July 8, 2019 Council Minutes

City Council Minutes Comments Off on July 8, 2019 Council Minutes
Jul 102019

COUNCIL PROCEEDINGS
Regular Meeting
July 8, 2019

The Oelwein City Council met in regular session Monday, July 8, 2019 at
6:00 P.M. Mayor Sherrets presided.

Roll Call Present: Cantrell, Derifield, Christensen, Milks, Weber
Absent: Fisk
Also Present: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by Milks, seconded by Derifield to adopt the agenda as
presented. All voted aye.
Motion Carried

Roger Boleyn Roger Boleyn, 209 7th Avenue SW informed Council of a property in the 200 block of 5th Avenue SW with code violations.

Bob Lumbus Bob Lumbus, 520 4th Avenue SE is not in favor of the $100 fee to appeal an inspection.

Brett DeVore Brett DeVore, 7 9th Avenue SE wants the alleys to be listed as a higher priority on the Snow and Ice Policy. He is also not in favor of the $100 appeal fee.

Consent Agenda A motion was made by Weber, seconded by Derifield to adopt the Consent Agenda as follows:

A. Motion approving June 24, 2019 regular council minutes.
B. Class ‘C’ Liquor License, Outdoor Service and Sunday Sales renewal for Hacienda Del Rio.

All voted aye.
Motion Carried

Second Reading A motion was made by Christensen, seconded by Milks to adopt the
5th Street NE ROW second reading of an Ordinance to vacate a portion of 5th Street NE Right-of-Way (east of 8th Avenue).

Ayes: Cantrell, Derifield, Christensen, Milks
Nays: None
Abstain: Weber

Motion Carried

Resol 5101-2019 A motion was made by Milks, seconded by Weber to adopt Resolution
Speed Zones No. 5101-2019 of the City of Oelwein and the County of Fayette, State of Iowa re: uniform Speed Zones.

Ayes: Cantrell, Derifield, Christensen, Milks, Weber
Nays: None
Motion Carried

First Reading A motion was made by Milks, seconded by Cantrell to adopt the first
Snow and Ice reading of an Ordinance Amending Oelwein Municipal Code Sections 22-126 Snow Emergency Parking Ban; Section 14-93 Clearing Snow, Ice and Accumulations; and Section 23-28 Depositing Snow on City Streets and Sidewalks.

Ayes: Cantrell Derifield, Christensen, Milks, Weber
Nays: None
Motion Carried

Snow and Ice Policy A motion was made by Weber, seconded by Cantrell to table a Resolution Amending the Oelwein Snow and Ice Policy until the third reading of the Snow Removal Ordinance on August 12, 2019. All voted aye.

Motion Carried
COUNCIL PROCEEDINGS, JULY 8, 2019, PAGE 2

Resol 5102-2019 A motion was made by Weber, seconded by Christensen to adopt Resolution
Rental Inspection No. 5102-2019 Amending the Oelwein Rental Inspection Policy.
Policy
Ayes: Cantrell, Derifield, Christensen, Milks, Weber
Nays: None
Motion Carried

Resol 5103-2019 A motion was made by Weber, seconded by Milks to adopt Resolution
Fee Schedule No. 51103-2019 Amending the City Fee Schedule.

Ayes: Cantrell, Derifield, Christensen, Milks, Weber
Nays: None
Motion Carried

Resol 5104-2019 A motion was made by Milks, seconded by Weber to adopt Resolution No.
Temp Street Closure 5104-2019 authorizing Temporary Closure of Public Ways or Grounds for Oelwein Rotary Club.

Ayes: Cantrell, Derifield, Christensen, Milks, Weber
Nays: None
Motion Carried

Cleaning Services A motion was made by Milks, seconded by Derifield to approve signatures on
Agreements Cleaning Services Agreements for City Hall and Parks Department with Horan Cleaning. All voted aye.
Motion Carried

2018-19 Audit A motion was made by Milks, seconded by Weber to approve signatures on an agreement with T.P. Anderson & Co. for Fiscal Year 2019 Audit Services. All voted aye.
Motion Carried

Board & Commission Sherrets shared a pamphlet explaining the city’s Boards and Commissions for
Pamphlet volunteers to apply for openings.

City Attorney City Attorney Dillon stated he is working on a parking ticket enforcement agreement with the county and continues to move forward on nuisance abatements.

Adjourn A motion was made by Derifield, seconded by Weber to adjourn at 6:22 P.M. All voted aye.
Motion Carried

___________________________________
Peggy Sherrets, Mayor
ATTEST:

___________________________________________________
Dylan Mulfinger, City Administrator

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held July 8, 2019 and copy of said proceedings was furnished to the Register July 9, 2019.

___________________________________________________
Dylan Mulfinger, City Administrator

Council work session on Snow Policy and Snow Ordinance met at 5:30 P.M. before the regular meeting and a work session on Oelwein Utility Rates followed the regular meeting.

