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City of Oelwein City Council Minutes

January 22, 2018 Agenda

City Council Agenda Comments Off on January 22, 2018 Agenda
Jan 192018

5:15 P.M. Planning, Finance, Enterprise, Economic Development Committee Meeting – Williams Center Hotel/Motel Funding Application
5:30 P.M. Public Safety Committee Meeting – Red Light and Speed Cameras

AGENDA
Oelwein City Council Monday, January 22, 2018
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Darin Christensen Renee Cantrell
Lou Ann Milks Matt Derifield
Matt Weber Warren Fisk

4. Additions or Deletions

5. Citizens

6. Consent Agenda

A. Motion approving January 8, 2018 regular council minutes
B. Claims Resolution in the amount of $1,379,692.96
C. Motion approving serving wine at the Public Library for Chocolate Fundraiser, February 9, 2018
D. Consideration of Pay Request No. 3 to Portzen Construction in the amount of $76,237.80 for work completed on Disinfection and 42 Well Improvements Project
E. Consideration of a Class ‘B’ Beer and Sunday Sales Renewal for Casey’s General Store #2682

7. Consideration of an Ordinance Amending Oelwein Zoning Ordinance to Reclassify Real Estate commonly known as 305, 313 and 317 1st Avenue SE, Oelwein, Fayette County, Iowa from I-2 Light Industrial to C-1 Commercial – second reading

8. Consideration of an Ordinance Amending Oelwein Code of Ordinances Chapter 8 Cemeteries – first reading

9. Consideration of an Ordinance Amending Oelwein Code of Ordinances Chapter 16 Garbage and Trash, Article II, Collections, Section 16-20 through 16-32 – first reading

10. Report from Christensen on January Library Board Meeting

11. Report from Cantrell on January Park & Recreation Commission Meeting

12. Consideration of a recommendation from the Planning, Finance, Enterprise and Economic Development Committee re: Williams Center Hotel/Motel Funding

13. Report from Public Safety Committee re: Red Light and Speed Cameras

14. Consideration of a motion approving the Mayor’s appointment of Matt Weber as Mayor Pro Tem

15. Consideration of a motion approving the appointment of Councilmembers to various committees and the appointment of Sandy Magsamen to the Plaza Board of Governors

16. Mayor’s Report

17. City Attorney’s Report

18. City Administrator’s Report

A. City Hall Remodel
B. Local Housing Resources

19. Old Business

20. New business

21. Adjournment

A Work Session on the Capital Improvement Program will follow the Regular Meeting

January 8, 2018 Council Minutes

City Council Minutes Comments Off on January 8, 2018 Council Minutes
Jan 102018

COUNCIL PROCEEDINGS
January 8, 2018

The Oelwein City Council met in regular session Monday, January 8, 2018. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
ABSENT: None
ALSO PRESENT: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by Weber, seconded by Milks to adopt the Agenda as presented. All voted aye.
Motion Carried

Consent Agenda A motion was made by Weber, seconded by Cantrell to approve the following Consent Agenda items:

A. Motion approving December 18, 2017 regular council minutes.
B. Motion approving Pay Request No. 2 to Portzen Construction in the amount of $88,877.12 for work completed on Disinfection and 42 Well Improvements Project.
C. Pay Request No. 1 to JB Holland Construction Inc., in the amount of $62,891.22 for work completed on Grading Connector Taxiway to Runway 13 End.
D. Payment to AECOM in the amount of $1,995.00 for Design Related Services re: Grading Connector Taxiway to Runway 13 End.
E. Payment to AECOM in the amount of $11,138.35 for Construction Related Services re: Grading Connector Taxiway to Runway 13 End.
F. Motion authorizing signatures on contract with AECOM for engineering services re: Construct Connector Taxiway to Runway 13 End Phase 2 – Paving.
G. Class ‘B’ Wine Permit Renewal for Oelwein Family Pharmacy.

All voted aye.
Motion Carried

Public Hearing A motion was made by Cantrell, seconded by Milks to open the
Rezone 305, 313, 317 Public Hearing on the proposed rezoning of 305, 313 and 317 1st
1st Ave SE Avenue SE from I2 Industrial to C1 Commercial.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

Weber inquired if there would be a negative impact if rezoned. Mulfinger responded that a residential could not be there however it is on Highway 150 and ideally we would like to eventually get this changed over to Commercial. In the land use plan it is in the best interest of the city. Sherrets inquired if there are houses there now. Mulfinger stated yes there are two houses that will be torn down.

No comments were received from the public.

