April 9, 2018 Council Minutes

City Council Minutes Comments Off on April 9, 2018 Council Minutes
Apr 102018

COUNCIL PROCEEDINGS
April 9, 2018

The Oelwein City Council met in regular session Monday, April 9, 2018. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Milks, Weber, Cantrell, Derifield, Fisk, Christensen
ABSENT: None
ALSO PRESENT: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by Weber, seconded by Christensen to adopt the Agenda as presented. All voted aye.
Motion Carried

Consent Agenda A motion was made by Christensen, seconded by Weber to approve the following Consent Agenda items:

A. Motion approving March 26, 2018 regular council minutes.
B. Class ‘C’ Beer and Sunday Sales renewal for Kmart #9233.
C. Motion to approve purchase of Diving Board from Lincoln Aquatics in the amount of $7,499.50.
D. Pay Request No. 4 to Portzen Construction in the amount of $29,298.85 for work completed on Disinfection and 42 Well Improvements Project.
E. Motion to approve the purchase of a 2018 Police Interceptor from Stivers Ford in the amount of $33,737.00.

All voted aye.
Motion Carried

1991 Ford Light Four bids were received for the sale of a 1991 Ford Light Rescue Unit.

Russ Theis $ 2,850.00
Clint Recker, Pella, Iowa $10,051.00
Bill Kime, Westgate Fire Chief $ 5,075.00
Jay Melchert, United-Suckow Dairy Supply $ 5,000.00

A motion was made by Milks, seconded by Derifield to award bid to high bidder Clint Recker, Pella, Iowa in the amount of $10,051.00. All voted aye.

Motion Carried

Planning, Finance, Cantrell reported on the April 9, 2018 Planning, Finance, Enterprise and
Enterprise and Econ. Economic Development Committee meeting. The Committee approved
Development Mtg. Hotel Motel funding to the Williams Performing Arts Center in the amount of $1,000 and to Oelwein Celebrations, Inc. in the amount of $5,000.

Hotel Motel Funding A motion was made by Cantrell, seconded by Derifield to approve the Planning, Finance, Enterprise and Economic Development Committees recommendation to approve Hotel/Motel Funding in the amount of $1,000 to the Williams Performing Arts Center. All voted aye.
Motion Carried

Hotel Motel Funding A motion was made by Cantrell, seconded by Weber to approve the Planning, Finance, Enterprise and Economic Development Committees recommendation to approve Hotel/Motel Funding in the amount of $5,000 to Oelwein Celebrations, Inc. All voted aye.
Motion Carried

Appointment to A motion was made by Milks, seconded by Fisk to approve the Mayor’s
Planning & Zoning appointment of Travis Granberg to the Planning and Zoning Commission. All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, APRIL 9, 2018, PAGE 2

City Attorney Report City Attorney Dillon stated he is reviewing Area Agency Mutual Aid Response Program Iowa Chapter Code 29.C and 28.E.

Milks stated downtown employees park all day on the main streets in front of businesses making it very hard to customers to access those businesses. If we want strong retail business downtown Oelwein, these spots should be reserved for retain business customers. Sherrets will contact Deb Howard to work through the Chamber and local newspaper.

Adjourn A motion was made by Milks, seconded by Derifield to adjourn at 6:10 P.M. All voted aye.
Motion Carried

___________________________________
Peggy Sherrets, Mayor
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held April 9, 2018 and copy of said proceedings was furnished to the Register April 10, 2018.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

Planning, Finance, Enterprise and Economic Development Committee meeting preceded the regular meeting followed by a City Council Code Review work session. A work session on Public Safety followed the regular Council meeting.

March 26, 2018 Council Minutes

City Council Minutes Comments Off on March 26, 2018 Council Minutes
Mar 272018

COUNCIL PROCEEDINGS
March 26, 2018

The Oelwein City Council met in regular session Monday, March 26, 2018. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Milks, Weber, Derifield, Fisk, Christensen
ABSENT: Cantrell
ALSO PRESENT: Mulfinger, Smith, Dillon

Adopt Agenda A motion was made by Weber, seconded by Derifield to adopt the Agenda as presented. All voted aye.
Motion Carried

Consent Agenda A motion was made by Milks, seconded by Weber to approve the following Consent Agenda items:

A. Motion approving March 12, 2018 regular council minutes.
B. Claims Resolution in the amount of $343,647.92.
C. Class ‘C’ Liquor, Outdoor Service and Sunday Sales renewal for Columbus Club.
D. New Class ‘B’ Native Wine Permit for Delish at Decades.
E. Class ‘C’ Beer and Sunday Sales renewal for Kwik Star #665.

All voted aye.
Motion Carried

Public Hearing A motion was made by Milks, seconded by Christensen to open the Public
Sewer Revenue Loan Hearing on proposal to enter into a Sewer Revenue Loan and Disbursement Agreement.

Ayes: Milks, Weber, Derifield, Fisk, Christensen
Nays: None
Motion Carried

No comments were received.

Close Hearing A motion was made by Weber, seconded by Milks to close the hearing.

Ayes: Milks, Weber, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Resolution 5026-2018 A motion was made by Milks, seconded by Weber to adopt Resolution
Approve Loan, Sewer No. 5026-2018 authorizing and approving a Loan and Disbursement
Revenue Bonds Agreement and providing for the issuance and securing the payment of $338,000 Taxable Sewer Revenue Bonds, Series 2018.

Ayes: Milks, Weber, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Public Hearing A motion was made by Derifield, seconded by Christensen to open the Public
Water Revenue Loan Hearing on proposal to enter into a Water Revenue Loan and Disbursement Agreement.

Ayes: Milks, Weber, Derifield, Fisk, Christensen
Nays: None
Motion Carried

No comments were received.

COUNCIL PROCEEDINGS, MARCH 26, 2018, PAGE 2

Close Hearing A motion was made by Christensen, seconded by Weber to close the hearing.

Ayes: Milks, Weber, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Resolution 5027-2018 A motion was made by Milks, seconded by Fisk to adopt Resolution No.
Approve Loan, Water 5027-2018 authorizing and approving a Loan and Disbursement
Revenue Bonds Agreement and providing for the issuance and securing the payment of $1,462,000 Taxable Water Revenue Bonds, Series 2018.

Ayes: Milks, Weber, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Public Hearing – Old A motion was made by Milks, seconded by Weber to open the Public
Road Paving Project Hearing on Old Road Paving Improvements Project on proposed Bidding Requirements, Contract Documents and Estimate of Cost.

Ayes: Milks, Weber, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Utility Superintendent Vic Kane reviewed the proposed project which consists of grading and paving an existing gravel roadway. 11 bids were received ranging from $292,417.48 to $401,793.05, 26.5% below the Engineer’s estimate. The low bidder, Flynn Company, Inc. of Dubuque, Iowa is an approved Iowa Department of Transportation bidder. Fox Engineering recommends the Council award the project to Flynn Company, Inc.