July 8, 2019 Agenda

City Council Agenda Comments Off on July 8, 2019 Agenda
Jul 032019

5:30 P.M. Work Session on Snow Policy and Snow Ordinance and City Pavement Markings

AGENDA
Oelwein City Council Monday, July 8, 2019
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Renee Cantrell Darin Christensen
Matt Derifield Lou Ann Milks
Warren Fisk Matt Weber

4. Additions or Deletions

5. Citizens

6. Consent Agenda

A. Motion approving June 24, 2019 regular council minutes
B. Consideration of a Class ‘C’ Liquor License, Outdoor Service and Sunday Sales renewal for Hacienda Del Rio

7. Consideration of an Ordinance Providing for the Vacation of that Portion of 5th Street NE Running East and West, West of 8th Avenue NE in Saur and Johnson Addition to Oelwein, Fayette County, Iowa – second reading

8. Consideration of a Joint Resolution of the City of Oelwein and the County of Fayette, State of Iowa re: Uniform Speed Zones

9. Consideration of an Ordinance Amending Oelwein Municipal Code Sections 22-126 Snow Emergency Parking Ban; Section 14-93 Clearing Snow, Ice and Accumulations; and Section 23-28 Depositing Snow on City Streets and Sidewalks – first reading

10. Consideration of a Resolution Amending the Oelwein Snow and Ice Policy

11. Consideration of a Resolution Amending the Oelwein Rental Inspection Policy

12. Consideration of a Resolution Amending the City Fee Schedule

13. Consideration of a Resolution authorizing Temporary Closure of Public Ways or Grounds for Oelwein Rotary Club

14. Consideration of a motion authorizing signatures on Cleaning Services Agreements for City Hall and Parks Department with Horan Cleaning

15. Consideration of a motion authorizing signatures on an agreement with T.P. Anderson & Co. for Fiscal Year 2019 Audit Services

16. Report from Fisk on June Housing Committee meeting

17. Mayor’s Report

18. City Attorney’s Report

19. City Administrator’s Report

20. Old Business

21. New business

22. Adjournment

A Work Session on Oelwein Utility Rates will follow the regular meeting

June 24, 2019 Agenda

City Council Agenda Comments Off on June 24, 2019 Agenda
Jun 212019

5:00 P.M. Public Safety Committee Meeting
5:30 P.M. Vicious Animal Hearing

AGENDA
Oelwein City Council Monday, June 24, 2019
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Matt Weber Warren Fisk
Renee Cantrell Darin Christensen
Matt Derifield Lou Ann Milks

4. Additions or Deletions

5. Citizens

6. Consent Agenda

A. Motion approving June 10, 2019 regular council minutes
B. Claims Resolution in the amount of $2,319,278.18
C. Cigarette Permit Renewals
D. Consideration of Pay Request No. 6 in the amount of $5,845.05 to Flynn Company, Inc. for work completed on Old Road Paving Improvements project
E. Motion amending April 8, 2019 and May 28, 2019 Council Minutes – Rigdon Absent both meetings, Wedemeier present April 8, 2019 meeting

7. Consideration of a motion directing the City Administrator to work on a tax rebate for 2405 Rock Island Road, Oelwein Community Healthcare Foundation

8. Public Hearing on General Obligation Loan Agreements in an amount not to exceed $3,450,000 and stating compliance with Federal Reimbursement Regulations

9. Consideration of a Resolution expressing intent and determining to enter into a General Obligation Loan Agreement in an amount not to exceed $3,450,000

10. Public Hearing on the proposed vacation and sale of a portion of 5th Street NE Right-of-Way (east of 8th Avenue)

11. Consideration of an Ordinance to vacate a portion of 5th Street NE Right-of-Way (east of 8th Avenue) – first reading

12. Consideration of a Resolution Awarding Downtown Properties Forgivable Loans for Building Improvements Provided by Tax Increment Financing

13. Consideration of a Resolution Amending the Oelwein Personnel Manual

14. Consideration of a Resolution on Transfers

15. Consideration of a motion awarding Wings Park Trail construction contract to Matt Construction in the amount of $157,147.00

16. Consideration of a motion approving a task order for road improvements with Fox Engineering for the summer and fall of 2019

17. Consideration of a motion to set Bid Date for July 16, 2019 at 11:30 A.M. and Public Hearing July 22, 2019 at 6:00 P.M. at City Hall for the Oelwein 2019 Seal Coat Improvements project

18. Report from Weber on Public Safety Committee meeting

19. Report from Cantrell on June Park and Recreation Commission meeting

20. Report from Christensen on June Library Board meeting

21. Mayor’s Report

A. Board and Commission Openings

22. City Attorney’s Report

23. City Administrator’s Report

24. Old Business

25. New business

26. Adjournment

Work Session updating rental inspection progress to follow the meeting

June 10, 2019 Council Minutes

City Council Minutes Comments Off on June 10, 2019 Council Minutes
Jun 122019

COUNCIL PROCEEDINGS
Regular Meeting
June 10, 2019

The Oelwein City Council met in regular session Monday, June 10, 2019 at
6:00 P.M. Mayor Sherrets presided.

Roll Call Present: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Absent: None
Also Present: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by Weber, seconded by Cantrell to adopt the agenda as
presented. All voted aye.
Motion Carried

Laverne McLennan Laverne McLennan, 119 12th Avenue SE informed council people walk and ride bikes in the streets. Even though she loves the beautiful sites along the trails do not spend money on more trails in Oelwein.

