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City of Oelwein City Council Minutes

December 10, 2018 Council Minutes

City Council Minutes Comments Off on December 10, 2018 Council Minutes
Dec 122018

COUNCIL PROCEEDINGS
Regular Meeting
December 10, 2018

The Oelwein City Council met in regular session Monday, December 10, 2018 at 6:00 P.M. Mayor Sherrets presided.

Roll Call Present: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Absent: None
Also Present: Mulfinger, Rigdon, Lein

Adopt Agenda A motion was made by Cantrell, seconded by Milks to adopt the agenda as amended. All voted aye.
Motion Carried

Proclamation Mayor declared January 11, 2019 as Human Trafficking Awareness proclamation to Taylor Gish and Moriah Ash as part of their high school project regarding awareness.

Consent Agenda A motion was made by Milks, seconded by Cantrell to adopt the Consent Agenda as follows:

A. Motion approving November 26, 2018 regular council minutes amending
B. Beer Permit Refund for Kmart #9233
C. Class ‘B’ Wine Permit Renewal for Oelwein Family Pharmacy
D. Class ‘E’ Liquor and Sunday Sales Renewal for Sometimes I Get Thirsty

All voted aye.
Motion Carried

Ordinance 1170 A motion was made by Weber seconded by Cantrell to adopt
Vacate Alley – 3rd Ordinance No. 1170 Providing for the Vacation of that Portion of the alley
Reading Running North and South in Block 12, Between Lots 1-6 and 7-12, Armstrong’s Addition to Oelwein, Fayette County, Iowa on the third and final reading.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield
Nays: None
Abstain: Fisk
Motion Carried

Airport AWOS A motion was made by Milks, seconded by Cantrell to authorize repairs to Airport AWOS by Ken’s Electric and West Union Trenching in an estimated amount of $22,395.00. All voted aye.
Motion Carried

PubWorks Software A motion was made by Weber, seconded by Cantrell to authorize purchase of PubWorks Software in the amount of $14,925 with the additional Inspections module adding $1,250 to price and 20% ($250.00) to annual maintenance fee. All voted aye.
Motion Carried

Street Department A motion was made by Weber, seconded by Milks to table replacement
Building Roof of Street Department Roof in order to get additional local bids and references. All voted aye.
Motion Carried

December Council A motion was made by Fisk, seconded by Weber to approve rescheduling December 24, 2018 council meeting to December 17, 2018 due to Christmas Eve holiday. All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, DECEMBER 10, 2018, PAGE 2

Fisk requested council create a Housing Committee to meet on the first and third Mondays. This committee would provide guidance to City Planning and to housing and rental inspection program. Interested council members to contact the City Administrator.

Adjourn A motion was made by Weber, seconded by Milks to adjourn at 6:25 P.M. All voted aye.
Motion Carried

___________________________________
Peggy Sherrets, Mayor
ATTEST:

___________________________________________________
Dylan Mulfinger, City Administrator

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held December 10, 2018 and copy of said proceedings was furnished to the Register December 12, 2018.

___________________________________________________
Dylan Mulfinger, City Administrator

A PubWorks Software Presentation preceded the regular council meeting with a work session on Fiscal Year 2019 Budget following the meeting.

December 10, 2018 Agenda

City Council Agenda Comments Off on December 10, 2018 Agenda
Dec 072018

5:30 P.M. PubWorks Software Presentation
AGENDA
Oelwein City Council Monday, December 10, 2018
Oelwein, Iowa 6:00 P.M.
1. Pledge of Allegiance
2. Call to Order
3. Roll Call
Peggy Sherrets
Warren Fisk Matt Weber
Darin Christensen Renee Cantrell
Lou Ann Milks Matt Derifield
4. Additions or Deletions
5. Human Trafficking Awareness Proclamation
6. Citizens
7. Consent Agenda
A. Motion approving November 26, 2018 regular council minutes
B. Consideration of a Beer Permit Refund for Kmart #9233
C. Consideration of a Class ‘B’ Wine Permit Renewal for Oelwein Family Pharmacy
D. Consideration of a Class ‘E’ Liquor and Sunday Sales Renewal for Sometimes I Get Thirsty
8. Consideration of an Ordinance Providing for the Vacation of that Portion of the Alley Running North and South in Block 12, Between Lots 1-6 and 7-12, Armstrong’s Addition to Oelwein, Fayette County, Iowa – Third and Final Reading
9. Consideration of a motion authorizing repairs to Airport AWOS by Ken’s Electric and West Union Trenching in an estimated amount of $22,395
10. Consideration of a motion authorizing purchase of PubWorks Software in the amount of $14,925
11. Consideration of a motion authorizing replacement of Street Department Roof in the amount of $38,807.98 from Yoder Construction, Waverly
12. Consideration of a motion to reschedule December 24, 2018 council meeting to December 17, 2018 due to Christmas Eve holiday
13. Mayor’s Report
14. City Attorney’s Report
15. City Administrator’s Report
16. Old Business
17. New business
18. Adjournment
A work session on Fiscal Year 2019 Budget will follow the regular meeting

November 26, 2018 Council Proceedings

City Council Minutes Comments Off on November 26, 2018 Council Proceedings
Nov 282018

COUNCIL PROCEEDINGS
Regular Meeting
November 26, 2018

The Oelwein City Council met in regular session Monday, November 26, 2018 at 6:00 P.M. Mayor Sherrets presided.

