Minutes - April 25, 2011

City Council Minutes Comments Off on Minutes – April 25, 2011
Apr 282011

                                                                                                COUNCIL PROCEEDINGS

                                                                                                          April 25, 2011                                                  

                                    The Oelwein City Council met in regular session Monday, April 25, 2011 at 7:00 P.M.  Mayor Murphy was on the speaker phone.

Roll Call                      PRESENT:  Stickel, Lein, Ericson, Brandt, Ryan

                                    ABSENT:    None

                                    VACANCY: One (1)

                                    ALSO PRESENT:  Kendall, Rigdon, VanVeldhuizen

Adopt Agenda             A motion was made by Ericson, seconded by Stickel to adopt the Agenda as amended.  All voted aye.

                                                                                                Motion Carried

Citizen                         Penny Reaves, landlord 1211 East Charles reported to Council there is a

Penny Reaves              hole in her front yard with no barricades.  She inquired when it will be repaired.  She has heard from other property owners that their water pipes have burst because of the increased water pressure.  Kendall responded that the new pumps have not yet been installed so there has been no increase in water pressure.  The contractor has not been in town this spring to restore yards.  The City Administrator agreed the contractor should have taken care of it by now.

Scott Sieleman             Scott Sieleman, Annies Recycling inquired when the curb side recycling

Annies Recycling         task force will meet.  Mayor Murphy believed the meeting with Black Hawk County should be around May 15th.  Murphy will contact Sieleman then.

Consent Agenda          A motion was made by Ericson, seconded by Ryan to approve the following Consent Agenda items:

                                    A.  Minutes of the April 11, 2011 regular meeting.

                                    B.  Claims Resolution in the amount of $674,273.21

                                    C.  Pay Request No. 6 to Kehe Construction Co. in the amount of 

                                          $106,970.00 for work completed on Two Pressure Zones – Booster

                                          Station Project.

                                    D.  Class ‘B’ Beer and Sunday Sales Renewal for Pizza Hut #4340.

                                    All voted aye.
                                                            Motion Carried

Vicious Dog                 A motion was made by Ericson, seconded by Ryan to set a hearing

Set Hearing                  date for the David Arana Vicious Dog Appeal on Monday, May 9, 2011 at 6:30 P.M.  All voted aye.

                                                                                                Motion Carried

Library Roof                Jim Prouty, Code Enforcement Officer met with Novak Design Group and Larson Construction to look at the water problem with the Library roof.  They propose to remove two stone caps in the north and south valley and replace with metal flashing and shingles.

                                    Stickel said they may need to also remove the cap on the west side.

                                    Kendall suggested they do all three at once.  Stickel agreed.

                                    Murphy questioned if it was discussed who would pay for the proposed roof repairs and the internal water damage.  Prouty said it was not discussed.  Prouty and Stickel felt it was a design problem and the cost should be absorbed by the engineer.

                                    Landon Burg from Novak Design Group is preparing drawings for review and removal of all three stone caps.

COUNCIL PROCEEDINGS, APRIL 25, 2011, PAGE 2

Proclamation                The Council presented a proclamation to the Oelwein Public Library

Library 100th                Board proclaiming May 2011 as “Library Centennial Celebration

Anniversary                 Month”.

Proclamation Arbor     Mayor Pro Tem Brandt presented a proclamation to Joy Hintz of

Day                              Oelwein Trees Forever declaring April 29, 2011 as “Arbor Day” encouraging the citizens of Oelwein to participate in tree planting and maintenance programs.

Proclamation                Mayor Pro Tem Brandt presented a proclamation to Scott Sieleman

Guillan-Barre’              declaring May 2011 as “Guillan-Barre’ Awareness Month”.

Police Department       Two bids were received for a police vehicle purchase:

Vehicle Bids

                                                State of Iowa Bid                     $29,868.00

                                                Birdnow Motors (Oelwein)      $30,368.00

                                    Although Birdnow Motors price is $500 higher than the State bid price, Chief Logan recommended the Council purchase the vehicle locally.

                                    A motion was made by Ericson, seconded by Ryan to approve the police vehicle purchase from Birdnow Motors in the amount of $30,368.00.  All voted aye.

