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City of Oelwein City Council Minutes

July 24, 2017 Agenda

City Council Agenda Comments Off on July 24, 2017 Agenda
Jul 202017

5:15 P.M. Planning, Finance, Enterprise and Economic Development Committee Meeting
5:30 P.M. Public Safety Committee Meeting

AGENDA
Oelwein City Council Monday, July 24, 2017
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Renee Cantrell Kevin Stickel
Ben Weber Lou Ann Milks
Darin Christensen Matt Weber

4. Additions or Deletions

5. Boy Scout Proclamation

6. Citizens

7. Consent Agenda

A. Motion approving July 10, 2017 regular council minutes
B. Claims Resolution
C. Consideration of new Cigarette Permit Applications for Super Mart, 701 South Frederick and Oelwein Mart, 801 East Charles
D. Consideration of a Class ‘C’ Liquor and Sunday Sales renewal for Viper Lanes
E. Consideration of a Class ‘B’ Wine, Class ‘C’ Beer and Sunday Sales Renewal for Shopko
F. Consideration of a motion approving Street Light Installation Plan on 14th Street SE
G. Consideration of a motion approving a settlement for Larson v. City of Oelwein

8. Public Hearing on Plans, Specification, Form of Contract and Estimated Total Cost for Disinfection and 42 Well Improvements Project

9. Consideration of a motion to award contract re: Disinfection and 42 Well Improvements Project

10. Public Hearing on proposed sale of the South 50 Feet of Lots 8 and 9, Block 6, Martin’s Third Addition to Oelwein, Fayette County, Iowa commonly known as 312 1st Avenue NW

11. Consideration of a Resolution directing the sale of the City’s interest in 312 1st Avenue NW in Oelwein, Fayette County, Iowa

12. Consideration of a Resolution directing the Sale of the City’s Interest in 608 South Frederick in Oelwein, Fayette County, Iowa

13. Consideration of a Resolution Approving and Adopting the Oelwein Purchasing Policy

14. Consideration of a Resolution Approving a Change to City Hall Hours Effective August 1, 2017

15. Consideration of a Resolution authorizing street closure August 19, 2017 for United Way Street Dance

16. Consideration of an Ordinance Amending Oelwein Zoning Ordinance to Reclassify Real Estate at Lots 1 to 11, Block 17, Armstrong’s Addition from R-1 Residential to R-2 Residential – Second Reading

17. Consideration of an Ordinance Amending Chapter 23, Fireworks – Third and Final Reading

18. Consideration of a motion approving Change Order No. 1 to Summers’ Enterprise in the amount of $416.00 for Charles Street Water Main Improvements Project

19. Consideration of a motion accepting Engineer’s Statement of Final Completion for Charles Street Water Main Improvements Project

20. Consideration of Pay Request No. 2 (final) to Summers’ Enterprise in the amount of $7691.46 for Charles Street Water Main Improvements Project

21. Consideration of a motion authorizing signatures on Construction Related Services (CRS) Agreement with AECOM for Grading Connector Taxiway to Runway 13 End project

22. Consideration of a request from Fayette County Conservation Club to place a sign near the south entrance of Woodlawn Cemetery

23. Report from Cantrell on Planning, Finance, Enterprise and Economic Development Committee Meeting

24. Consideration of a motion to approve funding to Strang Tire Co. for the demolition of 206 and 208 South Frederick

25. Report from B. Weber on Public Safety Committee meeting

26. Report from Christiansen on July Library Board meeting

27. Report from Cantrell on July Park and Recreation Commission meeting

28. Report from Kevin Stickel on July Airport Board Meeting

29. Mayor’s Report

30. City Attorney’s Report

31. City Administrator’s Report

32. Old Business

33. New business

34. Adjournment

A work session with Planning and Zoning Commission will follow the regular meeting regarding accessory structures

July 10, 2017 Council Minutes

City Council Minutes Comments Off on July 10, 2017 Council Minutes
Jul 112017

COUNCIL PROCEEDINGS
July 10, 2017

The Oelwein City Council met in regular session Monday, July 10, 2017. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Cantrell, B. Weber, Christensen, Stickel, Milks, M. Weber
ABSENT: None
ALSO PRESENT: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by Stickel, seconded by M. Weber to adopt the Agenda as amended. All voted aye.
Motion Carried

Alliant Energy Craig Clefisch from Alliant Energy presented council the 2016 Community
Annual Assessment Partnership Assessment report. They provided $2,850 in community support through OCAD Membership, donations to events and Trees Forever. Fayette County Economic Development received $1,500. Energy efficiency through 360 rebates, 1,309,164 KWH saved and $44,010 total therm impact. These are direct results from the Hometown Rewards Program implemented a couple years ago. Electrical and gas infrastructure totaled $478,251 attributed to the expansion for the East Penn facility.

Laverne McLennan Laverne McLennan, 119 12th Avenue SE expressed her concerns regarding the noise from fireworks within the city limits or nearby. She has a grandson with PTSD. She understands the police officers were very busy trying to address all the incoming calls.

Mayor Sherrets addressed her concerns and stated the city ordinance only allows sparklers, caps and snakes in Oelwein. The new ordinance will allow the sale of fireworks in the city limits during specific dates and only specific events may apply for a permit through the Police Department to shoot off fireworks.

John VanBrocklin John VanBrocklin, 705 2nd Street SE inquired what were the rules regarding driving a golf cart within the city limits.