The project has been awarded a Surface Transportation Program (STP) Grant in the amount of $251,000. 80% of eligible costs are reimbursable.

Close Hearing A motion was made by Weber, seconded by Derifield to close the hearing.

Ayes: Milks, Weber, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Resolution 5028-2018 A motion was made by Fisk, seconded by Weber to adopt Resolution No.
Approve Bidding 5028-2018 Approving Bidding Requirements, Contract Documents, and
Requirements, Estimate of Cost for Old Road Paving Improvements Project.
Contract Docs, Old
Road Paving Ayes: Milks, Weber, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Resolution 5029-2018 A motion was made by Fisk, seconded by Weber to adopt Resolution No.
Award Contract, 5029-2018 Awarding Contract for Old Road Paving Improvements Project,
Old Road Paving Authorizing Execution of Contract, and Authorizing Execution of Notice to Proceed to Flynn Company, Inc. of Dubuque in the amount of $292,417.48.

Ayes: Milks, Weber, Derifield, Fisk, Christensen
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, MARCH 26, 2018, PAGE 3

Public Hearing, Sale A motion was made by Derifield, seconded by Weber to open the Public
Of 1104 W Charles, Hearing on proposed disposal by sale of City owned property located at
102 13th Avenue SW 1104 West Charles and 102 13th Avenue SW, Oelwein, Fayette County, Iowa.

Ayes: Milks, Weber, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Fisk questioned what the cost was to purchase these lots. Attorney Dillon stated the property will be sold at cost (publication, legal fees, etc.). Also, a Development Agreement must be signed prior to the purchaser receiving a deed.

Close Hearing A motion was made by Weber, seconded by Derifield to close the hearing.

Ayes: Milks, Weber, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Resolution 5030-2018 A motion was made by Weber, seconded by Christensen to adopt
Sale of 1104 W Charles, Resolution No. 5030-2018 Directing the Sale of the City’s Interest
103 13th Avenue SW in 1104 West Charles and 102 13th Avenue SW, all in Oelwein, Fayette County, Iowa to Parmely Construction.

Ayes: Milks, Weber, Derifield, Fisk Christensen
Nays: None
Motion Carried

Aerial Lift Truck Utility Superintendent Vic Kane reviewed the proposed purchase of
Purchase an aerial lift truck stating it could be used between departments, for the installation of Christmas decorations, banners and in some cases tree trimming.

A motion was made by Weber, seconded by Fisk to approve the purchase of a 2006 Ford F550 Aerial Lift Truck in the amount of $17,000 from J & L Electric, Ossian, Iowa. All voted aye.

Motion Carried

Utility Van Donation A motion was made by Weber, seconded by Derifield to approve the
To Oelwein School donation of a 1989 Grumman utility van to the Oelwein Community School for the Big Dogs Coffee Program. All voted aye.
Motion Carried

Library Board Mtg. Christensen reviewed the March Library Board meeting minutes. Young’s Plumbing will be contacted for a HVAC maintenance check and tune-up following a high utility bill in February.

Airport Board Mtg. Derifield reported on the March Airport Board meeting where discussion took place on the gas pumps and courtesy car.

City Attorney Attorney Dillon reported he is coordinating with Fayette County on speed zone changes.

City Administrator Mulfinger stated he will be presenting at the City Civil Academy on the budget March 27th at the Library.

Rental Inspection A rental inspection work session is scheduled for April 2, 2018.

COUNCIL PROCEEDINGS, MARCH 26, 2018, PAGE 4

Utility Connections Fisk expressed his concern on the Code of Ordinances enforcement, particularly water connections and trash pickup. Dylan stated this will be addressed during the Code review.

Adjourn A motion was made by Weber, seconded by Christensen to adjourn at 6:43 P.M. All voted aye.
Motion Carried

___________________________________
Peggy Sherrets, Mayor
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held March 26, 2018 and copy of said proceedings was furnished to the Register March 27, 2018.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

The regular meeting was preceded by a City Hall Architect Work Session and followed by a joint work session with OCAD.

March 12, 2018 Council Minutes

City Council Minutes Comments Off on March 12, 2018 Council Minutes
Mar 152018

COUNCIL PROCEEDINGS
March 12, 2018

The Oelwein City Council met in regular session Monday, March 12, 2018. Mayor Sherrets called the meeting to order.

Roll Call PRESENT: Sherrets, Milks, Weber, Cantrell, Derifield, Fisk, Christensen
ABSENT: None
ALSO PRESENT: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by Weber, seconded by Christensen to adopt the Agenda as amended. All voted aye.
Motion Carried

Consent Agenda A motion was made by Weber, seconded by Milks to approve the following Consent Agenda items:

A. Motion approving February 26, 2018 regular council minutes

All voted aye.
Motion Carried

Public Hearing A motion was made by Cantrell, seconded by Weber to open the Public Hearing
2018-2019 Budget on Fiscal Year 2018-2019 Budget

Ayes: Milks, Weber, Cantrell, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Close Public Hearing A motion was made by Weber, seconded by Cantrell to close the public hearing.

Ayes: Milks, Weber, Cantrell, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Resolution #5022-2018 Mulfinger stated if the Backfill is lost and/or traffic cameras do not come to
FY 2018-2019 Budget fruition council will revisit the FY 2018-2019 Budget discussion

A motion was made by Milks, seconded Weber to adopt Resolution #5022-2018 Fiscal Year 2018-2019 Budget. All voted aye.

Motion Carried

Ordinance #1161 A motion was made by Weber, seconded by Cantrell to adopt Ordinance #1161
Chapter 8 Cemeteries amending Oelwein Code of Ordinances Chapter 8 Cemeteries

Ayes: Milks, Weber, Cantrell, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Resolution #5023-2018 A motion was made by Milks, seconded by Fisk to adopt Resolution #5023-2018
Public Hearing to fix a date for a public hearing on proposal to enter into Sewer Revenue Loan
Sewer Revenue Loan and Disbursement Agreement and to borrow money thereunder in a principal amount not to exceed $338,000 for 6:00 P.M. March 26, 2018. All voted aye.

Motion Carried

Resolution #5024-2018 A motion was made by Milks, seconded by Weber to adopt Resolution #5024-
Water Revenue Loan 2018 to fix a date for a public hearing on proposal to enter into a Water Revenue Loan and Disbursement and to borrow money thereunder in a principal amount not to exceed $1,462,000 for 6:00 P.M. March 26, 2018. All voted aye.