                                                                                                Motion Carried

Ordinance                    A motion was made by Ericson, seconded by Stickel to adopt the

1st Reading                   first reading of an ordinance Amending Chapter 7 of the Code of

Amending Ch. 7 of      Ordinances of the City of Oelwein.

the Code of                  Ayes:  Stickel, Lein, Ericson, Brandt, Ryan

Ordinances                  Nays:  None

                                                                                                Motion Carried

Proposed Resolution    A motion was made by Ericson, seconded by Stickel to table the

Adopting Fees with      proposed resolution Establishing and Adopting Fees with regard

Regard to Ch. 7            Regard to Chapter 7.  All voted aye.

                                                                                                Motion Carried

Set Public Hearing       A motion was made by Ericson, seconded by Stickel to set May 23,

Budget Amendment     2011 for a Public Hearing on annual budget amendment at 7:00 P.M.  All voted aye.

                                                                                                Motion Carried

Park & Rec Mtg.          Ericson referenced the April Park and Recreation minutes.  Mayor Murphy inquired if there was discussion regarding Harlan School.  If the area is not turned into a park the school may want to remove the playground equipment. The Commission felt it was up to the school to make decisions regarding their property. 

                                    Maintenance of the Middle School tennis courts should also be discussed at a joint meeting with the School Board.

Airport Board Mtg.      Ryan presented the April Airport Board minutes.  Larry Lundry and FBO George Tegeler attended the State Airport convention in Des Moines.  Lundry has sold the former airport courtesy car. 

                                    In a related matter Steve Eaton from Aecom will review the proposed airport terminal plans with Council prior to bid letting.

UERPC Housing          Ryan attended the UERPC Housing Authority meeting.  Half of the Section 8 households UERPC serves in the five county area are from Fayette County with 114 (60%) of those in Oelwein.  95-100 remain on the waiting list for assistance.

COUNCIL PROCEEDINGS, APRIL 25, 2011, PAGE 3

Murphy Arrived           Mayor Murphy arrived at 7:55 P.M.

Council Vacancy         There are multiple people interested in filling the Council vacancy.  Mayor Murphy believes the citizens should decide who they want to represent them.  He spoke in favor of a special election.

Resolution #4646        A motion was made by Ericson, seconded by Brandt to adopt Resolution

Special Election           No. 4646 Filling the Vacancy in the Office of At-Large Council

At-Large Council         Person by Special Election to be held on Tuesday, June 14, 2011

Person                          pending approval of the Fayette County Auditor.

                                    Citizen Mike Kerns felt the Council should appoint a person and save taxpayers the cost of a special election.

                                    Ryan would like the position filled using “gender balance”.  He felt the Council should be strong enough to appoint a female and if the other people want a special election, they could petition to do so.

                                    Ayes:  Stickel, Lein, Ericson, Brandt

                                    Nays:  Ryan

                                                                                                Motion Carried

Wings Park Flooding    The Wings Park creek channel is in dire need of repair.  Before that can begin Council needs to provide direction.  The ball fields are in the flood plain.  Fill was hauled in to raise Diamond 2 during the 1970’s thus further aggravating the flooding.

                                    Diamond 1 is repeatedly damaged by flood water crossing it.

                                    Murphy stated if we need to keep all the diamonds, Diamond 1 could be converted to a bike park and replaced at the Sports Complex.

                                    Ericson would like an engineer to review the situation and make a recommendation to the Council.

                                    Aecom Engineering is currently working on a storm water study on the south side of town.

                                    A motion was made by Ericson, seconded by Brandt to direct City Administrator to contact Aecom Engineering regarding expanding their current contract to include recommendations to address the Wings Park creek flooding.  All voted aye.

                                                                                                Motion Carried

Airport Land Lease      City Attorney VanVeldhuizen will have Crop Care lease information for the next meeting.

New Zealand               The Oelwein Rotary Club hosted New Zealand visitors touring Northeast

Visitors                        Iowa and more specifically Oelwein.  Mayor Murphy and City Administrator Steve Kendall assisted in greeting them.

Spring Clean Up          May 7th is the 42nd semi-annual Oelwein Clean Up Day.

Water Project               Neither contractor for the water project has been on-site very much this spring.  A meeting with them is being proposed for next week.

Library 100th                Oelwein Public Library will celebrate their 100th Anniversary with an Open House on Sunday, May 1st from 2:00-4:00 P.M.

COUNCIL PROCEEDINGS, APRIL 25, 2011, PAGE 4

Semi Parking                Ryan reported receiving a request for semi-truck parking.