A motion was made by Weber, seconded by Christensen to close the Public Hearing.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, JANUARY 8, 2018, PAGE 2

1st Reading A motion was made by Christensen, seconded by Weber to approve
305, 313, 317 the first reading of an Ordinance to rezone 305, 313 and 317 1st Avenue SE
1st Ave SE Rezoning from I2 Industrial to C1 Commercial.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

Public Hearing A motion was made by Weber, seconded by Milks to open the
323 7th Ave SW Public Hearing on the proposed rezoning of 323 7th Avenue SW from R-1
Rezoning Residential to R-2 Residential.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

Mulfinger explained the current single dwelling would be converted into a triplex. A duplex is zoned R-1 but a triplex is R-2. The city does not spot zone and he recommends denying the request even though Planning and Zoning approved it. Sherrets stated there are four lots so by approving they could tear down the garage and build a second triplex. Mulfinger agreed.

Cantrell questioned if there was enough off-street parking space and Mulfinger said no.

Fisk inquired if the alley was serviced by the city and Mulfinger stated it has gravel.

Dillon addressed the council regarding spot zoning. Adjoining property owners purchased their properties knowing it was next to another single family dwelling. To change this to an R-2 to allow a triplex would be like an island in the center. This is spot zoning. It is easier to make this change at the edge of the district as it changes for a smoother transition or else you don’t do it. Making a spot zoning change in the middle of a purely residential district changes the population density, traffic, parking, amount of services which is inconsistent with a larger zoning picture.

Cantrell inquired if neighbors were aware of this request and Mulfinger stated there were no responses. Weber questioned if the existing owner was wanting to make these changes and Mulfinger responded yes. Fisk clarified if all four lots were rezoned to R2 than four triplexes could be built. Mulfinger stated only two since the lots are small.

Sherrets stated the house only valued at $52,000 so the cost would be significant to change to a triplex. Fisk asked if there are other R-2’s in town. Mulfinger stated there are other R-2’s but none of them are in the middle of R-1. No comments were received from the public.

A motion was made by Weber, seconded by Fisk to close the Public Hearing.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

1st Reading A motion was made by Fisk, seconded by Christensen to not approve the
323 7th Avenue SW first reading of an ordinance to rezone 323 7th Avenue SW from R-1 Residential
Rezoning to R-2 Residential.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, JANUARY 8, 2018, PAGE 3

Public Hearing Sale A motion was made by Weber, seconded by Derifield to open the
Of 127 1st Ave NW Public Hearing on the proposed disposal by sale of property located at 127 1st Avenue NW, Oelwein, Fayette County, Iowa.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

Weber questioned what the plan is for the property. Mulfinger said to sell or deed over to adjoining properties, build new residential building or give back to city in one year. Fisk inquired if Greg Bryan has contacted adjacent property owners regarding this.

Milks stated the city is providing $7,500 in Economic Development funds to tear it down. Mulfinger stated the bids were around $28,000.

A motion was made by Weber, seconded by Milks to close the Public Hearing.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

Resol 5017-2018 A motion was made by Milks, seconded by Cantrell to adopt Resolution
Sale of 127 1st Ave NW No. 2017-2018 directing the sale of property located at 127 1st Avenue NW, Oelwein, Fayette County, Iowa.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

Devel. Agreement A motion was made by Cantrell, seconded by Milks to authorize
127 1st Ave NW signatures on Development Agreement with Greg Bryan re: 127 1st Avenue NW. All voted aye.
Motion Carried

Resol 5018-2018 A motion was made by Milks, seconded by Cantrell to adopt Resolution
Oelwein Odd Rods No. 5018-2018 closing the 10 blocks of North and South Frederick on
Events St. Closures selected Friday nights for Oelwein Odd Rods Park’N events.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

Feasibility Study A motion was made by Milks, seconded by Cantrell to authorize
City Hall signatures on a Feasibility Study for City Hall with WWA Architecture and Planning.

Cantrell stated the city previously hired another company a couple years ago. Mulfinger stated that study doesn’t give us a real plan how to utilize it in phases. It primarily focused on heating and cooling design. Good information was presented but there was no consensus to move forward with that company.

Milks and Cantrell withdrew their motion.

A motion was made by Cantrell, seconded by Milks to table authorizing signatures on Feasibility Study for City Hall with WWA Architecture and Planning until council and city staff review the prior city hall study. All voted aye.

Motion Carried

COUNCIL PROCEEDINGS, JANUARY 8, 2018, PAGE 4

Library Board Mtg. Christensen presented December Library Board minutes. Mulfinger was present to discuss budget questions with the board. The Friends donated $1,000 to purchase DVD’s. A proposed No Fines Policy and Health Policy was discussed. A new evening book club started January 2nd at 6:30 P.M. A young student sent an apology note for writing obscenities on the Library sidewalk.

Friends are sponsoring an “Hour of Power” class on time management in February.

Mayoral Appointments Appointments to several City Council Committees, Boards and Commissions were reviewed and will be listed for council approval at the January 22, 2018 council meeting.

City Attorney Report Dillon informed council he will be filing four nuisance abatements and in December two properties came into voluntary compliance.

City Administrator Mulfinger stated several Boards and Commissions were looking for eager community members to volunteer.

