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City of Oelwein City Council Minutes

August 12, 2019 Council Minutes

City Council Minutes Comments Off on August 12, 2019 Council Minutes
Aug 152019

COUNCIL PROCEEDINGS
Regular Meeting
August 12, 2019

The Oelwein City Council met in regular session Monday, August 12, 2019 at
6:00 P.M. Mayor Sherrets presided.

Roll Call Present: Derifield, Fisk, Christensen, Milks, Weber
Absent: Cantrell
Also Present: Mulfinger, Wedemeier, Dillon

Adopt Agenda A motion was made by Christensen, seconded by Derifield to adopt the agenda as presented. All voted aye.
Motion Carried

Ron Winter Ron Winter, 914 4th Ave NE stated he seeded a gravel driveway for grass but still parks a utility trailer on the parking spot. He stated he was issued a warning for parking on the grass and wanted direction on the correct procedure he should follow. City Attorney Dillon referred him to contact code enforcement and the officer who issued the ticket.

Ron Winter stated he owns the duplex at 315 E Charles. He suggested to council that he would be willing to work on a possible tear down of the property next door to provide parking.

Ron Winter stated some of his properties are not passing inspection due to bedrooms not meeting code but is being taxed by the county as a bedroom. City Attorney Dillon stated taxation is with the County Accessor and to speak with them.

Brett Devore Brett Devore, 7 9th Ave SE questioned the council on the following:
1. How much money has the city lost running the Wellness Center?
2. Where is the Fee Schedule posted?
3. What is the bid process for the seal coat & stripping jobs on the agenda?
4. Was not aware of the work session on August 5, 2019
5. What is the City’s long term goals and plan for the cities water, sewer & roads?

Steve Koch Steve Koch, 904 W Charles questioned council on the status from the work session on August 5, 2019. He stated the smell occurred again Friday night and is concerned. Mayor Sherrets stated there is a meeting scheduled for August 13th. City Administrator Mulfinger stated test results have came back with nothing hazardous and within regulations.

Consent Agenda A motion was made by Milks, seconded by Weber to adopt the Consent Agenda as follows:

A. Motion approving July 22, 2019 regular council minutes.
B. Class ‘B’ Beer Permit and Sunday Sales renewal for Country Cottage Café.
C. Class ‘B’ Wine Permit and Sunday Sales renewal for Buds ‘n Blossoms.
D. Class ‘C’ Liquor License and Sunday Sales renewal for First Garden
E. Class ‘E’ Liquor License and Sunday Sales renewal for Super Mart
F. Class ‘E’ Liquor License and Sunday Sales renewal for Oelwein Mart.

Fisk questioned the expiration dates for insurance on consent items E & F.

Ayes: Derified, Christensen, Milks, Weber
Nays: Fisk
Motion Carried

COUNCIL PROCEEDINGS, August 12, 2019, PAGE 2

Speed Zones A motion was made by Fisk, seconded by Weber to adopt the first reading of an Ordinance amending Section 22-70 to change speed zones on Eastline Road and 20th St SE.

Ayes: Derifield, Fisk, Christensen, Milks, Weber
Nays: None

Ordinance 1175 A motion was made by Milks, seconded by Weber to adopt the third and final reading of an Ordinance amending Oelwein Municipal Code Sections 22-126 Snow Emergency Parking Ban; Section 14-93 Clearing Snow, Ice and Accumulations; and Section 23-28 Depositing Snow on City Streets and Sidewalks.

Ayes: Fisk, Christensen, Milks, Weber
Nays: Derifield
Motion Carried

Resolution 5107-2019 A motion was made by Milks, seconded by Weber to adopt Resolution 5107-
Snow and Ice Policy 2019 amending the snow and Ice Policy.

Discussion was held on some of the language in the resolution. Fisk suggested working with residents with no place to go with the accumulation of snow on properties. Derifield concerned with downtown parking and how many handicap parking spaces are available in the parking lots.

Ayes: Christensen, Milks, Weber
Nays: Derifield, Fisk
Motion Carried

Resolution 5108-2019 A motion was made by Milks, seconded by Weber to adopt Resolution 5108-
Wellness Center Lease 2019 approving a shared use and occupancy lease agreement with the Oelwein School District for the Oelwein Wellness Center.

Fisk requested to review options for the operations of the Wellness Center.

Ayes: Derified, Christensen, Milks, Weber
Nays: Fisk
Motion Carried

Resolution 5109-2019 A motion was made by Weber, seconded by Fisk to adopt Resolution 5109-2019
Fes Schedule amending the Fee Schedule leaving the appeal fee at $100.

Discussion was held regarding reducing the appeal fee to $50. Mayor Sherrets requested leaving the fee at $100.

Ayes: Derifield, Fisk, Milks, Weber
Nays: Christensen
Motion Carried

Seal Coat Project A motion was made by Milks, seconded by Weber awarding bid to Blacktop Services Company, Humbolt for 2019 Seal Coat Improvements project in the amount of $169,047.78. All voted aye.

Motion Carried

Road & Lot Painting A motion was made by Derifield, seconded by Milks approving Road and Lot
Painting with A-Line Stiping and Sweeping in the amount of $10,055.00 with the handicap parking spots painted blue. All voted aye.