Motion Carried
COUNCIL PROCEEDINGS, March 12, 2018, PAGE 2

Set Public Hearing A motion was made by Milks, seconded by Cantrell to set a Public Hearing on
Disposal of proposed disposal by sale of City owned property located at 1104 W Charles and
1104 W Charles 102 13th Avenue SW, Oelwein, Fayette County, Iowa for 6:00 P.M. March 26,
102 13th Ave SW 2018. All voted aye.

Motion Carried

Resolution #5025-2018 A motion was made by Fisk, seconded by Cantrell to adopt Resolution #5025-
Eagle Point Solar 2018 authorizing the Mayor to sign a Power Purchase Agreement with Eagle Point Solar. All voted aye.

Motion Carried

Mulfinger informed Council on the length of the agreement and the magnitude of the decision. The City is committed to twenty-five years in the agreement. This commits City Hall to the rail depot.

Mayor’s Report Mayor Sherrets thanked Mayor Pro Tem Weber for conducting February Council meetings in her absence.

Smart Conference Mayor Sherrets, OCAD Director Deb Howard and Kent Nelson plant to attend the Smart Conference in Des Moines on May 2, 2018

City Attorney Report Reviewed the Power Purchase Agreement and worked on nuisance properties

City Administrator’s City Administrator will be attending the IA Municipal Management Institute
Report (IMMI) in Iowa City on March 14-16

Rental Code Council work session regarding Rental Code was scheduled for April 2, 2018 at 6:00 P.M.

Clean Up City Wide Spring Cleanup will be Saturday, May 12, 2018

Adjourn A motion was made by Weber, seconded by Milks to adjourn at 6:25 P.M. All voted aye.
Motion Carried

___________________________________
Peggy Sherrets, Mayor
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held March 12, 2018 and copy of said proceedings was furnished to the Register March 14, 2018.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

February 12, 2018 Council Minutes

City Council Minutes Comments Off on February 12, 2018 Council Minutes
Feb 132018

COUNCIL PROCEEDINGS
February 12, 2018

The Oelwein City Council met in regular session Monday, February 12, 2018. Mayor Pro Tem Weber called the meeting to order.

Roll Call PRESENT: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
ABSENT: None
ALSO PRESENT: Mulfinger, Rigdon, Dillon, Mayor Sherrets on speaker phone.

Adopt Agenda A motion was made by Milks, seconded by Cantrell to adopt the Agenda as amended. All voted aye.
Motion Carried

Consent Agenda A motion was made by Derifield, seconded by Fisk to approve the following Consent Agenda items:

A. Motion approving January 22, 2018 regular council minutes with correction to Claims Resolution in the amount of $1,561,631.10
B. Class ‘C’ Beer, Sunday Sales renewal and ownership update for Dollar General Store #2328
C. Class ‘C’ Liquor, Outdoor Service and Sunday Sales renewal for Clete and Connies

All voted aye.
Motion Carried

Ordinance #1159 A motion was made by Milks, seconded by Cantrell to adopt Ordinance No. 1159
305, 313, 317 Amending Oelwein Zoning Ordinance to Reclassify Real Estate commonly known
1st Avenue SE as 305, 313 and 317 1st Avenue SE, Oelwein, Fayette County, Iowa from I-1 Light Industrial to C-1 Commercial on the third and final reading.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

1st Reading Cemetery A motion was made by Cantrell, seconded by Fisk to approve the first reading of an ordinance Amending Oelwein Code of Ordinances Chapter 8 Cemeteries.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

2nd Reading Garbage A motion was made by Milks, seconded by Christensen to approve the second reading of an ordinance Amending Oelwein Code of Ordinances Chapter 16 Garbage and Trash, Article II, Collections, Section 16-20 through 16-32.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

Resolution 5019-2018 A motion was made by Christensen, seconded by Cantrell to adopt
Road Closure Resolution No. 5019-2018 Authorizing Temporary Closure of Public Ways or Grounds for Oelwein Chamber and Area Development events.

Party in the Park – 10 Block of West Charles including Alleys on June 14, 2018, July 12, 2018, August 9, 2018 and September 13, 2018 from 3:30 P.M. – 9 P.M. with rain dates set for June 21, 2018, July 19, 2018, August 16, 2018 and September 20, 2018.

Olde Tyme Christmas – 10 Block of North Frederick to Veridian drive-thru, 10 Block of South Frederick, 100 Block of South Frederick, 10 Block of East Charles to alley and 10 Block of West Charles on December7, 2018 from 2:00 P.M. – 9:00 P.M.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried
COUNCIL PROCEEDINGS, FEBRUARY 12, 2018, PAGE 2

Resolution 5020-2018 A motion as made by Milks, seconded by Derifield to adopt Resolution No.
Correct terms on 5020-2018 to Correct Terms on Resolution No. 4972 for the Sale of City Owned
Resolution No. 4972 Property.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

Resolution 5021-2018 A motion was made by Milks, seconded by Christensen to adopt Resolution No.
2018 Housing Abate 5021-2018 approving 2018 Housing Tax Abatement Applications.
Applications
Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

Appointments A motion was made by Cantrell, seconded by Milks to approve the appointment of Jared Stewart and the reappointment of Clint Berryman and Connie Jorgenson to the Park and Recreation Commission. All voted aye.
Motion Carried

City Attorney Report Worked on five nuisance abatement filings and cleared up some tax sale certificates. Also met with the Fayette Co. Treasurer to discuss parking ticket enforcement.

City Administrator’s Mulfinger presented a list of businesses that received Economic Development
Report assistance from the city to build new or expand their business.

Housing Action Plan Housing Action Plan Committee meeting March 12 to discuss housing growth,
Meeting rental issues, new builds and rehab properties.

Hwy. 150 Coalition Hwy. 150 Coalition meeting on Friday February 16, 10:30 A.M. at Oelwein City
Meeting Hall to discuss proposed action plan for Hwy. 150 expansion.

Fayette Co. Matt Weber reported on the County Conference Board meeting. They
Conference Board will maintain a five member board. County wages were reviewed. Fayette Co. Assessor is the lowest paid assessor in the State of Iowa. A firm has been hired to assist the re-assessing process for the entire Fayette County properties.

Adjourn A motion was made by Milks, seconded by Cantrell to adjourn at 6:15 P.M. All voted aye.
Motion Carried

___________________________________
MATT WEBER, MAYOR PRO TEM
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held February 12, 2018 and copy of said proceedings was furnished to the Register February 14, 2018.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

A budget work session followed the regular meeting.

January 22, 2018 Council Minutes

City Council Minutes Comments Off on January 22, 2018 Council Minutes
Jan 242018

COUNCIL PROCEEDINGS
January 22, 2018

The Oelwein City Council met in regular session Monday, January 22, 2018. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
ABSENT: None
ALSO PRESENT: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by Weber, seconded by Milks to adopt the Agenda as amended. All voted aye.
Motion Carried

Susan Mausser Susan Mausser, 221 7th Avenue SE inquired what the new single hauler 12 hour before pickup and after removal meant. She gave several examples where this would not work. She also requested more specific details be available to the public right away and not wait until April.