Adjourn                       A motion was made by Ericson, seconded by Brandt to adjourn at 8:35 P.M.  All voted aye.

                                                                                                Motion Carried

                                                                                __________________________________

                                                                                LARRY MURPHY, MAYOR

                                    ATTEST:

                                    ___________________________________________

                                    STEVEN H. KENDALL, CITY ADMINISTRATOR

                                    I, Steven H. Kendall, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held April 25, 2011 and copy of said proceedings was furnished the Register April 28, 2011.

                                    ___________________________________________

                                    STEVEN H. KENDALL, CITY ADMINISTRATOR

Agenda - April 25, 2011

City Council Agenda Comments Off on Agenda – April 25, 2011
Apr 222011

:30 P.M. WORK SESSION ON COUNCIL VACANCY

 

6:45 STUDENT FORUM

 

AGENDA

OELWEIN CITY COUNCIL                                                                                                                                            MONDAY, APRIL 25, 2011

OELWEIN, IOWA                                                                                                                                                                                      7:00 P.M.

  1. PLEDGE OF ALLEGIANCE

 

  1. CALL TO ORDER

 

  1. ROLL CALL

                                                                      LARRY MURPHY

                                                KEVIN STICKEL                                                                     

                                                NATHAN LEIN                                                                        DUANE BRANDT

REX ERICSON                                                                         PAUL RYAN

  1. ADDITIONS OR DELETIONS

 

  1. CITIZENS

 

  1. CONSENT AGENDA

 

  1. APPROVAL OF THE MINUTES OF THE APRIL 11, 2011 REGULAR MEETING
  2. CLAIMS RESOLUTION
  3. CONSIDERATION OF PAY REQUEST NO. 6 TO KEHE CONSTRUCTION CO. IN THE AMOUNT OF $106,970.00 FOR WORK COMPLETED ON TWO PRESSURE ZONES – BOOSTER STATION PROJECT
  4. CONSIDERATION OF A CLASS ‘B’ BEER AND SUNDAY SALES RENEWAL FOR PIZZA HUT #4340

                                                                                                    

  1. CONSIDERATION OF A RESOLUTION FILLING THE VACANCY IN THE OFFICE OF AT LARGE COUNCILPERSON

 

  1. PROCLAMATION ON OELWEIN PUBLIC LIBRARY 100TH ANNIVERSARY

 

  1. PROCLAMATION ON ARBOR DAY

 

  1. PROCLAMATION ON GUILLAN BARRE’ SYNDROM

 

  1. CONSIDERATION OF A MOTION TO SET HEARING ON VICIOUS ANIMAL APPEAL

 

  1. CONSIDERATION OF BIDS RECEIVED FOR THE PURCHASE OF A POLICE VEHICLE

 

  1. CONSIDERATION OF AN ORDINANCE AMENDING CHAPTER 7 OF THE CODE OF ORDINANCES OF THE CITY OF OELWEIN – FIRST READING

 

  1. CONSIDERATION OF A RESOLUTION ESTABLISHING AND ADOPTING FEES WITH REGARD TO CHAPTER SEVEN

 

  1. DISCUSSION ON WINGS PARK DIAMONDS ONE AND TWO

 

  1. CONSIDERATION OF A MOTION TO SET MAY 23, 2011 FOR PUBLIC HEARING ON ANNUAL BUDGET AMENDMENT

 

  1. REPORT FROM REX ERICSON ON APRIL PARK AND RECREATION MEETING

 

  1. REPORT FROM PAUL RYAN ON APRIL AIRPORT BOARD MEETING AND UERPC HOUSING AUTHORITY

 

  1. REPORT FROM KEVIN STICKEL ON LIBRARY ROOF

 

  1. MAYOR’S REPORT

 

  1. CITY ATTORNEY’S REPORT

 

                      A.  CROP CARE BY AIR

                      B.  EAST PENN

  1. CITY ADMINISTRATOR’S REPORT

 

  1. OLD BUSINESS

 

  1. NEW BUSINESS

 

  1. ADJOURNMENT

Minutes - April 11, 2011

City Council Minutes Comments Off on Minutes – April 11, 2011
Apr 212011

                                                                                                COUNCIL PROCEEDINGS

                                                                                                          April 11, 2011                                                  

                                    The Oelwein City Council met in regular session Monday, April 11, 2011 at 7:00 P.M.  Mayor Murphy called the meeting to order.