Consent Agenda A motion was made by Milks, seconded by Derifield to adopt the Consent Agenda as follows:

A. Motion approving May 28, 2019 regular council minutes.
B. Motion setting Public Safety Committee Vicious Animal Appeal Hearing for June 24, 2019 at 5:30 P.M.

All voted aye.
Motion Carried

Open Public Hearing A motion was made by Weber, seconded by Christensen to open the Public Hearing on Contract Documents and Estimated Cost for Improvements on Trails Project.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

No comments were received.

A motion was made by Cantrell, seconded by Weber to close the public hearing.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Ordinance 1173 A motion was made by Fisk, seconded by Cantrell to adopt Ordinance No. 1173 to Vacate the Alley Running East and West in Block 1, Smith Brothers First Addition to Oelwein, Fayette County, Iowa on the third and final reading.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Resolution 5092-2019 A motion was made by Milks, seconded by Weber to adopt Resolution No. 5092-2019 Authorizing the Sale of the Vacated Alley Running East and West in Block 1, Smith Brothers First Addition to Oelwein, Fayette County, Iowa.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, JUNE 10, 2019, PAGE 2

Ordinance 1174 A motion was made by Fisk, seconded by Milks to adopt Ordinance No. 1174 Amending Section 22-6 to Modify Debris and Destruction or Injurious Material on Streets Prohibited on the third and final reading.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Resolution 5093-2019 A motion was made by Cantrell, seconded by Weber to adopt Resolution No. 5093-2019 Approving the Intermediary Relending Program and Approving for use Program Guidelines and Application Documents.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Resolution 5094-2019 A motion was made by Christensen, seconded by Derifield to adopt Resolution No. 5094 Entering into an Agreement with Fayette County for an Asphalt Overlay to Portions of Outer Road and 6th Street NE.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Set Public Hearing A motion was made by Fisk, seconded by Derifield to set a Public Hearing on the
Vacate 5th Street NE proposed vacation and sale of a portion of 5th Street NE Right-of-Way (east of
Right of Way 8th Avenue) for June 24, 2019 ay 6:00 P.M. Five (5) voted aye, One (Weber) abstained.
Motion Carried

Resolution 5095-2019 A motion was made by Christensen, seconded by Weber to adopt Resolution
GO Bond No. 5095-2019 setting date for hearings on General Obligation Loan Agreements in an amount not to exceed $3,450,000 and stating compliance with federal reimbursement regulations.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Resolution 5096-2019 A motion was made by Cantrell, seconded by Fisk to adopt Resolution No. 5096-2019 authorizing the Mayor to sign an agreement to purchase radio equipment in the amount of $918,125.79 for the Oelwein Police and Fire Department.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

JCG Land Services for A motion was made by Milks, seconded by Derifield to authorize signatures on Temporary Construction and Access Easement with JCG Land Services for Power Lines. All voted aye.
Motion Carried

Fisk stated JCG Land Services need to repair the areas where the ground has settled around the poles they have replaces. Mulfinger stated he would talk to the contractor.

COUNCIL PROCEEDINGS, JUNE 10, 2019, PAGE 3

Planning, Finance, A motion was made by Cantrell, seconded by Fisk to approve Planning, Finance,
Enterprise and Enterprise and Economic Development Committee’s recommendation on the
Econ Development following:
Request Approve

A. Kathy Greco, 108 6th Ave SE Demolition (garage) $1,200 $ 600
B. John Block, 33 5th St NW Demolition $7,800 $3,900
(with the stipulation a new roof and paint must be
applied to the garage before payment)
C. Oelwein Soccer Club Hotel/Motel Funding $5,200 $2,200
D. Williams Center for the Arts Hotel/Motel Funding $1,500 $1,500

All voted aye.
Motion Carried

Rumors Night A motion was made by Weber, seconded by Milks to hold “Rumors Night” at the Oelwein Public Library on Wednesday, June 26, 2019 t 6:00 P.M. All voted aye.

Motion Carried

City Attorney City Attorney Pat Dillon reported he is working on more nuisance abatement properties for magistrate court tomorrow. He has a meeting planned with Building Inspector and City Administrator tomorrow to discuss strategic plan. City acquired an abandoned house and took title this week.

Adjourn A motion was made by Weber, seconded by Cantrell to adjourn at 6:16 P.M. All voted aye.
Motion Carried

___________________________________
Peggy Sherrets, Mayor

ATTEST:

___________________________________________________
Dylan Mulfinger, City Administrator

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held June 10, 2019 and copy of said proceedings was furnished to the Register June 12, 2019.

___________________________________________________
Dylan Mulfinger, City Administrator

Planning, Finance, Enterprise and Economic Development Committee met at 5:30 P.M. before the regular council meeting and a work session on Economic Development followed.

June 10, 2019 Agenda

City Council Agenda Comments Off on June 10, 2019 Agenda
Jun 062019

Planning, Finance, Enterprise and Economic Development Committee Meeting 5:30 P.M.

AGENDA
Oelwein City Council Monday, June 10, 2019
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Matt Weber Warren Fisk
Renee Cantrell Darin Christensen
Matt Derifield Lou Ann Milks

4. Additions or Deletions

5. Citizens

6. Consent Agenda

A. Motion approving May 28, 2019 regular council minutes
B. Motion setting Public Safety Committee Vicious Animal Appeal Hearing for June 24, 2019 at 5:30 P.M.