Adjourn A motion was made by Weber, seconded by Cantrell to adjourn at 6:27 P.M. All voted aye.

Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held January 8, 2018 and copy of said proceedings was furnished to the Register January 10, 2018.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

A short work session update on Fiscal Year 2019 Budget followed the regular meeting.

January 8, 2018 Agenda

City Council Agenda Comments Off on January 8, 2018 Agenda
Jan 052018

AGENDA
Oelwein City Council Monday, January 8, 2018
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Darin Christensen Renee Cantrell
Lou Ann Milks Matt Derifield
Matt Weber Warren Fisk

4. Additions or Deletions

5. Citizens

6. Consent Agenda

A. Motion approving December 18, 2017 regular council minutes
B. Motion approving Pay Request No. 2 to Portzen Construction in the amount of $88,877.12 for work completed on Disinfection and 42 Well Improvements project
C. Consideration of Pay Request No. 1 to JB Holland Construction Inc., in the amount of $62,891.22 for work completed on Grading Connector Taxiway to Runway 13 End
D. Consideration of payment to AECOM in the amount of $1,995.00 for Design Related Services re: Grading Connector Taxiway to Runway 13 End
E. Consideration of payment to AECOM in the amount of $11,138.35 for Construction Related Services re: Grading Connector Taxiway to Runway 13 End
F. Motion authorizing signatures on contract with AECOM for engineering services re: Construct Connector Taxiway to Runway 13 End Phase 2 – Paving
G. Motion approving the appointment of Sandy Magsamen to Community Plaza Board of Governors
H. Consideration of a Class ‘B’ Wine Permit Renewal for Oelwein Family Pharmacy

7. Public Hearing on the proposed rezoning of 305, 313 and 317 1st Avenue SE from I2 Industrial to C1 Commercial

8. Consideration of an Ordinance to rezone 305, 313 and 317 1st Avenue SE from I2 Industrial to C1 Commercial – first reading

9. Public Hearing on the proposed rezoning of 323 7th Avenue SW from R1 Residential to R2 Residential

10. Consideration of an Ordinance to rezone 323 7th Avenue SW from R1 Residential to R2 Residential – first reading

11. Public Hearing on the proposed disposal by sale of property located at 127 1st Avenue NW, Oelwein, Fayette County, Iowa

12. Consideration of a Resolution directing the sale of property located at 127 1st Avenue NW, Oelwein, Fayette County, Iowa

13. Consideration of a motion authorizing signatures on Development Agreement with Greg Bryan re: 127 1st Avenue NW

14. Consideration of a Resolution closing the 10 blocks of North and South Frederick on selected Friday nights for Oelwein Odd Rods Park’N events

15. Consideration of a motion authorizing signatures on Feasibility Study for City Hall with WWA Architecture & Planning

16. Report from Darin Christensen on December Library Board Meeting

17. Mayor’s Report

A. Committee Assignments

18. City Attorney’s Report

19. City Administrator’s Report

20. Old Business

21. New business

22. Adjournment

A Work Session on Fiscal Year 2019 Budget will follow the Regular Meeting

December 18, 2017 Council Minutes

City Council Minutes Comments Off on December 18, 2017 Council Minutes
Dec 192017

COUNCIL PROCEEDINGS
December 18, 2017

The Oelwein City Council met in regular session Monday, December 18, 2017. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Christensen, Milks, M. Weber, Cantrell, B. Weber
ABSENT: Stickel
ALSO PRESENT: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by M. Weber, seconded by Milks to adopt the Agenda as is. All voted aye.
Motion Carried

Consent Agenda A motion was made by B. Weber, seconded by Cantrell to approve the following Consent Agenda items:

A. Motion approving December 11, 2017 regular council minutes
B. Claims Resolution in the amount of $298,750.01

All voted aye.
Motion Carried

Ordinance #1158 A motion was made by M. Weber, seconded by Christensen to adopt
Water Rates Ordinance No. 1158 Amending Code re: Water Rates on the third and final reading.

Ayes: Christensen, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Absent: Stickel
Motion Carried

Demolition on A motion was made by M. Weber, seconded by B. Weber to award bid
1104 W Charles, to the only bidder Bryan Construction in the amount of $26,300.00 for
24 2nd Avenue NW, demolition of 1104 West Charles, 24 2nd Avenue NW, and 102 13th
102 13th Avenue SW Avenue SW. All voted aye.
Motion Carried

Minutes of the December 12 Planning and Zoning Commission meeting were presented to council. Three properties were recommended to council for rezoning.

