Chapter 5 of the Code of Ordinances of the City of Oelwein, Iowa by Adding Section 5-23 Key Boxes.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Code Ch. 12 A motion was made by Weber, seconded by Cantrell to adopt the second
2nd Reading reading of an Ordinance Amending Oelwein Municipal Code Chapter 12, Buildings, Article II Plumbing, Electrical and Mechanical Work.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Ch. 22-6 A motion was made by Derifield, seconded by Cantrell to adopt the first reading
1st Reading of an Ordinance Amending Section 22-6 to Modify Debris and Destruction or Injurious Material on Streets Prohibited.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Resolution 5087-2019 A motion was made by Fisk, seconded by Cantrell to adopt Resolution No. 5087-2019 Directing the Sale of the City’s Interest in the Vacated Alley Running North and South in Block 12 Between Lots 1-6 and 7-12 Armstrong’s Addition to Oelwein, Fayette County, Iowa.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Resolution 5088-2019 A motion was made by Milks, seconded by Weber to adopt Resolution 5088-2019 Setting Date for Public Hearing on Amendment to Series 2016A General Obligation Bond Issuance Resolution.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, MAY 13, 2019, PAGE 3

Refer to Planning and A motion was made by Cantrell, seconded by Fisk to forward to Planning and
Zoning Zoning Commission for recommendation a request to vacate and sell a portion of 5th Street NE as platted east of 8th Avenue NE. 5 voted aye, one (M. Weber) abstained.
Motion Carried

Fisk stated what’s the difference selling prior alley at $0.20 per square foot vs. this at $1,500.00. Kane stated sewer lines would need easement for the city.

Refer Public Safety A motion was made by Fisk, seconded by Cantrell to forward a request
Stop Signs from Carol Miller, 820 3rd Avenue SW for stop signs at 8th Street SW and 3rd Avenue SW (east and west bound) to Public Safety Committee for recommendation. All voted aye.
Motion Carried

P.H. FY 2018-19 A motion was made by Milks, seconded by Fisk to set a Public Hearing on Fiscal Year 2018-2019 Budget Amendment for 6:00 P.M. May 28, 2019. All voted aye.

Motion Carried

Mower Purchase A motion was made by Fisk, seconded by Weber authorizing the purchase
Cemetery of a 60” mower from Burco Sales in the amount of $8,593 for Cemetery Department. All voted aye.
Motion Carried

Reappointment A motion was made by Cantrell, seconded by Milks to approve the
Park & Rec Comm. Reappointment of Mike Meska and Tim Gearhart to the Park and Recreation Commission. All voted aye.
Motion Carried

City Wide Cleanup Sherrets thanked council for help with city wide cleanup. Using two lanes sped up the 179 residents who took advantage of this and who also helped unloading items.

City Attorney Report Dillon stated he met with Code Enforcement and Police Department to discuss plan of action for code enforcement issues. He also worked on chronic nuisance research.

Airport Land Milks stated she received a call from Jerod Kane, land owner adjacent to Oelwein Airport that the airport land has broken field tile that is now running onto his land preventing him from getting his spring field work completed. City Attorney Dillon stated he is aware of this and is working on it.

3rd Avenue SW Milks and Cantrell stated they both received calls from citizens re: 3rd Avenue SW new No Parking signs. The width of the road does not allow for parking.

Into Executive A motion was made by Cantrell, seconded by Weber to go into Executive Session per Iowa Code Section 21.5(1)(i) to evaluate professional competency of individuals whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to the individual’s reputation and at the request of said individual(s).

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Return to Regular A motion was made by Cantrell, seconded by Weber to
Session return to regular session. All voted aye.

Motion Carried

COUNCIL PROCEEDINGS, MAY 13, 2019, PAGE 4

Annual Performance A motion was made by Cantrell, seconded by Derifield to table
Review review and discussion of City Administrator Dylan Mulfinger’s employee agreement until all reviews have been submitted. All voted aye.
Motion Carried

Adjourn A motion was made by Cantrell, seconded by Weber to adjourn at 6:40 P.M. All voted aye.
Motion Carried

___________________________________
Peggy Sherrets, Mayor

ATTEST:

___________________________________________________
Dylan Mulfinger, City Administrator

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held May 13, 2019 and copy of said proceedings was furnished to the Register May 14, 2019.

___________________________________________________
Dylan Mulfinger, City Administrator

The meeting was preceded by a work session on City Hall renovation and GO Bond and followed by a work session on Street Improvements.