Roll Call Present: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Absent: None
Also Present: Mulfinger, Wedemeier, Dillon

Adopt Agenda A motion was made by Weber, seconded by Cantrell to adopt the agenda as presented. All voted aye.
Motion Carried

Paul Ganske Paul Ganske, 116 Eastline Rd inquired about the status of the parking on 8th Ave SE. He stated school bus drivers have issues when they are driving on 8th Ave SE towards East Charles.

Deb Howard Deb Howard, 1320 Isaac Ave, Hazelton, invited council to attend the Old Tyme Christmas celebration on December 7th from 4:00 p.m. to 8:00 p.m. Howard stated the parade will start at 8:00 p.m. with fireworks following.

Consent Agenda A motion was made by Christensen, seconded by Cantrell to adopt the Consent Agenda as follows:

A. Motion approving November 13, 2018 regular council minutes amending to include the Water line infrastructure to be included for recommendation to Fox Engineering.
B. Claims resolution in the amount of $444,981.74

All voted aye.
Motion Carried

Vacate Alley – 2nd A motion was made by Weber, seconded by Milks to adopt the second
Reading reading of an Ordinance Providing for the Vacation of that Portion of the Alley Running North and South in Block 12, Between Lots 1-6 and 7-12, Armstrong’s Addition to Oelwein, Fayette County, Iowa.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield
Nays: None
Abstain: Fisk
Motion Carried

Resol. # 5061-2018 A motion was made by Weber, seconded by Christensen to adopt Resolution
Urban Renewal Tax No. 5061-2018 approving Internal Loan and Obligating funds from the City’s Urban Renewal Tax Revenue Fund for appropriation to the payment of Project.

Ayes: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Nays: None

Motion Carried

Resol. # 5062-2018 A motion was made by Milks, seconded by Weber to adopt Resolution No.
Interfund Transfers 5062-2018 on Interfund Transfers.

Ayes: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Nays: None

Motion Carried

COUNCIL PROCEEDINGS, NOVEMBER 26, 2018, PAGE 2

Resol. # 5063-2018 A motion was made by Milks, seconded by Weber to adopt Resolution No.
Performance Rehab 5063-2018 obligating funds from the Performance Rehab Subfund of the City’s Central Urban Renewal Area Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation economic development tax increment payments due to be paid in the next succeeding fiscal year.

Ayes: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Nays: None

Motion Carried

Resol. # 5064-2018 A motion was made by Weber, seconded by Cantrell to adopt Resolution No.
Boulders Inn 5064-2018 obligating funds from the Boulders Inn Subfund of the City’s Industrial Park Urban Renewal Area Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation economic development tax increment payments due to be paid in the next succeeding fiscal year.

Ayes: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Nays: None

Motion Carried

Resol. # 5065-2018 A motion was made by Milks, seconded by Fisk to adopt Resolution No.
Urban Renewal 5065-2018 obligating funds from the Urban Renewal Tax Revenue Fund for
Revenue Fund appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year.

Ayes: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Nays: None

Motion Carried

Resol. # 5066-2018 A motion was made by Fisk, seconded by Derifield to adopt Resolution No.
Urban Renewal 5066-2018 obligating funds from the Urban Tax Revenue Fund for appropriation
Revenue Fund to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year.

Ayes: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Nays: None

Motion Carried

Resol. # 5067-2018 A motion was made by Weber, seconded by Milks, to adopt Resolution No.
East Penn Subfund 5067-2018 approving Internal Loan and Obligating funds from the East Penn Subfund of the City’s Industrial Park Urban Renewal Tax Revenue fund for appropriation to the payment of General Obligation Bonds and Bond Anticipation Notes, Series 2016, in Fiscal Year 2018-19.

Ayes: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Nays: None

Motion Carried

COUNCIL PROCEEDINGS, NOVEMBER 13, 2018, PAGE 3

Resol. # 5068-2018 A motion was made by Weber, seconded by Milks, to adopt Resolution No.
GEO bond, 5068-2018 approving appropriation to the payment of General Obligation
Series 2016 A Bonds, Series 2016A, in Fiscal Year 2019-20.

Fisk questioned why Fiscal year 2019-2020. Mulfinger stated it is a 2-year resolution that needs to be updated yearly.

Ayes: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Nays: None

Motion Carried

Resol. # 5069-2018 A motion was made by Weber, seconded by Derifield to adopt Resolution No.
Tax Increment Finance 5069-2018 certifying Tax Increment Finance Indebtedness in various districts in the City of Oelwein, Iowa

Ayes: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Nays: None

Motion Carried

Union Pacific Railroad A motion was made by Derifield, seconded by Weber authorizing signatures on Union Pacific Railroad Environment Covenant

Park & Rec Meeting Cantrell reported on the minutes from the Park and Recreation meeting held on in November.

City Attorney City Attorney Dillon stated the Forney property acquisition has been completed and continue to work on the Nourse property.

City Administrator City Administrator Mulfinger informed council the next meeting should be digitally recorded and is working on getting the meetings online.

