COUNCIL PROCEEDINGS

September 17, 2012

The Oelwein City Council met in special session Monday, September 17, 2012.  Mayor Murphy called the meeting to order at 7:45 P.M.

Roll Call                      PRESENT:  Bearinger, Sherrets, Ryan, Stickel, Petersen

ABSENT:    Ericson

ALSO PRESENT:  Kendall, VanVeldhuizen

Executive Search         A motion was made by Petersen, seconded by Sherrets to accept the proposal from Brimeyer Fursman, LLC from Maplewood, Minnesota for Professional Recruitment Services in an amount not to exceed $16,400 as recommended by Mayor Murphy.  All voted aye.

Motion Carried

Adjourn                       A motion was made by Bearinger, seconded by Ryan to adjourn at 7:50 P.M.  All voted aye.

Motion Carried

                            __________________________________

LARRY MURPHY, MAYOR

ATTEST:

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

I, Steven H. Kendall, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held September 17, 2012 and copy of said proceedings was furnished to the Register September 18, 2012.

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

The Council met in a Work Session on financing with Tim Oswald of Piper Jaffray prior to the Special Meeting.

COUNCIL PROCEEDINGS

September 10, 2012

The Oelwein City Council met in regular session Monday, September 10, 2012.  Mayor Murphy called the meeting to order at 6:00 P.M.

Roll Call                      PRESENT:  Bearinger, Ryan, Stickel, Petersen

ABSENT:    Ericson, Sherrets

ALSO PRESENT:  Kendall, Rigdon, VanVeldhuizen

Adopt Agenda             A motion was made by Bearinger, seconded by Ryan to adopt the Agenda as amended.  All voted aye.

Motion Carried

Citizens                        Kelly and Eric Scheffert, 209 4sdth Street NE live across the alley from

Kelly & Eric                405 2^nd Avenue NE.  They stated this rental property owned by Ron Winter is

Scheffert                      infested with cockroaches and has now grown to infest six neighboring properties.  Kelly also reported the house is empty with the lights on, the radio playing and the windows open in an attempt to drive out the cockroaches.  Attorney VanVeldhuizen and Building Inspector Prouty to follow up.

Consent Agenda          A motion was made by Bearinger, seconded by Stickel to approve the following consent agenda items.

A.  Minutes of the August 27, 2012 regular meeting.

B.  Pay Request No. 1 to Moss Roofing in the amount of $112,427.00 for work completed on Donaldson’s building roof repair.

C.  2012 Homecoming Parade Route on Friday, September 21, 2012.

D.  Authorizing submittal of CDBG Homeowners Rehabilitation Grant application.

All voted aye.

Motion Carried

Public Hearing 8^th        Murphy opened the Public Hearing on 8^th Avenue SE Water Main

Avenue SE Water        Replacement project.  Lance Aldrich, Fox Engineering stated this

Main Replacement       project will be replacing two blocks of 4” water main with 8” water main

Project                         between East Charles and 2^nd Street SE.  Funding for the project is through an existing CDBG grant and an SRF loan that we were using previously for the Booster Station and Two Pressure Zones Water Main project.

No comments were received from the public.

A motion was made by Bearinger, seconded by Ryan to close the Public Hearing.

Ayes:  Bearinger, Ryan, Stickel, Petersen

Nays:  None

Motion Carried

Award Bid                   Lance Aldrich from Fox Engineering reported the City received five bids

8^th Avenue SE              for the 8^th Avenue SE Water Main Replacement Project as follows:

Water Main

Replacement Project    Dave Schmitt Construction, Cedar Rapids              $244,544.00

                                                Skyline Construction, Decorah                                   $247,937.93

                                                Portzen Construction, Dubuque                                                $268,575.00

                                                Eastern Iowa Excavating, Cascade                            $224,473.75

                                                Baker Concrete & Excavating, Waverly                   $254,230.00

                                    The engineers estimate was $277,380.00

COUNCIL PROCEEDINGS, SEPTEMBER 10, 2012, PAGE 2

Utility Superintendent Vic Kane stated the service lines on 8^th Avenue SE are copper from the curb stop to the water main.  There are contingencies in the contract in case any iron water service piping is found.

Aldrich reported the low bidder Eastern Iowa Excavating from Cascade is available to start almost immediately.  Completing the project within the allowed 28 days is not an issue.

A motion was made by Ryan, seconded by Stickel to award the low bid for the 8^th Avenue SE Water Main Replacement Project to Eastern Iowa Excavating of Cascade in the amount of $224,473.75.  All voted aye.