Roll Call                      PRESENT:  Stickel, Lein, Ericson, Brandt, Ryan

                                    ABSENT:    None

                                    VACANCY: One (1)

                                    ALSO PRESENT:  Kendall, Rigdon

Adopt Agenda             A motion was made by Lein, seconded by Ryan to adopt the Agenda as amended.  All voted aye.

                                                                                                Motion Carried

Consent Agenda          A motion was made by Brandt, seconded by Stickel to approve the following Consent Agenda items:

                                    A.  Minutes of the March 28, 2011 regular meeting with the following

                                          correction – Resolution #4645 Roll Call Vote: “Sims” should be “Stickel”.

                                    B.  Request from Pony Express Riders of Iowa to collect funds at the

                                          intersection of Frederick and Charles April 22, 2011 from

                                          8:30 to 11:00 A.M.

                                    C.  Class ‘C’ Beer and Sunday Sales Renewal for Oelwein Auto Plus.

                                    All voted aye.
                                                                        Motion Carried

Public Hearing             Murphy opened the Public Hearing on Filling Vacancy on Council.  No

Council Vacancy         candidate has been selected for appointment.  He suggested a Council work session prior to the April 25, 2011 Council meeting.  Interested candidates would submit resumes for prior review. 

                                    A motion was made by Ericson, seconded by Lein to close the Public Hearing.

                                    Ayes:  Stickel, Lein, Ericson, Brandt, Ryan

                                    Nays:  None

                                                                                                Motion Carried

Resolution to Fill         A motion was made by Ericson, seconded by Ryan to table filling the

Vacancy                      vacancy until April 25th and interview candidates.

                                    Interested candidates should submit resumes for review prior to interviews.

                                    Ryan proposed gender balance be considered.

                                    Brandt, Stickel and Lein spoke in favor of interviews.

Airport Land Lease      Larry Lundry introduced Kyle and Melody Rich of Crop Care by Air to the Council.  He complimented them for having their pilots fly around the City.

                                    Kyle Rich explained his proposal which included an office, well, septic and loading facility with containment.  He has a meeting scheduled with the County Sanitarian to review the well and septic.

                                    Council questions involved the legal mechanics needed to allow this to go forward.

                                    A motion was made by Ericson, seconded by Ryan to direct the City Attorney to prepare necessary legal papers and negotiate the proposed land lease with Crop Care by Air for the April 25th meeting.  All voted aye.

                                                                                                Motion Carried

COUNCIL PROCEEDINGS, APRIL 11, 2011, PAGE 2

Union Pacific               Jim Halverson, Howard R. Green presented an alternate funding/service

Railroad National         opportunity benefiting the existing renewable energy study for the former

Renewable Energy       railroad site.

                                    Some of the $120,000 current railroad yard study budget would be utilized to prepare an application to the Department of Energy’s National Renewable Energy Laboratory’s program that could provide technical resources to evaluate the feasibility of placing renewable energy technologies on former brownfield sites.

                                    A motion was made by Stickel, seconded by Lein to authorize Howard R. Green to apply for National Renewable Energy Laboratory (NREL) Program assistance utilizing part of the existing $120,000 budget.  All voted aye.

                                                                                                Motion Carried

Public Safety/Street      A motion was made by Brandt, seconded by Ryan to approve the April 7th 

Meeting                        Public Safety/Streets Committee recommendations which include:

Harlan School              – To leave 2nd Avenue NW & 6th Street NW as designated snow routes and

Area Roads                    eliminate 4th & 5th Avenue NW.

                                    and

                                    – To leave the 4-way stop signs at 4th & 5th Street on 2nd Avenue NW.

8th Ave/E Charles         – To keep the traffic signal at 8th Avenue and East Charles.

Traffic Signal

Outer Road Signs         – To deny a stop sign request southbound on Outer Road NE at 1st Street.   

                                      The three additional stop signs requested are in the County.

Outer Road Sealcoat    – Tabled a request to sealcoat Outer Road NE from Charles to 6th Street until

                                       after a joint meeting with the Fayette County Board of Supervisors.

5th St NE E of 8th Ave  – Deny a request to vacate and sell 5th Street NE east of 8th Avenue.