Executive Session A motion was made by Milks, seconded by Weber to adorn into Executive Session per Iowa Code 20.17(3) for discussion on union negotiations.

Ayes: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Nays: None

Motion Carried

Return to regular A motion was made by Milks, seconded by Weber
Session to return to regular session.

Ayes: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Nays: None

Motion Carried

Adjourn A motion was made by Milks, seconded by Weber to adjourn at 6:52 P.M. All voted aye.
Motion Carried

___________________________________
Peggy Sherrets, Mayor
ATTEST:

___________________________________________________
Dylan Mulfinger, City Administrator

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held November 26, 2018 and copy of said proceedings was furnished to the Register November 28, 2018.

___________________________________________________
Dylan Mulfinger, City Administrator

A work session with Mark Moine, Gardner Architecture re: City Hall Renovations preceded the regular council meeting. A work session on Audit Review, Fee Schedule, Personnel Manual, Board Appointments, Sale of Land Policy and Fiscal Year 2020 Budget followed the regular meeting.

November 26, 2018 Agenda

City Council Agenda Comments Off on November 26, 2018 Agenda
Nov 212018

5:30 P.M. Work Session with Mark Moine, Gardner Architecture re: City Hall Renovations
AGENDA
Oelwein City Council Monday, November 26, 2018
Oelwein, Iowa 6:00 P.M.
1. Pledge of Allegiance
2. Call to Order
3. Roll Call
Peggy Sherrets
Warren Fisk Matt Weber
Darin Christensen Renee Cantrell
Lou Ann Milks Matt Derifield
4. Additions or Deletions
5. Citizens
6. Consent Agenda
A. Motion approving November 13, 2018 regular council minutes
B. Claims Resolution in the amount of $444,981.74
C. Consideration of a Beer Permit Refund for Kmart #9233
7. Consideration of an Ordinance Providing for the Vacation of that Portion of the Alley Running North and South in Block 12, Between Lots 1-6 and 7-12, Armstrong’s Addition to Oelwein, Fayette County, Iowa – Second Reading
8. Consideration of a Resolution Approving Internal Loan and Obligating funds from the City’s Central Urban Renewal Tax Revenue Fund for appropriation to the payment of Project
9. Consideration of a Resolution on Interfund Transfers
10. Consideration of a Resolution obligating funds from the Performance Rehab Subfund of the City’s Central Urban Renewal Area Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation economic development tax increment payments due to be paid in the next succeeding fiscal year
11. Consideration of a Resolution obligating funds from the Boulders Inn Subfund of the City’s Industrial Park Urban Renewal Area Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation economic development tax increment payments due to be paid in the next succeeding fiscal year
12. Consideration of a Resolution Obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year
13. Consideration of a Resolution Obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year
14. Consideration of a Resolution approving Internal Loan and Obligating funds from the East Penn Subfund of the City’s Industrial Park Urban Renewal Tax Revenue Fund for appropriation to the payment of General Obligation Bonds and Bond Anticipation Notes, Series 2016, in Fiscal Year 2018-19
15. Consideration of a Resolution Approving appropriation to the payment of General Obligation Bonds, Series 2016A, in Fiscal Year 2019-20
16. Consideration of a Resolution Certifying Tax Increment Finance Indebtedness in various districts in the City of Oelwein, Iowa
17. Consideration of a motion authorizing signatures on Union Pacific Railroad Environmental Covenant
18. Report from Cantrell on November Park and Recreation Commission Meeting
19. Mayor’s Report
20. City Attorney’s Report
21. City Administrator’s Report
22. Old Business
23. New business
24. Executive Session per Iowa Code 20.17(3) for to discuss union negotiations
25. Return to Regular Session
26. Adjournment
A work session on Audit Review, Fee Schedule, Personnel Manual, Board Appointments, Sale of Land Policy and Fiscal Year 2020 Budget will follow the regular meeting

November 13, 2018 Council Minutes

City Council Minutes Comments Off on November 13, 2018 Council Minutes
Nov 162018

COUNCIL PROCEEDINGS
Regular Meeting
November 13, 2018

The Oelwein City Council met in regular session Monday, November 13, 2018 at 6:00 P.M. Mayor Sherrets presided.

Roll Call Present: Derifield, Fisk, Christensen, Milks, Weber, Cantrell
Absent: None
Also Present: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by Weber, seconded by Christensen to adopt the agenda as presented. All voted aye.
Motion Carried

Ginger O’Connell Ginger O’Connell, 303 3rd Street NE referenced a newspaper article in the Oelwein Register regarding a municipal infraction where both parties failed to appear in court. City Attorney Pat Dillon stated compliance had been met and the case would be dismissed. Then she reported the open air carport is still standing. If current codes weren’t enforced what can be expect from rental codes.

Consent Agenda A motion was made by Fisk, seconded by Weber to adopt the Consent Agenda as follows:

A. Motion approving October 22, 2018 regular council minutes.
B. Class ‘B’ Beer Permit Renewal for Oelwein Chamber and Area Development

All voted aye.
Motion Carried

Debt Report Maggie Burger, Speer Financial presented the cities TIF and Debt report to council also explaining the cities debt capacity.

