January 8, 2018 Council Minutes

City Council Minutes Comments Off on January 8, 2018 Council Minutes
Jan 102018

COUNCIL PROCEEDINGS
January 8, 2018

The Oelwein City Council met in regular session Monday, January 8, 2018. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
ABSENT: None
ALSO PRESENT: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by Weber, seconded by Milks to adopt the Agenda as presented. All voted aye.
Motion Carried

Consent Agenda A motion was made by Weber, seconded by Cantrell to approve the following Consent Agenda items:

A. Motion approving December 18, 2017 regular council minutes.
B. Motion approving Pay Request No. 2 to Portzen Construction in the amount of $88,877.12 for work completed on Disinfection and 42 Well Improvements Project.
C. Pay Request No. 1 to JB Holland Construction Inc., in the amount of $62,891.22 for work completed on Grading Connector Taxiway to Runway 13 End.
D. Payment to AECOM in the amount of $1,995.00 for Design Related Services re: Grading Connector Taxiway to Runway 13 End.
E. Payment to AECOM in the amount of $11,138.35 for Construction Related Services re: Grading Connector Taxiway to Runway 13 End.
F. Motion authorizing signatures on contract with AECOM for engineering services re: Construct Connector Taxiway to Runway 13 End Phase 2 – Paving.
G. Class ‘B’ Wine Permit Renewal for Oelwein Family Pharmacy.

All voted aye.
Motion Carried

Public Hearing A motion was made by Cantrell, seconded by Milks to open the
Rezone 305, 313, 317 Public Hearing on the proposed rezoning of 305, 313 and 317 1st
1st Ave SE Avenue SE from I2 Industrial to C1 Commercial.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

Weber inquired if there would be a negative impact if rezoned. Mulfinger responded that a residential could not be there however it is on Highway 150 and ideally we would like to eventually get this changed over to Commercial. In the land use plan it is in the best interest of the city. Sherrets inquired if there are houses there now. Mulfinger stated yes there are two houses that will be torn down.

No comments were received from the public.

A motion was made by Weber, seconded by Christensen to close the Public Hearing.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, JANUARY 8, 2018, PAGE 2

1st Reading A motion was made by Christensen, seconded by Weber to approve
305, 313, 317 the first reading of an Ordinance to rezone 305, 313 and 317 1st Avenue SE
1st Ave SE Rezoning from I2 Industrial to C1 Commercial.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

Public Hearing A motion was made by Weber, seconded by Milks to open the
323 7th Ave SW Public Hearing on the proposed rezoning of 323 7th Avenue SW from R-1
Rezoning Residential to R-2 Residential.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

Mulfinger explained the current single dwelling would be converted into a triplex. A duplex is zoned R-1 but a triplex is R-2. The city does not spot zone and he recommends denying the request even though Planning and Zoning approved it. Sherrets stated there are four lots so by approving they could tear down the garage and build a second triplex. Mulfinger agreed.

Cantrell questioned if there was enough off-street parking space and Mulfinger said no.

Fisk inquired if the alley was serviced by the city and Mulfinger stated it has gravel.

Dillon addressed the council regarding spot zoning. Adjoining property owners purchased their properties knowing it was next to another single family dwelling. To change this to an R-2 to allow a triplex would be like an island in the center. This is spot zoning. It is easier to make this change at the edge of the district as it changes for a smoother transition or else you don’t do it. Making a spot zoning change in the middle of a purely residential district changes the population density, traffic, parking, amount of services which is inconsistent with a larger zoning picture.

Cantrell inquired if neighbors were aware of this request and Mulfinger stated there were no responses. Weber questioned if the existing owner was wanting to make these changes and Mulfinger responded yes. Fisk clarified if all four lots were rezoned to R2 than four triplexes could be built. Mulfinger stated only two since the lots are small.

Sherrets stated the house only valued at $52,000 so the cost would be significant to change to a triplex. Fisk asked if there are other R-2’s in town. Mulfinger stated there are other R-2’s but none of them are in the middle of R-1. No comments were received from the public.

A motion was made by Weber, seconded by Fisk to close the Public Hearing.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

1st Reading A motion was made by Fisk, seconded by Christensen to not approve the
323 7th Avenue SW first reading of an ordinance to rezone 323 7th Avenue SW from R-1 Residential
Rezoning to R-2 Residential.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, JANUARY 8, 2018, PAGE 3

Public Hearing Sale A motion was made by Weber, seconded by Derifield to open the
Of 127 1st Ave NW Public Hearing on the proposed disposal by sale of property located at 127 1st Avenue NW, Oelwein, Fayette County, Iowa.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

Weber questioned what the plan is for the property. Mulfinger said to sell or deed over to adjoining properties, build new residential building or give back to city in one year. Fisk inquired if Greg Bryan has contacted adjacent property owners regarding this.

Milks stated the city is providing $7,500 in Economic Development funds to tear it down. Mulfinger stated the bids were around $28,000.

A motion was made by Weber, seconded by Milks to close the Public Hearing.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

Resol 5017-2018 A motion was made by Milks, seconded by Cantrell to adopt Resolution
Sale of 127 1st Ave NW No. 2017-2018 directing the sale of property located at 127 1st Avenue NW, Oelwein, Fayette County, Iowa.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

Devel. Agreement A motion was made by Cantrell, seconded by Milks to authorize
127 1st Ave NW signatures on Development Agreement with Greg Bryan re: 127 1st Avenue NW. All voted aye.
Motion Carried

Resol 5018-2018 A motion was made by Milks, seconded by Cantrell to adopt Resolution
Oelwein Odd Rods No. 5018-2018 closing the 10 blocks of North and South Frederick on
Events St. Closures selected Friday nights for Oelwein Odd Rods Park’N events.

Ayes: Christensen, Milks, Weber, Cantrell, Derifield, Fisk
Nays: None
Motion Carried

Feasibility Study A motion was made by Milks, seconded by Cantrell to authorize
City Hall signatures on a Feasibility Study for City Hall with WWA Architecture and Planning.

Cantrell stated the city previously hired another company a couple years ago. Mulfinger stated that study doesn’t give us a real plan how to utilize it in phases. It primarily focused on heating and cooling design. Good information was presented but there was no consensus to move forward with that company.

Milks and Cantrell withdrew their motion.

A motion was made by Cantrell, seconded by Milks to table authorizing signatures on Feasibility Study for City Hall with WWA Architecture and Planning until council and city staff review the prior city hall study. All voted aye.

Motion Carried

COUNCIL PROCEEDINGS, JANUARY 8, 2018, PAGE 4

Library Board Mtg. Christensen presented December Library Board minutes. Mulfinger was present to discuss budget questions with the board. The Friends donated $1,000 to purchase DVD’s. A proposed No Fines Policy and Health Policy was discussed. A new evening book club started January 2nd at 6:30 P.M. A young student sent an apology note for writing obscenities on the Library sidewalk.

Friends are sponsoring an “Hour of Power” class on time management in February.

Mayoral Appointments Appointments to several City Council Committees, Boards and Commissions were reviewed and will be listed for council approval at the January 22, 2018 council meeting.