Larry Brown Larry Brown, 538 5th Avenue SE is also interested in driving a golf cart within city limits.

Chief Logan will address the guidelines with these two individuals and what the Department of Transportation Motor Vehicle Enforcement requires to get a license for their cart.

Consent Agenda A motion was made by M. Weber, seconded by Milks to approve the following Consent Agenda items:

A. Motion approving correction to the June 12, 2017 Council Minutes adding the following:

1st Reading A motion was made by B Weber, seconded by Cantrell to approve the
Fireworks first reading of an ordinance amending Chapter 23, Section 23-44
Fireworks – Possession, Sale and Discharge Prohibited.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

B. Approval of the minutes of the June 26, 2017 regular Council Meeting
C. Class ‘B’ Beer and Sunday Sales renewal for Country Cottage Cafe
D. Class ‘C’ Liquor and Sunday Sales renewal for The Dancing Lion
E. Motion authorizing signatures on Environmental Covenant for FMR Petro N Provisions, 956 S. Frederick, Oelwein, Iowa

All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, JULY 10, 2017, PAGE 2

Public Hearing A motion was made by M. Weber, seconded by B. Weber to open the Public
TIF Development Hearing on Development Agreement with Performance Rehab.
Agreement
Performance Rehab Ayes: Cantrell, B. Weber, Christensen, Stickel, Milks, M. Weber
Nays: None
Motion Carried

No comments were received.

A motion was made by Stickel, seconded by M. Weber to close the hearing.

Ayes: Cantrell, B. Weber, Christensen, Stickel, Milks, M. Weber
Nays: None
Motion Carried

Resolution #4986 A motion was made by Milks, seconded by B. Weber to adopt Resolution
Development No. 4986 Approving Development Agreement with Performance Rehab,
Agreement Authorizing Annual Appropriation Tax Increment Payments and Pledging
Performance Rehab Certain Tax Increment Revenues to the Payment of the Agreement with
TIX Performance Rehab.

Ayes: Cantrell, B. Weber, Christensen, Stickel, Milks, M. Weber
Nays: None
Motion Carried

Armstrong Add. A motion was made by M. Weber, seconded by Christensen to open
Reclassify Real Estate the Public Hearing on proposed Reclassification of Real Estate at
Lots 1 to 11, Blk 17 Lots 1 to 11, Block 17, Armstrong’s Addition to Oelwein, Fayette County, Iowa from R-1 Residential to R-1 Residential.

Ayes: Cantrell, B. Weber, Christensen, Stickel, Milks, M. Weber
Nays: None
Motion Carried

No comments were received.

Close Hearing A motion was made by Milks, seconded by M. Weber to close the hearing.

Ayes: Cantrell, B. Weber, Christensen, Stickel, Milks, M. Weber
Nays: None
Motion Carried

1st Reading A motion was made by B. Weber, seconded by Stickel to adopt the first reading of an Ordinance Amending Oelwein Zoning Ordinance to Reclassify Real Estate at Lots 1 to 11, Block 17, Armstrong’s Addition from R-1 Residential to R-2 Residential.

Ayes: Cantrell, B. Weber, Christensen, Stickel, Milks, M. Weber
Nays: None
Motion Carried

Public Safety Mtg. B. Weber reported on the 5:00 P.M. Public Safety meeting. Letters were mailed to semi owners informing them there is no semi parking in the south lot and the city intends to enforce this.

Aquatic Center parking lot will stay as is with no changes to the parking spots or traffic flow.

Oelwein Elementary School street parking where children have to cross the street to be picked up by parents was discussed by the committee but was tabled for further review.
COUNCIL PROCEEDINGS, JULY 10, 2017, PAGE 3

1st Reading Consideration of an Ordinance Amending Section 22-117 Parking Prohibitive – Areas Designated regarding 8th Avenue NE failed for lack of a motion.

2nd Reading A motion was made by Milks, seconded by Christensen to approve
Amend Ch. 23 the second reading of an Ordinance Amending Chapter 23, Fireworks –
Fireworks second reading.

Ayes: Cantrell, B. Weber, Christensen, Stickel, Milks, M. Weber
Nays: None
Motion Carried

Bids – City Park Bids received for Campground and Cemetery roof repairs are:
Campground Shelter
And Woodlawn City Park Campground Shelter
Cemetery Bldgs Miller Shingles $3,231.56
Miller Ag Steel $3,091.96
Steve Cockerham Ag Steel $2,546.00
Woodlawn Cemetery
Miller Shingles Office $5,072.91
Lawnmower storage $2,687.83
Maintenance Build. $2,889.15
$10,649.89

Miller Ag Steel Office $4,913.77 Lawnmower storage $2,513.75 Maintenance Build. $2,748.92
$10,176.44

Steve Cockerham Decra Office
Lawnmower storage Maintenance Build. $13,307.00

A motion was made by B. Weber seconded by Stickel to approve staff recommendation to award bid to Steven Cockerham in the amount of $2,546 to replace City Park Campground Shelter roof and award bid to Andrew Miller in the amount of $10,649.89 to replace three roofs at Woodlawn Cemetery. Four voted aye, 2 (M. Weber, Christensen) voted nay.
Motion Carried

These roofs received hail and wind damage and repairs are covered by insurance. These are unbudgeted expenses.