Set Public Hearing, A motion was made by Milks, seconded by B. Weber to set Public Hearing on
305, 313, 317 1st the proposed rezoning of 305, 313 and 317 1st Avenue SE from I2 Industrial to
Avenue SE to C1 Commercial for January 8, 2018 at 6:00 P.M. All voted aye.
Motion Carried

Set Public Hearing A motion was made by Milks, seconded by Cantrell to set Public Hearing on
323 7th Avenue SW the proposed rezoning of 323 7th Avenue SW from R1 Residential to R2 Residential for January 8, 2018 at 6:00 P.M. All voted aye.
Motion Carried

Set Public Hearing A motion was made by Milks, seconded by Cantrell to set Public Hearing on
127 1st Avenue NW the proposed disposal by sale of property located at 127 1st Avenue NW, Oelwein, Fayette County, Iowa for January 8, 2018 at 6:00 P.M. All voted aye.
Motion Carried

Housing Action Plan Two proposals were received for Oelwein’s Housing Action Plan.

Gruen, Gruen & Associates $19,000
CZB, LLC $22,750

Mulfinger stated both are great, but offer slightly different information and recommends CZB, LLC.

COUNCIL PROCEEDINGS, DECEMBER 18, 2017, PAGE 2

A motion was made by Cantrell, seconded by M. Weber to approve the City Administrator’s recommendation and award the contract to CZB, LLC in the amount of $22,750. All voted aye.
Motion Carried

Outgoing Councilman Sherrets presented a jacket to outgoing councilman Ben Weber for his 4 ½ years of service on the city council. Also not present outgoing council member Kevin Stickel will receive a jacket for his 7 ½ years of service on city council. Both of them will be greatly missed.

City Attorney Report Dillon stated he started lien searches on three nuisance properties. Christensen inquired on 103 13th Avenue SW property in which Dillon served legal notice to them to clean up.

Council Swearing In New council members will be sworn in on January 3 at 5:30 P.M. in the city council chambers at city hall.

Into Executive Session A motion was made by B. Weber, seconded by M. Weber to go into Executive Session per Iowa Code 20.17(3) to discuss union negotiations. All voted aye.
Motion Carried

Return to Regular A motion was made by B. Weber, seconded by M. Weber to return to
Session Regular Session. All voted aye.
Motion Carried

Union Contracts A motion was made by Milks, seconded by Cantrell to authorize signatures on contract with Teamsters Local 238 – Public Works and Teamsters Local 238 – Police. All voted aye.
Motion Carried

Adjourn A motion was made by B. Weber, seconded by Milks to adjourn at 6:27 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held December 18, 2017 and copy of said proceedings was furnished to the Register December 19, 2017.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

A work session on Utilities Budget followed the meeting.

December 18, 2017 Agenda

City Council Agenda Comments Off on December 18, 2017 Agenda
Dec 152017

AGENDA
Oelwein City Council Monday, December 18, 2017
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Darin Christensen Matt Weber
Kevin Stickel Renee Cantrell
Lou Ann Milks Ben Weber

4. Additions or Deletions

5. Citizens

6. Consent Agenda

A. Motion approving December 11, 2017 regular council minutes
B. Claims Resolution in the amount of $298,750.01

7. Consideration of an Ordinance Amending Code re: Water Rates – Third and Final Reading

8. Consideration of bids received for the demolition of 1104 West Charles, 24 2nd Ave NW, and 102 13th Avenue SW

9. Consideration of a motion to set Public Hearing on the proposed rezoning of 305, 313 and 317 1st Avenue SE from I2 Industrial to C1 Commercial for January 8, 2018 at 6:00 P.M.

10. Consideration of a motion to set Public Hearing on the proposed rezoning of 323 7th Avenue SW from R1 Residential to R2 Residential for January 8, 2018 at 6:00 P.M.

11. Consideration of a motion to set Public Hearing on the proposed disposal by sale of property located at 127 1st Avenue NW, Oelwein, Fayette County, Iowa

12. Discussion and possible consideration on Oelwein Housing Action Plan

13. Mayor’s Report
a. Council recognition

14. City Attorney’s Report

15. City Administrator’s Report

16. Old Business

17. New business

18. Executive Session per Iowa Code 20.17(3) to discuss union negotiations

19. Return to Regular Session

20. Consideration of a motion to authorize signatures on contract with Teamsters Local 238 – Public Works and Teamsters Local 238 – Police

21. Adjournment

A Work Session on Utilities Budget will follow the Regular Meeting

December 11, 2017 Council Minutes

City Council Minutes Comments Off on December 11, 2017 Council Minutes
Dec 132017

COUNCIL PROCEEDINGS
December 11, 2017

The Oelwein City Council met in regular session Monday, December 11, 2017. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Stickel, Milks, M. Weber, Cantrell, B. Weber
ABSENT: Christensen
ALSO PRESENT: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by M. Weber, seconded by Milks to adopt the Agenda as presented. All voted aye.
Motion Carried

Consent Agenda A motion was made by B. Weber, seconded by Stickel to approve the following Consent Agenda items:

A. Motion approving November 27, 2017 regular council minutes
B. Class ‘E’ Liquor License and Sunday Sales Renewal for Oelwein Bottle and Can, Inc.