Barb Wegner Barb Wegner, 206 4th Avenue SE questioned why the January 13th newspaper article was printed before she received the petition. She felt she was being harassed by the city. City Attorney Dillon stated the petitions are filed electronically and are served as time allows after processing. These are public records after filing and the newspaper got ahold of it and wrote the article. Dillon informed her he would gladly meet with her or her representative outside of tonight’s meeting.

Consent Agenda A motion was made by Weber, seconded by Milks to approve the following Consent Agenda items:

A. Motion approving January 8, 2018 regular council minutes.
B. Claims Resolution in the amount of $1,379,692.96.
C. Motion approving serving wine at the Public Library for Chocolate Fundraiser, February 9, 2018.
D. Pay Request No. 3 to Portzen Construction in the amount of $76,237.80 for work completed on Disinfection and 42 Well Improvements project.
E. Class ‘B’ Beer and Sunday Sales Renewal for Casey’s General Store #2682.

All voted aye.
Motion Carried

2nd Reading Rezone A motion was made by Weber, seconded by Christensen to approve the second
305, 313, 317 1st reading of an Ordinance Amending Oelwein Zoning Ordinance to Reclassify Real
Avenue SE Estate commonly known as 305, 313 and 317 1st Avenue SE, Oelwein, Fayette County, Iowa from I-2 Light Industrial to C-1 Commercial.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

Amend Code Weber pointed out three areas in the proposed ordinance on Chapter 8
Chapter 8 Cemeteries amendment that he would like to be more specific. A motion
Cemeteries was made by Cantrell, seconded by Derifield to table the first reading of an ordinance Amending Oelwein Code of Ordinances Chapter 8 Cemeteries, apply the three changes and bring back to council for approval. All voted aye.

Motion Carried

1st Reading Garbage A motion was made by Weber, seconded by Fisk to approve the first reading of an Ordinance Amending Code of Ordinances Chapter 16 Garbage and Trash, Article II, Collections, Section 16-20 through 16-32.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried
COUNCIL PROCEEDINGS, JANUARY 22, 2018, PAGE 2

Library Board Meeting Christensen presented January Library Board minutes. A multi function printer was purchased from Rite Price. Evening Book Club meets the first Tuesday of every month at 6:30 P.M. Josh Shunk is a new board member. Chocolate Fest will be February 9 from 4:30 – 7:00 P.M. The Board voted to discontinue charging fines. DVD checkout period changed from three days to seven.

Park & Rec Cantrell presented January Park and Recreation Commission minutes. The
Commission Mtg. Board agreed to meet bimonthly instead of monthly. Johnson has applied for several grants. He also presented his trail extension for Wings Park to UERPC Committee. Liz Eser was hired as personal trainer at Wellness Center. Reagan stated he would bring 90 7th graders to the park for a day of giving this spring.

Planning, Finance, Planning, Finance, Enterprise and Economic Development Committee reviewed
Enterprise and Econ. Williams Center Hotel/Motel funding application prior to tonights council
Development Mtg. meeting.

A motion was made by Cantrell, seconded Christensen to approve Williams Center Hotel/Motel funding quarter one Grant Funding request in the amount of $1,000. All voted aye.
Motion Carried

Public Safety Weber reported on the Public Safety Committee meeting re: Red Light and
Committee Meeting Speed Cameras. The committee would like to move forward on this and hold public forums to allow for public input.

Appointments A motion was made by Cantrell, seconded by Fisk to approve the Mayor’s appointment of Matt Weber as Mayor Pro Tem. All voted aye.
Motion Carried

A motion was made by Fisk, seconded by Weber to approve the appointment of Councilmembers to various committees as follows:

Planning, Finance, Enterprise & Economic Development
Chair Cantrell, Fisk, Milks
Public Safety
Chair Weber, Derifield, Milks
Capital Improvement Program Committee
Chair Weber, Cantrell, Fisk
Ordinance Review Committee
Council as a whole
County Conference Board
Mayor, Alternate Mayor Pro Tem Weber
Fayette Co. Emergency Management
Councilperson Derifield
Fayette Co. Solid Waste Commission
Mayor Sherrets, Alternate Mulfinger
Airport Liaison
Councilperson Derifield
Library Liaison
Councilperson Christensen
Ocad Liaison
Sherrets, Alternate Mulfinger
Park and Recreation Liaison
Councilperson Cantrell
Northeast Iowa Regional League
Sherrets, Mulfinger Alternate
Upper Explorerland Regional Planning Board
Sherrets, Mulfinger Alternate
Upper Explorerland Regional Housing Authority
Fisk

COUNCIL PROCEEDINGS, JANUARY 22, 2018, PAGE 3

And the appointment of Sandy Magsamen to the Plaza Board of Governors. All voted aye.
Motion Carried

City Attorney Report City Attorney Pat Dillon stated he is working on five district court actions on nuisance abatement properties. He is also working on speed zone changes in town.

City Administrator’s City Hall remodel will be discussed in the CIP work session. A local Housing Resources list was created to hand out for assistance on property improvements. This will be updated annually.

Oelwein Healthcare Cantrell requested a work session be scheduled to discuss the Oelwein
Foundation New Healthcare Foundation request for assistance to run the utility line
Business easement. Weber questioned what have we done in the past for non profits.

Fisk questioned what will they bring to town that we don’t already have in town?

Sherrets requested Matt Stewart talk to Fisk and share the Oelwein Healthcare Foundation vision.

A motion was made by Cantrell, seconded by Fisk to schedule a work session for Oelwein Healthcare Foundation on February 12 after the regular council meeting. Two voted aye (Cantrell, Fisk), four (Milks, Weber, Derifield, Christensen) voted nay.

Pat Dillon informed council the city could provide information again.

Adjourn A motion was made by Milks, seconded by Weber to adjourn at 6:38 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held January 22, 2018 and copy of said proceedings was furnished to the Register January 24, 2018.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

The Planning, Finance, Enterprise and Economic Development and Public Safety Committee’s met prior to the regular meeting. A work session on the Capital Improvement Program followed the regular meeting.