Set Public Hearing A motion was made by B. Weber, seconded by M. Weber to set Public Hearing
Sale of Lots 8 & 9, on proposed sale of the South 50 Feet of Lots 8 and 9, Block 6, Martin’s Third
Blk 6, Martin’s 3rd Addition to Oelwein, Fayette County, Iowa, commonly known as 312 1st Avenue NW for July 24, 2017 at 6:00 P.M.

Garbage Single Hauler community meeting will be held Tuesday, July 11 at 6:00 P.M. at Oelwein Public Library and Tuesday, July 25 at 6:00 P.M. City Hall.

CDBG Grant The City received $245,250 in Community Development Block Grant to help renovate six homes in Oelwein.

Cantrell wanted to clarify Park and Recreation meeting minutes and information in the newspaper regarding discussion on what to do with the golf course. She is referring to the mini-golf course at the pool and it is not Edgewater Golf Course which is now lots for sale.

COUNCIL PROCEEDINGS, JULY 10, 2017, PAGE 4

Vicious Dog B. Weber requested city staff review the current vicious dog process to find other alternatives to the appeal process.

Adjourn A motion was made by M. Weber, seconded Stickel to adjourn at 6:30 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held July 10, 2017 and copy of said proceedings was furnished to the Register July 12, 2017.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

Kearns vicious animal appeal preceded the meeting.

Public Safety Committee met preceding the meeting.

July 10, 2017 Agenda

City Council Agenda Comments Off on July 10, 2017 Agenda
Jul 072017

5:00 P.M. Public Safety Meeting
Semi-Truck Parking
Aquatics Center Parking
Wings Park Elementary School Parking

5:30 P.M. Kearns Vicious Animal Appeal

AGENDA
Oelwein City Council Monday, July 10, 2017
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Renee Cantrell Kevin Stickel
Ben Weber Lou Ann Milks
Darin Christensen Matt Weber

4. Additions or Deletions

5. Annual Assessment report by Craig Clefisch, Alliant Energy

6. Citizens

7. Consent Agenda

A. Motion approving correction to the June 12, 2017 Council Minutes
B. Approval of the minutes of the June 26, 2017 regular Council Meeting
C. Consideration of a Class ‘B’ Beer and Sunday Sales renewal for Country Cottage Cafe
D. Consideration of a Class ‘C’ Liquor and Sunday Sales renewal for The Dancing Lion
E. Consideration of a motion authorizing signatures on Environmental Covenant for FMR Petro N Provisions, 956 S. Frederick, Oelwein, Iowa

8. Public Hearing on Development Agreement with Performance Rehab

9. Consideration of a Resolution Approving Development Agreement with Performance Rehab, Authorizing Annual Appropriation Tax Increment Payments and Pledging Certain Tax Increment Revenues to the Payment of the Agreement with Performance Rehab

10. Public Hearing on proposed Reclassification of Real Estate at Lots 1 to 11, Block 17, Armstrong’s Addition to Oelwein, Fayette County, Iowa from R-1 Residential to R-2 Residential

11. Consideration of an Ordinance Amending Oelwein Zoning Ordinance to Reclassify Real Estate at Lots 1 to 11, Block 17, Armstrong’s Addition from R-1 Residential to R-2 Residential – First Reading

12. Report from Ben Weber on Public Safety Committee Meeting

13. Consideration of an Ordinance re: Parking – First Reading

14. Consideration of an Ordinance Amending Chapter 23, Fireworks – Second Reading

15. Consideration of a motion to approve roof repairs for City Park Campground Shelter and Woodlawn Cemetery Buildings

16. Consideration of a motion to set Public Hearing on proposed sale of the South 50 Feet of Lots 8 and 9, Block 6, Martin’s Third Addition to Oelwein, Fayette County, Iowa commonly known as 312 1st Avenue NW

17. Mayor’s Report

18. City Attorney’s Report

19. City Administrator’s Report

20. Old Business

21. New business

22. Adjournment

A work session on Purchasing Policy, City Hall Hours and City Owned Property will follow the regular meeting

June 26, 2017 Council Minutes

City Council Minutes Comments Off on June 26, 2017 Council Minutes
Jun 282017

COUNCIL PROCEEDINGS
June 26, 2017

The Oelwein City Council met in regular session Monday, June 26, 2017. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
ABSENT: None
ALSO PRESENT: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by M. Weber, seconded by Stickel to adopt the Agenda as presented. All voted aye.
Motion Carried

Larry Lauer Larry Lauer, 405 4th Street NE, questioned if any decisions were made regarding the pool parking lot and speed bump. Mulfinger stated he spoke with Park and Recreation and Utility Departments and it too has been referred to Public Safety with a meeting in July.

Consent Agenda A motion was made by M. Weber, seconded by Cantrell to approve the following Consent Agenda items:

A. Approval of the minutes of the June 12, 2017 regular Council Meeting.
B. Claims Resolution in the amount of $484,091.61
C. New Class E Liquor and Sunday Sales permit for Sallo Corp d.b.a. Oelwein Mart
D. New Class E Liquor and Sunday Sales permit for Kris Corp d.b.a. Super Mart
E. Motion to set vicious animal appeal hearing for 5:30 P.M. July 10, 2017
F. Cigarette Permit renewals

All voted aye.
Motion Carried

Public Hearing A motion was made by Stickel, seconded by Milks to open the Public Hearing on
Airport Taxiway to the proposed Plans, Specifications, Form of Contract and Estimate of Cost for
Runway 13 Grading Connector Taxiway to Runway 13 End at the Oelwein Municipal Airport.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

No comments were received.