Handicap Sign             – Deny a request for a handicap parking sign in front of 106 4th Street NW.

Library Lot                  – Approve sanding the Library parking lot at same time City Hall lot is sanded    

                                       if the lot has been plowed.  Maintain present snow removal policy/denying

                                       Library’s request to change priorities.

Police Dept.                 – Endorse recommendation that Council proceed expeditiously in resolving

                                      the Oelwein Police Department facility problem.

                                    All voted aye.

                                                                                                Motion Carried

E Charles 3-Lane         Kendall informed Council the Iowa Department of Transportation had requested a letter of support for their application for Traffic Safety Funds to change East Charles Street from a 4-lane to 3-lane highway.  On November 29, 2010 Council had previously endorsed this proposal.  There were no objections to sending a letter of endorsement.

Street Pickup                Street Superintendent Tom Stewart presented two bids for the purchase of a 2011 4 wheel drive pickup truck:

                                                $22,393.00      Birdnow Motor

                                                $22,216.00      State Bid

                                    A motion was made by Ericson, seconded by Ryan to accept the local bid from Birdnow Motors in the amount of $22,393.  All voted aye.

                                                                                                Motion Carried

COUNCIL PROCEEDINGS, APRIL 11, 2011, PAGE 3

Planning, Finance,       A motion was made by Lein, seconded by Ericson to award OCAD $800.00

Enterprise and              for Oelwein tourism promotion from Hotel/Motel tax; defer two demolition

Econ. Development     funding requests, one for 116 1st Avenue SE and the other for 35 12th

Meeting                        Avenue NW until after July 1st to review whether funds are available; and to approve the City entering into an agreement with the Department of Administrative Services Income Offset Program to collect unpaid debt owed to the City through State tax refunds and gambling proceeds.  All voted aye.

                                                                                                Motion Carried

UERPC Meeting           Brandt and Ryan reported on the March UERPC meeting.  Remodeling bids for the new Decorah location were reviewed.  Iowa Workforce signed a 5-year renewable lease for space in the building, but can be released from their commitment if their Decorah office closed.

Code Review Mtg.       Lein reviewed the April 5th Code Committee recommendations.  A motion was made by Lein, seconded by Ericson to adopt the Code Committee recommendations on temporary signs, canvas garages, and small wind turbines and have the City Attorney prepare the necessary paperwork.  All voted aye.

                                                                                                Motion Carried

Hazard Mitigation        Brandt reported on the April 8th Hazard Mitigation meeting.  He and

Meeting                        Kendall attended a lengthy presentation given by UERPC staff.  By the conclusion of the three hour meeting eighteen proposals were prioritized.

Fayette Co. Tourism    Brandt reported on the Fayette County Tourism meeting.  Geocaching at Klock’s Island will be held on June 11th.  A Mystery Tour will be in September covering southern Fayette County.  Barn quilt tour maps are available at the Chamber.

Sidewalk Inspection     Kendall explained the City’s sidewalk inspection program.  It is the same as previously.  Only the near downtown area is being done at this time.  Letters will be sent to affected property owners.  There is a built-in appeal process. 

                                    Murphy proposed the Planning, Finance, Enterprise and Economic Development Committee discuss cost, timing, etc.

Committee                   Murphy suggested making temporary appointments to fill Committee

Appointments              assignments until such time as Jensen is replaced.

                                    A motion was made by Ryan, seconded by Ericson to approve the Mayor’s temporary committee assignments as follows:

                                    Stickel – Planning, Finance, Enterprise and Economic Development

                                    Ericson – Public Safety/Streets

                                    Ryan – Wellness Center, Community Development and Recreation

                                    Ericson – Park and Recreation Liaison

                                    All voted aye.

Water Project               Kendall reported the water project contractors had returned for Spring work.

Business After 5          Business after 5 is scheduled for April 20th at Irvine Water Conditioning and Plumbing.

NEIRL                         NEIRL will meet in Oelwein on May 31st to discuss “Special Elections” and “Open Meetings”.

Library Meeting           Ryan mentioned he did not attend the latest Library meeting.  The minutes however were in the packets.

COUNCIL PROCEEDINGS, APRIL 11, 2011, PAGE 4

Proclamation                Ryan requested a proclamation be prepared for the April 25th meeting

Library 100th                recognizing the Oelwein Library’s 100th Anniversary.