City Attorney Report Dillon informed council he will be filing four nuisance abatements and in December two properties came into voluntary compliance.

City Administrator Mulfinger stated several Boards and Commissions were looking for eager community members to volunteer.

Adjourn A motion was made by Weber, seconded by Cantrell to adjourn at 6:27 P.M. All voted aye.

Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held January 8, 2018 and copy of said proceedings was furnished to the Register January 10, 2018.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

A short work session update on Fiscal Year 2019 Budget followed the regular meeting.

December 18, 2017 Council Minutes

City Council Minutes Comments Off on December 18, 2017 Council Minutes
Dec 192017

COUNCIL PROCEEDINGS
December 18, 2017

The Oelwein City Council met in regular session Monday, December 18, 2017. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Christensen, Milks, M. Weber, Cantrell, B. Weber
ABSENT: Stickel
ALSO PRESENT: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by M. Weber, seconded by Milks to adopt the Agenda as is. All voted aye.
Motion Carried

Consent Agenda A motion was made by B. Weber, seconded by Cantrell to approve the following Consent Agenda items:

A. Motion approving December 11, 2017 regular council minutes
B. Claims Resolution in the amount of $298,750.01

All voted aye.
Motion Carried

Ordinance #1158 A motion was made by M. Weber, seconded by Christensen to adopt
Water Rates Ordinance No. 1158 Amending Code re: Water Rates on the third and final reading.

Ayes: Christensen, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Absent: Stickel
Motion Carried

Demolition on A motion was made by M. Weber, seconded by B. Weber to award bid
1104 W Charles, to the only bidder Bryan Construction in the amount of $26,300.00 for
24 2nd Avenue NW, demolition of 1104 West Charles, 24 2nd Avenue NW, and 102 13th
102 13th Avenue SW Avenue SW. All voted aye.
Motion Carried

Minutes of the December 12 Planning and Zoning Commission meeting were presented to council. Three properties were recommended to council for rezoning.

Set Public Hearing, A motion was made by Milks, seconded by B. Weber to set Public Hearing on
305, 313, 317 1st the proposed rezoning of 305, 313 and 317 1st Avenue SE from I2 Industrial to
Avenue SE to C1 Commercial for January 8, 2018 at 6:00 P.M. All voted aye.
Motion Carried

Set Public Hearing A motion was made by Milks, seconded by Cantrell to set Public Hearing on
323 7th Avenue SW the proposed rezoning of 323 7th Avenue SW from R1 Residential to R2 Residential for January 8, 2018 at 6:00 P.M. All voted aye.
Motion Carried

Set Public Hearing A motion was made by Milks, seconded by Cantrell to set Public Hearing on
127 1st Avenue NW the proposed disposal by sale of property located at 127 1st Avenue NW, Oelwein, Fayette County, Iowa for January 8, 2018 at 6:00 P.M. All voted aye.
Motion Carried

Housing Action Plan Two proposals were received for Oelwein’s Housing Action Plan.

Gruen, Gruen & Associates $19,000
CZB, LLC $22,750

Mulfinger stated both are great, but offer slightly different information and recommends CZB, LLC.

COUNCIL PROCEEDINGS, DECEMBER 18, 2017, PAGE 2

A motion was made by Cantrell, seconded by M. Weber to approve the City Administrator’s recommendation and award the contract to CZB, LLC in the amount of $22,750. All voted aye.
Motion Carried

Outgoing Councilman Sherrets presented a jacket to outgoing councilman Ben Weber for his 4 ½ years of service on the city council. Also not present outgoing council member Kevin Stickel will receive a jacket for his 7 ½ years of service on city council. Both of them will be greatly missed.

City Attorney Report Dillon stated he started lien searches on three nuisance properties. Christensen inquired on 103 13th Avenue SW property in which Dillon served legal notice to them to clean up.

Council Swearing In New council members will be sworn in on January 3 at 5:30 P.M. in the city council chambers at city hall.

Into Executive Session A motion was made by B. Weber, seconded by M. Weber to go into Executive Session per Iowa Code 20.17(3) to discuss union negotiations. All voted aye.
Motion Carried

Return to Regular A motion was made by B. Weber, seconded by M. Weber to return to
Session Regular Session. All voted aye.
Motion Carried

Union Contracts A motion was made by Milks, seconded by Cantrell to authorize signatures on contract with Teamsters Local 238 – Public Works and Teamsters Local 238 – Police. All voted aye.
Motion Carried

Adjourn A motion was made by B. Weber, seconded by Milks to adjourn at 6:27 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held December 18, 2017 and copy of said proceedings was furnished to the Register December 19, 2017.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

A work session on Utilities Budget followed the meeting.

December 11, 2017 Council Minutes

City Council Minutes Comments Off on December 11, 2017 Council Minutes
Dec 132017

COUNCIL PROCEEDINGS
December 11, 2017

The Oelwein City Council met in regular session Monday, December 11, 2017. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Stickel, Milks, M. Weber, Cantrell, B. Weber
ABSENT: Christensen
ALSO PRESENT: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by M. Weber, seconded by Milks to adopt the Agenda as presented. All voted aye.
Motion Carried

Consent Agenda A motion was made by B. Weber, seconded by Stickel to approve the following Consent Agenda items:

A. Motion approving November 27, 2017 regular council minutes
B. Class ‘E’ Liquor License and Sunday Sales Renewal for Oelwein Bottle and Can, Inc.

All voted aye.
Motion Carried

Ordinance #1157 A motion was made by M. Weber, seconded by Milks to adopt Ordinance
Amend Chronic No. 1157 Amending Code re: Adding Article VII, Section 23-91 thru
Nuisance Property Section 22-99 Chronic Nuisance Property on the third and final reading.

Ayes: Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Absent: Christensen
Motion Carried

Water Rates A motion was made by M. Weber, seconded by Stickel to adopt the
Second Reading second reading of an Ordinance Amending Code re: Water Rates.

Ayes: Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Absent: Christensen
Motion Carried

Resolution 5015-2017 A motion was made by Cantrell, seconded by Stickel to adopt
Disposal Surplus Resolution No. 5015-2017 Approving the Disposal of Surplus City-Owned
Property Equipment.

Ayes: Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Absent: Christensen
Motion Carried

Resolution 5016-2017 A motion was made by Stickel, seconded by M. Weber to adopt
Fee Schedule Resolution No. 5016-2017 Adopting Fees Schedule.

Ayes: Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Absent: Christensen
Motion Carried

Mulfinger stated in November 2018 the frequency of fees applied would be reviewed by council and fine-tuned for December 2018 approval.

Sherrets questioned police officer or vehicle traffic control for fire or disaster fee as to how it was billed.

COUNCIL PROCEEDINGS, DECEMBER 11, 2017, PAGE 2

IRP Contract for A motion was made by B. Weber, seconded by Cantrell to authorize signatures
Services with UERPC on Contract for Services Between the City of Oelwein and Upper Explorerland Regional Planning Commission re: Administering the City of Oelwein’s Revolving Loan Fund. All voted aye.
Motion Carried

Committee Sherrets handed out a committee list for council members to let Sherrets
Assignments know what committee they want to be on.