January 8, 2018 Council Minutes

City Council Minutes Comments Off on January 8, 2018 Council Minutes
Jan 102018

COUNCIL PROCEEDINGS
January 8, 2018

The Oelwein City Council met in regular session Monday, January 8, 2018. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
ABSENT: None
ALSO PRESENT: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by Weber, seconded by Milks to adopt the Agenda as presented. All voted aye.
Motion Carried

Consent Agenda A motion was made by Weber, seconded by Cantrell to approve the following Consent Agenda items:

A. Motion approving December 18, 2017 regular council minutes.
B. Motion approving Pay Request No. 2 to Portzen Construction in the amount of $88,877.12 for work completed on Disinfection and 42 Well Improvements Project.
C. Pay Request No. 1 to JB Holland Construction Inc., in the amount of $62,891.22 for work completed on Grading Connector Taxiway to Runway 13 End.
D. Payment to AECOM in the amount of $1,995.00 for Design Related Services re: Grading Connector Taxiway to Runway 13 End.
E. Payment to AECOM in the amount of $11,138.35 for Construction Related Services re: Grading Connector Taxiway to Runway 13 End.
F. Motion authorizing signatures on contract with AECOM for engineering services re: Construct Connector Taxiway to Runway 13 End Phase 2 – Paving.
G. Class ‘B’ Wine Permit Renewal for Oelwein Family Pharmacy.

All voted aye.
Motion Carried

Public Hearing A motion was made by Cantrell, seconded by Milks to open the
Rezone 305, 313, 317 Public Hearing on the proposed rezoning of 305, 313 and 317 1st
1st Ave SE Avenue SE from I2 Industrial to C1 Commercial.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

Weber inquired if there would be a negative impact if rezoned. Mulfinger responded that a residential could not be there however it is on Highway 150 and ideally we would like to eventually get this changed over to Commercial. In the land use plan it is in the best interest of the city. Sherrets inquired if there are houses there now. Mulfinger stated yes there are two houses that will be torn down.

No comments were received from the public.

A motion was made by Weber, seconded by Christensen to close the Public Hearing.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, JANUARY 8, 2018, PAGE 2

1st Reading A motion was made by Christensen, seconded by Weber to approve
305, 313, 317 the first reading of an Ordinance to rezone 305, 313 and 317 1st Avenue SE
1st Ave SE Rezoning from I2 Industrial to C1 Commercial.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

Public Hearing A motion was made by Weber, seconded by Milks to open the
323 7th Ave SW Public Hearing on the proposed rezoning of 323 7th Avenue SW from R-1
Rezoning Residential to R-2 Residential.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

Mulfinger explained the current single dwelling would be converted into a triplex. A duplex is zoned R-1 but a triplex is R-2. The city does not spot zone and he recommends denying the request even though Planning and Zoning approved it. Sherrets stated there are four lots so by approving they could tear down the garage and build a second triplex. Mulfinger agreed.

Cantrell questioned if there was enough off-street parking space and Mulfinger said no.

Fisk inquired if the alley was serviced by the city and Mulfinger stated it has gravel.

Dillon addressed the council regarding spot zoning. Adjoining property owners purchased their properties knowing it was next to another single family dwelling. To change this to an R-2 to allow a triplex would be like an island in the center. This is spot zoning. It is easier to make this change at the edge of the district as it changes for a smoother transition or else you don’t do it. Making a spot zoning change in the middle of a purely residential district changes the population density, traffic, parking, amount of services which is inconsistent with a larger zoning picture.

Cantrell inquired if neighbors were aware of this request and Mulfinger stated there were no responses. Weber questioned if the existing owner was wanting to make these changes and Mulfinger responded yes. Fisk clarified if all four lots were rezoned to R2 than four triplexes could be built. Mulfinger stated only two since the lots are small.

Sherrets stated the house only valued at $52,000 so the cost would be significant to change to a triplex. Fisk asked if there are other R-2’s in town. Mulfinger stated there are other R-2’s but none of them are in the middle of R-1. No comments were received from the public.

A motion was made by Weber, seconded by Fisk to close the Public Hearing.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

1st Reading A motion was made by Fisk, seconded by Christensen to not approve the
323 7th Avenue SW first reading of an ordinance to rezone 323 7th Avenue SW from R-1 Residential
Rezoning to R-2 Residential.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, JANUARY 8, 2018, PAGE 3

Public Hearing Sale A motion was made by Weber, seconded by Derifield to open the
Of 127 1st Ave NW Public Hearing on the proposed disposal by sale of property located at 127 1st Avenue NW, Oelwein, Fayette County, Iowa.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

Weber questioned what the plan is for the property. Mulfinger said to sell or deed over to adjoining properties, build new residential building or give back to city in one year. Fisk inquired if Greg Bryan has contacted adjacent property owners regarding this.

Milks stated the city is providing $7,500 in Economic Development funds to tear it down. Mulfinger stated the bids were around $28,000.

A motion was made by Weber, seconded by Milks to close the Public Hearing.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

Resol 5017-2018 A motion was made by Milks, seconded by Cantrell to adopt Resolution
Sale of 127 1st Ave NW No. 2017-2018 directing the sale of property located at 127 1st Avenue NW, Oelwein, Fayette County, Iowa.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

Devel. Agreement A motion was made by Cantrell, seconded by Milks to authorize
127 1st Ave NW signatures on Development Agreement with Greg Bryan re: 127 1st Avenue NW. All voted aye.
Motion Carried

Resol 5018-2018 A motion was made by Milks, seconded by Cantrell to adopt Resolution
Oelwein Odd Rods No. 5018-2018 closing the 10 blocks of North and South Frederick on
Events St. Closures selected Friday nights for Oelwein Odd Rods Park’N events.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

Feasibility Study A motion was made by Milks, seconded by Cantrell to authorize
City Hall signatures on a Feasibility Study for City Hall with WWA Architecture and Planning.

Cantrell stated the city previously hired another company a couple years ago. Mulfinger stated that study doesn’t give us a real plan how to utilize it in phases. It primarily focused on heating and cooling design. Good information was presented but there was no consensus to move forward with that company.

Milks and Cantrell withdrew their motion.

A motion was made by Cantrell, seconded by Milks to table authorizing signatures on Feasibility Study for City Hall with WWA Architecture and Planning until council and city staff review the prior city hall study. All voted aye.

Motion Carried

COUNCIL PROCEEDINGS, JANUARY 8, 2018, PAGE 4

Library Board Mtg. Christensen presented December Library Board minutes. Mulfinger was present to discuss budget questions with the board. The Friends donated $1,000 to purchase DVD’s. A proposed No Fines Policy and Health Policy was discussed. A new evening book club started January 2nd at 6:30 P.M. A young student sent an apology note for writing obscenities on the Library sidewalk.

Friends are sponsoring an “Hour of Power” class on time management in February.

Mayoral Appointments Appointments to several City Council Committees, Boards and Commissions were reviewed and will be listed for council approval at the January 22, 2018 council meeting.

City Attorney Report Dillon informed council he will be filing four nuisance abatements and in December two properties came into voluntary compliance.

City Administrator Mulfinger stated several Boards and Commissions were looking for eager community members to volunteer.

Adjourn A motion was made by Weber, seconded by Cantrell to adjourn at 6:27 P.M. All voted aye.

Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held January 8, 2018 and copy of said proceedings was furnished to the Register January 10, 2018.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

A short work session update on Fiscal Year 2019 Budget followed the regular meeting.

December 18, 2017 Council Minutes

City Council Minutes Comments Off on December 18, 2017 Council Minutes
Dec 192017

COUNCIL PROCEEDINGS
December 18, 2017

The Oelwein City Council met in regular session Monday, December 18, 2017. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Christensen, Milks, M. Weber, Cantrell, B. Weber
ABSENT: Stickel
ALSO PRESENT: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by M. Weber, seconded by Milks to adopt the Agenda as is. All voted aye.
Motion Carried

Consent Agenda A motion was made by B. Weber, seconded by Cantrell to approve the following Consent Agenda items:

A. Motion approving December 11, 2017 regular council minutes
B. Claims Resolution in the amount of $298,750.01

All voted aye.
Motion Carried

Ordinance #1158 A motion was made by M. Weber, seconded by Christensen to adopt
Water Rates Ordinance No. 1158 Amending Code re: Water Rates on the third and final reading.

Ayes: Christensen, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Absent: Stickel
Motion Carried

Demolition on A motion was made by M. Weber, seconded by B. Weber to award bid
1104 W Charles, to the only bidder Bryan Construction in the amount of $26,300.00 for
24 2nd Avenue NW, demolition of 1104 West Charles, 24 2nd Avenue NW, and 102 13th
102 13th Avenue SW Avenue SW. All voted aye.
Motion Carried

Minutes of the December 12 Planning and Zoning Commission meeting were presented to council. Three properties were recommended to council for rezoning.

Set Public Hearing, A motion was made by Milks, seconded by B. Weber to set Public Hearing on
305, 313, 317 1st the proposed rezoning of 305, 313 and 317 1st Avenue SE from I2 Industrial to
Avenue SE to C1 Commercial for January 8, 2018 at 6:00 P.M. All voted aye.
Motion Carried

Set Public Hearing A motion was made by Milks, seconded by Cantrell to set Public Hearing on
323 7th Avenue SW the proposed rezoning of 323 7th Avenue SW from R1 Residential to R2 Residential for January 8, 2018 at 6:00 P.M. All voted aye.
Motion Carried

Set Public Hearing A motion was made by Milks, seconded by Cantrell to set Public Hearing on
127 1st Avenue NW the proposed disposal by sale of property located at 127 1st Avenue NW, Oelwein, Fayette County, Iowa for January 8, 2018 at 6:00 P.M. All voted aye.
Motion Carried

Housing Action Plan Two proposals were received for Oelwein’s Housing Action Plan.

Gruen, Gruen & Associates $19,000
CZB, LLC $22,750

Mulfinger stated both are great, but offer slightly different information and recommends CZB, LLC.

COUNCIL PROCEEDINGS, DECEMBER 18, 2017, PAGE 2

A motion was made by Cantrell, seconded by M. Weber to approve the City Administrator’s recommendation and award the contract to CZB, LLC in the amount of $22,750. All voted aye.
Motion Carried

Outgoing Councilman Sherrets presented a jacket to outgoing councilman Ben Weber for his 4 ½ years of service on the city council. Also not present outgoing council member Kevin Stickel will receive a jacket for his 7 ½ years of service on city council. Both of them will be greatly missed.

City Attorney Report Dillon stated he started lien searches on three nuisance properties. Christensen inquired on 103 13th Avenue SW property in which Dillon served legal notice to them to clean up.

Council Swearing In New council members will be sworn in on January 3 at 5:30 P.M. in the city council chambers at city hall.

Into Executive Session A motion was made by B. Weber, seconded by M. Weber to go into Executive Session per Iowa Code 20.17(3) to discuss union negotiations. All voted aye.
Motion Carried

Return to Regular A motion was made by B. Weber, seconded by M. Weber to return to
Session Regular Session. All voted aye.
Motion Carried

Union Contracts A motion was made by Milks, seconded by Cantrell to authorize signatures on contract with Teamsters Local 238 – Public Works and Teamsters Local 238 – Police. All voted aye.
Motion Carried

Adjourn A motion was made by B. Weber, seconded by Milks to adjourn at 6:27 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held December 18, 2017 and copy of said proceedings was furnished to the Register December 19, 2017.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

A work session on Utilities Budget followed the meeting.

December 11, 2017 Council Minutes

City Council Minutes Comments Off on December 11, 2017 Council Minutes
Dec 132017

COUNCIL PROCEEDINGS
December 11, 2017

The Oelwein City Council met in regular session Monday, December 11, 2017. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Stickel, Milks, M. Weber, Cantrell, B. Weber
ABSENT: Christensen
ALSO PRESENT: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by M. Weber, seconded by Milks to adopt the Agenda as presented. All voted aye.
Motion Carried

Consent Agenda A motion was made by B. Weber, seconded by Stickel to approve the following Consent Agenda items:

A. Motion approving November 27, 2017 regular council minutes
B. Class ‘E’ Liquor License and Sunday Sales Renewal for Oelwein Bottle and Can, Inc.

All voted aye.
Motion Carried

Ordinance #1157 A motion was made by M. Weber, seconded by Milks to adopt Ordinance
Amend Chronic No. 1157 Amending Code re: Adding Article VII, Section 23-91 thru
Nuisance Property Section 22-99 Chronic Nuisance Property on the third and final reading.

Ayes: Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Absent: Christensen
Motion Carried

Water Rates A motion was made by M. Weber, seconded by Stickel to adopt the
Second Reading second reading of an Ordinance Amending Code re: Water Rates.

Ayes: Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Absent: Christensen
Motion Carried

Resolution 5015-2017 A motion was made by Cantrell, seconded by Stickel to adopt
Disposal Surplus Resolution No. 5015-2017 Approving the Disposal of Surplus City-Owned
Property Equipment.

Ayes: Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Absent: Christensen
Motion Carried

Resolution 5016-2017 A motion was made by Stickel, seconded by M. Weber to adopt
Fee Schedule Resolution No. 5016-2017 Adopting Fees Schedule.

Ayes: Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Absent: Christensen
Motion Carried

Mulfinger stated in November 2018 the frequency of fees applied would be reviewed by council and fine-tuned for December 2018 approval.

Sherrets questioned police officer or vehicle traffic control for fire or disaster fee as to how it was billed.

COUNCIL PROCEEDINGS, DECEMBER 11, 2017, PAGE 2

IRP Contract for A motion was made by B. Weber, seconded by Cantrell to authorize signatures
Services with UERPC on Contract for Services Between the City of Oelwein and Upper Explorerland Regional Planning Commission re: Administering the City of Oelwein’s Revolving Loan Fund. All voted aye.
Motion Carried

Committee Sherrets handed out a committee list for council members to let Sherrets
Assignments know what committee they want to be on.