Urban Renewal Report A motion was made by Fisk, seconded by Cantrell to approve the Urban Renewal Report re: F.Y. 2017-2018 TIF Debt Outstanding. All voted aye.
Motion Carried

Public Hearing A motion was made by Derifield, seconded by Milks to open the Public Hearing
Portion of Alley on Proposed Vacation of that Portion of the Alley Running North and South in
Block 12, Armstrong’s Block 12, Armstrong’s Addition to Oelwein, Fayette County, Iowa.
Addition
Ayes: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Nays: None
Motion Carried

Mulfinger stated council can discuss price prior to sale and create a policy.

A motion was made by Weber, seconded by Derifield to close the hearing.

Ayes: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, NOVEMBER 13, 2018, PAGE 2

Vacate Alley – 1st A motion was made by Weber, seconded by Milks to adopt the first
Reading reading of an Ordinance Providing for the Vacation of that Portion of the Alley Running North and South in Block 12, Between Lots 1-6 and 7-12, Armstrong’s Addition to Oelwein, Fayette County, Iowa.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield
Nays: None
Abstain: Fisk
Motion Carried
Public Hearing A motion was made by Weber, seconded by Milks to open the Public Hearing on
Proposed Disposal of Proposed Disposal by Sale of the City’s Interest in that Portion of the Alley
Alley Running North and South in Block 12, Armstrong’s Addition to Oelwein, Fayette County, Iowa.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield
Nays: None
Abstain: Fisk

Close Hearing A motion was made by Weber, seconded by Cantrell to close the hearing.
Ayes: Christensen, Milks, Weber, Cantrell, Derifield
Nays: None
Abstain: Fisk
Motion Carried

Resol. # 5060-2018 A motion was made by Fisk, seconded by Cantrell to adopt Resolution No. 5060-
Easements ITC 2018 authorizing signatures on Easements with ITC Midwest LLC for Vegetation
Midwest Management.

Ayes: Fisk, Christensen, Milks, Weber, Cantrell, Derifield
Nays: None
Motion Carried

Parkview Addition A motion was made by Weber, seconded by Christensen to approve Parkview
Preliminary Plat Addition Preliminary Plat. All voted aye.
Motion Carried

Rezoning Request A motion was made by Christensen, seconded by Fisk to forward to Planning
Matt Stickfort and Zoning Commission for review and recommendation a request from Matt Stickfort to rezone Lots 3-7, Block 6, Miles Addition and N 10’ alley adjoining on South from R-2 Residential to C-2 Commercial to allow for storage units. All voted aye.
Motion Carried

Weber wondered what is the current capacity of storage unity already occupied. Do we need more? Christensen stated Matt Stickfort said his units are full. Fisk and Sherrets thought it was a good location.

Engineer West Water A motion was made by Cantrell, seconded by Derifield to approve the City
Tower Administrator’s recommendation for West Water Tower project engineer to Fox Engineering. All voted aye.
Motion Carried

Recommendation was based on ranking criteria completed by Utility Superintendent, City Administrator and Deputy Clerk.

Reappointment to A motion was made by Cantrell, seconded by Fisk to approve the reappointment
Civil Service and of Elmer Pearson to the Civil Service Commission and Ken Woodraska and
Airport Board Tommy Nations to the Airport Board. All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, NOVEMBER 13, 2018, PAGE 3

City Attorney Report City Attorney stated he has been engaged with the Department of Transportation how the city views speed limits vs. DOT’s interpretation. He is also working on nuisance properties through the court system.

Adjourn A motion was made by Milks, seconded by Weber to adjourn at 6:40 P.M. All voted aye.
Motion Carried

___________________________________
Peggy Sherrets, Mayor
ATTEST:

___________________________________________________
Dylan Mulfinger, City Administrator

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held November 13, 2018 and copy of said proceedings was furnished to the Register November 15, 2018.

___________________________________________________
Dylan Mulfinger, City Administrator

A work session with Aaron Olson, TP Anderson on 2018 Fiscal Year Annual Audit preceded the regular council meeting. A work session with Oelwein landlords followed the regular meeting.

November 13, 2018 Agenda

City Council Agenda Comments Off on November 13, 2018 Agenda
Nov 092018

5:30 P.M. Work Session with Aaron Olson, TP Anderson on 2018 Fiscal Year End Audit

AGENDA
Oelwein City Council Tuesday, November 13, 2018
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Warren Fisk Matt Weber
Darin Christensen Renee Cantrell
Lou Ann Milks Matt Derifield

4. Additions or Deletions

5. Citizens

6. Consent Agenda

A. Motion approving October 22, 2018 regular council minutes
B. Consideration of a Class ‘B’ Beer Permit Renewal for Oelwein Chamber and Area Development

7. Discussion and Presentation from Financial Advisor Speer Financial addressing the city’s outstanding TIF debt and other debt

8. Consideration of a Motion Approving Urban Renewal Report re: F.Y. 2017-2018 TIF Debt Outstanding

9. Public Hearing on Proposed Vacation of that Portion of the Alley Running North and South in Block 12, Armstrong’s Addition to Oelwein, Fayette County, Iowa

10. Consideration of an Ordinance Providing for the Vacation of that Portion of the Alley Running North and South in Block 12, Between Lots 1-6 and 7-12, Armstrong’s Addition to Oelwein, Fayette County, Iowa – First Reading