Council Liaison Sherrets also questioned if council thought it was necessary to have liaisons for boards and commissions.

Stickel suggested Mulfinger talk to each commission and board if they felt it was necessary to keep their council liaison.

Olde Tyme Christmas Sherrets thanked Deb Howard for another really great and successful Olde Tyme Christmas celebration.

City Attorney Report Dillon corrected last meetings statement regarding the bricks at Veterans Park letter to manufacturer was not on behalf of the Legion but the city. He continues working on several nuisance properties.

Tree Trimming M. Weber stated the trimmed trees look phenomenal around town. It has opened up alleys and sidewalks. He has received many calls complimenting the work done.

Adjourn A motion was made by Milks, seconded by Cantrell to adjourn at 6:15 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held November 27, 2017 and copy of said proceedings was furnished to the Register November 29, 2017.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

A work session on Solar Power preceded the meeting, with work sessions on Mausoleums and Road User Tax following the meeting.

November 27, 2017 Council Minutes

City Council Minutes Comments Off on November 27, 2017 Council Minutes
Nov 292017

COUNCIL PROCEEDINGS
November 27, 2017

The Oelwein City Council met in regular session Monday, November 27, 2017. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
ABSENT: None
ALSO PRESENT: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by M. Weber, seconded by Cantrell to adopt the Agenda as presented. All voted aye.
Motion Carried

Service Awards Mayor Sherrets presented 5 Year Service Awards to Library Employee Katie Harris and Utility Employee Matt Rogers.

Citizens – Mausoleum The following three citizens spoke in favor of supporting the Polark mausoleum request.

Margaret Damge, 2319 130th Street
Sue Mausser, 331 7th Avenue SE
Jeannette Hoth, 504 8th Avenue SE

Ralph Woodward Ralph Woodward, 317 6th Avenue SW informed council his neighbors great dane dog barks continuously all day and night. Council requested Chief Logan investigate the issue.

Consent Agenda A motion was made by B. Weber, seconded by Stickel to approve the following Consent Agenda items:

A. Motion approving November 13, 2017 regular council minutes
B. Claims Resolution in the amount of $569,796.29
C. New Class ‘B’ Beer Permit and Outdoor Service for Oelwein Chamber and Area Development

All voted aye.
Motion Carried

Chronic Nuisance A motion was made by Stickel, seconded by M. Weber to adopt the second
Property – 2nd Reading reading of an Ordinance Amending Code re: Adding Article VII, Section 23-91 thru Section 22-99 Chronic Nuisance Property.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Water Rates A motion was made by Stickel, seconded by M. Weber to adopt the
1st Reading first reading of an Ordinance Amending Code re: Water Rates.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Resolution 5011-2017 A motion was made by Milks, seconded by B. Weber to adopt
Certify TIF Debt Resolution No. 5011-2017 Certifying Tax Increment Finance Indebtedness in Various Districts in the City of Oelwein, Iowa 2nd of Two Requests.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, NOVEMBER 27, 2017, PAGE 2

Urban Renewal A motion was made by Stickel, seconded by M. Weber to approve
Report FY 2016-17 Urban Renewal Report re: F.Y. 2016-2017 TIF Debt Outstanding.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Lori Brockway from Upper Explorerland Regional Planning Commission presented the following three requests to council regarding the 2017 CDBG Housing Rehabilitation Grant which provides funding to rehab six homes.

Resolution 5012-2017 A motion was made by M. Weber, seconded by Cantrell to adopt
Policies, 2017 CDBG Resolution No. 5012-2017 of the City of Oelwein, Iowa Adopting Policies
Grant Compliant to the 2017 CDBG Grant for the Owner-Occupied Housing Rehabilitation.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Resolution 5013-2017 A motion was made by Stickel, seconded by B. Weber to adopt
Assistance of Staff Resolution No. 5013-2017 of the City of Oelwein, Iowa Requesting the
CDBG Grant Assistance of the Staff of the Upper Explorerland Regional Planning Commission.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Resolution 5014-2017 A motion was made by B. Weber, seconded by M. Weber to adopt
Technical Assistance Resolution No. 5014-2017 of the City of Oelwein, Iowa Requesting the
2017 CDBG Grant Technical Assistance of the Staff of the Upper Explorerland Regional Planning Commission.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Dr. Daniel Pelc A motion was made by B. Weber, seconded by Cantrell to refer a request
Plan & Zone Request from Dr. Daniel Pelc to rezone 305, 313 and 317 1st Avenue SE from I2 Light Industrial to Commercial to Planning and Zoning Commission. All voted aye.
Motion Carried

Lynn Landis Plan & A motion was made by B. Weber, seconded by Cantrell to refer a request
Zone Request from Lynn and Renee Landis to rezone 323 7th Avenue SW from R1 Residential to $2 Residential to Planning and Zoning Commission. All voted aye.
Motion Carried

WWTP Variable Utility Superintendent Vic Kane explained the requested purchase to
Frequency Drive council with an upgrade of the old unit.

A motion was made by Stickel, seconded by Milks to approve purchase of Variable Frequency Drive from Automatic Systems in the amount of $18,490.00 for Wastewater Treatment Plant. All voted aye.
Motion Carried

Airport Board Stickel reported on November Airport Board meeting. The board discussed budgeting and Tegeler paying for purchase of security cameras which the city would then own. Dirt work on extending the runway began this fall with pouring to take place next spring.

COUNCIL PROCEEDINGS, NOVEMBER 27, 2017, PAGE 3

Library Board Christensen reported on the November Library Board meeting. The persons vandalizing the Library property were identified and is being addressed. Policy changes regarding fines were reviewed. A base salary plan with step increases is being developed. Deb Vogel is new Friends of the Library Board member.

Park & Rec Cantrell reported on November Park and Recreation Commission meeting.
Commission Discussion on Stasi memorial bench, fee schedule, goals, diamond 3 fencing, Wings Park trails extension, and tree grants took place.

City Attorney Report City Attorney Pat Dillon stated six properties are going to district court for teardown. He also sent a letter to the brick manufacturer regarding quality issues of the bricks at Veterans Park on behalf of the Legion.

City Admin Report A work session on mausoleums will be held December 11 following the regular council meeting.

Olde Tyme Christmas Olde Tyme Christmas needs help with teardown. If you are able to assist please show up at 8:30 P.M. on the corner of Frederick and Charles.

Econ. Development Deb Howard, Chamber Director informed council of new prospects to develop more properties for housing and new retail business inquiries.

Adjourn A motion was made by M. Weber, seconded by Milks to adjourn at 6:33 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held November 27, 2017 and copy of said proceedings was furnished to the Register November 29, 2017.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

A work session on General Fund Budget followed the regular meeting.