May 13, 2019 Agenda

City Council Agenda Comments Off on May 13, 2019 Agenda
May 102019

5:30 P.M. Work Session on City Hall Renovation and General Obligation Bond

AGENDA
Oelwein City Council Monday, May 13, 2019
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Matt Weber Warren Fisk
Renee Cantrell Darin Christensen
Matt Derifield Lou Ann Milks

4. Additions or Deletions

5. Citizens

6. Consent Agenda

A. Motion approving April 22, 2019 regular council minutes
B. Consideration of a Class ‘C’ Liquor, Outdoor and Sunday Sales renewal for Leo’s Italian Restaurant
C. Consideration of a Class ‘C’ Liquor, Outdoor and Sunday Sales renewal for Mona’s Firepit Pub & Grill

7. Public Hearing on Proposed Vacation of the Alley Running East and West in Block 1, Smith Brothers First Addition to Oelwein, Fayette County, Iowa

8. Consideration of an Ordinance to Vacate the Alley Running East and West in Block 1, Smith Brothers First Addition to Oelwein, Fayette County, Iowa – First Reading

9. Public Hearing on Proposed Disposal by Sale of the City’s Interest in the Alley Running East and West in Block 1, Smith Brothers First Addition to Oelwein, Fayette County, Iowa

10. Consideration of an Ordinance Amending Chapter 5 of the Code of Ordinances of the City of Oelwein, Iowa by Adding Section 5-23 Key Boxes – Second Reading

11. Consideration of an Ordinance Amending Oelwein Municipal Code Chapter 12, Buildings, Article II Plumbing, Electrical and Mechanical Work – Second Reading

12. Consideration of an Ordinance Amending Section 22-6 to Modify Debris and Destruction or Injurious Material on Streets Prohibited – First Reading

13. Consideration of a Resolution Directing the Sale of the City’s Interest in the Vacated Alley Running North and South in Block 12 Between Lots 1-6 and 7-12 Armstrong’s Addition to Oelwein, Fayette County, Iowa

14. Consideration of a Resolution Setting Date for Public Hearing on Amendment to Series 2016A General Obligation Bond Issuance Resolution

15. Consideration of a motion to forward to Planning and Zoning Commission for recommendation a request to vacate and sell a portion of 5th Street NE as platted east of 8th Avenue NE

16. Consideration of a motion to forward a request from Carol Miller, 820 3rd Avenue SW for stop signs at 8th Street SW and 3rd Avenue SW (east and west bound) to Public Safety Committee for recommendation

17. Consideration of a motion to set a Public Hearing on Fiscal Year 2019-2019 Budget Amendment for 6:00 P.M. May 28, 2019

18. Consideration of a motion authorizing the purchase of a 60” mower from Burco Sales in the amount of $8,593 for Cemetery Department

19. Mayor’s Report

a. Consideration of the reappointment of Mike Meska and Tim Gearhart to the Park and Recreation Commission

20. City Attorney’s Report

21. City Administrator’s Report

22. Old Business

23. New business

24. Consideration of a motion to go into Executive Session per Iowa Code Section 21.5(1)(i) to evaluate professional competency of individuals whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to the individual’s reputation and at the request of said individual(s)

25. Return to Regular Session

26. Consideration of a motion updating City Administrator Dylan Mulfinger’s employee agreement

27. Adjournment

A Work Session on Street Improvements will follow the Regular Meeting

April 22, 2019 Council Minutes

City Council Minutes Comments Off on April 22, 2019 Council Minutes
Apr 242019

COUNCIL PROCEEDINGS
Regular Meeting
April 22, 2019

The Oelwein City Council met in regular session Monday, April 22, 2019 at
6:00 P.M. Mayor Sherrets presided.

Roll Call Present: Milks, Weber, Cantrell, Derifield, Fisk, Christensen
Absent: None
Also Present: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by Weber, seconded by Derifield to adopt the agenda as
presented. All voted aye.
Motion Carried

Arbor Day Mayor Sherrets presented an Arbor Day Proclamation to Joshua Johnson and his two daughters.

Brett DeVore Brett DeVore, 7 9th Avenue SE informed council garbage in the northeast had not been picked up. Mulfinger responded their truck broke down and they’ll be picking up into the evening.

Consent Agenda A motion was made by Weber, seconded by Fisk to adopt the Consent Agenda as follows:

A. Motion approving April 8, 2019 regular council minutes.
B. Claims Resolution in the amount of $412,922.29.
C. Class ‘B’ Beer and Sunday Sales Renewal for Pizza Hut #4340.
D. New Class ‘B’ Beer and Outdoor service License for Oelwein Celebrations.
E. Class ‘E’ Liquor and Sunday Sales renewal for Casey’s General Store #2682.
F. Pay Application #11 from Portzen Construction in the amount of $6,844.75 for work completed on Disinfection and 42 Well Improvements project.