7. Public Hearing on Contract Documents and Estimated Cost for Improvements on Trails Project

8. Consideration of an Ordinance to Vacate the Alley Running East and West in Block 1, Smith Brothers First Addition to Oelwein, Fayette County, Iowa – Third Reading

9. Consideration of a Resolution Authorizing the Sale of the Vacated Alley Running East and West in Block 1, Smith Brothers First Addition to Oelwein, Fayette County, Iowa

10. Consideration of an Ordinance Amending Section 22-6 to Modify Debris and Destruction or Injurious Material on Streets Prohibited – Third Reading

11. Consideration of a Resolution Approving the Intermediary Relending Program and Approving for use Program Guidelines and Application Documents

12. Consideration of a Resolution Entering into an Agreement with Fayette County for an Asphalt Overlay to Positions of Outer Road and 6th Street NE

13. Consideration of a motion to set a Public Hearing on the proposed vacation and sale of a portion of 5th Street NE Right-of-Way (east of 8th Avenue) for June 24, 2019 at 6:00 P.M.

14. Consideration of a Resolution setting date for hearings on General Obligation Loan Agreements in an amount not to exceed $3,450,000 and stating compliance with federal reimbursement regulations

15. Consideration of a Resolution authorizing the Mayor to sign an agreement to purchase radio equipment in the amount of $918,125.79 for the Oelwein Police and Fire Department

16. Consideration of a Motion authorizing signatures on Temporary Construction and Access Easement with JCG Land Services for Power Lines

17. Consideration of a recommendation from Planning, Finance, Enterprise and Economic Development Committee re: Demolition and Hotel/Motel Funding Requests:

a. Kathy Greco, 108 6th Avenue SE Demolition (garage)
b. John Block, 33 5th Street NW Demolition
c. Oelwein Soccer Club Hotel/Motel Funding
d. Williams Center for the Arts Hotel/Motel Funding

18. Consideration of a motion to set a date for “Rumor’s Night”

19. Mayor’s Report

20. City Attorney’s Report

21. City Administrator’s Report

22. Old Business

23. New business

24. Adjournment

A Work Session on Economic Development will follow the regular meeting

May 28, 2019 Council Minutes

City Council Minutes Comments Off on May 28, 2019 Council Minutes
May 292019

COUNCIL PROCEEDINGS
Regular Meeting
May 28, 2019

The Oelwein City Council met in regular session Tuesday, May 28, 2019 at
6:00 P.M. Mayor Sherrets presided.

Roll Call Present: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Absent: None
Also Present: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by Weber, seconded by Derifield to adopt the agenda as
presented. All voted aye.
Motion Carried

Citizens Jeff Bartels, 629 3rd Avenue SW does not agree with no parking in the neighborhood. He asked why people continued to park even though signs are posted and believes there is not enough parking in the neighborhood.

Consent Agenda A motion was made by Weber, seconded by Christensen to adopt the Consent Agenda as follows:

A. Motion approving May 13, 2019 regular council minutes.
B. Claims Resolution in the amount of $707,846.56
C. Pay Request No. 12 to Portzen Construction in the amount of $152,150.10 for work completed on Disinfection and 42 Well Improvements Project.

All voted aye.
Motion Carried

Public Hearing A motion was made by Derifield, seconded by Cantrell to open the Public Hearing on Amendment to Series 2016A General Obligation Bond Issuance Resolution.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

No comments were received.

A motion was made by Weber, seconded by Cantrell to close the hearing.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Resolution 5089-2019 A motion was made by Weber, seconded by Fisk to adopt Resolution No. 5089-2019 Approving 2019 Amendment to Resolution Authorizing Issuance of General Obligation Urban Renewal Economic Development Grant Bonds, Series 2016A.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Public Hearing A motion was made by Milks, seconded by Weber to open the Public
Budget Amendment Hearing on Fiscal Year 2018-2019 Budget Amendment.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, MAY 28, 2019, PAGE 2

Close Hearing A motion was made by Weber, seconded by Cantrell to close the hearing.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Resolution 5090-2019 A motion was made by Christensen, seconded by Fisk to adopt Resolution No. 5090-2019 Approving 2018-2019 Budget Amendment.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Vacate Alley A motion was made by Fisk, seconded by Cantrell to adopt the second reading
Second Reading of an Ordinance to Vacate the Alley Running East and West in Block 1, Smith Brothers First Addition to Oelwein, Fayette County, Iowa.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Ord. No. 1171-2019 A motion was made by Milks, seconded by Weber to adopt the third and final
Key Boxes reading of an Ordinance Amending Chapter 5 of the code of Ordinances of the City of Oelwein, Iowa by Adding Section 5-23 Key Boxes.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Ord. No. 1172-2019 A motion was made by Weber, seconded by Christensen to adopt the third
Chapter 12 and final reading of an Ordinance Amending Oelwein Municipal Code Chapter 12, Buildings, Article II Plumbing, Electrical and Mechanical Work.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Debris in Streets A motion was made by Weber, seconded by Derifield to adopt the second
Second Reading reading of an Ordinance Amending Section 22-6 to Modify Debris and Destruction or Injurious Material on Streets Prohibited.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Resolution 5091-2019 A motion was made by Fisk, seconded by Weber to adopt Resolution No. 5091-2019 Accepting a Deed for 129 5th Avenue NE, Oelwein, Fayette County, Iowa.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Hearing Set – Trails A motion was made by Cantrell, seconded by Weber to set a Public Hearing on Contract Documents and Estimated Cost for Improvements on Trails Project for June 10, 2019 at 6:00 P.M. All voted aye.
Motion Carried

Housing Committee Fisk reported on the May 20, 2019 Housing Committee meeting.