November 13, 2017 Council Minutes

City Council Minutes Comments Off on November 13, 2017 Council Minutes
Nov 162017

COUNCIL PROCEEDINGS
November 13, 2017

The Oelwein City Council met in regular session Monday, November 13, 2017. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
ABSENT: None
ALSO PRESENT: Mulfinger, Rigdon, J Dillon

Adopt Agenda A motion was made by M. Weber, seconded by Stickel to adopt the Agenda as amended. All voted aye.
Motion Carried

Bob Lumbus Bob Lumbus, 520 4th Avenue SE expressed his gratitude to council for city workers cleaning streets and alleys.

Consent Agenda A motion was made by Stickel, seconded by Milks to approve the following Consent Agenda items:

A. Motion approving October 23, 2017 regular council minutes
B. Pay Request No. 1 to Portzen Construction, Inc. in the amount of $126,350.00 for work completed on Disinfection and 42 Well Improvements Project

All voted aye.
Motion Carried

2016-17 Annual Audit Aaron Olson of TP Anderson & Co., presented the 2016-17 Annual Audit to Council. Olson reviewed the following findings related to the Financial Statements.

Segregation of Duties
Financial Reporting
Wellness Center Collections
Compliance on Revenue Bond
Separately maintained records Fire Department
Approval of Time Records
Utility Billing Delinquent Accounts
Credit Cards

There were no instances of non-compliance. Other findings related to required statutory reporting were noted. In the overall scheme of things, these findings are very small and the city does a great job.

TIF and Debt Report Maggie Burger of Speer Financial presented the city’s TIF and Debt report to council. She reviewed the city’s GO Debt obligations, revenue debt, TIF rebate obligations, TIF revenue abatement, and the GO Debt Capacity with council. The city’s TIF debt for the Downtown Urban Renewal Area and Industrial Park Urban Renewal Area was also shared with East Penn Manufacturing being the largest. Her reports included debt payment schedules and estimated TIF revenues for rebates.

Chronic Nuisance A motion was made by M. Weber, seconded by Milks to adopt the first
Property – 1st Reading reading of an Ordinance Amending Code re: Adding Article VII, Section 23-91 thru Section 23-99 Chronic Nuisance Property.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, NOVEMBER 13, 2017, PAGE 2

Resolution 5006-2017 A motion was made by Milks, seconded by M. Weber to adopt
Single Hauler Resolution No. 5006-2017 authorizing the Mayor to sign a five-year contract with Black Hawk Waste Disposal Inc. for single hauler services for City of Oelwein.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Sherrets stated she received three calls from residents regarding customer service for disabled households.

Mulfinger stated elderly pickup is included in the contract.

Blane Benham from Black Hawk Waste stated they will be using an automated arm truck in Oelwein so residents will need to be educated exactly where to place their refuse container. He prefers not to drive on private property which creates additional liability.

Cantrell requested if the containers could be on display in the entry at City Hall.

Resolution 5007-2017 A motion was made by B. Weber, seconded by Stickel to adopt Resolution
Boulders Inn Easement No. 5007-2017 approving an easement with Boulders Inn Oelwein, LLC for Signage and Electrical wiring.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Resolution 5008-2017 A motion was made by B. Weber, seconded by M. Weber to adopt
Residential Resolution No. 5008-2017 Finally Adopting the Proposed Plan for the Oelwein
Revitalization Area Residential Revitalization Area.
Plan
Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Resolution 5009-2017 A motion was made by Milks, seconded by Cantrell to adopt Resolution
Interfund Transfers No. 5009-2017 on Interfund Transfers.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Resolution 5010-2017 A motion was made by M. Weber, seconded by B. Weber to adopt
Certify TIF Debt Resolution No. 5010-2017 Certifying Tax Increment Finance Indebtedness in Various Districts in the City of Oelwein, Iowa.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Mausoleum Permit Chuck Geilenfeld and Michael Brannon from Brannon Monument, Co. requested the city approve a Mausoleum Permit for Roger and Bobbi Polark.

Mulfinger informed council he could not support the construction of a mausoleum from a maintenance liability standpoint and it requires additional state requirements which places a burden on the cemetery and office staff.

COUNCIL PROCEEDINGS, NOVEMBER 13, 2017, PAGE 3

Sherrets stated she is in favor of the mausoleum and there are other tombstones of granite in the cemetery, just not as large as this one. The Polarks have been good to the City of Oelwein and have contributed to various projects. She felt they would contribute to the upkeep of this mausoleum.

Cantrell too was concerned about long term maintenance of the structure and the liability it places on the city.

Geilenfeld stated it is inspected every five years for 20 years. Polarks would be contributing the required 10% to the perpetual care fund approximately $5,000 on a structure valued at over $50,000.

B. Weber questioned if a tree fell on it and breaks it, what kind of expense would that be to the city. The city is liable indefinitely.

Cantrell was concerned if we approve the permit first or change the ordinance first.

A motion was made by Stickel approving a Mausoleum Permit for Roger and Bobbi Polark. The motion died for lack of a second motion.

Old Road Soil A motion was made by Milks, seconded by B. Weber to approve a contract
Testing in the amount of $5,500 to Terracon for Old Road Soil Testing. All voted aye.
Motion Carried

Donaldsons Building Two bids were received for roof repairs on 301 5th Avenue SW.
301 5th Avenue SW
Moss Roofing, West Union $44,230.00
Advance Builders, Cedar Rapids $83,000.00

A motion was made by B. Weber, seconded by Christensen to approve the low bid in the amount of $44,230.00 from Moss Roofing, West Union. All voted aye.
Motion Carried

Oelwein Residential One bid was received from Lansing Brothers for demolition for the Oelwein
Tear Down Program Residential Tear Down Program.

A motion was made by B. Weber, seconded by Milks to decline the bid until a future date to rebid. All voted aye.
Motion Carried

Airport Board Meeting Stickel presented the October Airport Board minutes to council.

Attorney Report Pat Dillon stated he continues to work with property owners cleaning up.

Administrator Report Municipal Leadership Academy (MLA) Session 1 for new and returning council members is December 7 in Waverly.

Olde Tyme Christmas Deb Howard, Chamber Director requested council review her request for approval of Fireworks within the city limits at Olde Tyme Christmas following the parade. Council is not able to take action on a non-agenda item.

COUNCIL PROCEEDINGS, NOVEMBER 13, 2017, PAGE 4

Adjourn A motion was made by M. Weber, seconded by Milks to adjourn at 7:15 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held November 13, 2017 and copy of said proceedings was furnished to the Register November 16, 2017.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

A work session on Traffic Safety and General Fund Budget discussion followed the regular meeting.

October 23, 2017 Council Minutes

City Council Minutes Comments Off on October 23, 2017 Council Minutes
Oct 272017

COUNCIL PROCEEDINGS
October 23, 2017

The Oelwein City Council met in regular session Monday, October 23, 2017. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Christensen, Stickel, Milks, M. Weber, Cantrell
ABSENT: B. Weber
ALSO PRESENT: Mulfinger, Rigdon, J Dillon

Adopt Agenda A motion was made by M. Weber, seconded by Stickel to adopt the Agenda as presented. All voted aye.
Motion Carried

Proclamation Mayor Sherrets presented a Proclamation declaring October 25, 2017 as
Manufacturing Day Manufacturing Day in Oelwein to Sandy Magsamen and Dorothy Wehling.