Motion Carried

COUNCIL PROCEEDINGS, August 12, 2019, PAGE 3

Fill the Boot A motion was made by Fisk, seconded by Milks a request from the Oelwein Fire Department to collect funds for MDA “Fill the Boot” campaign at the intersection of 1st Avenue and Charles Street on Friday, August 23, 2019 from 6:00 P.M.-8:00 P.M. and Saturday, August 24, 2019 from 6:00 P.M. – 7:30 P.M. All voted aye.

Motion Carried

Cemetery Walk A motion was made by Milks, seconded by Fisk a request from the Oelwein Public Library to host “Strolling with the Spirits” cemetery walk at Oakdale Cemetery on Friday, September 6, 2019 from 6:00 – 7:30 P.M. All voted aye.

Motion Carried

Wastewater Meeting Fisk questioned who is attending the meeting on August 13, 2019. Mulfinger stated himself, wastewater staff and the company representative.

Executive Session A motion was made by Derifield, seconded by Weber at 6:56 p.m. to go into Executive Session per Iowa Code 21.5(1)(c) to discuss strategy with Counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the City in that litigation.

Ayes: Derifield, Fisk, Christensen, Milks, Weber
Nays: None
Motion Carried

Return to Regular A motion was made by Milks, seconded by Fisk to return to regular sessions at 7:15 P.M. All voted aye.

Motion Carried

Adjourn A motion was made by Derifield, seconded by Milks to adjourn at 7:16 P.M. All voted aye.
Motion Carried

___________________________________
Peggy Sherrets, Mayor
ATTEST:

___________________________________________________
Dylan Mulfinger, City Administrator

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held August 12, 2019 and copy of said proceedings was furnished to the Register August 14, 2019.

___________________________________________________
Dylan Mulfinger, City Administrator

Work session with Fox Engineering on Old Road and Wings East Assessments followed the regular meeting at the Oelwein Public Meeting.

August 12, 2019 Agenda

Uncategorized Comments Off on August 12, 2019 Agenda
Aug 082019

AGENDA
Oelwein City Council Monday, August 12, 2019
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Renee Cantrell Darin Christensen
Matt Derifield Lou Ann Milks
Warren Fisk Matt Weber

4. Additions or Deletions

5. Citizens

6. Consent Agenda

A. Motion approving July 22, 2019 regular council minutes
B. Consideration of a Class ‘B’ Beer Permit and Sunday Sales renewal for Country Cottage Café
C. Consideration of a Class ‘B’ Wine Permit and Sunday Sales renewal for Buds ‘n Blossoms
D. Consideration of a Class ‘C’ Liquor License and Sunday Sales renewal for First Garden
E. Consideration of a Class ‘E’ Liquor License and Sunday Sales renewal for Super Mart
F. Consideration of a Class ‘E’ Liquor License and Sunday Sales renewal for Oelwein Mart

7. Consideration of an Ordinance Amending Section 22-70 to Change Speed Zones on Eastline Road and 20th Street SE

8. Consideration of an Ordinance Amending Oelwein Municipal Code Sections 22-126 Snow Emergency Parking Ban; Section 14-93 Clearing Snow, Ice and Accumulations; and Section 23-28 Depositing Snow on City Streets and Sidewalks – third and final reading

9. Consideration of a Resolution Amending the Oelwein Snow and Ice Policy

10. Consideration of a Resolution Approving a Shared Use and Occupancy Lease Agreement with the Oelwein School District for the Oelwein Wellness Center

11. Consideration of a Resolution Amending Fee Schedule

12. Consideration of a motion awarding bid to Blacktop Services Company, Humboldt for 2019 Seal Coat Improvements project in the amount of $169,047.78

13. Consideration of a motion approving Road and Lot Painting Contract with A-Line Striping and Sweeping in the amount of $10,055.00

14. Consideration of a Request from the Oelwein Fire Department to collect funds for MDA “Fill the Boot” campaign at the intersection of 1st Avenue and Charles Street on Friday, August 23, 2019 from 6:00 P.M – 8:00 P.M. and Saturday, August 24, 2019 from 9:00 A.M. – 11:00 A.M.

15. Consideration of a request from Oelwein Public Library to host “Strolling with the Spirits” cemetery walk at Oakdale Cemetery on Friday, September 6, 2019 from 6:00 – 7:30 P.M.

16. Mayor’s Report

17. City Attorney’s Report

18. City Administrator’s Report

19. Council Updates

20. Consideration of a motion to go into Executive Session per Iowa Code 21.5(1)(c) to discuss strategy with Counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the City in that litigation

21. Return to Regular Session

22. Adjournment

A Work Session with Fox Engineering on Old Road and Wings East Assessments will follow at
7:00 P.M. at the Public Library

July 22, 2019 Council Minutes

City Council Minutes Comments Off on July 22, 2019 Council Minutes
Jul 242019

COUNCIL PROCEEDINGS
Regular Meeting
July 22, 2019

The Oelwein City Council met in regular session Monday, July 22, 2019 at
6:00 P.M. Mayor Sherrets presided.