Council Liaison Sherrets also questioned if council thought it was necessary to have liaisons for boards and commissions.

Stickel suggested Mulfinger talk to each commission and board if they felt it was necessary to keep their council liaison.

Olde Tyme Christmas Sherrets thanked Deb Howard for another really great and successful Olde Tyme Christmas celebration.

City Attorney Report Dillon corrected last meetings statement regarding the bricks at Veterans Park letter to manufacturer was not on behalf of the Legion but the city. He continues working on several nuisance properties.

Tree Trimming M. Weber stated the trimmed trees look phenomenal around town. It has opened up alleys and sidewalks. He has received many calls complimenting the work done.

Adjourn A motion was made by Milks, seconded by Cantrell to adjourn at 6:15 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held November 27, 2017 and copy of said proceedings was furnished to the Register November 29, 2017.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

A work session on Solar Power preceded the meeting, with work sessions on Mausoleums and Road User Tax following the meeting.

November 27, 2017 Council Minutes

City Council Minutes Comments Off on November 27, 2017 Council Minutes
Nov 292017

COUNCIL PROCEEDINGS
November 27, 2017

The Oelwein City Council met in regular session Monday, November 27, 2017. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
ABSENT: None
ALSO PRESENT: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by M. Weber, seconded by Cantrell to adopt the Agenda as presented. All voted aye.
Motion Carried

Service Awards Mayor Sherrets presented 5 Year Service Awards to Library Employee Katie Harris and Utility Employee Matt Rogers.

Citizens – Mausoleum The following three citizens spoke in favor of supporting the Polark mausoleum request.

Margaret Damge, 2319 130th Street
Sue Mausser, 331 7th Avenue SE
Jeannette Hoth, 504 8th Avenue SE

Ralph Woodward Ralph Woodward, 317 6th Avenue SW informed council his neighbors great dane dog barks continuously all day and night. Council requested Chief Logan investigate the issue.

Consent Agenda A motion was made by B. Weber, seconded by Stickel to approve the following Consent Agenda items:

A. Motion approving November 13, 2017 regular council minutes
B. Claims Resolution in the amount of $569,796.29
C. New Class ‘B’ Beer Permit and Outdoor Service for Oelwein Chamber and Area Development

All voted aye.
Motion Carried

Chronic Nuisance A motion was made by Stickel, seconded by M. Weber to adopt the second
Property – 2nd Reading reading of an Ordinance Amending Code re: Adding Article VII, Section 23-91 thru Section 22-99 Chronic Nuisance Property.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Water Rates A motion was made by Stickel, seconded by M. Weber to adopt the
1st Reading first reading of an Ordinance Amending Code re: Water Rates.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Resolution 5011-2017 A motion was made by Milks, seconded by B. Weber to adopt
Certify TIF Debt Resolution No. 5011-2017 Certifying Tax Increment Finance Indebtedness in Various Districts in the City of Oelwein, Iowa 2nd of Two Requests.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, NOVEMBER 27, 2017, PAGE 2

Urban Renewal A motion was made by Stickel, seconded by M. Weber to approve
Report FY 2016-17 Urban Renewal Report re: F.Y. 2016-2017 TIF Debt Outstanding.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Lori Brockway from Upper Explorerland Regional Planning Commission presented the following three requests to council regarding the 2017 CDBG Housing Rehabilitation Grant which provides funding to rehab six homes.

Resolution 5012-2017 A motion was made by M. Weber, seconded by Cantrell to adopt
Policies, 2017 CDBG Resolution No. 5012-2017 of the City of Oelwein, Iowa Adopting Policies
Grant Compliant to the 2017 CDBG Grant for the Owner-Occupied Housing Rehabilitation.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Resolution 5013-2017 A motion was made by Stickel, seconded by B. Weber to adopt
Assistance of Staff Resolution No. 5013-2017 of the City of Oelwein, Iowa Requesting the
CDBG Grant Assistance of the Staff of the Upper Explorerland Regional Planning Commission.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Resolution 5014-2017 A motion was made by B. Weber, seconded by M. Weber to adopt
Technical Assistance Resolution No. 5014-2017 of the City of Oelwein, Iowa Requesting the
2017 CDBG Grant Technical Assistance of the Staff of the Upper Explorerland Regional Planning Commission.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Dr. Daniel Pelc A motion was made by B. Weber, seconded by Cantrell to refer a request
Plan & Zone Request from Dr. Daniel Pelc to rezone 305, 313 and 317 1st Avenue SE from I2 Light Industrial to Commercial to Planning and Zoning Commission. All voted aye.
Motion Carried

Lynn Landis Plan & A motion was made by B. Weber, seconded by Cantrell to refer a request
Zone Request from Lynn and Renee Landis to rezone 323 7th Avenue SW from R1 Residential to $2 Residential to Planning and Zoning Commission. All voted aye.
Motion Carried

WWTP Variable Utility Superintendent Vic Kane explained the requested purchase to
Frequency Drive council with an upgrade of the old unit.

A motion was made by Stickel, seconded by Milks to approve purchase of Variable Frequency Drive from Automatic Systems in the amount of $18,490.00 for Wastewater Treatment Plant. All voted aye.
Motion Carried

Airport Board Stickel reported on November Airport Board meeting. The board discussed budgeting and Tegeler paying for purchase of security cameras which the city would then own. Dirt work on extending the runway began this fall with pouring to take place next spring.

COUNCIL PROCEEDINGS, NOVEMBER 27, 2017, PAGE 3

Library Board Christensen reported on the November Library Board meeting. The persons vandalizing the Library property were identified and is being addressed. Policy changes regarding fines were reviewed. A base salary plan with step increases is being developed. Deb Vogel is new Friends of the Library Board member.

Park & Rec Cantrell reported on November Park and Recreation Commission meeting.
Commission Discussion on Stasi memorial bench, fee schedule, goals, diamond 3 fencing, Wings Park trails extension, and tree grants took place.

City Attorney Report City Attorney Pat Dillon stated six properties are going to district court for teardown. He also sent a letter to the brick manufacturer regarding quality issues of the bricks at Veterans Park on behalf of the Legion.

City Admin Report A work session on mausoleums will be held December 11 following the regular council meeting.

Olde Tyme Christmas Olde Tyme Christmas needs help with teardown. If you are able to assist please show up at 8:30 P.M. on the corner of Frederick and Charles.

Econ. Development Deb Howard, Chamber Director informed council of new prospects to develop more properties for housing and new retail business inquiries.

Adjourn A motion was made by M. Weber, seconded by Milks to adjourn at 6:33 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held November 27, 2017 and copy of said proceedings was furnished to the Register November 29, 2017.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

A work session on General Fund Budget followed the regular meeting.