Consent Agenda A motion was made by Cantrell, seconded by M. Weber to approve the following Consent Agenda items:

A. Motion approving October 9, 2017 regular council minutes
B. Claims Resolution in the amount of $736,072.46

All voted aye.
Motion Carried

Resolution 5002-2017 A motion was made by Stickel, seconded by Milks to adopt Resolution
Work Force Housing No. 5002-2017 in support of a Work Force Housing Tax Credit Benefit
Auth IEDA Miller Application to be submitted to the Iowa Economic Development Authority
Const. 8-9th Avenue by Miller Construction for a Housing Project on 8th and 9th Avenue SW.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Resolution 5003-2017 A motion was made by Milks, seconded by Stickel to adopt Resolution
Annual Appropriation No. 5003-2017 Obligating funds from the Urban Renewal Tax Revenue
TIF Rebate – Forsyth Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year – Forsyth Management Company, LLC/Quality Plus Mfg. Inc.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Resolution 5004-2017 A motion was made by M. Weber, seconded by Stickel to adopt Resolution
Annual Appropriation No. 5004-2017 Obligating funds from the Urban Renewal Tax Revenue
TIF Rebate – Fund for appropriation to the payment of annual appropriation tax increment
Motorcycles Midwest financed obligations which shall come due in the next succeeding fiscal year – Motorcycles Midwest, Inc./Dean’s Honda.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Resolution 5005-2017 A motion was made by Milks, seconded by M. Weber to adopt Resolution
102 13th Avenue SW No. 5005-2017 Accepting a Deed for 102 13th Avenue SW.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

12/25/2017 Council A motion was made by Cantrell, seconded by Milks approving moving
Meeting Change December 25, 2017 Council meeting to December 18, 2017. All voted aye.
Motion Carried
COUNCIL PROCEEDINGS, OCTOBER 23, 2017, PAGE 2

Oelwein Housing A motion was made by Stickel, seconded by M. Weber authorizing staff to send
Study RFP out a Request for Proposals for Oelwein Housing Study. All voted aye.
Motion Carried

Library Board Mtg. Christensen reported on the October Library Board meeting. The County Supervisors sent a new contract, which maintains the original distribution of funds formula, but they included a statement capping the funding at the current level for the next five years. The board questioned why the supervisors would cap funding since the valuation of the county is increasing thereby generating an increase in available funds.

Cemetery walk raised $300 in donations for upcoming programs. ISU Extension will be training the children’s librarian to conduct a 6-week “Family Story Teller” session. The Friends of the Library installed their second “Little Free Library” at the campground.

Park & Recreation Cantrell reported on the October Park and Recreation Commission meeting.
Commission Meeting Anthony Ricchio spoke to the board regarding the Oelwein Soccer Club. Plans are being discussed on location of soccer fields. Diamond 3 has new fencing financed by a grant from Northeast Iowa Charitable Foundation with volunteers doing the install. Trails committee is looking for possible funding sources. Kyle Scheel and Ron Lenth, tree board members helped transplant seven trees from the city nursery to the sports complex. Nine sponsors are still needed for 9 holes on the disc golf course at $50.00. Two paddle boats were purchased for rental at City Park.

Fayette County Sherrets stated grant applications for Fayette County Community
Comm. Foundation Foundation are due November 30. Applications are found online at www.fayetteccf.org for nonprofits’s funding with or without a 501c3.

Jill Dillon reported on behalf of Pat Dillon City Attorney who is working on three properties for volunteer surrenders and two other property owners are working on getting their properties fixed up.

Adjourn A motion was made by Stickel, seconded by Milks to adjourn at 6:20 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held October 23, 2017 and copy of said proceedings was furnished to the Register October 30, 2017.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

A work session on Oelwein Healthcare Economic Development incentives followed the regular meeting.

October 9, 2017 Council Minutes

City Council Minutes Comments Off on October 9, 2017 Council Minutes
Oct 112017

COUNCIL PROCEEDINGS
October 9, 2017

The Oelwein City Council met in regular session Monday, October 9, 2017. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
ABSENT: None
ALSO PRESENT: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by M. Weber, seconded by Stickel to adopt the Agenda as presented. All voted aye.
Motion Carried

Consent Agenda A motion was made by Stickel, seconded by Cantrell to approve the following Consent Agenda items:

A. Motion approving September 25, 2017 regular council minutes

All voted aye.
Motion Carried

Public Hearing on A motion was made by Milks, seconded by B. Weber to open the Public
Sale of 1104 Hearing on the proposed sale of city property located at 1104 West
West Charles Charles.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Jay Woodward, 12 11th Avenue SW stated he is not against selling the property but is against building a four-plex on the property. He stated it is too small, there will be no yard and where will all their cars park. He was speaking on behalf of several other adjacent property owners. They were concerned the new renters would not be good renters, as in the past because there is too much government funded housing in this community. Their neighborhood was now peaceful since the police no longer need to respond to those issues.

Stickel said a new building would look good in that area. B. Weber too agreed that the parking may be an issue.

Deb Howard, OCAD Director, spoke on behalf of the developer and he wants to build multiple developments in town. He is very conscientious of what he would want if he lived in that neighborhood.

It was council consensus to meet with the developer to gather more information before making a decision.

A motion was made by B. Weber, seconded by Cantrell to close the public hearing.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Table Sale of 1104 A motion was made by M. Weber, seconded by Milks to table the sale
West Charles of 1104 West Charles until more information is presented.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, OCTOBER 9, 2017, PAGE 2

Resolution #4998 A motion was made by M. Weber, seconded by B. Weber to adopt
Internal loan from Resolution No. 4998 Approving Internal Loan and Obligating funds
Water Payment to from the East Penn Subfund of the City’s Industrial Park Urban
Series 2016 Notes Renewal Tax Revenue Fund for appropriation to the payment of General Obligation Bonds and Bond Anticipation Notes, Series 2016.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Resolution #4999 A motion was made by Milks, seconded by Cantrell to adopt
GO 2016C Early Resolution No. 4999 Providing for early redemption of outstanding
Redemption principal balance of Annual Appropriation General Obligation Bond Anticipation Note, Series 2016C.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Resolution 5000-2017 A motion was made by B. Weber, seconded by Cantrell to adopt
DOT Agreement Resolution No. 5000-2017 to Authorize Signature on Iowa Department
Old Road Paving of Transportation Federal-Aid Agreement for Surface Transportation
Improvements Program Project – Old Road Paving Improvements.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Resolution 5001-2017 A motion was made by Milks, seconded by Cantrell to adopt
Tree Policy Resolution No. 5001-2017 Oelwein Tree Policy.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Fencing Purchase A motion was made by M. Weber, seconded by Cantrell to approve purchase of fencing for ball diamond three in the amount of $7,176.00 from Ace Hardware using Northeast Iowa Charitable Grant Funds. All voted aye.
Motion Carried

Purchase 2007 A motion was made by B. Weber, seconded by Stickel to approve purchase of
Johnston Street 2007 Johnston Street Sweeper from Truck Equipment, Inc. in the amount of
Sweeper $15,000.00. All voted aye.
Motion Carried

This upgrade would replace the 1999 Elgin Pelican and also have the ability to vacuum leaves.