A motion was made by Stickel, seconded by B. Weber to close the Public Hearing.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

Airport Taxiway to Four bids were received for Grading Connector Taxiway to Runway 13 End at
Runway 13 the Oelwein Municipal Airport:

JB Holland Construction, Decorah $110,158.00
Vieth Construction Corp., Cedar Falls $134,484.00
Lodge Construction, Inc. Clarksville $120,626.00
Baker Concrete & Excavating, Waverly $197,528.00

A motion was made by B. Weber, seconded by M. Weber to approve engineer and staff recommendation and award to lowest bidder JB Holland, Decorah in the amount of $110,158.00. All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, JUNE 26, 2017, PAGE 2

FFA Grant Application A motion was made by Milks, seconded by Stickel to allow City Administrator to submit grant application to FAA based on bids received and execute contract with said bidder upon receipt of grant and concurrence in award from FAA. All voted aye.
Motion Carried

FBO Lease A motion was made by B. Weber, seconded by Stickel to authorize Mayor’s signature on Oelwein Municipal Airport FBO Lease. All voted aye.
Motion Carried

Airport Hangar A motion was made by Cantrell, seconded by Milks to approve Oelwein
Rental Rules & Regs Municipal Airport Hangar Rental Rules & Regulations and T-Hangar Lease Agreement as recommended by Oelwein Airport Board. All voted aye.
Motion Carried

Resolution #4982 A motion was made by Milks, seconded by M. Weber to adopt Resolution No.
Interfund Transfers 4982 on Interfund Transfers.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

Resolution #4983 A motion was made by Milks, seconded by Christensen to adopt Resolution No.
Salary Resolution 4983 Establishing Collective Bargaining and Nonunion Salaries for City Employees.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

Resolution #4984 A motion was made by Stickel, seconded by B. Weber to adopt Resolution
Easement Interstate No. 4984 approving an Easement with Interstate Power and Light Company.
Power & Light
Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

Resolution #4985 A motion was made by Cantrell, seconded by Stickel to adopt Resolution
Set Public Hearing, No. 4985 to fix a date of meeting at which it is proposed to hold hearing
Development and approve Development Agreement with Performance Rehab for July
Agreement, 10, 2017 at 6:00 P.M.
Performance Rehab
Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

Set Public Hearing A motion was made by B. Weber, seconded by M. Weber to set
Rezone Lots 1-11, Public Hearing on proposed rezoning of Lots 1 to 11, Block 17,
Blk 17, Armstrong Add Armstrong’s Addition to Oelwein, Fayette County, Iowa for July 10, 2017 at 6:00 P.M. All voted aye.
Motion Carried

Disinfection & 42 A motion was made by M. Weber, seconded by Milks to set Bid Opening for
Well Improvements Disinfection and 42 Well Improvements project for July 17, 2017 at 2:00 P.M. All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, JUNE 26, 2017, PAGE 3

Set Public Hearing on A motion was made by B. Weber, seconded by M. Weber to set Public
Plans & Specs Hearing on Plans, Specification, Form of Contract and Estimated Total Cost for Disinfection and 42 Well Improvements project for July 24, 2017 at 6:00 P.M. All voted aye.
Motion Carried

Library Board Mtg. Christensen reported on the June Library Board meeting. The facility received hail damage but has not determined the cost for repair since no bids were received as of this time. Arlington Place residents have a new summer reading program where they can earn tickets to enter into drawings for prizes. The Library board approved 6% wage increase for hourly library staff.

Park & Rec Debra Kellogg-Rummel provided a Memorial Bench at City Park. Discussion on future development of the golf course area and front area took place. Diamond 1 dugout covers are finished thanks to Todd Kastli. Northeast Iowa Charitable Foundation donated $6,880 for new fencing at Wings Park Diamond 3. Johnson encourages people to follow the city’s Facebook page as progress on department projects will be shared.

Stickel stated he attended an event at Platts Park where several comments were made how nice the park looked.

There are several openings left for a Frisbee Disc Golf sponsorship. Contact Renee or Josh at (319) 283-5440.

Appt. Fire Chief A motion was made by B. Weber, seconded by M. Weber to approve the Mayor’s appointment of Mike Hillman to Fire Chief effective July 1st. All voted aye.
Motion Carried

This appointment was also approved by the Fire Department volunteers and he successfully met the requirements to pass the Civil Service exam.

Fire Chief Wallace Rundle will be retiring June 30, 2017 after 44 years of being Oelwein’s Fire Chief.

Semi Parking Sherrets requested the city start enforcing no semi parking in the south lot and would like the parking lot striped to show “no semi parking”.

Adjourn A motion was made by M. Weber, seconded by B. Weber to adjourn at 6:18 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held June 26, 2017 and copy of said proceedings was furnished to the Register June 28, 2017.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

Witte vicious animal appeal preceded the meeting.

A work session to review garbage single hauler bids followed the meeting.