All voted aye.
Motion Carried

Key Boxes – 1st A motion was made by Fisk, seconded by Milks to adopt the first reading of an
Reading Ordinance Amending Chapter 5 of the Code of Ordinances of the City of Oelwein, Iowa by Adding Section 5-23 Key Boxes.

Ayes: Milks, Weber, Cantrell, Derifield, Fisk, Christensen
Nays: None

Motion Carried

City Code, Ch. 12 A motion was made by Weber, seconded by Fisk to adopt the first reading of an
1st Reading Ordinance Amending Oelwein Municipal Code Chapter 12, Buildings, Article II Plumbing, Electrical and Mechanical Work.

Ayes: Milks, Weber, Cantrell, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Resolution 5084-2019 A motion was made by Milks, seconded by Cantrell to adopt Resolution No.
Close Street 5084-2019 Authorizing Temporary Closure of Public Ways or Grounds for Cars and Coffee.

Ayes: Milks, Weber, Cantrell, Derifield, Fisk, Christensen
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, APRIL 22, 2019, PAGE 2

Resolution 5085-2019 A motion was made by Fisk, seconded by Weber to adopt Resolution No. 5085-
Set Hrg, Alley Vacation 2019 to set Public Hearing on Proposed Vacation of the Alley Running East and West in Block 1, Smith Brothers First Addition to Oelwein, Fayette County, Iowa for May 13, 2019 at 6:00 P.M.

Ayes: Milks, Weber, Cantrell, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Resolution 5086-2019 A motion was made by Milks, seconded by Derifield to adopt Resolution No.
Set Hrg, Alley Sale 5086-2019 to set Public Hearing on Proposed Disposal by Sale of the City’s Interest in the Alley Running East and West in Block 1, Smith Brothers First Addition to Oelwein, Fayette County, Iowa for May 13, 2019 at 6:00 P.M.

Ayes: Milks, Weber, Cantrell, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Copier Purchase Three quotes were received for the City Hall copier.

Advanced Systems Canon IR C5550i $9,937.00
Advanced Systems Xerox AL C8045 $11,395.00
Rite Price Kyocera 5053ci $9,287.00

A motion was made by Milks, seconded by Cantrell to authorize purchase of Kyocera 5053ci from Rite Price (Storey Kenworthy) in the amount of $9,287.00. All voted aye.
Motion Carried

May Council Meeting A motion was made by Milks, seconded by Cantrell to reschedule the May
Dates 27, 2019 council meeting to Tuesday, May 28, 2019 due to Memorial Day Holiday. All voted aye.
Motion Carried

Park and Rec Meeting Cantrell reported on the April Park and Recreation Commission meeting. Workers started hauling dirt for the dog park, then put up fencing. Gilson and Polark memorial benches were approved. Gearhart was voted Chairperson and Berryman Vice Chairman.

Housing Committee Fisk reported on the April Housing Committee meeting. Discussion regarding the code requirements on door locks on owner occupied property changes when that property becomes rental property. The committee met with Hub City Landlord Association.

Committee A motion was made by Cantrell, seconded by Milks to approve the following
Appointments appointments:

1. Reappointment of Ashland Taylor to Park and Recreation Commission
2. Appointment of Mike Kerns and Robert Lumbus to the International Code Council Board of Appeals
3. Appointment of Paul Ganske to the Zoning Board of Adjustment
4. Appointment of Deb Kellogg to the Community Plaza Board of Governors

All voted aye.
Motion Carried

City Attorney Report City Attorney Dillon reported he is working with the Oelwein Railroad Museum to move the railroad car to the museum location.

COUNCIL PROCEEDINGS, APRIL 22, 2019, PAGE 3

City Administrator Boards and Commission packets are being created with information on job responsibilities and applications. A letter will be sent to the Plaza Foundation requesting they do their own appointments to the Board of Governors and change their by-laws accordingly. It is no longer necessary for the city to approve their appointments.

Adjourn A motion was made by Weber, seconded by Derifield to adjourn at 6:20 P.M. All voted aye.
Motion Carried

___________________________________
Peggy Sherrets, Mayor
ATTEST:

___________________________________________________
Dylan Mulfinger, City Administrator

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held April 22, 2019 and copy of said proceedings was furnished to the Register April 24, 2019.

___________________________________________________
Dylan Mulfinger, City Administrator

The meeting was preceded by a work session on the Revolving Loan Fund and followed by a work session on General Obligation Bond Projects and City Hall Renovation.