Anniversary

Viaduct                        A citizen purported to Ryan that in the viaduct the cement is crumbling and water leaking more than normal.

Adjourn                       A motion was made by Ericson, seconded by Stickel to adjourn at 8:40 P.M.  All voted aye.

                                                                                                Motion Carried

                                                                                __________________________________

                                                                                LARRY MURPHY, MAYOR

                                    ATTEST:

                                    ___________________________________________

                                    STEVEN H. KENDALL, CITY ADMINISTRATOR

                                    I, Steven H. Kendall, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held April 11, 2011 and copy of said proceedings was furnished the Register April 14, 2011.

                                    ___________________________________________

                                    STEVEN H. KENDALL, CITY ADMINISTRATOR

Agenda April 11, 2011

City Council Agenda Comments Off on Agenda April 11, 2011
Apr 082011

6:45 STUDENT FORUM

 

AGENDA

OELWEIN CITY COUNCIL                                                                                                                                            MONDAY, APRIL 11, 2011

OELWEIN, IOWA                                                                                                                                                                                      7:00 P.M.

  1. PLEDGE OF ALLEGIANCE

 

  1. CALL TO ORDER

 

  1. ROLL CALL

                                                                      LARRY MURPHY

                                                KEVIN STICKEL                                                                     

                                                NATHAN LEIN                                                                        DUANE BRANDT

REX ERICSON                                                                         PAUL RYAN

  1. ADDITIONS OR DELETIONS

 

  1. CITIZENS

 

  1. CONSENT AGENDA

 

  1. APPROVAL OF THE MINUTES OF THE MARCH 28, 2011 REGULAR MEETING
  2. CONSIDERATION OF A REQUEST FROM PONY EXPRESS RIDERS OF IOWA TO COLLECT FUNDS AT THE INTERSECTION OF FREDERICK AND CHARLES FRIDAY APRIL 22, 2011 FROM 8:30 TO 11:00 A.M.
  3. CONSIDERATION OF A CLASS ‘C’ BEER PERMIT AND SUNDAY SALES RENEWAL FOR OELWEIN AUTO PLUS

                                                                                                     

  1. PUBLIC HEARING ON FILLING VACANCY ON COUNCIL

 

  1. CONSIDERATION OF A RESOLUTION ON FILLING THE VACANCY OF COUNCIL-AT-LARGE

 

  1. CONSIDERATION OF A REQUEST FROM KYLE AND MELODY RICH, CROP CARE BY AIR FOR AIRPORT LAND LEASE

 

  1. JIM HALVERSON, HOWARD R. GREEN CO. ON NATIONAL RENEWABLE ENERGY LABORATORY (NREL) PROGRAM FOR UNION PACIFIC RAILROAD SITE

 

  1. REPORT FROM DUANE BRANDT ON PUBLIC SAFETY/STREET COMMITTEE MEETING

 

  1. CONSIDERATION OF BIDS RECEIVED FOR THE PURCHASE OF A PICKUP

 

  1. REPORT FROM NATHAN LEIN ON PLANNING, FINANCE, ENTERPRISE AND ECONOMIC DEVELOPMENT MEETING

 

A.  BOGE DEMOLITON FUNDING REQUEST FOR 116 1ST AVENUE SE

B.  OCAD TOURISM PACKAGE REQUEST FOR HOTEL/MOTEL FUNDING

C.  LARSON DEMOLITION FUNDING REQUEST FOR 35 12TH AVENUE NW

  1. REPORT FROM PAUL RYAN AND DUANE BRANDT ON MARCH UERPC MEETING

 

  1. REPORT FROM NATHAN LEIN ON APRIL CODE REVIEW COMMITTEE MEETING

 

  1. REPORT FROM DUANE BRANDT ON HAZARD MITIGATION MEETING AND FAYETTE COUNTY TOURISM MEETING

 

  1. REPORT ON SIDEWALK INSPECTION PROGRAM

 

  1. MAYOR’S REPORT

 

  1. CITY ADMINISTRATOR’S REPORT

 

  1. OLD BUSINESS

 

  1. NEW BUSINESS

 

  1. ADJOURNMENT

Minutes - March 28, 2011

City Council Minutes Comments Off on Minutes – March 28, 2011
Apr 062011

                                                                                                COUNCIL PROCEEDINGS

                                                                                                          March 28, 2011                                                

                                    The Oelwein City Council met in regular session Monday, March 28, 2011 at 7:00 P.M.  Mayor Pro Tem Duane Brandt called the meeting to order.