11. Public Hearing on Proposed Disposal by Sale of the City’s Interest in that Portion of the Alley Running North and South in Block 12, Armstrong’s Addition to Oelwein, Fayette County, Iowa

12. Consideration of a Resolution authorizing signatures on Easements with ITC Midwest LLC for Vegetation Management

13. Consideration of a motion approving Parkview Addition Preliminary Plat

14. Consideration of a motion to forward to Planning and Zoning Commission for review and recommendation a request from Matt Stickfort to rezone Lots 3-7, Block 6, Miles Addition and N 10’ alley adjoining on South from R-2 Residential to C-2 Commercial to allow for storage units

15. Consideration of a motion approving the selection of engineer for West Water Tower Project

16. Mayor’s Report

a. Consideration of the reappointment of Elmer Pearson to the Civil Service Commission, Ken Woodraska and Tommy Nations to the Airport Board

17. City Attorney’s Report

18. City Administrator’s Report

19. Old Business

20. New business

21. Adjournment

A work session with Oelwein Landlords will follow the meeting

October 22, 2018 Council Minutes

City Council Minutes Comments Off on October 22, 2018 Council Minutes
Oct 242018

COUNCIL PROCEEDINGS
Regular Meeting
October 22, 2018

The Oelwein City Council met in regular session Monday, October 22, 2018 at 6:00 P.M. Mayor Sherrets presided.

Roll Call Present: Derifield, Fisk, Christensen, Milks, Weber, Cantrell
Absent: None
Also Present: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by Milks, seconded by Derifield to adopt the agenda as amended. All voted aye.
Motion Carried

Wellmark Grant Becky Bland from the Wellmark Foundation presented Joshua Johnson, Park and Recreation Supervisor a $87,353 check for trail improvements.

Ben Driscoll Ben Driscoll, 118 2nd Street NE, confirmed the work session with Hub City Landlords was November 13, 2018 following the regular council meeting.

Consent Agenda A motion was made by Weber, seconded by Cantrell to adopt the Consent Agenda as follows:

A. Motion approving October 8, 2018 regular council minutes.
B. Claims Resolution in the amount of $518,341.61.
C. Pay Request No. 6 to Portzen Construction in the amount of $70,841.50 for work completed on Disinfection and 42 Well Improvements Project.

All voted aye.
Motion Carried

Public Hearing A motion was made by Milks, seconded by Christensen to open the Public
Disposal of City Hearing on the proposed disposal by sale of city owned property described
Property as Lot 16, Block 9, Oelwein Land Company’s First Addition to Oelwein, Fayette County, Iowa.

Ayes: Derifield, Fisk, Christensen, Milks, Weber, Cantrell
Nays: None
Motion Carried

Fisk questioned why the lot was being sold for $500.00 when it had a value of $7,000 on Beacon. Mulfinger stated if it’s included in a larger project or nonconforming it can be sold to neighboring property owners so the city doesn’t have the expense of mowing it. It is not a buildable lot and the neighboring property owner needs it to improve the foundation and drainage since the property slopes 2 feet back into the house. Ron Winter explained the details to council.

Mulfinger offered to review the lot sale policy if council deemed necessary.

Close Hearing A motion was made by Milks, seconded by Weber to close the hearing.

Ayes: Derifield, Fisk, Christensen, Milks, Weber, Cantrell
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, OCTOBER 22, 2018, PAGE 2

Resolution 5055-2018 A motion was made by Weber, seconded by Milks to adopt Resolution
Sale of City Property No. 5055-2018 Directing the Sale of the City’s Interest in Lot 16, Block 9, Oelwein Land Company’s First Addition to Oelwein, Fayette County, Iowa.

Ayes: Christensen, Milks, Weber, Cantrell
Nays: Derifield, Fisk

Motion Carried

Ordinance 1166 A motion was made by Weber, seconded by Milks to adopt Ordinance No. 1166
Vacant Bldg Permit Adding Article IX, Section 12-400 through Section 12-411 Vacant Building Permit and Inspection on the third and final reading.

Ayes: Derifield, Fisk, Christensen, Milks, Weber, Cantrell
Nays: None
Motion Carried

Ordinance 1167 A motion was made by Weber, seconded by Milks to adopt Ordinance No. 1167
Rental Hsg. Inspection Adding Article VIII, Section 12-300 through Section 12-308 Rental Housing Inspection Program on the third and final reading.

Ayes: Derifield, Fisk, Christensen, Milks, Weber, Cantrell
Nays: None
Motion Carried

Ordinance 1168 A motion was made by Milks, seconded by Cantrell to adopt Ordinance No. 1168
Urban Forest Amending Section 14-130 Public Tree Care, Establishment of Urban Forest
Enterprise Enterprise on the third and final reading.

Ayes: Derifield, Fisk, Christensen, Milks, Weber, Cantrell
Nays: None
Motion Carried

Ordinance 1169 A motion was made by Weber, seconded by Fisk to adopt Ordinance No. 1169
Landfill Rate Amending Section 16-40 Landfill Rate Classification; Charges and County Recycling Program Fund on the third and final reading.