June 26, 2017 Agenda

City Council Agenda Comments Off on June 26, 2017 Agenda
Jun 222017

5:30 P.M. Witte Vicious Animal Appeal

AGENDA
Oelwein City Council Monday, June 26, 2017
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Matt Weber Darin Christensen
Renee Cantrell Kevin Stickel
Ben Weber Lou Ann Milks

4. Additions or Deletions

5. Citizens

6. Consent Agenda

A. Approval of the minutes of the June 12, 2017 regular Council Meeting
B. Claims Resolution
C. Consideration of a new Class E Liquor and Sunday Sales Permit for Sallo Corp d.b.a. Oelwein Mart
D. Consideration of a new Class E Liquor and Sunday Sales Permit for Kris Corp d.b.a. Super Mart
E. Consideration of a motion to set vicious animal appeal hearing for 5:30 P.M. July 10, 2017
F. Consideration of Cigarette Permit renewals

7. Public Hearing on the proposed Plans, Specifications, Form of Contract and Estimate of Cost for Grading Connector Taxiway to Runway 13 End at the Oelwein Municipal Airport

8. Consideration of a motion to award to the lowest price, responsible, responsive bidder contingent upon receipt of FAA grant and concurrence in Award to said bidder by FAA re: Grading Connector Taxiway to Runway 13 End at the Oelwein Municipal Airport

9. Consideration of a motion to allow City Administrator to submit grant application to FAA based on bids received and execute contract with said bidder upon receipt of grant and concurrence in award from FAA

10. Consideration of a motion authorizing Mayor’s signature on Oelwein Municipal Airport FBO Lease

11. Consideration of a motion approving Oelwein Municipal Airport Hangar Rental Rules & Regulations and T-Hangar Lease Agreement as recommended by Oelwein Airport Board

12. Consideration of a Resolution on Interfund Transfers

13. Consideration of a Resolution Establishing Collective Bargaining and Nonunion Salaries for City Employees

14. Consideration of a Resolution approving an Easement with Interstate Power and Light Company

15. Consideration of a Resolution to fix a date of meeting at which it is proposed to hold hearing and approve Development Agreement with Performance Rehab

16. Consideration of a motion to set Public Hearing on proposed rezoning of Lots 1 to 11, Block 17, Armstrong’s Addition to Oelwein, Fayette County, Iowa for July 10, 2017 at 6:00 P.M.

17. Consideration of a motion to set Bid Opening for Disinfection and 42 Well Improvements project for July 17, 2017 at 2:00 P.M.

18. Consideration of a motion to set Public Hearing on Plans, Specification, Form of Contract and Estimated Total Cost for Disinfection and 42 Well Improvements project for July 24, 2017 at 6:00 P.M.

19. Report from Christensen on June Library Board Meeting

20. Report from Cantrell on June Park & Recreation Commission Meeting

21. Mayor’s Report

A. Appointment of Mike Hillman to Fire Chief effective July 1

22. City Attorney’s Report

23. City Administrator’s Report

24. Old Business

25. New business

26. Adjournment

After regularly scheduled Council meeting a Work Session reviewing single hauler bids

June 12, 2017 Council Minutes

City Council Minutes Comments Off on June 12, 2017 Council Minutes
Jun 142017

COUNCIL PROCEEDINGS
June 12, 2017

The Oelwein City Council met in regular session Monday, June 12, 2017. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
ABSENT: None
ALSO PRESENT: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by Milks, seconded by Cantrell to adopt the Agenda as amended. All voted aye.
Motion Carried

Larry Lauer Larry Lauer, 405 4th Street NE, next to Aquatics Center parking lot. Lauer stated cars drive too fast through the Aquatic Center parking lot and someone is going to get hurt. Can the city do something to slow down the cars? He has a hard time getting his large truck out of his garage with the parking spots so close and would like this reviewed. Mulfinger and Johnson to review and report back.

Consent Agenda A motion was made by Stickel, seconded by M. Weber to approve the following Consent Agenda items:

A. Approval of the minutes of the May 22, 2017 regular Council Meeting.
B. Approval of the minutes of the May 30, 2017 special Council Meeting.
C. Class ‘C’ Liquor License renewal for Dave’s Place
D. Motion to set vicious animal appeal hearing for 5:30 P.M. June 26, 2017.
E. Approving repair to Wastetreatment Non-pot pump in the amount of $7,249.00.
F. Approve Change Order No. 2 to Summers’ Enterprise in the amount of
$-7,350.00 for 20th Street Lift Station

All voted aye.
Motion Carried

Cemetery Mower Two bids were received

Bodensteiner Implement John Deere Z920M $8,800.00
Hub City PowerSports Gravely Pro-Turn 149 $7,080.75

Council compared and discussed the two quotes. Mulfinger stated staff recommends the John Deere Z920M. A motion was made by M. Weber, seconded by Christensen to purchase the John Deere Z920M from Bodensteiner Implement in the amount of $8,800.00. All voted aye.
Motion Carried

Ordinance No. 1152 A motion was made by Milks, seconded by Stickel to adopt Ordinance No. 1152 re: Utility Rates on the third and final reading.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

1st Reading An Ordinance Amending Oelwein Zoning Ordinance No. 971 to Amend Section
Accessory Structures 202 and 203 Accessory Structures in R1 and R2 Residential died for lack of a motion. B. Weber had several questions and wants more time. A joint council work session with Planning and Zoning will be scheduled to discuss this.

COUNCIL PROCEEDINGS, JUNE 12, 2017, PAGE 2

Resolution #4980 A motion was made by B. Weber, seconded by Cantrell to adopt Resolution
Housing Trust Fund No. 4980 Resolution of Support for Fayette County to Affiliate with the Northeast Iowa Regional Housing Trust Fund Program as a Participating County.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

A lengthy discussion took place regarding the division of funds when the two Housing Trusts are combined if the city would receive more or less dollars.

