Agenda - July 25, 2011

City Council Agenda Comments Off on Agenda – July 25, 2011
Jul 222011

GREET AND MEET FOR COUNCIL/AMERICORPS AT 5:30 P.M.

 

 

AGENDA

OELWEIN CITY COUNCIL                                                                                                                                                MONDAY, JULY 25, 2011

OELWEIN, IOWA                                                                                                                                                                                         7:00 P.M.

  1. PLEDGE OF ALLEGIANCE

 

  1. CALL TO ORDER

 

  1. ROLL CALL

                                                                      LARRY MURPHY

                                                REX ERICSON                                                                         PAUL RYAN

                                                BRUCE BEARINGER                                                               KEVIN STICKEL

DUANE BRANDT                                                                    NATHAN LEIN

  1. ADDITIONS OR DELETIONS

 

  1. CITIZENS

 

  1. PRESENTATION OF 10 YEAR FULL TIME SERVICE AWARD TO LIBRARY EMPLOYEE SUSAN RICCHIO

PRESENTATION OF 15 YEAR FULL TIME SERVICE AWARD TO LIBRARY EMPLOYEE EDITH BIDDINGER

PRESENTATION OF 15 YEAR FULL TIME SERVICE AWARD TO PARK SUPERINTENDENT DURANGO STEGGALL

  1. CONSENT AGENDA

 

  1. APPROVAL OF THE MINUTES OF THE JULY 11, 2011 REGULAR MEETING
  2. CLAIMS RESOLUTION
  3. CONSIDERATION OF A REQUEST FROM OELWEIN CHAMBER & AREA DEVELOPMENT TO CLOSE A PORTION OF FREDERICK AVENUE FROM 9:00 A.M. TO 4:00 P.M. SEPTEMBER 24 FOR FALL FLING LADIES DAY OUT
    1. CONSIDERATION OF A REQUEST FROM OELWEIN CHAMBER & AREA DEVELOPMENT FOR SIDEWALK SALE SATURDAY, JULY 30
    2. CONSIDERATION OF A CLASS ‘C’ LIQUOR AND SUNDAY SALES RENEWAL FOR DOC’S TRIPLE D
    3. CONSIDERATION OF A CLASS ‘C’ LIQUOR AND SUNDAY SALES RENEWAL FOR VIPER LANES
    4. CONSIDERATION OF A CLASS ‘C’ BEER AND SUNDAY SALES PERMIT FOR OELWEIN MART EAST

                                                                                                    

  1. PUBLIC HEARING ON LOAN AGREEMENT, APPROVE BOND PURCHASE AGREEMENT AND CALL OUTSTANDING DEBT

 

  1. CONSIDERATION OF A RESOLUTION TAKING ADDITIONAL ACTION TO ENTER INTO A LOAN AGREEMENT, APPROVE A BOND PURCHASE AGREEMENT AND AUTHORIZE REDEMPTION OF OUTSTANDING BONDS

 

  1. LORI BROCKWAY, UPPER EXPLORERLAND REGIONAL PLANNING COMMISSION ON HOUSING PROGRAMS

 

  1. CONSIDERATION OF A LOCAL MATCH IN THE AMOUNT OF $15,000 FROM FAYETTE COUNTY LOCAL HOUSING TRUST FUND

 

  1. CONSIDERATION OF PROPOSALS RECEIVED FOR REPAIR TO DONALDSON’S FACILITY SPRINKLER SYSTEM IN THE AMOUNT OF $13,402.00

 

  1. REPORT FROM PAUL RYAN ON JULY LIBRARY BOARD MEETING

 

  1. CONSIDERATION OF A REQUEST FROM OELWEIN PUBLIC LIBRARY TO CARRY OVER $2,140.50 TO FISCAL YEAR 2011-2012

 

  1. CONSIDERATION OF AN ORDINANCE AMENDING CODE RE:  FLOOD PLAIN – FIRST READING

 

  1. CONSIDERATION OF A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN OFFER TO BUY REAL ESTATE

 

  1. CONSIDERATION OF A RESOLUTION AUTHORIZING APPLICATION TO IOWA DEPARTMENT OF NATURAL RESOURCES FOR IOWA BROWNFIELD REDEVELOPMENT PROGRAM GRANT