April 22, 2019 Agenda

City Council Agenda Comments Off on April 22, 2019 Agenda
Apr 192019

5:30 P.M. Work Session on Revolving Loan Fund

AGENDA
Oelwein City Council Monday, April 22, 2019
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Lou Ann Milks Matt Derifield
Matt Weber Warren Fisk
Renee Cantrell Darin Christensen

4. Additions or Deletions

5. Arbor Day Proclamation

6. Citizens

7. Consent Agenda

A. Motion approving April 8, 2019 regular council minutes
B. Claims Resolution in the amount of $412,922.29
C. Consideration of a Class ‘B’ Beer and Sunday Sales Renewal for Pizza Hut #4340
D. Consideration of a new Class ‘B’ and Outdoor Service License for Oelwein Celebrations
E. Consideration of a Class ‘E’ Liquor and Sunday Sales Renewal for Casey’s General Store #2682
F. Consideration of Pay Application #11 from Portzen Construction in the amount of $6,844.75 for work completed on Disinfection and 42 Well Improvements project

8. Consideration of an Ordinance Amending Chapter 5 of the Code of Ordinances of the City of Oelwein, Iowa by Adding Section 5-23 Key Boxes – First Reading

9. Consideration of an Ordinance Amending Oelwein Municipal Code Chapter 12, Buildings, Article II Plumbing, Electrical and Mechanical Work – First Reading

10. Consideration of a Resolution Authorizing Temporary Closure of Public Ways or Grounds for Cars and Coffee

11. Consideration of a Resolution to set Public Hearing on Proposed Vacation of the Alley Running East and West in Block 1, Smith Brothers First Addition to Oelwein, Fayette County, Iowa

12. Consideration of a Resolution to set Public Hearing on Proposed Disposal by Sale of the City’s Interest in the Alley Running East and West in Block 1, Smith Brothers First Addition to Oelwein, Fayette County, Iowa

13. Consideration of a motion authorizing the purchase of a copier in the amount of $9,287.00 from Rite Price Office Supply

14. Consideration of a motion to reschedule the May 27, 2019 council meeting to Tuesday, May 28, 2019 due to Memorial Day Holiday

15. Report from Christensen on April Library Board meeting

16. Report from Cantrell on April Park and Recreation Commission meeting

17. Report from Fisk on Housing Committee meeting

18. Mayor’s Report

a. Consideration of the reappointment of Ashland Taylor to Park and Recreation Commission
b. Consideration of the appointment of Mike Kerns and Robert Lumbus to the International Code Council Board of Appeals
c. Consideration of the appointment of Paul Ganske to the Zoning Board of Adjustment
d. Consideration of the appointment of Deb Kellogg to the Community Plaza Board of Governors

19. City Attorney’s Report

20. City Administrator’s Report

21. Old Business

22. New business

23. Adjournment

A Work Session on General Obligation Bond Projects and City Hall Renovation will follow the regular meeting

April 8, 2019 Council Minutes

City Council Minutes Comments Off on April 8, 2019 Council Minutes
Apr 122019

COUNCIL PROCEEDINGS
Regular Meeting
April 8, 2019

The Oelwein City Council met in regular session Monday, April 8, 2019 at
6:00 P.M. Mayor Sherrets presided.

Roll Call Present: Milks, Weber, Cantrell, Derifield, Fisk, Christensen
Absent: None
Also Present: Mulfinger, Rigdon, Dillon

Additions or A motion was made by Weber, seconded by Derifield to adopt the agenda as
Deletions amended. All voted aye.
Motion Carried

Paul Ganske Paul Ganske, 116 Eastline Road is requesting the City consider paving Eastline Rd.

Patsey Clouse Patsey Clouse, 117 8th Ave SW addressed the council regarding issues with snow removal, road conditions and concerns with public safety.

Ron Winter Ron Winter, 914 4th Ave NE requested more information regarding dead bolt lock requirements.

Consent Agenda A motion was made by Milks, seconded by Cantrell to adopt the Consent Agenda as follows:

A. Motion approving March 25, 2019 regular council minutes

All voted aye.
Motion Carried

Refer to P & Z A motion was made by Derifield, seconded by Cantrell to refer to Planning and Zoning Commission for recommendation a request to vacate and sell the alley running east and west in Block 1, Smith Brothers first Addition to Oelwein, Fayette County, Iowa.

All voted aye.
Motion Carried

Fire Fighter Gear A motion was made by Fisk, seconded by Milks authorizing the purchase of Fire Fighter Gear in the amount of $24,588.00 from Ed M. Feld Co., Inc.

All voted aye.
Motion Carried

Spring/Fall Cleanup Spring clean up is scheduled for May 11, 2019 from 8:00 A.M. to 12:00 (noon) P.M. Council will not hold a fall cleanup.