Resolution #4981 A motion was made by M. Weber, seconded by B. Weber to adopt Resolution No. 4981 authorizing temporary closure of public ways or grounds for Decades, Delish and the Faster Horse Mustang Group.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

A discussion took place whether closing the street increased foot traffic downtown or decreased foot traffic for the Saturday morning downtown businesses.

Set Public Hearing A motion was made by Milks, seconded by Christensen to set Public Hearing
Airport Taxiway to for Grading Connector Taxiway to Runway 13 End at the Oelwein
Runway Municipal Airport for June 26, 2017 at 6:00 P.M. All voted aye.
Motion Carried

Audit Services Three bids were received for the annual audit services:

Year 1 Year 2 Year 3

Anderson and Company, Humbolt $13,000 13,650 14,350
Kronlage and Olson, Charles City $22,000 22,900 23,700
Hacker Nelson, New Hampton $17,000 17,500 18,000

A motion was made by Stickel, seconded by Milks to approve low bid from Anderson and Company in the amount of $13,000, $13,650, $14,350 for Fiscal Year 2016-2017, 2018, 2019. All voted aye.
Motion Carried

Armstrongs Add. A motion was made by Stickel, seconded by M. Weber to forward a request from Arlington Place to rezone Lots 1 to 11, Block 17, Armstrongs Addition from R-1 Residential to R-2 Residential to Planning and Zoning Commission for recommendation. All voted aye.
Motion Carried

Planning, Finance, Cantrell shared Planning, Finance, Enterprise and Economic Development
Enterprise and meeting recommendations as follows:
Economic Devel.
A. Approve Oelwein Celebrations Hotel/Motel Funding in the amount of $3,500
B. Approve Williams Center for the Arts Hotel/Motel Funding in the amount of
$1,000
C. Not approve Strang Tire Demolition Funding for 206 and 208 South Frederick,
need more information, missing two bids
D Approve Paul Ganske Demolition Funding request for 114 5th Avenue NE,
dependent upon providing an additional bid.

COUNCIL PROCEEDINGS, JUNE 12, 2017, PAGE 3

A motion was made by B. Weber, seconded by Christensen to approve A and B and not approve C. D was approved for half the amount of the low bid when a second bid is received. All voted aye.
Motion Carried

Council Meeting Rules Sherrets stated when in session the gallery cannot ask questions as council discusses agenda items. They are to speak during citizen comments, or public hearings.

Demo Grant Requests Stickel received an inquiry requesting a previously denied Planning, Finance, Enterprise and Economic Development demolition request could be re-presented to Planning, Finance, Enterprise and Economic Development for approval. To receive grant proceeds the request must include two bids at a minimum and be requested prior to tearing down the building. The applicant did not follow the city’s permit process. There is no appeal process for the grants.

Adjourn A motion was made by Milks, seconded by B. Weber to adjourn at 6:30 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held June 12, 2017 and copy of said proceedings was furnished to the Register June 14, 2017.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

June 12, 2017 Agenda

City Council Agenda Comments Off on June 12, 2017 Agenda
Jun 082017

5:15 P.M. – Planning, Finance, Enterprise and Economic Development Committee Meeting
5:35 P.M. – Work Session on Fireworks

AGENDA

Oelwein City Council Monday, June 12, 2017
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Matt Weber Darin Christensen
Renee Cantrell Kevin Stickel
Ben Weber Lou Ann Milks

4. Additions or Deletions

5. Memorial Poppy Proclamation

6. Citizens

7. Consent Agenda

A. Approval of the minutes of the May 22, 2017 regular Council Meeting
B. Approval of the minutes of the May 30, 2017 special Council Meeting
C. Consideration of a Class ‘C’ Liquor License renewal for Dave’s Place
D. Consideration of a motion to set vicious animal appeal hearing for 5:30 P.M. June 26, 2017
E. Consideration of a motion approving repair to Wastetreatment Non-pot pump in the amount of $7,249.00
F. Consideration of a motion approving Change Order No. 2 to Summers’ Enterprise for 20th Street Lift Station Improvements

8. Consideration of quotes received for purchase of mower for Woodlawn Cemetery

9. Consideration of an Ordinance re: utility rates – third and final reading

10. Consideration of an Ordinance Amending Oelwein Zoning Ordinance No. 971 to Amend Section 202 and 203 Accessory Structures in R1 and R2 Residential – first reading

11. Consideration of an Ordinance Amending Chapter 23, Section 18-6 Exceptions, Fireworks

12. Consideration of a Resolution of Support for Fayette County to Affiliate with the Northeast Iowa Regional Housing Trust Fund Program as a Participating County

13. Consideration of a Resolution authorizing temporary closure of public ways or grounds for Decades, Delish and the Faster Horse Mustang Group

14. Consideration of a motion to set Public Hearing for Grading Connector Taxiway to Runway 13 End at the Oelwein Municipal Airport for June 26, 2017 at 6:00 P.M.

15. Consideration of a motion authorizing the Mayor to enter into an agreement for Audit Services

16. Consideration of a motion to forward a request from Arlington Place to rezone lots 1 to 11 Blk 17 Armstrongs Add from R-1 Residential to R-2 Residential.