 

  1. CONSIDERATION OF A PROPOSAL FROM RFSW & CO FOR FISCAL YEAR 2010-2011 AUDIT SERVICES

 

  1. DISCUSSION ON AN APPOINTMENT TO FAYETTE COUNTY CERTIFIED LOCAL GOVERNMENT (CLG) PROGRAM

 

  1. CONSIDERATION OF A MOTION TO RESPOND TO RAGBRAI REQUEST

 

  1. REPORT FROM PAUL RYAN ON UPPER EXPLORERLAND REGIONAL PLANNING COMMISSION HOUSING MEETING

 

  1. REPORT FROM DUANE BRANDT ON JULY FAYETTE COUNTY LANDFILL COMMISSION MEETING

 

  1. MAYOR’S REPORT

 

A.  CONSIDERATION OF THE APPOINTMENT OF BRUCE BEARINGER TO THE PLANNING, FINANCE, ENTERPRISE AND ECONOMIC

     DEVELOPMENT COMMITTEE, PUBLIC SAFETY AND STREETS COMMITTEE, WELLNESS CENTER/COMMUNITY DEVELOPMENT AND

     RECREAITON COMMITTEE AND PARK AND RECREATION LIAISON

B.  DISCUSSION ON OELWEIN POLICE DEPARTMENT TIMELINE

  1. CITY ATTORNEY’S REPORT

 

  1. OLD BUSINESS

 

  1. NEW BUSINESS

 

  1. EXECUTIVE SESSION ON REAL ESTATE AND PENDING LITIGATION

 

  1. ADJOURNMENT

Minutes - July 11, 2011

City Council Minutes Comments Off on Minutes – July 11, 2011
Jul 192011

                                                            Prior to the regular meeting Safety Committee incidents were reviewed.

                                                                                                COUNCIL PROCEEDINGS

                                                                                                          July 11, 2011                                                    

                                    The Oelwein City Council met in regular session Monday, July 11, 2011 at 7:00 P.M. 

Roll Call                      PRESENT:  Ericson, Bearinger, Brandt, Ryan, Stickel

                                    ABSENT:    Lein

                                    ALSO PRESENT:  Kendall, Rigdon, VanVeldhuizen

Adopt Agenda             A motion was made by Bearinger, seconded by Ericsonto adopt the Agenda as it.  All voted aye.

                                                                                                Motion Carried

Mayor Murphy            Mayor Murphy joined the meeting by speaker phone at 7:05 P.M.

Entered

Annies Recycling         Scott Sieleman from Annies Recycling inquired when the task force for curbside recycling would be created.  Murphy stated now that the Legislature has adjourned he’ll get on it in the next few weeks.

                                    Brandt is checking on available grants for recycling.

                                    Sieleman wanted a show of hands from the Council in favor of curbside recycling.  Attorney VanVeldhuizen advised against taking a vote since it was not an agenda item.

10 Yr Service Award   Mayor Pro Tem Brandt presented a plaque to Dispatcher Jean Larson for

Jean Larson                 10 years of service.

Minutes Approved       A motion was made by Ericson, seconded by Stickel to approve the minutes of the June 27, 2011 regular meeting.  All voted aye.

                                                                                                Motion Carried

Fox Engineering           A motion was made by Ericson, seconded by Stickel to authorize the

42 Well Rehab             Mayor to sign an Engineering agreement (Task Order No. 9) with Fox Engineering for 42 Well Rehab in the amount of $59,650.00.  All voted aye.

                                                                                                Motion Carried

Police Department       Dean Benter and Kathy Larson spoke regarding the Police

Committee Meeting      Facility Improvement and Fire Equipment Needs Committee recommendations.  The Committee consists of members of Oelwein City Council, representatives from Police and Fire Departments and members of the community.  The Committee agreed with the space needs study performed by FEH Associates in December.  The Police Department facility is undersized.  The City Council was encouraged to move aggressively towards providing a modern law enforcement facility.

                                    The Committee believed there is also a need to also replace the aerial truck in the Fire Department.  It is utilized to fight fires from above and access tall structures.  Newer equipment has features not available on the present model.