Roll Call Present: Cantrell, Derifield, Fisk, Christensen, Milks
Absent: Weber
Also Present: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by Milks, seconded by Cantrell to adopt the agenda as
presented. All voted aye.
Motion Carried

Beth Eickhoff Beth Eickhoff, 601 2nd Avenue NE expressed her concern regarding a neighbors two dogs that keep escaping and running at large. Chief Logan stated they have been cited for running at large. Eickhoff is concerned a child is going to get hurt.

Consent Agenda A motion was made by Cantrell, seconded by Derifield to adopt the Consent Agenda as follows:

A. Motion approving July 8, 2019 regular council minutes.
B. Claims Resolution in the amount of $425,896.46.
C. Pay Request No. 13 from Portzen Construction in the amount of $43,969.08 for work completed on Disinfection and 42 Well Improvements.
D. Class ‘C’ Liquor and Sunday Sales renewal for Viper Lanes & PJ’s Bar and Grill.

All voted aye.
Motion Carried

Public Hearing A motion was made by Milks, seconded by Fisk to open the public hearing
2019 Seal Coat on the 2019 Seal Coat Improvements Project.

Ayes: Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

No comments were received.

A motion was made by Derifield, seconded by Fisk to close the hearing.

Ayes: Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Third Reading The third reading of an Ordinance to vacate a portion of 5th Street NE
5th Street NE ROW Right-of-Way died for lack of a motion.

Second Reading A motion was made by Christensen, seconded by Fisk to adopt the second
Snow and Ice reading of an Ordinance Amending Oelwein Municipal Code Sections 22-126 Snow Emergency Parking Ban; Section 14-93 Clearing Snow, Ice and Accumulations; and Section 23-28 Depositing Snow on City Streets and Sidewalks.

Mulfinger presented all written comments.

Ayes: Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, JULY 22, 2019, PAGE 2

Resolution 5105-2019 A motion was made by Milks, seconded by Cantrell to adopt Resolution
Temp Street Closure No. 5105-2019 Authorizing Closure of Public Ways or Grounds for Oelwein Fire Department.

Ayes: Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Resolution 5106-2019 A motion was made by Milks, seconded by Cantrell to adopt Resolution
Temp Street Closure 5106-2019 Authorizing Closure of Public Ways or Grounds for Oelwein Community High School.

Ayes: Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Dave’s Place Chief Logan stated Dave’s Place liquor license expired and was unable to
Liquor License produce a current license when asked by officers in July 2019.

A motion was made by Fisk, seconded by Derifield to request the Iowa Alcoholic Beverage Division not renew or suspend liquor license for 14 days. All voted aye.
Motion Carried

Plan & Zone A motion was made by Cantrell, seconded by Milks to forward to Planning
Rezone I-1 Industrial and Zoning Commission for recommendation a request from Oelwein Chamber
To C-2 Commercial and Area Development to rezone Lot 1, Industrial Park 2nd Addition and Lot 2, Block 1, Industrial Park 1st Addition from I-1 Industrial to C-2 Commercial. All voted aye.
Motion Carried

Planning, Finance, Cantrell reported on the 5:30 P.M. Planning, Finance, Enterprise and Economic
Enterprise and Development Committee meeting held prior to the council meeting. Three
Economic Devel. Applications for funding were received.

1. Oelwein Community Plaza Board requesting Hotel/Motel Tax Funds for Plaza Renovation in the amount of $7,800.00.
2. Bianca Trevino requesting demolition funds in the amount of $8,545.05 for the demolition of house and garage at 37 4th Avenue SE.
3. Steve Gabriel requesting demolition funds in the amount of $8,283.51 for the demolition of house and garage at 310 7th Avenue SW.

A motion was made by Fisk, seconded by Cantrell to approve Planning, Finance, Enterprise and Economic Development’s recommendation to fund Oelwein Community Plaza Board $7,800.00 (50/50 Hotel Motel Tax/Economic Development), Bianca Trevino 50% of $8,545.05 and Steve Gabriel 50% of $8,283.51 with the property owners having 60 days to complete the teardown and request funds. 4 voted aye, one (Christensen) voted nay.

Motion Carried

Library Board Mtg. Christensen informed council the traveling exhibit on Alexander Hamilton arrived July 18. The Apple Seed Puppet Show was July 23 and 60 kids signed up for the Alien Making workshop. A Dr. Who escape room will be at the Library August 5-9.

Park & Rec Mtg. Cantrell reported on the July Park and Recreation Commission meeting. A drinking fountain will be installed at the dog park. The city received 55 trees from Trees Forever to plant in boulevards. There are also trees available to purchase at $200.00 each. Storms downed trees and broken limbs in the parks that had to be cleaned up. Rec started a new co-ed Flag Football program.
COUNCIL PROCEEDINGS, JULY 22, 2019, PAGE 3

Housing Committee Fisk reported on the July Housing meeting. The City has $125,000 annually for the next three years and $480,000 in leftover bond proceeds to spend on housing improvements. The $480,000 may also be used for road, water and sewer infrastructure.

County Fair Judge Sherrets stated she is not able to attend Fayette Co. Fair as a BBQ judge and Fisk stated he could go in her place July 23.

City Attorney Dillon served five nuisance abatements and approximately 30 vacant houses did not register for inspection. He will send out one last letter on his legal letterhead encouraging people to register before applying their fee.