Purchase Heloc A motion was made by Milks, seconded by Stickel to approve purchase of
Roto-Tilt & Ditching Heloc Roto-Tilt and Ditching Bucket from Murphy Tractor & Equipment
Bucket Co. in the amount of $8,588.00. 5 voted aye, 1 (M. Weber) voted nay.
Motion Carried

This would be attached to the Street Department backhoe to allow the bucket to dig sideways in ditches and underneath water pipe lines. In the past, the city has had up to 40 broken water lines a year due to aging infrastructure that needed to be dug up and replaced.

OCTOBER 9, 2017 COUNCIL PROCEEDINGS, PAGE 3

Police Department A motion was made by M. Weber, seconded by B. Weber approving the
Network Server purchase and replacement of a server in an amount not to exceed $25,000 for the Police Department. All voted aye.
Motion Carried

This is not a budgeted item but due to failure of current unit it became a necessity.

Public Safety Mtg. A motion was made by B. Weber, seconded by Cantrell to approve Public Safety Committee recommendation and refer the following three topics to Council Work Session:

1. Traffic Planning
2. Chronic Nuisance Property
3. Vicious Dog

All voted aye.
Motion Carried

Planning, Finance, A motion was made by B. Weber, seconded by Milks to approve
Enterprise and Planning, Finance, Enterprise and Economic Development
Economic Develop Committee recommendation for demolition to demolish 205 7th Avenue SW for Becky Becker upon receipt of a second valid demolition quote in writing at 50% reimbursement to property owner not to exceed $3,750.00. All voted aye.
Motion Carried

City Attorney is working on a couple landowners on voluntary surrenders of nuisance property.

Adjourn A motion was made by M. Weber, seconded by Stickel to adjourn at 6:50 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held October 9, 2017 and copy of said proceedings was furnished to the Register October 11, 2017.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

Public Safety Committee meeting and Planning, Finance, Enterprise and Economic Development meeting were held prior to the regular meeting.

A work session on Oelwein Healthcare Economic Development incentives followed the regular meeting.

September 25, 2017 Council Minutes

City Council Minutes Comments Off on September 25, 2017 Council Minutes
Sep 282017

COUNCIL PROCEEDINGS
September 25, 2017

The Oelwein City Council met in regular session Monday, September 25, 2017. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
ABSENT: None
ALSO PRESENT: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by B. Weber, seconded by Cantrell to adopt the Agenda as presented. All voted aye.
Motion Carried

Consent Agenda A motion was made by M. Weber, seconded by Stickel to approve the following Consent Agenda items:

A. Motion approving September 11,, 2017 regular council minutes
B. Claims Resolution in the amount of $368,860.60
C. New Class ‘C’ Liquor and Class ‘B’ Native Wine Permit for Valone’s

All voted aye.
Motion Carried

Public Hearing on Mayor opened Public Hearing on the Designation of the Oelwein Residential
Oelwein Revitalization Revitalization Area and the Adoption of a Plan for Residential Property Tax
Area Abatement. No comments were received.

A motion was made by B. Weber, seconded by Cantrell to close the hearing.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Resolution #4995 A motion was made by Stickel, seconded by M. Weber to adopt Resolution
Intent Oelwein No. 4995 Stating the intentions of the Oelwein City Council with regard
Residential to the designation of the Oelwein Residential Revitalization Area and
Revitalization Area the Proposed Plan.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Industrial Park John Gade, Fox Engineering informed council the punch list was taken
3rd Addition care of and the project was completed satisfactorily. The release of
Improvements the 5% retainage pay request #7 $94,078.83 can be made 30 days after acceptance of the project.

Change Order #6 A motion was made by B. Weber, seconded by Milks to approve Change Order No. 6 in the amount of $-24,482.47 from CJ Moyna & Sons, Inc. for work completed on Oelwein Industrial Park 3rd Addition Public Improvements Plan. All voted aye.
Motion Carried

Pay Request No. 6 A motion was made by Cantrell, seconded by Milks to approve Pay Application No. 6 in the amount of $143,791.12 to CJ Moyna & Sons, Inc. for work completed on Oelwein Industrial Park 3rd Addition Public Improvements Plan. All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, SEPTEMBER 25, 2017, PAGE 2

Pay Request No. 7 A motion was made by Stickel, seconded by Christensen to approve Pay Application No. 7 in the amount of $94,078.83 to CJ Moyna & Sons, Inc. for work completed on Oelwein Industrial Park 3rd Addition Public Improvements Plan. All voted aye.
Motion Carried

Final Completion A motion was made by Cantrell, seconded by B. Weber to authorize signatures on Engineer’s Statement of Final Completion for Oelwein Industrial Park 3rd Addition Improvements Plan. All voted aye.
Motion Carried

Fox Eng. Task Order A motion was made by Stickel, seconded by Cantrell to authorize signatures
1022-17A on Fox Engineering Task Order No. 1022-17A for Old Road Paving
Old Road Paving Improvements. All voted aye.
Motion Carried

Resolution #4996 A motion was made by B. Weber, seconded by Cantrell to adopt Resolution
Temp Closure No. 4996 Authorizing Temporary Closure of Public Ways or Grounds for Oelwein Community Schools Homecoming Festivities.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Resolution #4997 A motion was made by Stickel, seconded by B. Weber to adopt Resolution
RUT Report No. 4997 Approved 20165-2017 City Street Financial Report.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Set Public Hearing A motion was made by Stickel, seconded by Milks to set Public Hearing for 6:00
1104 West Charles P.M. on October 9, 2017 on Proposed Sale of City Property located at 1104 West Charles. All voted aye.
Motion Carried

Oelwein Comm Utility Director, Vic Kane stated the Oelwein Healthcare Foundation would pay
Healthcare Foundation to run utilities to their building but the city would need to upsize the pipe line
Upsized utilities at an estimated $5.00 foot for a total not to exceed $353,000. We would use reserves from Water Department since this is not a budgeted item informed Mulfinger.

Christensen stated one property owner is unsure about going through his property.

A motion was made by B. Weber the upsize provided the Oelwein Healthcare Foundation provide a timeline and financials that support the plan. The motion was seconded by Stickel. All voted aye.
Motion Carried

Council discussion on possible consideration of Economic Development Incentives for the Oelwein Community Healthcare Foundation. Matt Stewart requested the city waive the estimated $10,000 building permit fee and reduce the cost of utility pricing for their organization.

COUNCIL PROCEEDINGS, SEPTEMBER 25, 2017, PAGE 3

Stewart updated council on the project. Estimated sewer and water cost $134,000 for 1800 ft of line to their facility. Dirt work starts this week to level the sight by an Anamosa contractor. Concrete work went to a local contractor. The rest of the bid decision will be in two weeks. The Foundation hired an Executive Director. October 12 will be the ground breaking ceremony. The Foundation wants to keep Oelweins Healthcare graduates in the Oelwein area.