Airport Meeting Derifield reported on the May Airport Board meeting. Ag land tiling, crop spraying and frozen water line repairs were topics of discussion.

COUNCIL PROCEEDINGS, MAY 28, 2019, PAGE 3

Commission Appts. Individuals are being sought for appointments to vacancies on the Planning and Zoning Commission and Zoning Board of Adjustment.

June 10th Meeting Snow Policy will be June 10th at 5:30 and Rental Updates will be on the June 24th work session.

Executive Session A motion was made by Weber, seconded by Derifield to go into Executive Session per Iowa Code Section 21.5(1)(i) to evaluate professional competency of individuals whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to the individual’s reputation and at the request of said individual(s).

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Return to Regular A motion was made by Milks, seconded by Cantrell to return to regular session.
Session
Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

City Administrator’s A motion was made by Weber, seconded by Fisk to approve a 2.75% salary
Employment increase, personal days and emergency sick to match Personnel Policy
Agreement

Adjourn A motion was made by Milks, seconded by Cantrell to adjourn at 7:05 P.M. All voted aye.
Motion Carried

___________________________________
Peggy Sherrets, Mayor

ATTEST:

___________________________________________________
Dylan Mulfinger, City Administrator

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held May 28, 2019 and copy of said proceedings was furnished to the Register May 29, 2019.

___________________________________________________
Dylan Mulfinger, City Administrator

May 28, 2019 Agenda

City Council Agenda Comments Off on May 28, 2019 Agenda
May 242019

AGENDA
Oelwein City Council Tuesday, May 28, 2019
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Matt Weber Warren Fisk
Renee Cantrell Darin Christensen
Matt Derifield Lou Ann Milks

4. Additions or Deletions

5. Citizens

6. Consent Agenda

A. Motion approving May 13, 2019 regular council minutes
B. Claims Resolution in the amount of $707,846.56
C. Consideration of Pay Request No. 12 to Portzen Construction in the amount of $152,150.10 for work completed on Disinfection and 42 Well Improvements Project

7. Public Hearing on Amendment to Series 2016A General Obligation Bond Issuance Resolution

8. Consideration of a Resolution Approving 2019 amendment to resolution authorizing issuance of General Obligation Urban Renewal Economic Development Grant Bonds, Series 2016A

9. Public Hearing on Fiscal Year 2018-2019 Budget Amendment

10. Consideration of a Resolution Approving 2018-2019 Budget Amendment

11. Consideration of an Ordinance to Vacate the Alley Running East and West in Block 1, Smith Brothers First Addition to Oelwein, Fayette County, Iowa – Second Reading

12. Consideration of an Ordinance Amending Chapter 5 of the Code of Ordinances of the City of Oelwein, Iowa by Adding Section 5-23 Key Boxes – Third Reading

13. Consideration of an Ordinance Amending Oelwein Municipal Code Chapter 12, Buildings, Article II Plumbing, Electrical and Mechanical Work – Third Reading

14. Consideration of an Ordinance Amending Section 22-6 to Modify Debris and Destruction or Injurious Material on Streets Prohibited – Second Reading

15. Consideration of a Resolution Accepting a Deed for 129 5th Avenue NE, Oelwein, Fayette County, Iowa

16. Consideration of a motion to set Public Hearing on Contract Documents and Estimated Cost for Improvements on Trails Project for June 10, 2019 at 6:00 P.M.

17. Report from Fisk on May 20, 2019 Housing Committee meeting

18. Report from Derifield on May Airport Board meeting

19. Mayor’s Report

20. City Attorney’s Report

21. City Administrator’s Report

22. Old Business

23. New business

24. Consideration of a motion to go into Executive Session per Iowa Code Section 21.5(1)(i) to evaluate professional competency of individuals whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to the individual’s reputation and at the request of said individual(s)

25. Return to Regular Session

26. Consideration of a motion updating City Administrator Dylan Mulfinger’s employee agreement

27. Adjournment

May 13, 2019 Council Minutes

City Council Minutes Comments Off on May 13, 2019 Council Minutes
May 142019

COUNCIL PROCEEDINGS
Regular Meeting
May 13, 2019

The Oelwein City Council met in regular session Monday, May 13, 2019 at
6:00 P.M. Mayor Sherrets presided.

Roll Call Present: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Absent: None
Also Present: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by Weber, seconded by Cantrell to adopt the agenda as
presented. All voted aye.
Motion Carried

Anthony Ricchio Anthony Ricchio, 522 West Charles Street shared the Grand Opening flyer for the Birdnow Soccer Complex taking place May 18, 2019 at 11:30 A.M.

Ginger O’Connell Ginger O’Connell, 303 3rd Street NE is in favor of remodeling the current City Hall old police department side, but leave off the front extension.