Sewer Odor Fisk stated he was asked to come to 609 West Charles Street regarding the sewer odor that has been appearing on and off since November 2018. Utility staff has been investigating this item.

Adjourn A motion was made by Milks, seconded by Cantrell to adjourn at 6:38 P.M. All voted aye.
Motion Carried

___________________________________
Peggy Sherrets, Mayor
ATTEST:

___________________________________________________
Dylan Mulfinger, City Administrator

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held July 22, 2019 and copy of said proceedings was furnished to the Register July 24, 2019.

___________________________________________________
Dylan Mulfinger, City Administrator

Planning, Finance, Enterprise and Economic Development Committee met before the regular council meeting and a work session on City Council meeting procedures followed the regular meeting.

July 22, 2019 Agenda

City Council Agenda Comments Off on July 22, 2019 Agenda
Jul 192019

5:30 P.M. PLANNING, FINANCE, ENTERPRISE AND ECONOMIC DEVELOPMENT

AGENDA
Oelwein City Council Monday, July 22, 2019
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Renee Cantrell Darin Christensen
Matt Derifield Lou Ann Milks
Warren Fisk Matt Weber

4. Additions or Deletions

5. Citizens

6. Consent Agenda

A. Motion approving July 8, 2019 regular council minutes
B. Claims Resolution in the amount of $425,896.46
C. Consideration of Pay Request No. 13 from Portzen Construction in the amount of $43,969.08 for work completed on Disinfection and 42 Well Improvements
D. Consideration of a Class ‘C’ Liquor and Sunday Sales renewal for Viper Lanes & PJ’s Bar and Grill

7. Public Hearing on 2019 Seal Coat Improvements Project

8. Consideration of an Ordinance Providing for the Vacation of that Portion of 5th Street NE Running East and West, West of 8th Avenue NE in Saur and Johnson Addition to Oelwein, Fayette County, Iowa – third and final reading

9. Consideration of an Ordinance Amending Oelwein Municipal Code Sections 22-126 Snow Emergency Parking Ban; Section 14-93 Clearing Snow, Ice and Accumulations; and Section 23-28 Depositing Snow on City Streets and Sidewalks – second reading

10. Consideration of a Resolution Authorizing Closure of Public Ways or Grounds for Oelwein Fire Department

11. Consideration of a Resolution Authorizing Closure of Public Ways or Grounds for Oelwein Community High School

12. Consideration of a Class ‘C’ Liquor License, Outdoor Service and Sunday Sales renewal for Dave’s Place

13. Consideration of a motion to forward to Planning and Zoning Commission for recommendation a request from Oelwein Chamber and Area Development to rezone Lot 1, Industrial Park 2nd Addition and Lot 2, Block 1, Industrial Park 1st Addition from I-1 Industrial to C-2 Commercial

14. Report from Cantrell on Planning, Finance, Enterprise and Economic Development Committee meeting

15. Report from Christensen on the July Library Board meeting

16. Report from Cantrell on July Park and Recreation Commission meeting

17. Report from Fisk on July Housing Committee meeting

18. Mayor’s Report

A. Board and Commission Openings

19. City Attorney’s Report

20. City Administrator’s Report

21. Old Business

22. New business

23. Adjournment

A Work Session on City Council Meeting Procedures will follow the regular meeting

July 8, 2019 Council Minutes

City Council Minutes Comments Off on July 8, 2019 Council Minutes
Jul 102019

COUNCIL PROCEEDINGS
Regular Meeting
July 8, 2019

The Oelwein City Council met in regular session Monday, July 8, 2019 at
6:00 P.M. Mayor Sherrets presided.

Roll Call Present: Cantrell, Derifield, Christensen, Milks, Weber
Absent: Fisk
Also Present: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by Milks, seconded by Derifield to adopt the agenda as
presented. All voted aye.
Motion Carried

Roger Boleyn Roger Boleyn, 209 7th Avenue SW informed Council of a property in the 200 block of 5th Avenue SW with code violations.

Bob Lumbus Bob Lumbus, 520 4th Avenue SE is not in favor of the $100 fee to appeal an inspection.

Brett DeVore Brett DeVore, 7 9th Avenue SE wants the alleys to be listed as a higher priority on the Snow and Ice Policy. He is also not in favor of the $100 appeal fee.

Consent Agenda A motion was made by Weber, seconded by Derifield to adopt the Consent Agenda as follows:

A. Motion approving June 24, 2019 regular council minutes.
B. Class ‘C’ Liquor License, Outdoor Service and Sunday Sales renewal for Hacienda Del Rio.

All voted aye.
Motion Carried

Second Reading A motion was made by Christensen, seconded by Milks to adopt the
5th Street NE ROW second reading of an Ordinance to vacate a portion of 5th Street NE Right-of-Way (east of 8th Avenue).

Ayes: Cantrell, Derifield, Christensen, Milks
Nays: None
Abstain: Weber

Motion Carried

Resol 5101-2019 A motion was made by Milks, seconded by Weber to adopt Resolution
Speed Zones No. 5101-2019 of the City of Oelwein and the County of Fayette, State of Iowa re: uniform Speed Zones.