All voted aye.
Motion Carried

Ordinance #1157 A motion was made by M. Weber, seconded by Milks to adopt Ordinance
Amend Chronic No. 1157 Amending Code re: Adding Article VII, Section 23-91 thru
Nuisance Property Section 22-99 Chronic Nuisance Property on the third and final reading.

Ayes: Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Absent: Christensen
Motion Carried

Water Rates A motion was made by M. Weber, seconded by Stickel to adopt the
Second Reading second reading of an Ordinance Amending Code re: Water Rates.

Ayes: Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Absent: Christensen
Motion Carried

Resolution 5015-2017 A motion was made by Cantrell, seconded by Stickel to adopt
Disposal Surplus Resolution No. 5015-2017 Approving the Disposal of Surplus City-Owned
Property Equipment.

Ayes: Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Absent: Christensen
Motion Carried

Resolution 5016-2017 A motion was made by Stickel, seconded by M. Weber to adopt
Fee Schedule Resolution No. 5016-2017 Adopting Fees Schedule.

Ayes: Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Absent: Christensen
Motion Carried

Mulfinger stated in November 2018 the frequency of fees applied would be reviewed by council and fine-tuned for December 2018 approval.

Sherrets questioned police officer or vehicle traffic control for fire or disaster fee as to how it was billed.

COUNCIL PROCEEDINGS, DECEMBER 11, 2017, PAGE 2

IRP Contract for A motion was made by B. Weber, seconded by Cantrell to authorize signatures
Services with UERPC on Contract for Services Between the City of Oelwein and Upper Explorerland Regional Planning Commission re: Administering the City of Oelwein’s Revolving Loan Fund. All voted aye.
Motion Carried

Committee Sherrets handed out a committee list for council members to let Sherrets
Assignments know what committee they want to be on.

Council Liaison Sherrets also questioned if council thought it was necessary to have liaisons for boards and commissions.

Stickel suggested Mulfinger talk to each commission and board if they felt it was necessary to keep their council liaison.

Olde Tyme Christmas Sherrets thanked Deb Howard for another really great and successful Olde Tyme Christmas celebration.

City Attorney Report Dillon corrected last meetings statement regarding the bricks at Veterans Park letter to manufacturer was not on behalf of the Legion but the city. He continues working on several nuisance properties.

Tree Trimming M. Weber stated the trimmed trees look phenomenal around town. It has opened up alleys and sidewalks. He has received many calls complimenting the work done.

Adjourn A motion was made by Milks, seconded by Cantrell to adjourn at 6:15 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held November 27, 2017 and copy of said proceedings was furnished to the Register November 29, 2017.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

A work session on Solar Power preceded the meeting, with work sessions on Mausoleums and Road User Tax following the meeting.

December 11, 2017 Agenda

City Council Agenda Comments Off on December 11, 2017 Agenda
Dec 072017

5:15 P.M. Work Session on Solar Power

AGENDA
Oelwein City Council Monday, December 11, 2017
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Darin Christensen Matt Weber
Kevin Stickel Renee Cantrell
Lou Ann Milks Ben Weber

4. Additions or Deletions

5. Citizens

6. Consent Agenda

A. Motion approving November 27, 2017 regular council minutes
B. Consideration of a Class ‘E’ Liquor License and Sunday Sales Renewal for Oelwein Bottle and Can Inc.

7. Consideration of an Ordinance Amending Code re: Adding Article VII, Section 23-91 thru Section 22-99 Chronic Nuisance Property – Third and Final Reading

8. Consideration of an Ordinance Amending Code re: Water Rates – Second Reading

9. Consideration of a Resolution Approving the Disposal of Surplus City-Owned Equipment

10. Consideration of a Resolution Adopting Fees Schedule

11. Consideration of a motion approving signatures on Contract for Services Between the City of Oelwein and Upper Explorerland Regional Planning Commission re: Administering the City of Oelwein’s Revolving Loan Fund

12. Mayor’s Report

13. City Attorney’s Report

14. City Administrator’s Report

15. Old Business

16. New business

17. Adjournment

A work session on Mausoleums and Road User Tax will follow the regular meeting

November 27, 2017 Council Minutes

City Council Minutes Comments Off on November 27, 2017 Council Minutes
Nov 292017

COUNCIL PROCEEDINGS
November 27, 2017

The Oelwein City Council met in regular session Monday, November 27, 2017. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
ABSENT: None
ALSO PRESENT: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by M. Weber, seconded by Cantrell to adopt the Agenda as presented. All voted aye.
Motion Carried

Service Awards Mayor Sherrets presented 5 Year Service Awards to Library Employee Katie Harris and Utility Employee Matt Rogers.

Citizens – Mausoleum The following three citizens spoke in favor of supporting the Polark mausoleum request.