17. Report from Cantrell on Planning, Finance, Enterprise and Economic Development Committee Meeting

A. Oelwein Celebrations Hotel/Motel Funding in the amount of $3,500
B. Williams Center for the Arts Hotel/Motel Funding in the amount of $1,000
C. Strang Tire Demolition Funding request for 206 and 208 South Frederick
D. Paul Ganske Demolition Funding Request for 114 5th Avenue NE

18. Mayor’s Report

19. City Attorney’s Report

20. City Administrator’s Report

21. Old Business

22. New business

23. Adjournment

May 30, 2017 Council Minutes

City Council Minutes Comments Off on May 30, 2017 Council Minutes
May 312017

COUNCIL PROCEEDINGS
Special Meeting
May 30, 2017

The Oelwein City Council met in special session Tuesday, May 30, 2017. Mayor Sherrets called the meeting to order at 5:30 P.M.

Roll Call PRESENT: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
ABSENT: None
ALSO PRESENT: Mulfinger, Dillon

Adopt Agenda A motion was made by Cantrell, seconded by Stickel to adopt the Agenda as presented. All voted aye.
Motion Carried

Public Hearing A motion was made by Stickel, seconded by Milks to open the Public Hearing on the proposed Vacating Disposal by Sale of the Eastern Portion of Occo Drive.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

No comments were received.

A motion was made by B. Weber, seconded by Cantrell to close the hearing.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

Statutory Rule Waived A motion was made by B. Weber, seconded by Stickel that the statutory rule be waived requiring an ordinance to be considered and voted on for passage at two Council meetings prior to the meeting it is to be finally passed be suspended.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

Ordinance #1151 A motion was made by B. Weber, seconded by Cantrell to adopt Ordinance No. 1151 Providing for the Vacation of the Public Right-of-Way Located in the Southeast Quarter of the Southwest Quarter of the Southeast Quarter of Section 21, Township 91, North, Range 9 West of the Fifth P.M., Fayette County, Iowa on the first and final reading.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

Public Hearing on A motion was made by Cantrell, seconded by M. Weber to open the Public Hearing on Development Agreement with Boulders Inn Oelwein, LLC, including the sale of city-owned property.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

No comments were received.

A motion was made by Stickel, seconded by B. Weber to close the hearing.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, MAY 30, 2017, PAGE 2

Resolution #4979 A motion was made by B. Weber, seconded by Milks to adopt Resolution No. 4979 Approving Development Agreement with Boulders Inn Oelwein, LLC, Authorizing Annual Appropriation Tax Increment Payments, Pledging Certain Tax Increment Revenues to the Payment of the Agreement and Authorizing the Sale of Property Owned by the City.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

DOT Agreement Council discussed a proposed Preconstruction Agreement with Iowa Department of Transportation regarding traffic signals located at Highway 150 and 20th Street SE in Oelwein. Council is opposed to changes in the traffic signals at that location.

A motion was made by B. Weber, seconded by Milks to not authorize the Mayor to execute the proposed agreement. All voted aye.
Motion Carried

Adjourn A motion was made by Stickel, seconded by M. Weber to adjourn at 5:50 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held May 30, 2017 and copy of said proceedings was furnished to the Register June 1, 2017.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

May 30, 2017 Agenda

City Council Agenda Comments Off on May 30, 2017 Agenda
May 262017

AGENDA

SPECIAL MEETING
Oelwein City Council Tuesday, May 30, 2017
Oelwein, Iowa 5:30 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Matt Weber Darin Christensen
Renee Cantrell Kevin Stickel
Ben Weber Lou Ann Milks

4. Additions or Deletions

5. Citizens

6. Public Hearing on the proposed Vacating and Disposal by Sale of the Eastern Portion of Occo Drive

7. Consideration of an Ordinance Providing for the Vacation of the Public Right-of-Way Located in the Southeast Quarter of the Southwest Quarter of the Southeast Quarter of Section 21, Township 91, North, Range 9 West of the Fifth P.M., Fayette County, Iowa

8. Public Hearing On Development Agreement with Boulders Inn Oelwein, LLC, including the sale of city-owned real property

9. Consideration of a Resolution Approving Development Agreement with Boulders Inn Oelwein, LLC, Authorizing Annual Appropriation Tax Increment Payments, Pledging Certain Tax Increment Revenues to the Payment of the Agreement and Authorizing the Sale of Property Owned by the City

10. Consideration of a motion authorizing the Mayor to execute Iowa Department of Transportation Preconstruction Agreement for Changes to Traffic Signals at Iowa 150 and 20th Street

11. Adjournment

May 22, 2017 Council Minutes

City Council Minutes Comments Off on May 22, 2017 Council Minutes
May 252017

COUNCIL PROCEEDINGS
May 22, 2017

The Oelwein City Council met in regular session Monday, May 22, 2017. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
ABSENT: None
ALSO PRESENT: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by M. Weber, seconded by Christensen Stickel to adopt the Agenda as presented. All voted aye.
Motion Carried

Proclamation Mayor Sherrets presented a proclamation to Miss Poppy Holly Rose Rubin and
Poppy Days Poppy Chair Mary Lou Kimball proclaiming May 25-27, 2017 as Poppy Days.

Jennifer Choate Jennifer Choate, 20 3rd Avenue NE requested a variance to an ordinance that would allow her wedding party (10 people) to ride in a pickup truck from Sacred Heart Church to Knights of Columbus on July 1, 2017 at 2:00 P.M. This request is listed on the Consent Agenda Item L.

Ryan DeHaven Ryan DeHaven, Hub City Power Sports requested bidding guidelines for city purchases from Park and Cemetery Departments so bids can be compared equally. His bid for a Pro Turn Mower cost is less than a competitors bid for a ZTrak, but his bid is not being approved. Council requests consent agenda item D not be approved tonight and relist the bids for next council meeting.