Ayes: Derifield, Fisk, Christensen, Milks, Weber, Cantrell
Nays: None
Motion Carried

Resolution 5056-2018 A motion was made by Milks, seconded by Derifield to adopt Resolution
Set Hrg-Vacate Alley No. 5056-2018 to set Public Hearing on Proposed Vacation of that Portion of the Alley Running North and South in Block 12, Armstrong’s Addition to Oelwein, Fayette County, Iowa on November 13, 2018 at 6:00 P.M. All voted aye.

Motion Carried

Resolution 5057-2018 A motion was made by Milks, seconded by Cantrell to adopt Resolution
Set Hrg-Sell Alley No. 5057-2018 to set Public Hearing on Proposed Disposal by Sale of the City’s Interest in that portion of the Alley Running North and South in Block 12, Armstrong’s Addition to Oelwein, Fayette County, Iowa on November 13, 2018 at 6:00 P.M.

Ayes: Derifield, Christensen, Milks, Weber, Cantrell
Nays: None
Abstain: Fisk
Motion Carried

COUNCIL PROCEEDINGS, OCTOBER 22, 2018, PAGE 3

Resolution 5058-2018 A motion was made by Milks, seconded by Weber to adopt Resolution
Rental Housing Policy No. 5058-2018 formally adopting the Oelwein Rental Housing Inspection Administrative Policy.

Ayes: Derifield, Fisk, Christensen, Milks, Weber, Cantrell
Nays: None
Motion Carried

Resolution 5059-2018 A motion was made by Milks, seconded by Christensen to adopt
Rental & Vacant Resolution 5059-2018 Amending the Oelwein Fee Schedule to Include Rental
Bldg. Permit Fees Inspection Fees and Vacant Building Permit Fees.

Cantrell questioned if the city received any bids for the company to do the first round of inspections. None were received. She also inquired if there would be enough funds to pay for hiring of a Building Official and Administrative Assistant. Mulfinger stated a safe estimate based on 800 rentals should pay for program costs and salaries with a subsidy from Franchise Fees in the beginning.

Fisk questioned when fees would be paid. Mulfinger stated the landlord pays fees when they register January 2019. The fees will be added to the cities regular fee schedule with an annual review in December.

Ayes: Derifield, Fisk, Christensen, Milks, Weber
Nays: Cantrell
Motion Carried

Fox Engr. Task Order A motion was made by Weber, seconded by Derifield to authorize
Wings East Addition signatures on Fox Engineers Task Order No. 1022-18A in the amount of $28,500 for Wings East Addition. All voted aye.
Motion Carried

Trails Crack Sealing A motion was made by Cantrell, seconded by Milks authorizing crack sealing to walking trails in the amount of $6,393.08 by Kluesner Construction.

Airport Board Meeting Derifield reported on the October Airport Board meeting. Budget items were reviewed. FBO Tegeler is interested in the old lift and he’d work to repair it.

Park & Recreation Cantrell reported on the October Park and Recreation Commission meeting.
Commission Mtg. Ashland Taylor is a newly appointed board member. New water fountains were installed in Wings and City Park with hopes of a new fountain for Platts Park if funds become available or are donated.

Library Board Meeting Christensen reported on the October Library Board meeting. Discussion on installing an electric car charging point took place. Friends donated $1,000 towards special events and $1,000 to purchase DVD’s. New officers were elected with Dee Gerstenberger and Pat Taylor as new board members.

City Attorney City Attorney is working on two nuisance properties to get cleaned up.

New Business Cantrell informed council the Buchanan County Animal Shelter has
Buchanan Co. Animal opened and encouraged them to tour the facility.
Shelter

Code Enforcement Fisk expressed his concerns regarding what gets enforced and lightly gets enforced. City code is over 500 pages of ordinances to enforce how can the city accomplish all that plus the new rental code. Sherrets inquired if there was something in particular Fisk wanted to discuss. He stated a camper has been parked in an area it should not be with people living in it on and off. Code stated 14 continuous days living in a camper needs to be registered at City Hall. High priority code enforcement items get addressed but officers still took time to stop by the property owners regarding the camper.

COUNCIL PROCEEDINGS, OCTOBER 22, 2018, PAGE 4

Adjourn A motion was made by Weber, seconded by Milks to adjourn at 6:43 P.M. All voted aye.
Motion Carried

___________________________________
Peggy Sherrets, Mayor
ATTEST:

___________________________________________________
Dylan Mulfinger, City Administrator

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held October 22, 2018 and copy of said proceedings was furnished to the Register October 24, 2018.

___________________________________________________
Dylan Mulfinger, City Administrator

A joint work session with Oelwein Chamber and Area Development followed the meeting.