Roll Call                      PRESENT:  Stickel, Lein, Ericson, Jensen, Brandt, Ryan, (Murphy on                                                                    speaker phone.)

                                    ABSENT:    None

                                    ALSO PRESENT:  Kendall, Rigdon, VanVeldhuizen

Adopt Agenda             A motion was made by Jensen, seconded by Ryan to adopt the Agenda as amended.  All voted aye.

                                                                                                Motion Carried

Consent Agenda          A motion was made by Lein, seconded by Ryan to approve the following Consent Agenda items:

                                                A.  Minutes of the March 14, 2011 regular meeting.

                                                B.  Claims Resolution in the amount of $642,804.57

                                                C.  Class ‘E’ Liquor License and Sunday Sales Renewal for

                                                      L & M Beverage

                                                D.  Class ‘C’ Beer Permit and Sunday Sales Renewal for

                                                      Kwik Trip #665

                                                E.  Class ‘C’ Beer Permit and Sunday Sales Renewal for

                                                      Kmart #9233                    

                                                F.  Class ‘C’ Beer Permit and Sunday Sales renewal for

                                                     Pamida #3163

                                                G.  Request to close a portion of the 10 block of 1st Street SW

                                                     Saturday, August 20, 2011 for a United Way Street Dance

                                                                                                Motion Carried

Mowing Bids               Kendall presented mowing and related maintenance of City property bids

Cemetery & Parks        to the Council.  Two bids were received for two cemeteries, street and water shop area, SW viaduct corner, two lift stations, east and west water towers, sale barn parking lot, east parking lot, 4th Street SW lots near Oakdale Cemetery and north half of former Donaldson facility:

                                                            TNT Lawncare                                     $171,652

                                                            Scheel’s Professional Lawn Care           $89,100

                                    One bid was received for all City parks, trails, sports fields, lake shore and jetty’s, Wings Park creek, 42, 59 and 80 Well grounds; 1st Avenue, 6th Avenue and 20th Street Lift stations, stand pipe lot, grass strip from Log Cabin to Old Chamber from Log Cabin to south edge of Vogel Insurance property, Welcome to Oelwein signs and Industrial Park sign area.

                                                            TNT Lawncare                                     $148,652

                                    By comparison the city’s total cost for this same work last year was:

                                                                        Cemeteries                   $48,547

                                                                        Parks                            $76,814

                                    Kendall recommended City crews continue to perform mowing in the cemetery and parks, etc.

                                    He thanked the bidders for their time and effort taken to prepare their proposals.  Ericson recommended the Planning, Finance, Enterprise and Economic Development Committee review the bids next year.  He suggested sending out requests for the 2012 season.  Jensen concurred.  Ryan disagreed.  He felt it would be a waste of time.

                                    A motion was made by Ericson, seconded by Ryan to reject all bids.  All voted aye.

                                                                                                Motion Carried

Quality Plus                 A motion was made by Ericson, seconded by Jensen to refer a request from

Water/Sewer                Hauptly Construction on behalf of Quality Plus to extend water and 

Laterals                        sewer laterals to the Planning, Finance, Enterprise and Economic Development Committee to review.  All voted aye.

                                                                                                Motion Carried

COUNCIL PROCEEDINGS, MARCH 28, 2011, PAGE 2

Daniel Boge                 A motion was made by Jensen, seconded by Ericson to refer a Demolition

116 1st Avenue SE       Funding request from Daniel Boge for 116 1st Avenue SE to the Planning,

Demo Grant                 Finance, Enterprise and Economic Development Committee to review.  All voted aye.

                                                                                                Motion Carried

                                    Chris Jensen had previously submitted his resignation effective April 1, 2011.  VanVeldhuizen explained the legal requirements to follow for an At-Large Council opening.  The position must be filled within 90 days by special election or within 40 days by appointment.

Resolution #4645        A motion was made by Lein, seconded by Stickel to adopt Resolution

Set Public Hearing       No. 4645 Filling the Vacancy in the Office of Council-At-Large by

Fill Vacancy on           Appointment and the Publication of Notice Thereof.  The Council intends

Council                        to fill the Council vacancy by appointment at the regular Council meeting on April 11, 2011 at 7:00 P.M. at Oelwein City Hall.