Consent Agenda A motion was made by Stickel, seconded by Cantrell to approve the following Consent Agenda Items:

a. Minutes of the May 8, 2017 regular Council Meeting
b. Claims Resolution in the amount of $196,656.35
c. Motion approving purchase of Offset Flail Mower in the amount of $7,399 from Iowa Farm Equipment for Street Department
d. Motion approving the purchase of Treadmill in the amount of $5,520.00 from Push-Pedal-Pull for Williams Wellness Center
e. Motion authorizing Mayor to sign an agreement for electronic transactions between the City of Oelwein and USDA
f. Motion authorizing signatures on Certificate of Substantial Completion with CJ Moyna & Sons, Inc. for Oelwein Industrial Park 3rd Addition Public Improvements Plan
g. Motion authorizing signatures on Certificate of Substantial Completion for Charles Street Water Main Improvements
h. Motion authorizing Pay Application 1 for Charles Street Water Main Improvements: $115,494.54
i. Request to reschedule Oelwein Food & Fitness Fun Run for Saturday, June 17, 2017
j. Motion acknowledging changes for Farm Lease
k. Motion allowing for variance of Oelwein Municipal Code Section 22-13, Clinging to Vehicles

Consent Agenda Item D to purchase a Ztrak Mower for the Cemetery was tabled and will be relisted on the next agenda.

All voted aye.
Motion Carried

Cantrell questioned if Item J, Oelwein Food and Fitness Fun Run had gotten their liability insurance coverage.

COUNCIL PROCEEDINGS, MAY 22, 2017, PAGE 2

Public Hearing A motion was made by M. Weber, seconded by Milks to open the Public Hearing on 2016-2017 Budget Amendment.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

No comments were received.

A motion was made by Stickel, seconded by Christensen to close the hearing.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

Resolution #4976 A motion was made by B. Weber, seconded by M. Weber to adopt Resolution
Budget Amendment No. 4976 Approving 2016-2017 Budget Amendment.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

Utility Rate A motion was made by B. Weber, seconded by Cantrell to adopt the second
2nd Reading reading of an Ordinance re: Utility Rates.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

Resolution #4977 A motion was made by B. Weber, seconded by Cantrell to adopt Resolution
Fee Schedule No. 4977 Approving the Oelwein Fee Schedule.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

Mulfinger stated the new fee schedule rates are effective May 23, 2017.

Resolution #4978 A motion was made by M. Weber, seconded by Cantrell to adopt Resolution
Set Hearing – Hotel No. 4978 to fix a date of meeting at which it is proposed to hold a hearing on
Property a Development Agreement with Boulders Inn Oelwein, LLC, including the sale of city-owned real property.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

Set Hearing – Portion A motion was made by M. Weber, seconded by Cantrell to Set a Public
Occo Drive Hearing for the Vacating and Disposal of the Eastern Portion of Occo Drive for 5:30 P.M. May 30, 2017. All voted aye.
Motion Carried

Airport Meeting Stickel reported on the May Airport Board meeting. The Board is working on Hangar Rules and Regulations.

COUNCIL PROCEEDINGS, MAY 22, 2017, PAGE 3

Park & Rec Mtg. Cantrell reported on the May Par & Recreation Commission meeting. The Tree Board discussed Emerald Ash Bore and are reviewing the list of approved trees for the city. United Way Day of Caring volunteers planted 40 trees, painted city park bathroom, and picked sticks and debris in parks, along trails and downtown. Fayette Appreciation Day volunteers painted playground equipment. Prairie planting at Redgate Park, flower planting at the Aquatics Center, Diamond 1 improvements city lake cleanup, and campground improvements are some of the many changes in Oelwein parks. Park events can be followed on City of Oelwein Facebook Page. You can volunteer by contacting Park Superintendent Josh Johnson at Oelwein City Hall.

Frisbee Golf sponsors are still needed to sponsor a hole with their name or advertisement.

Fireworks Mayor Sherrets requested a work session be scheduled discussing rules and regulations regarding fireworks within the city limits.

Council Recordings Mulfinger shared his ideas for new recording equipment for council meetings costing approximately $4,000. Council consensus was to move forward.

City wide spring cleanup was a success. A discussion regarding setting up rules to follow for the next cleanup should be reviewed.

Executive Session A motion was made by B. Weber, seconded by Milks to go into Executive Session per Iowa Code 21.5(1)(i) to evaluate professional competency of individuals whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to the individual’s reputation and at the request of said individual.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

Return to Regular A motion was made by B. Weber, seconded by Christensen to return to
Session regular session.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

Employment A motion was made by B. Weber, seconded by Cantrell to provide a five percent
Agreement raise effective May 23, 2017 for the City Administrator based on performance review. Effective salary is $88,200.00. All voted aye.

Motion Carried

Executive Session A motion was made by M. Weber, seconded by B. Weber to go into Executive Session per Iowa Code 21.5 (1)(c) to discuss strategy with Counsel in matters that are presently in litigation where disclosure would be likely to prejudice or disadvantage the position of the City in that litigation.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

Return to Regular A motion was made by Cantrell, seconded by Stickel to return to
Session regular session.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried
COUNCIL PROCEEDINGS, MAY 22, 2017, PAGE 4

Adjourn A motion was made by Stickel, seconded by Milks to adjourn at 7:15 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held May 22, 2017 and copy of said proceedings was furnished to the Register May 24, 2017.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

A work session on Single Hauler followed the regular meeting.

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