Ayes: Cantrell, Derifield, Christensen, Milks, Weber
Nays: None
Motion Carried

First Reading A motion was made by Milks, seconded by Cantrell to adopt the first
Snow and Ice reading of an Ordinance Amending Oelwein Municipal Code Sections 22-126 Snow Emergency Parking Ban; Section 14-93 Clearing Snow, Ice and Accumulations; and Section 23-28 Depositing Snow on City Streets and Sidewalks.

Ayes: Cantrell Derifield, Christensen, Milks, Weber
Nays: None
Motion Carried

Snow and Ice Policy A motion was made by Weber, seconded by Cantrell to table a Resolution Amending the Oelwein Snow and Ice Policy until the third reading of the Snow Removal Ordinance on August 12, 2019. All voted aye.

Motion Carried
COUNCIL PROCEEDINGS, JULY 8, 2019, PAGE 2

Resol 5102-2019 A motion was made by Weber, seconded by Christensen to adopt Resolution
Rental Inspection No. 5102-2019 Amending the Oelwein Rental Inspection Policy.
Policy
Ayes: Cantrell, Derifield, Christensen, Milks, Weber
Nays: None
Motion Carried

Resol 5103-2019 A motion was made by Weber, seconded by Milks to adopt Resolution
Fee Schedule No. 51103-2019 Amending the City Fee Schedule.

Ayes: Cantrell, Derifield, Christensen, Milks, Weber
Nays: None
Motion Carried

Resol 5104-2019 A motion was made by Milks, seconded by Weber to adopt Resolution No.
Temp Street Closure 5104-2019 authorizing Temporary Closure of Public Ways or Grounds for Oelwein Rotary Club.

Ayes: Cantrell, Derifield, Christensen, Milks, Weber
Nays: None
Motion Carried

Cleaning Services A motion was made by Milks, seconded by Derifield to approve signatures on
Agreements Cleaning Services Agreements for City Hall and Parks Department with Horan Cleaning. All voted aye.
Motion Carried

2018-19 Audit A motion was made by Milks, seconded by Weber to approve signatures on an agreement with T.P. Anderson & Co. for Fiscal Year 2019 Audit Services. All voted aye.
Motion Carried

Board & Commission Sherrets shared a pamphlet explaining the city’s Boards and Commissions for
Pamphlet volunteers to apply for openings.

City Attorney City Attorney Dillon stated he is working on a parking ticket enforcement agreement with the county and continues to move forward on nuisance abatements.

Adjourn A motion was made by Derifield, seconded by Weber to adjourn at 6:22 P.M. All voted aye.
Motion Carried

___________________________________
Peggy Sherrets, Mayor
ATTEST:

___________________________________________________
Dylan Mulfinger, City Administrator

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held July 8, 2019 and copy of said proceedings was furnished to the Register July 9, 2019.

___________________________________________________
Dylan Mulfinger, City Administrator

Council work session on Snow Policy and Snow Ordinance met at 5:30 P.M. before the regular meeting and a work session on Oelwein Utility Rates followed the regular meeting.

July 8, 2019 Agenda

City Council Agenda Comments Off on July 8, 2019 Agenda
Jul 032019

5:30 P.M. Work Session on Snow Policy and Snow Ordinance and City Pavement Markings

AGENDA
Oelwein City Council Monday, July 8, 2019
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Renee Cantrell Darin Christensen
Matt Derifield Lou Ann Milks
Warren Fisk Matt Weber

4. Additions or Deletions

5. Citizens

6. Consent Agenda

A. Motion approving June 24, 2019 regular council minutes
B. Consideration of a Class ‘C’ Liquor License, Outdoor Service and Sunday Sales renewal for Hacienda Del Rio

7. Consideration of an Ordinance Providing for the Vacation of that Portion of 5th Street NE Running East and West, West of 8th Avenue NE in Saur and Johnson Addition to Oelwein, Fayette County, Iowa – second reading

8. Consideration of a Joint Resolution of the City of Oelwein and the County of Fayette, State of Iowa re: Uniform Speed Zones

9. Consideration of an Ordinance Amending Oelwein Municipal Code Sections 22-126 Snow Emergency Parking Ban; Section 14-93 Clearing Snow, Ice and Accumulations; and Section 23-28 Depositing Snow on City Streets and Sidewalks – first reading

10. Consideration of a Resolution Amending the Oelwein Snow and Ice Policy

11. Consideration of a Resolution Amending the Oelwein Rental Inspection Policy

12. Consideration of a Resolution Amending the City Fee Schedule

13. Consideration of a Resolution authorizing Temporary Closure of Public Ways or Grounds for Oelwein Rotary Club

14. Consideration of a motion authorizing signatures on Cleaning Services Agreements for City Hall and Parks Department with Horan Cleaning

15. Consideration of a motion authorizing signatures on an agreement with T.P. Anderson & Co. for Fiscal Year 2019 Audit Services

16. Report from Fisk on June Housing Committee meeting

17. Mayor’s Report

18. City Attorney’s Report

19. City Administrator’s Report

20. Old Business

21. New business

22. Adjournment

A Work Session on Oelwein Utility Rates will follow the regular meeting

June 24, 2019 Agenda

City Council Agenda Comments Off on June 24, 2019 Agenda
Jun 212019

5:00 P.M. Public Safety Committee Meeting
5:30 P.M. Vicious Animal Hearing

AGENDA
Oelwein City Council Monday, June 24, 2019
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Matt Weber Warren Fisk
Renee Cantrell Darin Christensen
Matt Derifield Lou Ann Milks