October 22, 2018 Agenda

City Council Agenda Comments Off on October 22, 2018 Agenda
Oct 192018

AGENDA
Oelwein City Council Monday, October 22, 2018
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Matt Derifield Lou Ann Milks
Warren Fisk Matt Weber
Darin Christensen Renee Cantrell

4. Additions or Deletions

5. Wellmark Grant presentation

6. Citizens

7. Consent Agenda

A. Motion approving October 8, 2018 regular council minutes
B. Claims Resolution in the amount of $518,341.61
C. Consideration of Pay Request No. 6 to Portzen Construction in the amount of $70,841.50 for work completed on Disinfection and 42 Well Improvements Project

8. Public Hearing on the proposed disposal by sale of city owned property described as Lot 16, Block 9, Oelwein Land Company’s First Addition to Oelwein, Fayette County, Iowa

9. Consideration of a Resolution Directing the Sale of the City’s Interest in Lot 16, Block 9, Oelwein Land Company’s First Addition to Oelwein, Fayette County, Iowa

10. Consideration of an Ordinance Adding Article IX, Section 12-400 through Section 12-411 Vacant Building Permit and Inspection – Third and Final Reading

11. Consideration of an Ordinance Adding Article VIII, Section 12-300 through Section 12-308 Rental Housing Inspection Program – Third and Final Reading

12. Consideration of an Ordinance Amending Section 14-130 Public Tree Care, Establishment of Urban Forest Enterprise – Third and Final Reading

13. Consideration of an Ordinance Amending Section 16-40 Landfill Rate Classification; Charges and County Recycling Program Fund – Third and Final Reading

14. Consideration of a Resolution to set Public Hearing on Proposed Vacation of that Portion of the Alley Running North and South in Block 12, Armstrong’s Addition to Oelwein, Fayette County, Iowa

15. Consideration of a Resolution to set Public Hearing on Proposed Disposal by Sale of the City’s Interest in that Portion of the Alley Running North and South in Block 12, Armstrong’s Addition to Oelwein, Fayette County, Iowa

16. Consideration of a Resolution formally adopting the Oelwein Rental Housing Inspection Administrative Policy

17. Consideration of a Resolution Amending the Oelwein Fee Schedule to Include Rental Inspection Fees and Vacant Building Permit Fees

18. Consideration of a motion authorizing signatures on Fox Engineers Task Order No. 1022-18A in the amount of $28,500 for Wings East Addition

19. Consideration of a motion authorizing crack sealing to walking trails in the amount of $6,393.08 by Kluesner Construction

20. Report from Derifield on October Airport Board meeting

21. Report from Cantrell on October Park & Recreation Commission meeting

22. Report from Christensen on October Library Board meeting

23. Mayor’s Report

24. City Attorney’s Report

25. City Administrator’s Report

26. Old Business

27. New business

28. Adjournment

A joint work session with Oelwein Chamber and Area Development will follow the meeting

October 8, 2018 Council Minutes

City Council Minutes Comments Off on October 8, 2018 Council Minutes
Oct 112018

COUNCIL PROCEEDINGS
Regular Meeting
October 8, 2018

The Oelwein City Council met in regular session Monday, October 8, 2018 at 6:00 P.M. Mayor Sherrets presided.

Roll Call Present: Derifield, Fisk, Christensen, Milks, Weber, Cantrell
Absent: None
Also Present: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by Derifield, seconded by Cantrell to adopt the agenda as amended. All voted aye.
Motion Carried

Proclamation Mayor Sherrets read a Proclamation on Home Rule.

Citizens Larry Lauer, 405 4th Street NE asked council when the city is going to take care of 4th Street sewer line. It has backed up in his basement several times when it rains.

Ruth Brown, 409 4th Avenue NE stated she has lived there one year and her sewer has backed up into the basement four times.

Mulfinger stated there is only a 6” pipe and when it rains it can’t take it away fast enough for all the homes that have been connected to it. The city will review water and sewer line replacement areas with budget planning this fall as funding becomes available.

Lee Buhr, 821 West Charles presented a petition with approximately 300 signatures from “Citizens against Rental and Vacant Building Code”. He stated government that governs the least governs the best otherwise too much government codes is communism. The largest investors which are landlords are being driven away. He purchased a property for $2,000 and is going to put in another name, not his so it won’t be on the rental list. He sold his worst property on contract to a gal that has no business owning a home but she wants a home.

Paul Ganske, 116 Eastline Road North stated 8th Avenue SE from East Charles to the hospital has parking on the east side of the road and it is hard to get school buses through the narrow area. He suggested three options to council. It will be much worse in the winter when there are snow piles.

Ron Winter, 914 4th Avenue NE and owns property at 1002 West Charles. There are two large trees that are rotten inside growing in the right-of-way that city needs to cut down.

He would also like the rental inspection code simplified. He was concerned that an old stone basement is in violation but it is not in violation just because it is old – no one lives in the basement.

Consent Agenda A motion was made by Weber, seconded by Derifield to adopt the Consent Agenda as follows:

A. Motion approving September 24, 2018 regular council minutes.

All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, OCTOBER 8, 2018, PAGE 2

Ord – Vacant Bldg A motion was made by Weber, seconded by Fisk to approve the second
Permit & Inspection reading of an Ordinance Adding Article IX, Section 12-400 through Section 12-411 Vacant Building Permit and Inspection.

Ayes: Derifield, Fisk, Christensen, Milks, Weber, Cantrell
Nays: None
Motion Carried

Ord – Rental Housing A motion was made by Milks, seconded by Weber to approve the second
Inspection Program reading of an Ordinance Adding Article VIII, section 12-300 through Section 12-
First Reading 308 Rental Housing Inspection Program.

Ayes: Derifield, Fisk, Christensen, Milks, Weber, Cantrell
Nays: None
Motion Carried

Ord #1164, Chapter 25 A motion was made by Fisk, seconded by Weber to approve the
Housing Maint. and third and final reading of an Ordinance amending Chapter 25 Housing
Occupancy Code Maintenance and Occupancy Code.