                                    The Committee recommended that the Oelwein City Council take the appropriate steps to initiate a sales tax extension to provide the necessary funding for the Police facility and aerial tire truck, property tax relief and economic development.  The Committee believed a properly informed public would support this measure.  It is recommended to commence the process so that a vote can be taken at the November 2011 election. 

                                    Brandt stated the Council has been working on this for over two years.  Council will have a work session regarding this topic.

COUNCIL PROCEEDINGS, JULY 11, 2011, PAGE 2

Park & Rec Meeting     Ericson referenced  the June Park and Recreation Commission meeting.  The Commission recommended leaving the Harlan School playground as is.  The Commission had no recommendations for trail routes.

                                    Ericson requested the City Attorney attend the next Park & Recreation mtg.

Sports Complex           Bob Hellman, from Build Our Ball Park, a nonprofit organization in Waterloo, Iowa was at a Park and Recreation meeting last week.  He complimented the Sports Complex.  The Park and Recreation Commission wants to have youth sports located in the Sports Complex.

Wings Park Creek        Kendall presented three AECOM Engineering proposals for the Wings Park Creek restoration.  They ranged in cost from $120,000 – $182,000.  Ericson requested a drawing from the engineer showing the proposed improvements.  The engineer will be invited to a future Council meeting.

222 South  Frederick   Prior to closing on the Halls Elevator property a Phase I Environmental Assessment will be performed.  Once the City acquires this property the site will be cleared for possible redevelopment.

100 Occo Drive           Lansing Construction still needs to complete their contract requirements on the Occo property.  $5,000 is being withheld until they finish.  It is time to put them on notice. 

Airport Grant               It was Council consensus to authorize the Mayor to sign the Federal Grant

Terminal Building        Agreement for funding of the Airport terminal as discussed and approved at a prior council meeting.

Committee Appts.        Council members were asked to communicate their wishes to the Mayor regarding Committee appointments.

Fayette Co.                  A work session with Fayette County Supervisors, County Engineer J. D.

Supervisors                  King and Street Superintendent Stewart regarding Eastline Road was proposed for August 8th at 5:00 P.M.

CAT Grant                   Alaina Santizo, Vision Iowa/CAT Program Manager will be in Oelwein for the CAT Grant closeout final walk through on Tuesday, July 19th. 

Safety Picnic                City employee safety picnic and meeting is scheduled for Wednesday, July 20th at in the Grand Theatre and lunch with follow at “Log Cabin” Park.

Redistricting                 Kendall is working on options for the Council to redistrict the four City

City Wards                   wards.  The population per ward should be more equal.  The new ward boundaries will become effective after January 15, 2012.

Adjourn                       A motion was made by Ryan, seconded by Bearinger to adjourn at 8:00 P.M.  All voted aye.

                                                                                                Motion Carried

                                                                                __________________________________

                                                                                DUANE BRANDT, MAYOR PRO TEM

                                    ATTEST:

                                    ___________________________________________

                                    STEVEN H. KENDALL, CITY ADMINISTRATOR

                                    I, Steven H. Kendall, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held July 11, 2011 and copy of said proceedings was furnished the Register July 13, 2011.

                                    ___________________________________________

                                    STEVEN H. KENDALL, CITY ADMINISTRATOR

June 27, 2011 Minutes

City Council Minutes Comments Off on June 27, 2011 Minutes
Jul 082011

                                                                                                COUNCIL PROCEEDINGS

                                                                                                          June 27, 2011                                                   

                                    The Oelwein City Council met in regular session Monday, June 27, 2011 at 7:00 P.M.  Mayor Murphy presided.

Roll Call                      PRESENT:  Lein, Ericson, Brandt, Ryan, Stickel

                                    ABSENT:    None

                                    VACANCY: One (1)

                                    ALSO PRESENT:  Kendall, Rigdon, VanVeldhuizen, Bearinger

Adopt Agenda             A motion was made by Ericson, seconded by Brandt to adopt the Agenda as amended.  All voted aye.

                                                                                                Motion Carried

Council At                   Mayor Murphy swore in new Council-at-Large Bruce Bearinger. He

Large                           participated in the rest of the Council meeting.

Vic Kane                     Mayor Murphy presented Vic Kane with a Certificate of Accomplishment for completing the Certified Public Manager Program at Drake University.