Housing Committee Fisk reported that the housing committee is looking at improving neighborhoods. Fisk stated that the committee is inviting the Hub City Landlord Association for a discussion on April 15th at City Hall.

Mayor’s Report The City Council discussed boards and vacancies.

City Attorney’s Report City Attorney Dillon stated he is researching a speed zone change.

Adjourn A motion was made by Weber, seconded by Milks to adjourn at 6:31 P.M.

All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, APRIL 8, 2019, PAGE 2

___________________________________
Peggy Sherrets, Mayor
ATTEST:

___________________________________________________
Dylan Mulfinger, City Administrator

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held April 8, 2019 and copy of said proceedings was furnished to the Register April 11, 2019.

___________________________________________________
Dylan Mulfinger, City Administrator

Council attended a work session with Fox Engineering regarding Streets at 5:30 and OCAD following the regular meeting.

April 8, 2019 Agenda

City Council Agenda Comments Off on April 8, 2019 Agenda
Apr 052019

5:30 P.M. Work Session with Fox Engineering on Streets

AGENDA
Oelwein City Council Monday, April 8, 2019
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Lou Ann Milks Matt Derifield
Matt Weber Warren Fisk
Renee Cantrell Darin Christensen

4. Additions or Deletions

5. Citizens

6. Consent Agenda

A. Motion approving March 25, 2019 regular council minutes

7. Consideration of a motion to forward to Planning and Zoning Commission for recommendation a request to vacate and sell the alley running east and west in Block 1, Smith Brothers first Addition to Oelwein, Fayette County, Iowa

8. Consideration of a motion authorizing purchase of Fire Fighter Gear in the amount of $24,588.00 from Ed M. Feld Equipment Co., Inc.

9. Discussion on Spring/Fall City Wide Clean Up

10. Report from Fisk on Housing Committee meeting

11. Mayor’s Report

A. Vacancies
1. Electrical Board (1)
2. International Code Council Board of Appeals (3)
3. Zoning Board of Adjustment (3)

12. City Attorney’s Report

13. City Administrator’s Report

14. Old Business

15. New business

16. Adjournment

A Work Session with OCAD will follow the regular meeting

March 25, 2019 Council Minutes

City Council Minutes Comments Off on March 25, 2019 Council Minutes
Mar 272019

COUNCIL PROCEEDINGS
Regular Meeting
March 25, 2019

The Oelwein City Council met in regular session Monday, March 25, 2019 at
6:00 P.M. Mayor Sherrets presided.

Roll Call Present: Milks, Weber, Cantrell, Derifield, Fisk, Christensen
Absent: None
Also Present: Mulfinger, Rigdon, Dillon

Additions or A motion was made by Weber, seconded by Milks to adopt the agenda as
Deletions amended. All voted aye.
Motion Carried

Proclamation Mayor Sherrets presented a National Service Recognition Day Proclamation to Terry Magsama, Jake Blitsch, Carol Tousley, Linda Ridihalgh and Sue Johnson.

Paul Ganske Paul Ganske, 116 Eastline Road is against removing cautionary signs. They remind motorists to be aware and drive even though recent studies contradict this idea.

Brett DeVore Brett DeVore, 7 9th Avenue SE questioned the fiduciary responsibility of the council from two weeks ago approving purchases with only one quote. He also questioned items included in the proposed 2019 bond sale. He is against city hall renovation.

Consent Agenda A motion was made by Fisk, seconded by Derifield to adopt the Consent Agenda as follows:

A. Motion approving March 11, 2019 regular council minutes
B. Claims Resolution in the amount of $450,224.95
C. Class ‘C’ Beer Permit and Sunday Sales renewal for Kwik Star #665
D. Class ‘E’ Liquor License and Sunday Sales renewal for Pirillo Beverage
E. Pay Request No. 10 to Portzen Construction in the amount of $29,230.40 for work completed on Disinfection and 42 Well Improvements Project
F. Request from Pony Express Riders of Iowa to collect funds for Camp Sunnyside at the intersection of Frederick and Charles, Friday, April 19, 2019 from 8:30 A.M. to 11:30 A.M.

All voted aye.
Motion Carried

Dog Park Fence The following two quotes were received for the Dog Park fencing:

D & N Fence $19,190.00
Miller Fence & Flag $17,996.29

A motion was made by Weber, seconded by Milks to award bid to Miller Fence and Flag Co. in the amount of $17,996.29. All voted aye.

Motion Carried

Resolution 5083-2019 A motion was made by Fisk, seconded by Weber to adopt Resolution No.
Salary FY 2019-2020 5082-2019 establishing Salaries for Fiscal Year 2019-2020.