Margaret Damge, 2319 130th Street
Sue Mausser, 331 7th Avenue SE
Jeannette Hoth, 504 8th Avenue SE

Ralph Woodward Ralph Woodward, 317 6th Avenue SW informed council his neighbors great dane dog barks continuously all day and night. Council requested Chief Logan investigate the issue.

Consent Agenda A motion was made by B. Weber, seconded by Stickel to approve the following Consent Agenda items:

A. Motion approving November 13, 2017 regular council minutes
B. Claims Resolution in the amount of $569,796.29
C. New Class ‘B’ Beer Permit and Outdoor Service for Oelwein Chamber and Area Development

All voted aye.
Motion Carried

Chronic Nuisance A motion was made by Stickel, seconded by M. Weber to adopt the second
Property – 2nd Reading reading of an Ordinance Amending Code re: Adding Article VII, Section 23-91 thru Section 22-99 Chronic Nuisance Property.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Water Rates A motion was made by Stickel, seconded by M. Weber to adopt the
1st Reading first reading of an Ordinance Amending Code re: Water Rates.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Resolution 5011-2017 A motion was made by Milks, seconded by B. Weber to adopt
Certify TIF Debt Resolution No. 5011-2017 Certifying Tax Increment Finance Indebtedness in Various Districts in the City of Oelwein, Iowa 2nd of Two Requests.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, NOVEMBER 27, 2017, PAGE 2

Urban Renewal A motion was made by Stickel, seconded by M. Weber to approve
Report FY 2016-17 Urban Renewal Report re: F.Y. 2016-2017 TIF Debt Outstanding.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Lori Brockway from Upper Explorerland Regional Planning Commission presented the following three requests to council regarding the 2017 CDBG Housing Rehabilitation Grant which provides funding to rehab six homes.

Resolution 5012-2017 A motion was made by M. Weber, seconded by Cantrell to adopt
Policies, 2017 CDBG Resolution No. 5012-2017 of the City of Oelwein, Iowa Adopting Policies
Grant Compliant to the 2017 CDBG Grant for the Owner-Occupied Housing Rehabilitation.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Resolution 5013-2017 A motion was made by Stickel, seconded by B. Weber to adopt
Assistance of Staff Resolution No. 5013-2017 of the City of Oelwein, Iowa Requesting the
CDBG Grant Assistance of the Staff of the Upper Explorerland Regional Planning Commission.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Resolution 5014-2017 A motion was made by B. Weber, seconded by M. Weber to adopt
Technical Assistance Resolution No. 5014-2017 of the City of Oelwein, Iowa Requesting the
2017 CDBG Grant Technical Assistance of the Staff of the Upper Explorerland Regional Planning Commission.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Dr. Daniel Pelc A motion was made by B. Weber, seconded by Cantrell to refer a request
Plan & Zone Request from Dr. Daniel Pelc to rezone 305, 313 and 317 1st Avenue SE from I2 Light Industrial to Commercial to Planning and Zoning Commission. All voted aye.
Motion Carried

Lynn Landis Plan & A motion was made by B. Weber, seconded by Cantrell to refer a request
Zone Request from Lynn and Renee Landis to rezone 323 7th Avenue SW from R1 Residential to $2 Residential to Planning and Zoning Commission. All voted aye.
Motion Carried

WWTP Variable Utility Superintendent Vic Kane explained the requested purchase to
Frequency Drive council with an upgrade of the old unit.

A motion was made by Stickel, seconded by Milks to approve purchase of Variable Frequency Drive from Automatic Systems in the amount of $18,490.00 for Wastewater Treatment Plant. All voted aye.
Motion Carried

Airport Board Stickel reported on November Airport Board meeting. The board discussed budgeting and Tegeler paying for purchase of security cameras which the city would then own. Dirt work on extending the runway began this fall with pouring to take place next spring.

COUNCIL PROCEEDINGS, NOVEMBER 27, 2017, PAGE 3

Library Board Christensen reported on the November Library Board meeting. The persons vandalizing the Library property were identified and is being addressed. Policy changes regarding fines were reviewed. A base salary plan with step increases is being developed. Deb Vogel is new Friends of the Library Board member.

Park & Rec Cantrell reported on November Park and Recreation Commission meeting.
Commission Discussion on Stasi memorial bench, fee schedule, goals, diamond 3 fencing, Wings Park trails extension, and tree grants took place.

City Attorney Report City Attorney Pat Dillon stated six properties are going to district court for teardown. He also sent a letter to the brick manufacturer regarding quality issues of the bricks at Veterans Park on behalf of the Legion.

City Admin Report A work session on mausoleums will be held December 11 following the regular council meeting.

Olde Tyme Christmas Olde Tyme Christmas needs help with teardown. If you are able to assist please show up at 8:30 P.M. on the corner of Frederick and Charles.

Econ. Development Deb Howard, Chamber Director informed council of new prospects to develop more properties for housing and new retail business inquiries.