Consent Agenda          A motion was made by Ryan, seconded by Stickel to approve the following Consent Agenda items:

                                    A.  Minutes of the June 13, 2011 regular meeting.

                                    B.  Claims Resolution in the amount of $1,805,646.32.

                                    C.  2011 Cigarette Permit Renewals.

                                    D.  Class ‘B’ Beer and Sunday Sales Permit renewal for Country Cottage

                                          Café.

                                    E.  Class ‘C’ Liquor, Outdoor and Sunday Sales renewal for Von Tuck’s

                                          Bier Haus .

                                    F.  Class ‘C’ Liquor and Sunday Sales renewal for the Dancing Lion.

                                    G.  Request from the Williams Wellness Center for the 6th Annual 5K

                                          Fun Run/Walk route Saturday, August 20, 2011.

                                    H.  Request from Oelwein Fire Department to collect funds for MDA

                                          “Fill the Boot” campaign Friday August 26, 2011 from 6:00 P.M. to

                                         8:00 P.M. and Saturday August 27, 2011 from 9:00 A.M. to 1:00P.M.

                                         at the intersection of 1st Avenue and East Charles subject to

                                         Iowa Department of Transportation approval.

                                    All voted aye.  Lein abstained from A (absent).

                                                                                                Motion Carried

Kehe Construction       Lance Aldrich, Fox Engineering, explained this Kehe Construction pay

Pay Request #8            request was for delivery of new pumps and for the building walls.

Two Pressure Zones

                                    A motion was made by Brandt, seconded by Ryan to approve Pay Request No. 8 to Kehe Construction in the amount of $93,638.32 for work completed on Two Pressure Zones – Booster Station project.  All voted aye.

                                                                                                Motion Carried

Public Hearing             Mayor Murphy opened the Public Hearing on proposed Development

Quality Plus Mfg.         Agreement with Quality Plus Mfg., Inc. including annual appropriation tax increment payments in an amount not to exceed $750,000.  Sally Falb, Oelwein Area Economic Development explained the agreement is for a 10 year period up to $750,000 with 30 jobs.

                                    A motion was made by Ryan, seconded by Ericson to close the hearing.

                                    Ayes:  Lein, Ericson, Bearinger, Brandt, Ryan, Stickel

                                    Nays:  None

                                                                                                Motion Carried

COUNCIL PROCEEDINGS, JUNE 27, 2011, PAGE 2

Resolution #4656        A motion was made by Ericson, seconded by Ryan to adopt Resolution

Quality Plus                 No. 4656 Approving Development Agreement with Quality Plus Mfg.,

Development               Inc., Authorizing Annual Appropriation Tax Increment Payments and

Agreement                   pledging certain tax increment revenues to the payment of the Agreement.

                                    Ayes:  Lein, Ericson, Bearinger, Brandt, Ryan, Stickel

                                    Nays:  None

                                                                                                Motion Carried

Resolution #4657        Sally Falb, Economic Development Director explained Transco’s

Transco Enterprise       Enterprise Zone application request.  This is a new $2 million building

Zones                           project creating 10 new jobs.  She reported the building will be used to power scrub locomotives and cars.

                                    A motion was made by Lein, seconded by Ericson to adopt Resolution No. 4657 Approving Transco Railway Products, Inc. application for Enterprise Zone benefits.

                                    Ayes:  Lein, Ericson, Bearinger, Brandt, Ryan, Stickel

                                    Nays:  None

                                                                                                Motion Carried

Public Hearing             Mayor Murphy opened the Public Hearing on the 1st Avenue SW Lift Station project.  Lance Aldrich, Fox Engineering, stated the project consists of installation of approximately 1,400 linear feet of gravity sanitary sewer, 3,600 linear feet of force main, demolition of existing lift station and construction of a new submersible duplex lift station with generator backup.  This project also includes the installation of flow meters at four other existing lift stations, upgrade the control system pc’s at the WWTP and integration of the heat pump control system.  The engineers estimate of cost is $1,304,560.00.  The project is funded by an I-Jobs grant and an SRF loan.  There were no questions or comments from the public.

                                    A motion was made by Ryan, seconded by Ericson to close the Public Hearing.