4. Additions or Deletions

5. Citizens

6. Consent Agenda

A. Motion approving June 10, 2019 regular council minutes
B. Claims Resolution in the amount of $2,319,278.18
C. Cigarette Permit Renewals
D. Consideration of Pay Request No. 6 in the amount of $5,845.05 to Flynn Company, Inc. for work completed on Old Road Paving Improvements project
E. Motion amending April 8, 2019 and May 28, 2019 Council Minutes – Rigdon Absent both meetings, Wedemeier present April 8, 2019 meeting

7. Consideration of a motion directing the City Administrator to work on a tax rebate for 2405 Rock Island Road, Oelwein Community Healthcare Foundation

8. Public Hearing on General Obligation Loan Agreements in an amount not to exceed $3,450,000 and stating compliance with Federal Reimbursement Regulations

9. Consideration of a Resolution expressing intent and determining to enter into a General Obligation Loan Agreement in an amount not to exceed $3,450,000

10. Public Hearing on the proposed vacation and sale of a portion of 5th Street NE Right-of-Way (east of 8th Avenue)

11. Consideration of an Ordinance to vacate a portion of 5th Street NE Right-of-Way (east of 8th Avenue) – first reading

12. Consideration of a Resolution Awarding Downtown Properties Forgivable Loans for Building Improvements Provided by Tax Increment Financing

13. Consideration of a Resolution Amending the Oelwein Personnel Manual

14. Consideration of a Resolution on Transfers

15. Consideration of a motion awarding Wings Park Trail construction contract to Matt Construction in the amount of $157,147.00

16. Consideration of a motion approving a task order for road improvements with Fox Engineering for the summer and fall of 2019

17. Consideration of a motion to set Bid Date for July 16, 2019 at 11:30 A.M. and Public Hearing July 22, 2019 at 6:00 P.M. at City Hall for the Oelwein 2019 Seal Coat Improvements project

18. Report from Weber on Public Safety Committee meeting

19. Report from Cantrell on June Park and Recreation Commission meeting

20. Report from Christensen on June Library Board meeting

21. Mayor’s Report

A. Board and Commission Openings

22. City Attorney’s Report

23. City Administrator’s Report

24. Old Business

25. New business

26. Adjournment

Work Session updating rental inspection progress to follow the meeting

June 10, 2019 Council Minutes

City Council Minutes Comments Off on June 10, 2019 Council Minutes
Jun 122019

COUNCIL PROCEEDINGS
Regular Meeting
June 10, 2019

The Oelwein City Council met in regular session Monday, June 10, 2019 at
6:00 P.M. Mayor Sherrets presided.

Roll Call Present: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Absent: None
Also Present: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by Weber, seconded by Cantrell to adopt the agenda as
presented. All voted aye.
Motion Carried

Laverne McLennan Laverne McLennan, 119 12th Avenue SE informed council people walk and ride bikes in the streets. Even though she loves the beautiful sites along the trails do not spend money on more trails in Oelwein.

Consent Agenda A motion was made by Milks, seconded by Derifield to adopt the Consent Agenda as follows:

A. Motion approving May 28, 2019 regular council minutes.
B. Motion setting Public Safety Committee Vicious Animal Appeal Hearing for June 24, 2019 at 5:30 P.M.

All voted aye.
Motion Carried

Open Public Hearing A motion was made by Weber, seconded by Christensen to open the Public Hearing on Contract Documents and Estimated Cost for Improvements on Trails Project.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

No comments were received.

A motion was made by Cantrell, seconded by Weber to close the public hearing.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Ordinance 1173 A motion was made by Fisk, seconded by Cantrell to adopt Ordinance No. 1173 to Vacate the Alley Running East and West in Block 1, Smith Brothers First Addition to Oelwein, Fayette County, Iowa on the third and final reading.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Resolution 5092-2019 A motion was made by Milks, seconded by Weber to adopt Resolution No. 5092-2019 Authorizing the Sale of the Vacated Alley Running East and West in Block 1, Smith Brothers First Addition to Oelwein, Fayette County, Iowa.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, JUNE 10, 2019, PAGE 2

Ordinance 1174 A motion was made by Fisk, seconded by Milks to adopt Ordinance No. 1174 Amending Section 22-6 to Modify Debris and Destruction or Injurious Material on Streets Prohibited on the third and final reading.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Resolution 5093-2019 A motion was made by Cantrell, seconded by Weber to adopt Resolution No. 5093-2019 Approving the Intermediary Relending Program and Approving for use Program Guidelines and Application Documents.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Resolution 5094-2019 A motion was made by Christensen, seconded by Derifield to adopt Resolution No. 5094 Entering into an Agreement with Fayette County for an Asphalt Overlay to Portions of Outer Road and 6th Street NE.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Set Public Hearing A motion was made by Fisk, seconded by Derifield to set a Public Hearing on the
Vacate 5th Street NE proposed vacation and sale of a portion of 5th Street NE Right-of-Way (east of
Right of Way 8th Avenue) for June 24, 2019 ay 6:00 P.M. Five (5) voted aye, One (Weber) abstained.
Motion Carried