Adjourn A motion was made by M. Weber, seconded by Milks to adjourn at 6:33 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held November 27, 2017 and copy of said proceedings was furnished to the Register November 29, 2017.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

A work session on General Fund Budget followed the regular meeting.

November 27, 2017 Agenda

Uncategorized Comments Off on November 27, 2017 Agenda
Nov 212017

AGENDA
Oelwein City Council Monday, November 27, 2017
Oelwein, Iowa 6:00 P.M.
1. Pledge of Allegiance
2. Call to Order
3. Roll Call
Peggy Sherrets
Darin Christensen Matt Weber
Kevin Stickel Renee Cantrell
Lou Ann Milks Ben Weber
4. Additions or Deletions
5. Presentation of 5 Year Service Award to Library Employee Katie Harris and Utility Employee Matt Rogers
6. Citizens
7. Consent Agenda
A. Motion approving November 13, 2017 regular council minutes
B. Claims Resolution in the amount of $569,796.29
C. Consideration of a new Class ‘B’ Beer Permit and Outdoor Service for Oelwein Chamber and Area Development
8. Consideration of an Ordinance Amending Code re: Adding Article VII, Section 23-91 thru Section 22-99 Chronic Nuisance Property – Second Reading
9. Consideration of an Ordinance Amending Code re: Water Rates
10. Consideration of a Resolution Certifying Tax Increment Finance Indebtedness in Various Districts in the City of Oelwein, Iowa 2nd of Two Requests
11. Consideration of a Motion Approving Urban Renewal Report re: F.Y. 2016-2017 TIF Debt Outstanding
12. Consideration of a Resolution of the City of Oelwein, Iowa Adopting Policies Compliant to the 2017 CDBG Grant for the Owner-Occupied Housing Rehabilitation
13. Consideration of a Resolution of the City of Oelwein, Iowa Requesting the Assistance of the Staff of the Upper Explorerland Regional Planning Commission
14. Consideration of a Resolution of the City of Oelwein, Iowa Requesting the Technical Assistance of the Staff of the Upper Explorerland Regional Planning Commission
15. Consideration of a motion to refer a request from Dr. Daniel Pelc to rezone 305, 313 and 317 1st Avenue SE from I2 Light Industrial to Commercial to Planning and Zoning Commission
16. Consideration of a motion to refer a request from Lynn and Renee Landis to rezone 323 7th Avenue SW from R1 Residential to R2 Residential to Planning and Zoning Commission
17. Consideration of a motion to approve purchase of Variable Frequency Drive from Automatic Systems in the amount of $18,490 for Wastewater Treatment Plant
18. Report from Kevin Stickel on November Airport Board meeting
19. Report from Darin Christensen on November Library Board meeting
20. Report from Renee Cantrell on November Park & Recreation Commission Meeting
21. Mayor’s Report
22. City Attorney’s Report
23. City Administrator’s Report
24. Old Business
25. New business
26. Adjournment
A work session on General Fund Budget will follow the regular meeting

November 13, 2017 Council Minutes

City Council Minutes Comments Off on November 13, 2017 Council Minutes
Nov 162017

COUNCIL PROCEEDINGS
November 13, 2017

The Oelwein City Council met in regular session Monday, November 13, 2017. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
ABSENT: None
ALSO PRESENT: Mulfinger, Rigdon, J Dillon

Adopt Agenda A motion was made by M. Weber, seconded by Stickel to adopt the Agenda as amended. All voted aye.
Motion Carried

Bob Lumbus Bob Lumbus, 520 4th Avenue SE expressed his gratitude to council for city workers cleaning streets and alleys.

Consent Agenda A motion was made by Stickel, seconded by Milks to approve the following Consent Agenda items:

A. Motion approving October 23, 2017 regular council minutes
B. Pay Request No. 1 to Portzen Construction, Inc. in the amount of $126,350.00 for work completed on Disinfection and 42 Well Improvements Project

All voted aye.
Motion Carried

2016-17 Annual Audit Aaron Olson of TP Anderson & Co., presented the 2016-17 Annual Audit to Council. Olson reviewed the following findings related to the Financial Statements.

Segregation of Duties
Financial Reporting
Wellness Center Collections
Compliance on Revenue Bond
Separately maintained records Fire Department
Approval of Time Records
Utility Billing Delinquent Accounts
Credit Cards

There were no instances of non-compliance. Other findings related to required statutory reporting were noted. In the overall scheme of things, these findings are very small and the city does a great job.

TIF and Debt Report Maggie Burger of Speer Financial presented the city’s TIF and Debt report to council. She reviewed the city’s GO Debt obligations, revenue debt, TIF rebate obligations, TIF revenue abatement, and the GO Debt Capacity with council. The city’s TIF debt for the Downtown Urban Renewal Area and Industrial Park Urban Renewal Area was also shared with East Penn Manufacturing being the largest. Her reports included debt payment schedules and estimated TIF revenues for rebates.