Stickel said this is a big decision and can’t decide now without additional information.

Cantrell wants the same to happen now as in the past. B. Weber and Milks agreed.

B. Weber requested to see their funding plan. No offer was made to share this information. He also stated private investors can invest how they want but city council represents tax payer money.

It was council consensus to table this item until more information can be presented.

Park & Rec Mtg. Cantrell reported on September Park & Recreation Commission meeting. A photography fee for Rec program was discussed. Street tree inventory is being created listing species, trunk diameter, bark & leaf condition and wire interference. This will help create more diversification in their supply and identify all the ash trees.

Trails Committee created a Master Trails Plan for the city with their envisioned trails extensions.

Tree Board is creating a tree policy that would help staff decide when they do or do not remove street trees.

Campground has record number of campers this year.

Flag Football and Soccer programs have started. Co-ed softball is ending their season with a tournament. Pickle ball is a new sport to aid senior citizens. Women’s volleyball starts in October.

Library Board Mtg. Christensen reported on September Library Board meeting. Northeast Iowa Charitable Foundation grant of $3,292 was used to purchase security cameras. Cemetery Walk was held at Oakdale Cemetery September 22nd. Director received a grant to attend the Human Origins exhibit debriefing in Washington D.C. A picnic table was purchased to replace the old cement one. Roof and gutter repairs are backlogged until spring.

Mayor attended the Landlord meeting. It was a very positive meeting.

City Attorney Dillon is working on a Crime Nuisance Ordinance on houses. He is al reviewing curfew ordinances for Oelwein.

Mulfinger informed council Anthony Ricchio started a new youth soccer league in Oelwein. City Council and sponsor recognition will be on Saturday, September 30 at 12:00 noon at the Sports Complex.

Executive Session A motion was made by B. Weber, seconded by Christensen to go into Executive Session Per Iowa Code 20.17(3) for Collective Bargaining Negotiations and Strategy Meetings of Public Employers.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried
COUNCIL PROCEEDINGS, SEPTEMBER 25, 2017, PAGE 4

Return to Regular A motion was made by Cantrell, seconded by M. Weber to return to
Session regular session.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Adjourn A motion was made by M. Weber, seconded by B. Weber to adjourn at 6:55 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held September 25, 2017 and copy of said proceedings was furnished to the Register September 27, 2017.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

Council continued with work session on Residential Teardown followed by Single Hauler update.

September 11, 2017 Council Minutes

City Council Minutes Comments Off on September 11, 2017 Council Minutes
Sep 122017

COUNCIL PROCEEDINGS
September 11, 2017

The Oelwein City Council met in regular session Monday, September 11, 2017. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
ABSENT: None
ALSO PRESENT: Mulfinger, Smith, Dillon

Adopt Agenda A motion was made by M Weber, seconded by Stickel to adopt the Agenda as presented. All voted aye.
Motion Carried

Single Hauler Bill Judd, 1212 1st Street NE spoke in opposition to the proposed single hauler
Comments stating it will adversely affect many people and asked the Council to consider the impact.

Ginger O’Connell, 303 3rd Street NE appreciated the phone call from Councilman Matt Weber following her letter to the editor. She feels the citizens deserve their voices to be heard and commented that limiting the room capacity to 40 sent up red flags.

Rod Eckhoff, 108 8th Avenue SE, an employee of Blackhawk Waste and speaking as a citizen was concerned residents were not told the proposal included hauling city garage at no charge. He was also concerned with the bond requirements.

LaVerne McLennan, 119 12th Avenue SE felt a single hauler takes away the choice of residents and hopes council realizes what side citizens are on.

Ron Garceau, 203 1st Avenue NE stated the city previously had a single hauler and it did not work out. He questioned what benefits the citizens would get.

Jeff Milks, 210 10th Street SW stated a single hauler would eliminate multiple trucks, reduce the carbon footprint and would have a beneficial environmental impact.

Mike Kerns, 1213 2nd Street SW stated it would get the garbage out of town and encouraged council to continue to work towards a single hauler.

Larry Lauer, 405 4th Street NE urged council to not move forward as many people are struggling on fixed incomes and felt the fee would be higher.

Blackhawk Waste employee Blain Beckhem, reported the company came to town 12 years ago with competitive pricing. He noted the cost of bonding and containers.

Jim Mendez, 219 8th Avenue NW, an employee of Waste Management but speaking as a resident asked the council to do what is right for the citizens.

Angela McCann, 110 5th Avenue SE is opposed to the proposal and is concerned about the impact on businesses involved. It is important citizens have the right to choose.

Ollie Fratzke, 616 8th Avenue SE is opposed to the proposal stating one truck will go twice as far.

Deb Welsh, 504 1st Avenue NE spoke in opposition.

COUNCIL PROCEEDINGS, SEPTEMBER 11, 2017, PAGE 2

Consent Agenda A motion was made by B. Weber, seconded by Stickel to approve the following Consent Agenda items:

A. Motion approving August 28, 2017 regular council minutes
B. Class ‘C’ Liquor and Sunday Sales Renewal for American Legion Ross Reid Post #9
C. Special Class ‘C’ Liquor and Sunday Sales Renewal for First Garden
D. Class ‘C’ Beer Permit and Class ‘E’ Liquor License Renewal for Fareway

All voted aye.
Motion Carried

Ord. No. 1156 A motion was made by M. Weber, seconded by Stickel to adopt Ordinance No.
Accessory Structures 1156 Amending Oelwein Zoning Ordinance No. 971 to Amend Section 202 and 203 Accessory Structures in R1 and R2 Residential Zoning Districts on the third and final reading.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Single Hauler B. Weber commented on previous remarks made regarding the single hauler. He stated Oelwein is one of the few communities that doesn’t have a single hauler in this area. He further mentioned citizens pay for the city’s garbage either through taxes or as a condition of the proposed contract.

A motion was made by Milks, seconded by Christensen directing Staff to enter into negotiations for a Single Hauler Residential Garbage program with Black Hawk Waste Disposal.

Mayor Sherrets requested a roll call vote.

Ayes: B. Weber, Christensen, Milks, M. Weber
Nays: Stickel, Cantrell

Motion Carried

Wastewater VFD A motion was made by M. Weber, seconded by Stickel to approve the purchase of a Variable Frequency Drive (VFD) in an amount not to exceed $30,000 from Automatic Systems for the Wastewater Treatment Plant. B. Weber questioned the number of VFD’s purchased in the last few years feeling it was unusually high and asked that the electrical system be looked into. He felt they should last for a number of years. All voted aye.
Motion Carried

Planning, Finance, Cantrell reported on the Planning, Finance, Enterprise and Economic
Enterprise and Econ. Development Committee meeting held prior to the regular council meeting.
Development.