Brett DeVore Brett DeVore, 7 9th Avenue SE stated keeping City Hall remodel under $750,000 so it doesn’t go to a vote by citizens seems fishy. Funds should be used to improve roads, water mains and sewer lines. It is a want vs. a need.

LaVerne McLennan LaVerne McLennan, 119 12th Avenue SE stated she likes the building now and it’s not necessary to spend all that money.

Consent Agenda A motion was made by Milks, seconded by Fisk to adopt the Consent Agenda as follows:

A. Motion approving April 22, 2019 regular council minutes.
B. Class ‘C’ Liquor, Outdoor and Sunday Sales renewal for Leo’s Italian Restaurant
C. Class ‘C’ Liquor, Outdoor and Sunday Sales renewal for Mona’s Firepit Pub & Grill

All voted aye.
Motion Carried

Public Hearing A motion was made by Weber, seconded by Derifield to open the Public Hearing on Proposed Vacation of the Alley Running East and West in Block 1, Smith Brothers First Addition to Oelwein, Fayette County, Iowa.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

No comments.

A motion was made by Weber, seconded by Cantrell to close the hearing.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Vacate Alley A motion was made by Weber, seconded by Derifield to adopt the first reading
1st Reading of an Ordinance to Vacate the Alley Running East and West in Block 1, Smith Brothers First Addition to Oelwein, Fayette County, Iowa.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, MAY 13, 2019, PAGE 2

Public Hearing A motion was made by Fisk, seconded by Weber to open the Public Hearing on Proposed Disposal by Sale of the City’s Interest in the Alley Running East and West in Block 1, Smith Brothers First Addition to Oelwein, Fayette County, Iowa.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None

No Comments.

A motion was made by Weber, seconded by Derifield to close the hearing.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Code Ch. 5 Key Boxes A motion was made by Fisk, seconded by Cantrell to adopt the second reading
2nd Reading of an Ordinance Amending Chapter 5 of the Code of Ordinances of the City of Oelwein, Iowa by Adding Section 5-23 Key Boxes.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Code Ch. 12 A motion was made by Weber, seconded by Cantrell to adopt the second
2nd Reading reading of an Ordinance Amending Oelwein Municipal Code Chapter 12, Buildings, Article II Plumbing, Electrical and Mechanical Work.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Ch. 22-6 A motion was made by Derifield, seconded by Cantrell to adopt the first reading
1st Reading of an Ordinance Amending Section 22-6 to Modify Debris and Destruction or Injurious Material on Streets Prohibited.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Resolution 5087-2019 A motion was made by Fisk, seconded by Cantrell to adopt Resolution No. 5087-2019 Directing the Sale of the City’s Interest in the Vacated Alley Running North and South in Block 12 Between Lots 1-6 and 7-12 Armstrong’s Addition to Oelwein, Fayette County, Iowa.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Resolution 5088-2019 A motion was made by Milks, seconded by Weber to adopt Resolution 5088-2019 Setting Date for Public Hearing on Amendment to Series 2016A General Obligation Bond Issuance Resolution.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, MAY 13, 2019, PAGE 3

Refer to Planning and A motion was made by Cantrell, seconded by Fisk to forward to Planning and
Zoning Zoning Commission for recommendation a request to vacate and sell a portion of 5th Street NE as platted east of 8th Avenue NE. 5 voted aye, one (M. Weber) abstained.
Motion Carried

Fisk stated what’s the difference selling prior alley at $0.20 per square foot vs. this at $1,500.00. Kane stated sewer lines would need easement for the city.

Refer Public Safety A motion was made by Fisk, seconded by Cantrell to forward a request
Stop Signs from Carol Miller, 820 3rd Avenue SW for stop signs at 8th Street SW and 3rd Avenue SW (east and west bound) to Public Safety Committee for recommendation. All voted aye.
Motion Carried

P.H. FY 2018-19 A motion was made by Milks, seconded by Fisk to set a Public Hearing on Fiscal Year 2018-2019 Budget Amendment for 6:00 P.M. May 28, 2019. All voted aye.

Motion Carried

Mower Purchase A motion was made by Fisk, seconded by Weber authorizing the purchase
Cemetery of a 60” mower from Burco Sales in the amount of $8,593 for Cemetery Department. All voted aye.
Motion Carried

Reappointment A motion was made by Cantrell, seconded by Milks to approve the
Park & Rec Comm. Reappointment of Mike Meska and Tim Gearhart to the Park and Recreation Commission. All voted aye.
Motion Carried

City Wide Cleanup Sherrets thanked council for help with city wide cleanup. Using two lanes sped up the 179 residents who took advantage of this and who also helped unloading items.

City Attorney Report Dillon stated he met with Code Enforcement and Police Department to discuss plan of action for code enforcement issues. He also worked on chronic nuisance research.

Airport Land Milks stated she received a call from Jerod Kane, land owner adjacent to Oelwein Airport that the airport land has broken field tile that is now running onto his land preventing him from getting his spring field work completed. City Attorney Dillon stated he is aware of this and is working on it.

3rd Avenue SW Milks and Cantrell stated they both received calls from citizens re: 3rd Avenue SW new No Parking signs. The width of the road does not allow for parking.