Ayes: Milks, Weber, Cantrell, Derifield, Fisk, Christensen
Nays: None

Motion Carried

Planning, Finance, A motion was made by Cantrell, seconded by Fisk to approve
Enterprise and Planning, Finance, Enterprise and Economic Development Committee
Economic Develop recommendation funding the following applications:

COUNCIL PROCEEDINGS, MARCH 25, 2019, PAGE 2

a. Hotel/Motel Funding Application from the Williams Center for the Arts in the amount of $1,500.00
b. Hotel/Motel Funding Application from Fayette Co. Ag Society in the amount of $5,000.00
c. Demolition Assistance Application from Tim Reed (NMK Rentals) for 313 1st Avenue SE in the amount of $4,893.00
d. Demolition Assistance Application from James Ralls for 1128 South Frederick in the amount of $2,625.00
e. Demolition Assistance Application from Chris Luckeroth for 17 4th Avenue NE in the amount of $3,250.00

All voted aye.
Motion Carried

Safety Committee Weber stated it is the Safety Committee’s recommendation to keep the stop sign at 1st Street NE and Outer Road. No action will be taken unless new evidence is presented.

Library Board Meeting Christensen reported on the March Library Board meeting. Spring book sale is April 11-13. Oelwein School Industrial Tech class will build three more Little Free Libraries. Landscaping, computer and painting bids were awarded.

Park & Rec Comm Cantrell reported on the March Park and Recreation Commission meeting. Dog Park fencing quotes were received. Additional shade structures for the pool was discussed.

Airport Board mtg. March Airport Board meeting minutes were presented to council to review.

Clean Up Day Sherrets requested a discussion on Spring and Fall Clean Up Day be listed on the next council agenda.

City Attorney City Attorney Dillon reported he is working with the county on a joint resolution for speed limit changes. Also, a parking ticket enforcement agreement with the county and nuisance abatement.

Adjourn A motion was made by Weber, seconded by Milks to adjourn at 6:18 P.M. All voted aye.
Motion Carried

___________________________________
Peggy Sherrets, Mayor
ATTEST:

___________________________________________________
Dylan Mulfinger, City Administrator

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held March 25, 2019 and copy of said proceedings was furnished to the Register March 26, 2019.

___________________________________________________
Dylan Mulfinger, City Administrator

A 5:00 P.M. Planning, Finance, Enterprise and Economic Development Committee meeting and a 5:30 P.M. Public Safety Committee meeting preceded the regular council meeting and a work session on the Snow Policy followed the meeting.

March 25, 2019 Agenda

City Council Agenda Comments Off on March 25, 2019 Agenda
Mar 222019

5:00 P.M. Planning, Finance, Enterprise and Economic Development
5:30 P.M. Public Safety Committee

AGENDA
Oelwein City Council Monday, March 25, 2019
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Lou Ann Milks Matt Derifield
Matt Weber Warren Fisk
Renee Cantrell Darin Christensen

4. Additions or Deletions

5. National Service Recognition Day Proclamation

6. Citizens

7. Consent Agenda

A. Motion approving March 11, 2019 regular council minutes
B. Claims Resolution in the amount of $450,224.95
C. Consideration of a Class ‘C’ Beer Permit and Sunday Sales renewal for Kwik Star #665
D. Consideration of a Class ‘E’ Liquor License and Sunday Sales Renewal for Pirillo Beverage
E. Consideration of Pay Request No. 10 to Portzen Construction in the amount of $29,230.40 for work completed on Disinfection and 42 Well Improvements Project
F. Consideration of a request from Pony Express Riders of Iowa to collect funds for Camp Sunnyside at the intersection of Frederick and Charles, Friday, April 19, 2019 from 8:30 A.M. to 11:30 A.M.

8. Consideration of a motion authorizing purchase and installation of Dog Park fencing in the amount of $17,996.29 with Miller Fence and Flag Co.

9. Consideration of a Resolution establishing Salaries for Fiscal Year 2019-2020

10. Consideration of a recommendation from Planning, Finance, Enterprise and Economic Development Committee re:
a. Hotel/Motel Funding Application from the Williams Center for the Arts
b. Hotel/Motel Funding Application from Fayette Co. Ag Society
c. Demolition Assistance Application from Tim Reed (NMK Rentals) for 313 1st Avenue SE
d. Demolition Assistance Application from James Ralls for 1128 South Frederick
e. Demolition Assistance Application from Chris Luckeroth for 17 4th Avenue NE