Hotel/Motel Funding A motion was made by B. Weber, seconded by Milks to approve Hotel/Motel
Williams Center Tax Funding in the amount of $1,000 for Williams Center for the Arts as recommended by the Planning, Finance, Enterprise and Economic Development Committee. All voted aye.
Motion Carried

605 4th Street SE A motion was made by B. Weber, seconded by Stickel to approve funding for demolition of 605 4th Street SE in an amount not to exceed 50% of the lowest cost provide a second estimate is obtained. All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, SEPTEMBER 12, 2017, PAGE 3

2017 Junk House Mulfinger reported a $25,000 grant has been received from the Northeast Iowa
Removal Plan Charitable Foundation to assist in the demolition of residential properties. He also reviewed a list of properties for demolition and future use plans. It was noted one of the properties was occupied.

A motion was made by B. Weber, seconded by Christensen to approve moving forward on 1104 West Charles, 127 1st Avenue NW and 613 South Frederick. All voted aye.
Motion Carried

Police Award The Oelwein Police Department was congratulated on recently being selected to receive the 2017 International Association of Chief of Police/Cisco Community Policing Leadership Award amongst all communities in the nation with a population under 20,000. Chief Logan credited his staff for engaging in the community.

Tree Board A motion was made by B. Weber, seconded by Cantrell to approve the appointment of Ron Lenth to the Tree Board. All voted aye.
Motion Carried

City Attorney City Attorney Dillon reported he continues to work towards nuisance compliance.

Tree Assessment Mulfinger reported that half of the Street Tree Survey has been completed with the assistance of the Iowa Department of Natural Resources.

Fall Clean Up Residents are reminded of the City Wide Fall Clean Up scheduled for Saturday, September 23, 2017 from 8:00 A.M. to noon in the Log Cabin Parking Lot.

Adjourn A motion was made by Stickel, seconded by B. Weber to adjourn at 6:46 P.M. all voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held September 11, 2017 and copy of said proceedings was furnished to the Register September 13, 2017.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

A Work Session with OCAD on Goals and Initiatives followed the regular meeting.

August 28, 2017 Council Minutes

City Council Minutes Comments Off on August 28, 2017 Council Minutes
Sep 012017

COUNCIL PROCEEDINGS
August 28, 2017

The Oelwein City Council met in regular session Monday, August 28, 2017. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Cantrell, B. Weber, Christensen, Stickel, Milks, M. Weber
ABSENT: None
ALSO PRESENT: Mulfinger, Wedemeier, Dillon

Adopt Agenda A motion was made by Stickel, seconded by M Weberto adopt the Agenda as amended. All voted aye.
Motion Carried

Laverne McLennan Laverne McLennan, 119 12th Ave SE requested clarification on single hauler billing. Mayor Sherrets informed billing would be monthly on the utility bill and rates would be competitive.

McLennan questioned the ordinance regarding accessory structures and if hers would be ok. Christensen stated the structure at her property has a foundation therefore it would be acceptable.

Matt Deerfield Matt Deerfield, 320 2nd Ave NE questioned council if there is an ordinance for low hanging tree limbs in the boulevard. City Administrator Mulfinger advised the city will be working on a plan to clean up the trees in the boulevard to the required height.

Consent Agenda A motion was made by M. Weber, seconded by B. Weber to approve the following Consent Agenda items:

A. Motion approving August 14, 2017 regular council minutes.
B. Claims resolution

All voted aye.
Motion Carried

42 Well Improvement A motion was made by Milks, seconded by B. Weber authorizing signatures on contract documents for Disinfection and 42 Well Improvements Project.

Mulfinger informed council contractor will begin removing the old building in 2 or 3 weeks. The well will be drilled and construct a new building by winter.

All voted aye.
Motion Carried

Accessory Structures A motion was made by B. Weber, seconded by M. Weber to adopt the second
Ord. No. 971 Sec. 202 reading amending Oelwein Municipal Code, Ordinance No. 8971 to amend
& Sec. 203 Section 202 and 203 Accessory Structures in R1 and R2 residential zoning districts.

Ayes: Cantrell, B. Weber, Christensen, Stickel, Milks, M. Weber
Nays: None
Motion Carried

Resolution #4994 A motion was made by B. Weber, seconded by M. Weber adopting Resolution #4994 approving an amended easement with Alliant Energy.

Ayes: Cantrell, B. Weber, Christensen, Stickel, Milks, M. Weber
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, AUGUST 28, 2017, PAGE 2

Oelwein School A motion was made by B. Weber, seconded by Milks to waive the building
Building permit fee permit fee for the Oelwein Community School District

All voted Aye.
Motion Carried

Fall City Wide Cleanup A motion was made by Cantrell, seconded by B. Weber to set the Fall Clean Up
Day for September 23, 2017.

All voted Aye.
Motion Carried

City Administrator Mulfinger informed council extra staff will be available and asking for names and addresses of those bringing in materials. There will be two lines to keep the flow moving along. Mulfinger stated the County Landfill will be open that day and any excessive materials will be directed to the landfill.

Wastewater Treatment A motion was made by B. Weber, seconded by Cantrell authorizing pump
Raw Pump #2 repairs in the amount of $14,528.13 for Wastewater Treatment Raw Pump #2 from Iowa Pump Works.

B Weber questioned Utility Superintendent Kane if this pump is a backup. Kane stated there are 3 pumps and pump #1 was repaired last year.

Tree Trimming A motion was made by Milks, seconded by Christensen authorizing tree trimming services from Maurer Tree Service in the amount of $20,000.
All voted Aye.
Motion Carried

Mayor Sherrets questioned Kane if $20,000 will cover the cost.

Utility Superintendent informed council Mauer Tree Service estimated $1,000/day and hoping will have funds available for extra services needed.

Gravel purchase A motion was made by Stickel, seconded by M. Weber authorizing gravel purchase from Zupke Sand and Gravel in the amount of $26,835.60.
All voted Aye.
Motion Carried

Utility Superintendent Kane informed council the gravel will be used along South Frederick pavement edging.

Airport Report Stickel reported the Airport board would like to install credit card readers for the gas pumps. Board members are considering raising the price to cover the costs. Mayor Sherrets questioned how much the readers would cost. Stickel stated Greg Bryan is working on having the information at the next meeting.

Park & Rec Report Cantrell reported Parks Superintendent attended the regional soccer club meeting.
Due to recent break-ins at the Aquatic Center locks will be rekeyed.
Tree board is currently working on developing a tree policy for the city.

City Attorney Report City Attorney Dillon reported currently pursuing 18 Ordinance prosecutions this week.

City Administrator City Administrator Mulfinger informed council of working with the DNR on a tree inventory. Residents may call into City Hall this year to schedule their brush clean up. The Free Little Library has been installed at the Oelwein City Park Campground.

COUNCIL PROCEEDINGS, AUGUST 14, 2017, PAGE 3

Mayor Report Mayor Sherrets reported the Fayette County Community Foundation Grant will be available by the end of September. Anyone interested should contact her for information

Adjourn A motion was made by M. Weber, seconded by Christensen to adjourn at 6:25P.M. All voted aye.
Motion Carried

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PEGGY SHERRETS, MAYOR
ATTEST:

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DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held August 28, 2017 and copy of said proceedings was furnished to the Register August 31, 2017.

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DYLAN MULFINGER, CITY ADMINISTRATOR

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