Resolution 5095-2019 A motion was made by Christensen, seconded by Weber to adopt Resolution
GO Bond No. 5095-2019 setting date for hearings on General Obligation Loan Agreements in an amount not to exceed $3,450,000 and stating compliance with federal reimbursement regulations.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Resolution 5096-2019 A motion was made by Cantrell, seconded by Fisk to adopt Resolution No. 5096-2019 authorizing the Mayor to sign an agreement to purchase radio equipment in the amount of $918,125.79 for the Oelwein Police and Fire Department.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

JCG Land Services for A motion was made by Milks, seconded by Derifield to authorize signatures on Temporary Construction and Access Easement with JCG Land Services for Power Lines. All voted aye.
Motion Carried

Fisk stated JCG Land Services need to repair the areas where the ground has settled around the poles they have replaces. Mulfinger stated he would talk to the contractor.

COUNCIL PROCEEDINGS, JUNE 10, 2019, PAGE 3

Planning, Finance, A motion was made by Cantrell, seconded by Fisk to approve Planning, Finance,
Enterprise and Enterprise and Economic Development Committee’s recommendation on the
Econ Development following:
Request Approve

A. Kathy Greco, 108 6th Ave SE Demolition (garage) $1,200 $ 600
B. John Block, 33 5th St NW Demolition $7,800 $3,900
(with the stipulation a new roof and paint must be
applied to the garage before payment)
C. Oelwein Soccer Club Hotel/Motel Funding $5,200 $2,200
D. Williams Center for the Arts Hotel/Motel Funding $1,500 $1,500

All voted aye.
Motion Carried

Rumors Night A motion was made by Weber, seconded by Milks to hold “Rumors Night” at the Oelwein Public Library on Wednesday, June 26, 2019 t 6:00 P.M. All voted aye.

Motion Carried

City Attorney City Attorney Pat Dillon reported he is working on more nuisance abatement properties for magistrate court tomorrow. He has a meeting planned with Building Inspector and City Administrator tomorrow to discuss strategic plan. City acquired an abandoned house and took title this week.

Adjourn A motion was made by Weber, seconded by Cantrell to adjourn at 6:16 P.M. All voted aye.
Motion Carried

___________________________________
Peggy Sherrets, Mayor

ATTEST:

___________________________________________________
Dylan Mulfinger, City Administrator

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held June 10, 2019 and copy of said proceedings was furnished to the Register June 12, 2019.

___________________________________________________
Dylan Mulfinger, City Administrator

Planning, Finance, Enterprise and Economic Development Committee met at 5:30 P.M. before the regular council meeting and a work session on Economic Development followed.

June 10, 2019 Agenda

City Council Agenda Comments Off on June 10, 2019 Agenda
Jun 062019

Planning, Finance, Enterprise and Economic Development Committee Meeting 5:30 P.M.

AGENDA
Oelwein City Council Monday, June 10, 2019
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Matt Weber Warren Fisk
Renee Cantrell Darin Christensen
Matt Derifield Lou Ann Milks

4. Additions or Deletions

5. Citizens

6. Consent Agenda

A. Motion approving May 28, 2019 regular council minutes
B. Motion setting Public Safety Committee Vicious Animal Appeal Hearing for June 24, 2019 at 5:30 P.M.

7. Public Hearing on Contract Documents and Estimated Cost for Improvements on Trails Project

8. Consideration of an Ordinance to Vacate the Alley Running East and West in Block 1, Smith Brothers First Addition to Oelwein, Fayette County, Iowa – Third Reading

9. Consideration of a Resolution Authorizing the Sale of the Vacated Alley Running East and West in Block 1, Smith Brothers First Addition to Oelwein, Fayette County, Iowa

10. Consideration of an Ordinance Amending Section 22-6 to Modify Debris and Destruction or Injurious Material on Streets Prohibited – Third Reading

11. Consideration of a Resolution Approving the Intermediary Relending Program and Approving for use Program Guidelines and Application Documents

12. Consideration of a Resolution Entering into an Agreement with Fayette County for an Asphalt Overlay to Positions of Outer Road and 6th Street NE

13. Consideration of a motion to set a Public Hearing on the proposed vacation and sale of a portion of 5th Street NE Right-of-Way (east of 8th Avenue) for June 24, 2019 at 6:00 P.M.

14. Consideration of a Resolution setting date for hearings on General Obligation Loan Agreements in an amount not to exceed $3,450,000 and stating compliance with federal reimbursement regulations

15. Consideration of a Resolution authorizing the Mayor to sign an agreement to purchase radio equipment in the amount of $918,125.79 for the Oelwein Police and Fire Department

16. Consideration of a Motion authorizing signatures on Temporary Construction and Access Easement with JCG Land Services for Power Lines

17. Consideration of a recommendation from Planning, Finance, Enterprise and Economic Development Committee re: Demolition and Hotel/Motel Funding Requests:

a. Kathy Greco, 108 6th Avenue SE Demolition (garage)
b. John Block, 33 5th Street NW Demolition
c. Oelwein Soccer Club Hotel/Motel Funding
d. Williams Center for the Arts Hotel/Motel Funding

18. Consideration of a motion to set a date for “Rumor’s Night”

19. Mayor’s Report

20. City Attorney’s Report

21. City Administrator’s Report

22. Old Business

23. New business

24. Adjournment

A Work Session on Economic Development will follow the regular meeting

May 28, 2019 Council Minutes

City Council Minutes Comments Off on May 28, 2019 Council Minutes
May 292019

COUNCIL PROCEEDINGS
Regular Meeting
May 28, 2019

The Oelwein City Council met in regular session Tuesday, May 28, 2019 at
6:00 P.M. Mayor Sherrets presided.