November 13, 2017 Council Minutes

City Council Minutes Comments Off on November 13, 2017 Council Minutes
Nov 162017

COUNCIL PROCEEDINGS
November 13, 2017

The Oelwein City Council met in regular session Monday, November 13, 2017. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
ABSENT: None
ALSO PRESENT: Mulfinger, Rigdon, J Dillon

Adopt Agenda A motion was made by M. Weber, seconded by Stickel to adopt the Agenda as amended. All voted aye.
Motion Carried

Bob Lumbus Bob Lumbus, 520 4th Avenue SE expressed his gratitude to council for city workers cleaning streets and alleys.

Consent Agenda A motion was made by Stickel, seconded by Milks to approve the following Consent Agenda items:

A. Motion approving October 23, 2017 regular council minutes
B. Pay Request No. 1 to Portzen Construction, Inc. in the amount of $126,350.00 for work completed on Disinfection and 42 Well Improvements Project

All voted aye.
Motion Carried

2016-17 Annual Audit Aaron Olson of TP Anderson & Co., presented the 2016-17 Annual Audit to Council. Olson reviewed the following findings related to the Financial Statements.

Segregation of Duties
Financial Reporting
Wellness Center Collections
Compliance on Revenue Bond
Separately maintained records Fire Department
Approval of Time Records
Utility Billing Delinquent Accounts
Credit Cards

There were no instances of non-compliance. Other findings related to required statutory reporting were noted. In the overall scheme of things, these findings are very small and the city does a great job.

TIF and Debt Report Maggie Burger of Speer Financial presented the city’s TIF and Debt report to council. She reviewed the city’s GO Debt obligations, revenue debt, TIF rebate obligations, TIF revenue abatement, and the GO Debt Capacity with council. The city’s TIF debt for the Downtown Urban Renewal Area and Industrial Park Urban Renewal Area was also shared with East Penn Manufacturing being the largest. Her reports included debt payment schedules and estimated TIF revenues for rebates.

Chronic Nuisance A motion was made by M. Weber, seconded by Milks to adopt the first
Property – 1st Reading reading of an Ordinance Amending Code re: Adding Article VII, Section 23-91 thru Section 23-99 Chronic Nuisance Property.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, NOVEMBER 13, 2017, PAGE 2

Resolution 5006-2017 A motion was made by Milks, seconded by M. Weber to adopt
Single Hauler Resolution No. 5006-2017 authorizing the Mayor to sign a five-year contract with Black Hawk Waste Disposal Inc. for single hauler services for City of Oelwein.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Sherrets stated she received three calls from residents regarding customer service for disabled households.

Mulfinger stated elderly pickup is included in the contract.

Blane Benham from Black Hawk Waste stated they will be using an automated arm truck in Oelwein so residents will need to be educated exactly where to place their refuse container. He prefers not to drive on private property which creates additional liability.

Cantrell requested if the containers could be on display in the entry at City Hall.

Resolution 5007-2017 A motion was made by B. Weber, seconded by Stickel to adopt Resolution
Boulders Inn Easement No. 5007-2017 approving an easement with Boulders Inn Oelwein, LLC for Signage and Electrical wiring.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Resolution 5008-2017 A motion was made by B. Weber, seconded by M. Weber to adopt
Residential Resolution No. 5008-2017 Finally Adopting the Proposed Plan for the Oelwein
Revitalization Area Residential Revitalization Area.
Plan
Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Resolution 5009-2017 A motion was made by Milks, seconded by Cantrell to adopt Resolution
Interfund Transfers No. 5009-2017 on Interfund Transfers.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Resolution 5010-2017 A motion was made by M. Weber, seconded by B. Weber to adopt
Certify TIF Debt Resolution No. 5010-2017 Certifying Tax Increment Finance Indebtedness in Various Districts in the City of Oelwein, Iowa.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Mausoleum Permit Chuck Geilenfeld and Michael Brannon from Brannon Monument, Co. requested the city approve a Mausoleum Permit for Roger and Bobbi Polark.

Mulfinger informed council he could not support the construction of a mausoleum from a maintenance liability standpoint and it requires additional state requirements which places a burden on the cemetery and office staff.

COUNCIL PROCEEDINGS, NOVEMBER 13, 2017, PAGE 3

Sherrets stated she is in favor of the mausoleum and there are other tombstones of granite in the cemetery, just not as large as this one. The Polarks have been good to the City of Oelwein and have contributed to various projects. She felt they would contribute to the upkeep of this mausoleum.

Cantrell too was concerned about long term maintenance of the structure and the liability it places on the city.

Geilenfeld stated it is inspected every five years for 20 years. Polarks would be contributing the required 10% to the perpetual care fund approximately $5,000 on a structure valued at over $50,000.

B. Weber questioned if a tree fell on it and breaks it, what kind of expense would that be to the city. The city is liable indefinitely.

Cantrell was concerned if we approve the permit first or change the ordinance first.

A motion was made by Stickel approving a Mausoleum Permit for Roger and Bobbi Polark. The motion died for lack of a second motion.

Old Road Soil A motion was made by Milks, seconded by B. Weber to approve a contract
Testing in the amount of $5,500 to Terracon for Old Road Soil Testing. All voted aye.
Motion Carried

Donaldsons Building Two bids were received for roof repairs on 301 5th Avenue SW.
301 5th Avenue SW
Moss Roofing, West Union $44,230.00
Advance Builders, Cedar Rapids $83,000.00

A motion was made by B. Weber, seconded by Christensen to approve the low bid in the amount of $44,230.00 from Moss Roofing, West Union. All voted aye.
Motion Carried

Oelwein Residential One bid was received from Lansing Brothers for demolition for the Oelwein
Tear Down Program Residential Tear Down Program.

A motion was made by B. Weber, seconded by Milks to decline the bid until a future date to rebid. All voted aye.
Motion Carried

Airport Board Meeting Stickel presented the October Airport Board minutes to council.

Attorney Report Pat Dillon stated he continues to work with property owners cleaning up.

Administrator Report Municipal Leadership Academy (MLA) Session 1 for new and returning council members is December 7 in Waverly.

Olde Tyme Christmas Deb Howard, Chamber Director requested council review her request for approval of Fireworks within the city limits at Olde Tyme Christmas following the parade. Council is not able to take action on a non-agenda item.

COUNCIL PROCEEDINGS, NOVEMBER 13, 2017, PAGE 4

Adjourn A motion was made by M. Weber, seconded by Milks to adjourn at 7:15 P.M. All voted aye.
Motion Carried

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PEGGY SHERRETS, MAYOR
ATTEST:

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DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held November 13, 2017 and copy of said proceedings was furnished to the Register November 16, 2017.

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DYLAN MULFINGER, CITY ADMINISTRATOR

A work session on Traffic Safety and General Fund Budget discussion followed the regular meeting.

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