11. Report from Weber on Public Safety Committee meeting

12. Report from Christensen on March Library Board meeting

13. Report from Cantrell on March Park and Recreation Commission meeting

14. Report from Derifield on March Airport Board meeting

15. Mayor’s Report

16. City Attorney’s Report

17. City Administrator’s Report

18. Old Business

19. New business

20. Adjournment

A Work Session on the Snow Policy will follow the regular meeting

March 11, 2019 Council Minutes

City Council Minutes Comments Off on March 11, 2019 Council Minutes
Mar 132019

COUNCIL PROCEEDINGS
Regular Meeting
March 11, 2019

The Oelwein City Council met in regular session Monday, March 11, 2019 at 6:00 P.M. Mayor Sherrets presided.
Roll Call Present: Milks, Cantrell, Derifield, Fisk, Christensen
Absent: Weber
Also Present: Mulfinger, Rigdon, Dillon

Additions or A motion was made by Fisk, seconded by Derifield to adopt the agenda as
Deletions presented. All voted aye.
Motion Carried

Ron Winter Ron Winter, 914 4th Avenue NE spoke regarding the rental inspection code. He was in favor of inspection but not in favor of the dead bolt requirement on exterior doors since he had recently replaced several exterior doors. He also inquired by carbon monoxide detectors were not required as part of the inspection. Sherrets thanked him for bringing this to council’s attention. He also questioned if rental properties in a trust would be subject to inspection? Mulfinger stated if they pay rent or any type of monetary value to live there it is subject to inspection.

Bob Lumbus Bob Lumbus, 520 4th Avenue SE also inquired regarding the carbon monoxide detector. If an inspection came up during the time a rental was being repaired from a former tenant trashing it, what happens? Mulfinger stated you would take the property out of service and if a current building permit was pulled, you would not be inspected.

Brett DeVore Brett DeVore, 7 9th Avenue SE stated Shekleton has been a very good resource for the Landlord Association. He stated he heard the city has four properties identified for teardown. How does that city pay for that. Mulfinger said the city does not have a teardown list for properties. There is $25,000 budgeted annual from Local Option Sales Tax and another $20,000 available with homeowner matching funds and the city receives grant funding.

Consent Agenda A motion was made by Milks, seconded by Derifield to adopt the Consent Agenda as follows:

A. Motion approving February 25, 2019 regular council minutes
B. Mowing approving ownership update and a Class ‘C’ Liquor License, Outdoor Service and Sunday Sales renewal for Oelwein Columbus Club, Inc.

All voted aye.
Motion Carried

Public Hearing A motion was made by Milks, seconded by Christensen to open the Public
CDBG Water/Sewer Hearing on the Community Development Block Grant Water/Sewer application.
Application
Ayes: Milks, Cantrell, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Diana Johnson, Upper Explorerland Regional Planning Commission covered the 9 points listed below at the Public Hearing.

(a) How the need for the proposed activity or projects were identified;

The need for the CDBG water/sewer grant with the Iowa Economic Development Authority (IEDA) came from various planning sessions within the city. The City of Oelwein has experienced a significant number of water main breaks and leaks on their older portions of the distribution system. Within the last year, a list of twelve problem areas were identified that needed major repair. Due to budget constraints, mains needing emergency repairs, and portions of the gooseneck water services containing lead, six regions were evaluated to require restoration first.
COUNCIL PROCEEDINGS, MARCH 11, 2019, PAGE 2

(b) How the proposed activity or projects will be funded and the sources of funds;

The request from the IDEA will be $600,000. If successfully funded, the remainder of the proposed activity will be funded through an Iowa Drinking Water State Revolving Loan Fund (SRF) loan, for a total project cost of $1,910,211.

(c) The date the CDBG application will be submitted;

The CDBG water/sewer application will be submitted on or before April 1, 2019 to the IEDA.

(d) Requested amount of federal funds;

The requested amount is $600,000.

(e) Estimated portion of federal funds that will benefit persons of low and moderate income;

Per year 2014 low and moderate income (LMI) data from the Housing and Urban Development (HUD), Oelwein’s LMI is 54.94%. Therefore, it can be expected that the same proportion of the funds will benefit that group of residents or a total of 3,524 persons.

(f) Where the proposed activity or project will be conducted;

The project will be conducted within the city limits of Oelwein in the following six locations; 1st Street SE (Hillside Drive East to 12th Avenue SE), 12th Avenue SE (East Charles Street to Water Tower), 1st Street NE (8th Avenue NE to 13th Avenue NE), 5th Street SE (5th Avenue SE to 9th Avenue SE), 6th Avenue SE (5th Street SE to 7th Street SE), and North Frederick (2nd Street to 7th Street).

(g) Plans to minimize displacement of persons and businesses as a result of funded activities or projects;

No businesses or persons will be displaced as a result of the proposed facility upgrades.

(h) Plans to assist persons actually displaced, and;

No plans to displace any persons.