                                    Ayes:  Lein, Ericson, Bearinger, Brandt, Ryan, Stickel

                                    Nays:  None

                                                                                                Motion Carried

Resolution #4658        Lance Aldrich, Fox Engineering presented three bids the City received

1st Avenue SW Lift      for the 1st Avenue SW Lift Station project:

Station Project                         

                                                Summers’ Enterprise, Inc.                    $1,204,330.70

                                                Keller Excavating                                $1,446,495.00

                                                Tschiggfrie Excavating                                    $1,700,692.40

                                    Council was concerned about the tight timeframe,  that streets will be closed and good communication.

                                    A motion was made by Lein, seconded by Brandt to adopt Resolution No. 4658 Awarding Bid on 1st Avenue SW Lift Station project low bid to Summers’ Enterprise in the amount of $1,204,330.70.

                                    Ayes:  Lein, Ericson, Bearinger, Brandt, Ryan, Stickel

                                    Nays:  None

                                                                                                Motion Carried

Airport Land Lease      A motion was made by Bearinger, seconded by Stickel to table the

Kyle & Melody Rich   Resolution authorizing Mayor to Execute Lease for Parcel on Airport Land to Kyle and Melody Rich until the City Attorney could contact Rich’s attorney.  All voted aye.

                                                                                                Motion Carried

COUNCIL PROCEEDINGS, JUNE 27, 2011, PAGE 3

Seal Coat Bids             Three bids were received for sealcoating of City streets as follows:

                                                Blacktop Service Co., Humboldt                                                 $1.46 SQ YD

                                                                ($1.46 X 37,914 SQ YD = $55,354.44)

                                                                 (There was no break down between

                                                                double seal, single seal, 3/8” or 1/2″ chips.)

                                                Concrete Foundations, New Hampton                                   $57,330.24

                                                Prairie Road Builders, Hazleton                                                  $48,012.50

                                    A motion was made by Ericson, seconded by Stickel to award the contract to low bidder Prairie Road Builders, Hazleton in the amount of $48,012.50.  All voted aye.

                                                                                                Motion Carried

Water Study                 Mark Durban, Aecom presented the South Frederick Avenue/20th

South Frederick/          Street intersection drainage study.  Two locations were determined

20th Street SE               to be points of concern:

                                    A.  East of Highway 150 at 20th Street SE.

                                    B.  East of South Frederick Avenue at 20th Street SE.  This location

                                          sustained damage during rainfall events in July 2010.

                                    The engineer suggested prioritizing two steps.

                                    1.  Add another 30” north-south pipe east of Highway 150.  The Department of Transportation has not approved this step as they are still completing their drainage study on Highway 150.

                                    2.  Open cut the ditch or install a larger pipe under South Frederick to the lake.

                                    No decision was made at this time.  Council will have further discussions on this topic following the DOT report.

Resolution #4659        A motion was made by Ryan, seconded by Brandt to adopt Resolution

Set Public Hearing       No. 4659 to Fix a Date for a Public Hearing on a Loan Agreement in

On Loan Agreement    the Principal Amount Not to Exceed $2,900,000 on July 25, 2011 at 7:00 P.M.

                                    Ayes:  Lein, Ericson, Bearinger, Brandt, Ryan, Stickel

                                    Nays:  None

                                                                                                Motion Carried

Resolution #4660        A motion was made by Ericson, seconded by Bearinger to adopt

Interfund Transfers      Resolution No. 4660 on Interfund Transfers.

                                    Ayes:  Lein, Ericson, Bearinger, Brandt, Ryan, Stickel

                                    Nays:  None

                                                                                                Motion Carried

CDBG Two                  A motion was made by Ericson, seconded by Ryan to approve

Pressure Zones –          Upper Explorerland Regional Planning Commission’s request up

Booster Station            to an additional $5,000 for administering CDBG Two Pressure Zone –

Project                         Booster Station Water/Sewer Improvements project as explained in Addendum 1 to Agreement for Services.  All voted aye.

                                                                                                Motion Carried

UERPC Meeting           Ryan presented a report from UERPC meeting covering county information.

Landfill Meeting          Brandt reported on the June Fayette County Landfill Commission meeting.  A fiscal year end audit has been requested since there will be a change in fiscal financial officers.