Chronic Nuisance A motion was made by M. Weber, seconded by Milks to adopt the first
Property – 1st Reading reading of an Ordinance Amending Code re: Adding Article VII, Section 23-91 thru Section 23-99 Chronic Nuisance Property.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, NOVEMBER 13, 2017, PAGE 2

Resolution 5006-2017 A motion was made by Milks, seconded by M. Weber to adopt
Single Hauler Resolution No. 5006-2017 authorizing the Mayor to sign a five-year contract with Black Hawk Waste Disposal Inc. for single hauler services for City of Oelwein.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Sherrets stated she received three calls from residents regarding customer service for disabled households.

Mulfinger stated elderly pickup is included in the contract.

Blane Benham from Black Hawk Waste stated they will be using an automated arm truck in Oelwein so residents will need to be educated exactly where to place their refuse container. He prefers not to drive on private property which creates additional liability.

Cantrell requested if the containers could be on display in the entry at City Hall.

Resolution 5007-2017 A motion was made by B. Weber, seconded by Stickel to adopt Resolution
Boulders Inn Easement No. 5007-2017 approving an easement with Boulders Inn Oelwein, LLC for Signage and Electrical wiring.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Resolution 5008-2017 A motion was made by B. Weber, seconded by M. Weber to adopt
Residential Resolution No. 5008-2017 Finally Adopting the Proposed Plan for the Oelwein
Revitalization Area Residential Revitalization Area.
Plan
Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Resolution 5009-2017 A motion was made by Milks, seconded by Cantrell to adopt Resolution
Interfund Transfers No. 5009-2017 on Interfund Transfers.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Resolution 5010-2017 A motion was made by M. Weber, seconded by B. Weber to adopt
Certify TIF Debt Resolution No. 5010-2017 Certifying Tax Increment Finance Indebtedness in Various Districts in the City of Oelwein, Iowa.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Mausoleum Permit Chuck Geilenfeld and Michael Brannon from Brannon Monument, Co. requested the city approve a Mausoleum Permit for Roger and Bobbi Polark.

Mulfinger informed council he could not support the construction of a mausoleum from a maintenance liability standpoint and it requires additional state requirements which places a burden on the cemetery and office staff.

COUNCIL PROCEEDINGS, NOVEMBER 13, 2017, PAGE 3

Sherrets stated she is in favor of the mausoleum and there are other tombstones of granite in the cemetery, just not as large as this one. The Polarks have been good to the City of Oelwein and have contributed to various projects. She felt they would contribute to the upkeep of this mausoleum.

Cantrell too was concerned about long term maintenance of the structure and the liability it places on the city.

Geilenfeld stated it is inspected every five years for 20 years. Polarks would be contributing the required 10% to the perpetual care fund approximately $5,000 on a structure valued at over $50,000.

B. Weber questioned if a tree fell on it and breaks it, what kind of expense would that be to the city. The city is liable indefinitely.

Cantrell was concerned if we approve the permit first or change the ordinance first.

A motion was made by Stickel approving a Mausoleum Permit for Roger and Bobbi Polark. The motion died for lack of a second motion.

Old Road Soil A motion was made by Milks, seconded by B. Weber to approve a contract
Testing in the amount of $5,500 to Terracon for Old Road Soil Testing. All voted aye.
Motion Carried

Donaldsons Building Two bids were received for roof repairs on 301 5th Avenue SW.
301 5th Avenue SW
Moss Roofing, West Union $44,230.00
Advance Builders, Cedar Rapids $83,000.00

A motion was made by B. Weber, seconded by Christensen to approve the low bid in the amount of $44,230.00 from Moss Roofing, West Union. All voted aye.
Motion Carried

Oelwein Residential One bid was received from Lansing Brothers for demolition for the Oelwein
Tear Down Program Residential Tear Down Program.

A motion was made by B. Weber, seconded by Milks to decline the bid until a future date to rebid. All voted aye.
Motion Carried

Airport Board Meeting Stickel presented the October Airport Board minutes to council.

Attorney Report Pat Dillon stated he continues to work with property owners cleaning up.

Administrator Report Municipal Leadership Academy (MLA) Session 1 for new and returning council members is December 7 in Waverly.

Olde Tyme Christmas Deb Howard, Chamber Director requested council review her request for approval of Fireworks within the city limits at Olde Tyme Christmas following the parade. Council is not able to take action on a non-agenda item.

COUNCIL PROCEEDINGS, NOVEMBER 13, 2017, PAGE 4

Adjourn A motion was made by M. Weber, seconded by Milks to adjourn at 7:15 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held November 13, 2017 and copy of said proceedings was furnished to the Register November 16, 2017.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

A work session on Traffic Safety and General Fund Budget discussion followed the regular meeting.

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