(i) The nature of the proposed activity or project.

The nature of the proposed project within the City of Oelwein is to include the replacement of 4-inch and 6-inch sand case- and cast-iron water mains with 8-inch water mains. Portions that weren’t previously meeting size compliance with Iowa Department of Natural Resources (IDNR) requirements will now be met. Lead service goose necks will be removed as part of the project as well. Water flow and fire protection will be increased.

No comments were received from the public.

A motion was made by Cantrell, seconded by Milks to close the public hearing.

Ayes: Milks, Cantrell, Derifield, Fisk, Christensen
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, MARCH 11, 2019, PAGE 3

Resolution 5078-2019 A motion was made by Milks, seconded by Christensen to adopt Resolution No. 5078-2019 of the City Council of Oelwein, Iowa authorizing the submission of a CDBG Water/Sewer application to the Iowa Economic Development Authority.

Ayes: Milks, Cantrell, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Comm. Development A motion was made by Fisk, seconded by Milks to approve the
Housing Needs Community Development and Housing Needs Assessment. All
Assessment voted aye.
Motion Carried

Public Hearing FY A motion was made by Milks, seconded by Christensen to open the
2019-2020 Budget public hearing on Fiscal Year 2019-2020 Budget.

Ayes: Milks, Cantrell, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Brett DeVore questioned where he could find a copy of the budget and suggested it be put on the city’s website. No other comments were received from the public.

A motion was made by Fisk, seconded by Christensen to close the public hearing.

Ayes: Milks, Cantrell, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Resolution 5079-2019 A motion was made by Milks, seconded by Derifield to adopt Resolution
FY 2019-20 Budget No. 5079-2019 adopting Fiscal Year 2019/2020 Budget.

Ayes: Milks, Cantrell, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Security Camera Jessica Burkhart, Wellness Center Manager stated this purchase would
Equipment update the outdated software if we want to have support, new server and
Wellness Center three cameras to cover bare spots in the building. We need a working camera system for 24/7 access. Even though it is not a budgeted item Local Option Sales Tax will pay for the purchase. While here they will also move the powerbox and do some needed maintenance for an extra $554.

A motion was made by Christensen, seconded by Milks to approve updating security camera equipment at the Williams Wellness Center in the amount of $11,861.00 from Security Equipment, Inc. Four voted aye, 1 (Fisk) voted nay.
Motion Carried

Bergen KDV A motion was made by Milks, seconded by Cantrell approving purchase of
PC’s purchase Computers and Tablets from Bergan KDV in the amount of $8,371.00. All voted aye.
Motion Carried

Bridge Inspection A motion was made by Fisk, seconded by Derifield to authorize signatures
IIW Engineers on a proposal from IIW Engineers in the amount of $10,000.00 for Bridge Inspection and Load Rating Services. All voted aye.

Motion Carried

COUNCIL PROCEEDINGS, MARCH 11, 2019, PAGE 4

Fisk stated he would prefer to see more than one quote for services.

Resolution 5080-2019 A motion was made by Cantrell, seconded by Milks to adopt Resolution No. 5080-2019 Directing the Sale of the City’s Interest in the Vacated Alley Running North and South in Block 12 Between Lots 1-6 and 7-12 Armstrong’s Addition to Oelwein, Fayette County, Iowa.

Ayes: Milks, Cantrell, Derifield, Christensen
Nays: None
Abstain: Fisk
Motion Carried

Resolution 5081-2019 A motion was made by Fisk, seconded by Cantrell to adopt Resolution No. 5081-2019 authorizing temporary closure of Public Ways or Grounds for Oelwein Chamber and Area Development.

Ayes: Milks, Cantrell, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Resolution 5082-2019 A motion was made by Christensen, seconded by Fisk to adopt Resolution No. 5082-2019 Ending the Practice of Installing and Maintaining Cautionary Signs on City Streets.

Ayes: Milks, Cantrell, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Public Safety Mulfinger stated Public Safety Committee report will be in two weeks.

City Attorney City Attorney Pat Dillon stated he is working with the county on a joint resolution for speed limit changes. Also a parking tick enforcement agreement with the county and nuisance abatement.

Adjourn A motion was made by Fisk, seconded by Derifield to adjourn at 6:32 P.M. All voted aye.
Motion Carried

___________________________________
Peggy Sherrets, Mayor
ATTEST:

___________________________________________________
Dylan Mulfinger, City Administrator

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held March 11, 2019 and copy of said proceedings was furnished to the Register March 12, 2019.

___________________________________________________
Dylan Mulfinger, City Administrator

A 5:30 P.M. Safety Committee meeting preceded the regular council meeting and a work session on Debt Service followed the meeting.

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