Into Executive A motion was made by Cantrell, seconded by Weber to go into Executive Session per Iowa Code Section 21.5(1)(i) to evaluate professional competency of individuals whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to the individual’s reputation and at the request of said individual(s).

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Return to Regular A motion was made by Cantrell, seconded by Weber to
Session return to regular session. All voted aye.

Motion Carried

COUNCIL PROCEEDINGS, MAY 13, 2019, PAGE 4

Annual Performance A motion was made by Cantrell, seconded by Derifield to table
Review review and discussion of City Administrator Dylan Mulfinger’s employee agreement until all reviews have been submitted. All voted aye.
Motion Carried

Adjourn A motion was made by Cantrell, seconded by Weber to adjourn at 6:40 P.M. All voted aye.
Motion Carried

___________________________________
Peggy Sherrets, Mayor

ATTEST:

___________________________________________________
Dylan Mulfinger, City Administrator

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held May 13, 2019 and copy of said proceedings was furnished to the Register May 14, 2019.

___________________________________________________
Dylan Mulfinger, City Administrator

The meeting was preceded by a work session on City Hall renovation and GO Bond and followed by a work session on Street Improvements.

May 13, 2019 Agenda

City Council Agenda Comments Off on May 13, 2019 Agenda
May 102019

5:30 P.M. Work Session on City Hall Renovation and General Obligation Bond

AGENDA
Oelwein City Council Monday, May 13, 2019
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Matt Weber Warren Fisk
Renee Cantrell Darin Christensen
Matt Derifield Lou Ann Milks

4. Additions or Deletions

5. Citizens

6. Consent Agenda

A. Motion approving April 22, 2019 regular council minutes
B. Consideration of a Class ‘C’ Liquor, Outdoor and Sunday Sales renewal for Leo’s Italian Restaurant
C. Consideration of a Class ‘C’ Liquor, Outdoor and Sunday Sales renewal for Mona’s Firepit Pub & Grill

7. Public Hearing on Proposed Vacation of the Alley Running East and West in Block 1, Smith Brothers First Addition to Oelwein, Fayette County, Iowa

8. Consideration of an Ordinance to Vacate the Alley Running East and West in Block 1, Smith Brothers First Addition to Oelwein, Fayette County, Iowa – First Reading

9. Public Hearing on Proposed Disposal by Sale of the City’s Interest in the Alley Running East and West in Block 1, Smith Brothers First Addition to Oelwein, Fayette County, Iowa

10. Consideration of an Ordinance Amending Chapter 5 of the Code of Ordinances of the City of Oelwein, Iowa by Adding Section 5-23 Key Boxes – Second Reading

11. Consideration of an Ordinance Amending Oelwein Municipal Code Chapter 12, Buildings, Article II Plumbing, Electrical and Mechanical Work – Second Reading

12. Consideration of an Ordinance Amending Section 22-6 to Modify Debris and Destruction or Injurious Material on Streets Prohibited – First Reading

13. Consideration of a Resolution Directing the Sale of the City’s Interest in the Vacated Alley Running North and South in Block 12 Between Lots 1-6 and 7-12 Armstrong’s Addition to Oelwein, Fayette County, Iowa

14. Consideration of a Resolution Setting Date for Public Hearing on Amendment to Series 2016A General Obligation Bond Issuance Resolution

15. Consideration of a motion to forward to Planning and Zoning Commission for recommendation a request to vacate and sell a portion of 5th Street NE as platted east of 8th Avenue NE

16. Consideration of a motion to forward a request from Carol Miller, 820 3rd Avenue SW for stop signs at 8th Street SW and 3rd Avenue SW (east and west bound) to Public Safety Committee for recommendation

17. Consideration of a motion to set a Public Hearing on Fiscal Year 2019-2019 Budget Amendment for 6:00 P.M. May 28, 2019

18. Consideration of a motion authorizing the purchase of a 60” mower from Burco Sales in the amount of $8,593 for Cemetery Department

19. Mayor’s Report

a. Consideration of the reappointment of Mike Meska and Tim Gearhart to the Park and Recreation Commission

20. City Attorney’s Report

21. City Administrator’s Report

22. Old Business

23. New business

24. Consideration of a motion to go into Executive Session per Iowa Code Section 21.5(1)(i) to evaluate professional competency of individuals whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to the individual’s reputation and at the request of said individual(s)

25. Return to Regular Session

26. Consideration of a motion updating City Administrator Dylan Mulfinger’s employee agreement

27. Adjournment

A Work Session on Street Improvements will follow the Regular Meeting

April 22, 2019 Council Minutes

City Council Minutes Comments Off on April 22, 2019 Council Minutes
Apr 242019

COUNCIL PROCEEDINGS
Regular Meeting
April 22, 2019

The Oelwein City Council met in regular session Monday, April 22, 2019 at
6:00 P.M. Mayor Sherrets presided.

Roll Call Present: Milks, Weber, Cantrell, Derifield, Fisk, Christensen
Absent: None
Also Present: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by Weber, seconded by Derifield to adopt the agenda as
presented. All voted aye.
Motion Carried

Arbor Day Mayor Sherrets presented an Arbor Day Proclamation to Joshua Johnson and his two daughters.