Roll Call Present: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Absent: None
Also Present: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by Weber, seconded by Derifield to adopt the agenda as
presented. All voted aye.
Motion Carried

Citizens Jeff Bartels, 629 3rd Avenue SW does not agree with no parking in the neighborhood. He asked why people continued to park even though signs are posted and believes there is not enough parking in the neighborhood.

Consent Agenda A motion was made by Weber, seconded by Christensen to adopt the Consent Agenda as follows:

A. Motion approving May 13, 2019 regular council minutes.
B. Claims Resolution in the amount of $707,846.56
C. Pay Request No. 12 to Portzen Construction in the amount of $152,150.10 for work completed on Disinfection and 42 Well Improvements Project.

All voted aye.
Motion Carried

Public Hearing A motion was made by Derifield, seconded by Cantrell to open the Public Hearing on Amendment to Series 2016A General Obligation Bond Issuance Resolution.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

No comments were received.

A motion was made by Weber, seconded by Cantrell to close the hearing.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Resolution 5089-2019 A motion was made by Weber, seconded by Fisk to adopt Resolution No. 5089-2019 Approving 2019 Amendment to Resolution Authorizing Issuance of General Obligation Urban Renewal Economic Development Grant Bonds, Series 2016A.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Public Hearing A motion was made by Milks, seconded by Weber to open the Public
Budget Amendment Hearing on Fiscal Year 2018-2019 Budget Amendment.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, MAY 28, 2019, PAGE 2

Close Hearing A motion was made by Weber, seconded by Cantrell to close the hearing.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Resolution 5090-2019 A motion was made by Christensen, seconded by Fisk to adopt Resolution No. 5090-2019 Approving 2018-2019 Budget Amendment.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Vacate Alley A motion was made by Fisk, seconded by Cantrell to adopt the second reading
Second Reading of an Ordinance to Vacate the Alley Running East and West in Block 1, Smith Brothers First Addition to Oelwein, Fayette County, Iowa.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Ord. No. 1171-2019 A motion was made by Milks, seconded by Weber to adopt the third and final
Key Boxes reading of an Ordinance Amending Chapter 5 of the code of Ordinances of the City of Oelwein, Iowa by Adding Section 5-23 Key Boxes.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Ord. No. 1172-2019 A motion was made by Weber, seconded by Christensen to adopt the third
Chapter 12 and final reading of an Ordinance Amending Oelwein Municipal Code Chapter 12, Buildings, Article II Plumbing, Electrical and Mechanical Work.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Debris in Streets A motion was made by Weber, seconded by Derifield to adopt the second
Second Reading reading of an Ordinance Amending Section 22-6 to Modify Debris and Destruction or Injurious Material on Streets Prohibited.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Resolution 5091-2019 A motion was made by Fisk, seconded by Weber to adopt Resolution No. 5091-2019 Accepting a Deed for 129 5th Avenue NE, Oelwein, Fayette County, Iowa.

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Hearing Set – Trails A motion was made by Cantrell, seconded by Weber to set a Public Hearing on Contract Documents and Estimated Cost for Improvements on Trails Project for June 10, 2019 at 6:00 P.M. All voted aye.
Motion Carried

Housing Committee Fisk reported on the May 20, 2019 Housing Committee meeting.

Airport Meeting Derifield reported on the May Airport Board meeting. Ag land tiling, crop spraying and frozen water line repairs were topics of discussion.

COUNCIL PROCEEDINGS, MAY 28, 2019, PAGE 3

Commission Appts. Individuals are being sought for appointments to vacancies on the Planning and Zoning Commission and Zoning Board of Adjustment.

June 10th Meeting Snow Policy will be June 10th at 5:30 and Rental Updates will be on the June 24th work session.

Executive Session A motion was made by Weber, seconded by Derifield to go into Executive Session per Iowa Code Section 21.5(1)(i) to evaluate professional competency of individuals whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to the individual’s reputation and at the request of said individual(s).

Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

Return to Regular A motion was made by Milks, seconded by Cantrell to return to regular session.
Session
Ayes: Weber, Cantrell, Derifield, Fisk, Christensen, Milks
Nays: None
Motion Carried

City Administrator’s A motion was made by Weber, seconded by Fisk to approve a 2.75% salary
Employment increase, personal days and emergency sick to match Personnel Policy
Agreement

Adjourn A motion was made by Milks, seconded by Cantrell to adjourn at 7:05 P.M. All voted aye.
Motion Carried

___________________________________
Peggy Sherrets, Mayor

ATTEST:

___________________________________________________
Dylan Mulfinger, City Administrator

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held May 28, 2019 and copy of said proceedings was furnished to the Register May 29, 2019.

___________________________________________________
Dylan Mulfinger, City Administrator

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