Ayes: Derifield, Fisk, Christensen, Milks, Weber, Cantrell
Nays: None
Motion Carried

Ord – Public Tree A motion was made by Milks, seconded by Fisk to approve the second
Care, Establishment reading of an Ordinance Amending Section 14-130 Public Tree Care,
Of Urban Forest Ent. Establishment of Urban Forest Enterprise.

Ayes: Derifield, Fisk, Christensen, Milks, Weber, Cantrell
Nays: None
Motion Carried

Ordinance Amending A motion was made by Weber, seconded by Milks to approve the second
Landfill Rate reading of an Ordinance Amending Section 16-40 Landfill Rate Classification; Charges and County Recycling Program Fund.

Ayes: Derifield, Fisk, Christensen, Milks, Weber, Cantrell
Nays: None
Motion Carried

Refer Parkview A motion was made by Weber, seconded by Cantrell to refer Parkview
Addition to P & Z Addition Preliminary and Final Plat to Planning and Zoning Commission for review and recommendation. All voted aye.

Motion Carried

Fisk stated housing should be on vacant lots within the city and not a new subdivision.

Cantrell received feedback on concerns regarding the wet retention pond area. Also how can the city afford to pay for a trail when they can’t afford to pay for street repairs.

Mulfinger stated this is a school project and referring it to committee tonight does not commit the city to any funding.

Change 11-12-18 mtg. A motion was made by Milks, seconded by Weber to move the
To 11-13-18 November 12, 2018 Council meeting to Tuesday, November 13, 2018 due to the Veteran’s Day Holiday. All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, OCTOBER 8, 2018, PAGE 3

Set Public Hearing A motion was made by Milks, seconded by Cantrell to set a Public Hearing
Disposal Lot 16, on October 22, 2018 at 6:00 P.M. on the proposed disposal by sale of city
Block 9 owned property described as Lot 16, Block 9, Oelwein Land Company’s First Addition to Oelwein, Fayette County, Iowa. All voted aye.

Motion Carried

Park & Rec Appt. A motion was made by Fisk, seconded by Cantrell to approve the appointment of Ashland Taylor to the Park and Recreation Commission. All voted aye.

Motion Carried

City Attorney Dillon is working on three new nuisance properties and determining the city’s course of action.

Cantrell has had several complaints that Black Hawk Waste is not returning phone calls. They are also not putting the emptied can in the correct area and are gouging out peoples lawns.

Derifield stated Black Hawk leaves cans in the street when citizens can’t do that.

Adjourn A motion was made by Derifield, seconded by Weber to adjourn at 6:35 P.M. All voted aye.

Motion Carried

___________________________________
Peggy Sherrets, Mayor
ATTEST:

___________________________________________________
Dylan Mulfinger, City Administrator

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held October 8, 2018 and copy of said proceedings was furnished to the Register October 9, 2018.

___________________________________________________
Dylan Mulfinger, City Administrator

A work session with the Hub City Landlord Association followed the regular meeting.

Public Safety Committee met prior to the regular meeting re: Fousek Vicious Animal Appeal.

October 8, 2018 Agenda

City Council Agenda Comments Off on October 8, 2018 Agenda
Oct 042018

5:30 P.M. Public Safety Committee – Fousek Vicious Animal Appeal

AGENDA
Oelwein City Council Monday, October 8, 2018
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Matt Derifield Lou Ann Milks
Warren Fisk Matt Weber
Darin Christensen Renee Cantrell

4. Additions or Deletions

5. Wellmark Grant presentation

6. Proclamation – Home Rule

7. Citizens

8. Consent Agenda

A. Motion approving September 24, 2018 regular council minutes

9. Consideration of an Ordinance Adding Article IX, Section 12-400 through Section 12-411 Vacant Building Permit and Inspection – Second Reading

10. Consideration of an Ordinance Adding Article VIII, Section 12-300 through Section 12-308 Rental Housing Inspection Program – Second Reading

11. Consideration of an Ordinance amending Chapter 25 Housing Maintenance and Occupancy Code – Third and Final Reading

12. Consideration of an Ordinance Amending Section 14-130 Public Tree Care, Establishment of Urban Forest Enterprise – Second Reading

13. Consideration of an Ordinance Amending Section 16-40 Landfill Rate Classification; Charges and County Recycling Program Fund – Second Reading

14. Consideration of a motion referring Parkview Addition Preliminary and Final Plat to Planning and Zoning Commission for review and recommendation

15. Consideration of a motion to move the November 12, 2018 Council meeting to Tuesday, November 13, 2018 due to Veteran’s Day Holiday

16. Consideration of a motion to set a Public Hearing on October 22, 2018 at 6:00 P.M. on the proposed disposal by sale of city owned property described as Lot 16, Block 9, Oelwein Land Company Addition to Oelwein, Fayette County, Iowa

17. Mayor’s Report
A. Consideration of the appointment of Ashland Taylor to the Park and Recreation Commission

18. City Attorney’s Report

19. City Administrator’s Report

20. Old Business

21. New business

22. Adjournment

A Work Session with the Hub City Landlord Association will be held following the regular meeting.

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