Brett DeVore Brett DeVore, 7 9th Avenue SE informed council garbage in the northeast had not been picked up. Mulfinger responded their truck broke down and they’ll be picking up into the evening.

Consent Agenda A motion was made by Weber, seconded by Fisk to adopt the Consent Agenda as follows:

A. Motion approving April 8, 2019 regular council minutes.
B. Claims Resolution in the amount of $412,922.29.
C. Class ‘B’ Beer and Sunday Sales Renewal for Pizza Hut #4340.
D. New Class ‘B’ Beer and Outdoor service License for Oelwein Celebrations.
E. Class ‘E’ Liquor and Sunday Sales renewal for Casey’s General Store #2682.
F. Pay Application #11 from Portzen Construction in the amount of $6,844.75 for work completed on Disinfection and 42 Well Improvements project.

All voted aye.
Motion Carried

Key Boxes – 1st A motion was made by Fisk, seconded by Milks to adopt the first reading of an
Reading Ordinance Amending Chapter 5 of the Code of Ordinances of the City of Oelwein, Iowa by Adding Section 5-23 Key Boxes.

Ayes: Milks, Weber, Cantrell, Derifield, Fisk, Christensen
Nays: None

Motion Carried

City Code, Ch. 12 A motion was made by Weber, seconded by Fisk to adopt the first reading of an
1st Reading Ordinance Amending Oelwein Municipal Code Chapter 12, Buildings, Article II Plumbing, Electrical and Mechanical Work.

Ayes: Milks, Weber, Cantrell, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Resolution 5084-2019 A motion was made by Milks, seconded by Cantrell to adopt Resolution No.
Close Street 5084-2019 Authorizing Temporary Closure of Public Ways or Grounds for Cars and Coffee.

Ayes: Milks, Weber, Cantrell, Derifield, Fisk, Christensen
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, APRIL 22, 2019, PAGE 2

Resolution 5085-2019 A motion was made by Fisk, seconded by Weber to adopt Resolution No. 5085-
Set Hrg, Alley Vacation 2019 to set Public Hearing on Proposed Vacation of the Alley Running East and West in Block 1, Smith Brothers First Addition to Oelwein, Fayette County, Iowa for May 13, 2019 at 6:00 P.M.

Ayes: Milks, Weber, Cantrell, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Resolution 5086-2019 A motion was made by Milks, seconded by Derifield to adopt Resolution No.
Set Hrg, Alley Sale 5086-2019 to set Public Hearing on Proposed Disposal by Sale of the City’s Interest in the Alley Running East and West in Block 1, Smith Brothers First Addition to Oelwein, Fayette County, Iowa for May 13, 2019 at 6:00 P.M.

Ayes: Milks, Weber, Cantrell, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Copier Purchase Three quotes were received for the City Hall copier.

Advanced Systems Canon IR C5550i $9,937.00
Advanced Systems Xerox AL C8045 $11,395.00
Rite Price Kyocera 5053ci $9,287.00

A motion was made by Milks, seconded by Cantrell to authorize purchase of Kyocera 5053ci from Rite Price (Storey Kenworthy) in the amount of $9,287.00. All voted aye.
Motion Carried

May Council Meeting A motion was made by Milks, seconded by Cantrell to reschedule the May
Dates 27, 2019 council meeting to Tuesday, May 28, 2019 due to Memorial Day Holiday. All voted aye.
Motion Carried

Park and Rec Meeting Cantrell reported on the April Park and Recreation Commission meeting. Workers started hauling dirt for the dog park, then put up fencing. Gilson and Polark memorial benches were approved. Gearhart was voted Chairperson and Berryman Vice Chairman.

Housing Committee Fisk reported on the April Housing Committee meeting. Discussion regarding the code requirements on door locks on owner occupied property changes when that property becomes rental property. The committee met with Hub City Landlord Association.

Committee A motion was made by Cantrell, seconded by Milks to approve the following
Appointments appointments:

1. Reappointment of Ashland Taylor to Park and Recreation Commission
2. Appointment of Mike Kerns and Robert Lumbus to the International Code Council Board of Appeals
3. Appointment of Paul Ganske to the Zoning Board of Adjustment
4. Appointment of Deb Kellogg to the Community Plaza Board of Governors

All voted aye.
Motion Carried

City Attorney Report City Attorney Dillon reported he is working with the Oelwein Railroad Museum to move the railroad car to the museum location.

COUNCIL PROCEEDINGS, APRIL 22, 2019, PAGE 3

City Administrator Boards and Commission packets are being created with information on job responsibilities and applications. A letter will be sent to the Plaza Foundation requesting they do their own appointments to the Board of Governors and change their by-laws accordingly. It is no longer necessary for the city to approve their appointments.

Adjourn A motion was made by Weber, seconded by Derifield to adjourn at 6:20 P.M. All voted aye.
Motion Carried

___________________________________
Peggy Sherrets, Mayor
ATTEST:

___________________________________________________
Dylan Mulfinger, City Administrator

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held April 22, 2019 and copy of said proceedings was furnished to the Register April 24, 2019.

___________________________________________________
Dylan Mulfinger, City Administrator

The meeting was preceded by a work session on the Revolving Loan Fund and followed by a work session on General Obligation Bond Projects and City Hall Renovation.

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