                                    Jensen recommended Bruce Bearinger for his replacement.  Ericson inquired if the Council could do an interview process since several candidates are interested in the At-Large Council position.  Ryan agreed.

                                    Murphy felt that could be a possibility.

                                    Lein did not wish to withdraw his motion to allow time for interviewing, nor did Stickel withdraw his second.

                                    Ayes:  Sims. Lein, Ericson, Jensen, Brandt, Ryan

                                    Nays:  None

                                                                                                Motion Carried

Airport Meeting           Ryan reported on the March Airport Board meeting.  Kyle and Melody Rich, Crop Care by Air requested an airport land lease for their operations.  They would like to present their proposal at the next Council meeting.

                                    The new airport terminal building cannot house office space for private contractors or their equipment.

                                    VanVeldhuizen stated a ground lease may be available for Kyle Rich to construct capital improvements.  Rich would own the building but the City still owns the land.

Park & Rec Mtg.          Jensen reported on the March Park and Recreation meeting.  Katie Rueber will be returning as Pool Manager.  The Park and Rec Commission is forming a sub-committee to compose a wish list for Bob Hellman regarding the baseball diamonds.  They will also offer an opinion on what to do with Wings Park Diamonds one and two.

                                    Commission member Barb Schmitz pointed out that there are no parks in the Northwest part of town (Great Western Park is natural habitat).  Children play at Harland School.  Murphy said School Superintendent Steve Westerberg had mentioned the possibility of turning the Harlan Playground area into a park. 

Prairie Planting             Prairie Planting at City Park funds are budgeted, but not appropriated.             

City Park                      A letter was sent to the City suggesting work could be done without having funds to pay for it.

Fayette Co. Comm.      All four City sponsored grant applications to the Fayette County Community

Foundation                  Foundation were denied.

Americorp                   There is still no response on the Americorp Grant application.  Jessica Burkhart is checking on it.

COUNCIL PROCEEDINGS, MARCH 28, 2011, PAGE 3

Aquatics Center           Murphy suggested the pool be ready to open for Memorial Day weekend since the school year will be over prior to that date.

Baseball Equipment     Murphy reported more youth had joined the Recreation ball program.  Approximately $1,500 in new equipment will be needed.

Landfill Meeting          Brandt reported on the March Fayette County Landfill meeting.  Excess funds of $259,901 from Post Closure financial responsibility will remain on deposit for future expenses.

NSP House                  A ground breaking will be held at 103 7th Avenue SW on March 30th with Northeast Iowa Community Action.  They will be constructing several new homes as part of the NSP program.

Wellness Center           Lein reported the Advisory Committee to the Wellness Center Steering

Advisory Mtg.              Committee has toured neighboring towns Wellness Centers, Oelwein School Facilities and Oelwein’s Wellness Center.  Implementing survey suggestions and monetary concerns are two issues the Committee needs to discuss.  He also reported a piece of equipment at the Wellness Center needs to be repaired or replaced.

Hazard Mitigation        A Hazard Mitigation meeting is scheduled for 6:00 P.M. April 7th at the Oelwein Middle School.  Brandt expressed the importance of the Council attending.

Iowa Brownfield          A motion was made by Lein, seconded by Ryan to accept the Iowa

Grant                           Brownfield Grant of $50,000.  All voted aye.

                                                                                                Motion Carried

Open Burning              Oelwein’s open burning dates are April 2 – May 14, 2011.

Plaza Report                Stickel reported the Plaza Board had questions regarding fire damage on the east wall.  It was suggested they talk to their insurance agent.

Chris Jensen                Brandt presented Chris Jensen a plaque for his service on City Council

Service Award

Adjourn                       A motion was made by Ryan, seconded by Jensen to adjourn at 8:04 P.M.  All voted aye.

                                                                                                Motion Carried                                                           

                                                                                __________________________________

                                                                                DUANE BRANDT, MAYOR PRO TEM

                                    ATTEST:

                                    ___________________________________________

                                    STEVEN H. KENDALL, CITY ADMINISTRATOR

                                    I, Steven H. Kendall, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held March 28, 2011 and copy of said proceedings was furnished the Register April 1, 2011.

                                    ___________________________________________

                                    STEVEN H. KENDALL, CITY ADMINISTRATOR

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