COUNCIL PROCEEDINGS, JUNE 27, 2011, PAGE 4

Dogs Downtown          The City has received complaints regarding dog owners not cleaning up after their dogs in the downtown area.  According to City Ordinance it is unlawful for an owner to allow or permit an animal to pass upon the premises of another or the public, thereby creating damage to, soiling of, or interference with the premises.

                                    Citizens are encouraged to report any violations they witness to the Oelwein Police Department.

Family Pool Pass          Mayor Murphy was contacted regarding changing the definition of “Family” pool pass.  This was referred to Park and Recreation Commission for discussion.

NEICAC NSP              NEICAC would like to construct a basement under the NSP duplex.  They

Duplex                         would contribute $5,000 towards the $16,000+ cost estimate.  The City has committed all of the NSP budget so there are no funds available.  The duplex will be sold to LMI 50% individuals who will max out what they can pay even without a basement.  Councils consensus was to not contribute additional funds for the basement and stay with the cement slab design.

Transco Sand               Transco has received Department of Natural Resources permission to deposit

City Trails                    up to 10,942 cubic yards of shot blast media on their railroad right-of-way between Alliant Energy property and Platt’s Park.  A recreational trail will subsequently be constructed.

Americorps                  Seven Americorps people will be in Oelwein July 18 through August 19 to work primarily on community park projects.

Governor                     The Oelwein Celebration Committee was presented with a Governor’s

Volunteer Awards        Volunteer Award on June 23rd following nomination by the City.

Wings Park                  A tree at Wings Park was cut down because it was dying and it created a safety hazard.  Council asked to be informed whenever the City did anything that might subsequently be discussed.

Occo Property              As soon as Lansing Construction finishes the Occo property it will be possible to mow.

Airport Board              Ryan reported Larry Lundry will resign from the Airport Board.

Adjourn                       A motion was made by Bearinger, seconded by Ryan to adjourn at 8:47 P.M.  All voted aye.

                                                                                                Motion Carried

                                                                                __________________________________

                                                                                LARRY MURPHY, MAYOR

                                    ATTEST:

                                    ___________________________________________

                                    STEVEN H. KENDALL, CITY ADMINISTRATOR

                                    I, Steven H. Kendall, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held June 27, 2011 and copy of said proceedings was furnished the Register July 1, 2011.

                                    ___________________________________________

                                    STEVEN H. KENDALL, CITY ADMINISTRATOR

Agenda - July 11, 2011

City Council Agenda Comments Off on Agenda – July 11, 2011
Jul 082011

 

6:00 P.M. SAFETY COMMITTEE REVIEW

 

 

AGENDA

OELWEIN CITY COUNCIL                                                                                                                                                MONDAY, JULY 11, 2011

OELWEIN, IOWA                                                                                                                                                                                         7:00 P.M.

  1. PLEDGE OF ALLEGIANCE

 

  1. CALL TO ORDER

 

  1. ROLL CALL

                                                                      LARRY MURPHY

                                                REX ERICSON                                                                         PAUL RYAN

                                                BRUCE BEARINGER                                                               KEVIN STICLEL

DUANE BRANDT                                                                    NATHAN LEIN

  1. ADDITIONS OR DELETIONS

 

  1. CITIZENS

 

  1. PRESENTATION OF 10 YEAR SERVICE AWARD TO POLICE DISPATCHER JEAN LARSON

 

  1. CONSENT AGENDA

 

  1. APPROVAL OF THE MINUTES OF THE JUNE 27, 2011 REGULAR MEETING

                                                                                                    

  1. CONSIDERATION OF AN ENGINEERING AGREEMENT (TASK ORDER NO. 9) WITH FOX ENGINEERS ON 42 WELL REHAB

 

  1. REPORT FROM REX ERICSON ON POLICE DEPARTMENT COMMITTEE MEETING

 

  1. REPORT FROM REX ERICSON ON JUNE AND JULY PARK AND RECREATION COMMISSION MEETINGS

 

  1. DISCUSSION ON WINGS PARK CREEK SCOPE OF SERVICES

 

  1. CITY ATTORNEY’S REPORT

 

  1. CITY ADMINISTRATOR’S REPORT

 

  1. OLD BUSINESS

 

  1. NEW BUSINESS

 

  1. ADJOURNMENT
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