Motion Carried

1^st Avenue Lift            Ryan and Petersen questioned Aldrich regarding the tall weeds and rocks

Station Proect               left on the sewer main site.  This ground will be restored and replanted this Fall.

Resolution #4704        A motion was made by Ryan, seconded by Bearinger to adopt Resolution

Street Report                No. 4704 approving 2012 City Street Financial Report.

Ayes:  Bearinger, Ryan, Stickel, Petersen

Nays:  None

Motion Carried

Wellness Center           Murphy presented the Wellness Center, Community Development and

Community Devel.      Recreation Committee meeting report in the absence of Council person

And Rec Comm. Mtg.  Ericson.  Ericson is working with Parks Superintendent Steggall preparing a parks report.

Steggall stated they are also updating the Parks web site to include photos of Oelwein’s Parks and Trails system.

Planning, Finance,       Bearinger presented the September 5 Planning, Finance, Enterprise and

Enterprise and              Economic Development meeting minutes to the Council.  Tim Oswald of

Economic Devel.         Piper Jaffray reported on the process for Lease Certificates as a financing option for the proposed police department remodel.  The city’s Bonding Counsel Bob Jostens of Dorsey & Whitney will be contacted by City Administrator Kendall and City Attorney VanVeldhuizen.

UERPC                        Ryan reported on the September UERPC meeting.  At that session the new Executive Director, Rochelle Howe was introduced.  The Postville Mayor would like to change the by-laws from a seven member Executive Board to a five member Board.

Wellness Center           Murphy reported the Oelwein Public School is remodeling the weight room at the Wellness Center.  A new door to the weight room with a keyless entry system allowing 24/7 access and security camera expenses will need to be discussed jointly with the school district.

Meetings                      City Council will meet on Wednesday, September 12 at 4:00 P.M. at the Oelwein Public Library meeting room to interview search firms.

Tim Oswald from Piper Jaffray will present financing options to Oelwein City Council at 6:00 P.M. Monday, September 17.

Airport                         Kendall reported Airport Manager Tom Stewart is researching furnishings for the new Airport terminal.

COUNCIL PROCEEDINGS, SEPTEMBER 10, 2012, PAGE 3

Adjourn                       A motion was made by Ryan, seconded by Bearinger to adjourn at 7:40 P.M.  All voted aye.

Motion Carried

                                                                                                                 __________________________________

LARRY MURPHY, MAYOR

ATTEST:

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

I, Steven H. Kendall, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held September 10, 2012 and copy of said proceedings was furnished to the Register September 17, 2012.

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

COUNCIL PROCEEDINGS

August 27, 2012

The Oelwein City Council met in regular session Monday, August 27, 2012.  Mayor Murphy called the meeting to order at 6:00 P.M.

Roll Call                      PRESENT:  Petersen, Ericson, Bearinger, Sherrets, Ryan, Stickel

ABSENT:    None

ALSO PRESENT:  Kendall, Rigdon, VanVeldhuizen

Adopt Agenda             A motion was made by Sherrets, seconded by Ryan to adopt the Agenda as amended.  All voted aye.

Motion Carried

Attendance Awards     Murphy presented Attendance Awards to the following employees for not utilizing sick leave:  Dennis Paul, Bryce Bentley, Chet Reagan, Jay Tommasin, Steve Cherrier, Kris McGrane, Brandon DeJong, Mike Thoma, Tom Stewart, Todd Smock, Steve Kendall and Jeremy Logan.

Also receiving awards but not in attendance were Dennis Paul and Tom Stewart.

Citizens                        Mike Kerns, 1215 2^nd Street SW addressed the Council stating the building

Mike Kerns                  at 117 South Frederick is unsafe and an eyesore downtown.  City Attorney Ron VanVeldhuizen explained the Council has filed a court action in this case.

Success Center             Kerns also spoke against the City’s $30,000 in funding towards the NICC Success Center.  He stated he already pays a levy to the Oelwein School and NICC for this service.

Consent Agenda          A motion was made by Ericson, seconded by Ryan to approve the following consent agenda items:

A.  Minutes of the August 13, 2012 regular meeting. (Correction, VanVeldhuizen absent.)

B.  Claims Resolution in the amount of $746,313.26.

C.  Request from OCAD to use barricades, fencing and picnic tables for Fall Fling.

D.  New Five Day Class ‘B’ Beer and Outdoor Service Permit for OCAD

E.  Class ‘C’ Liquor and Sunday Sales Renewal for First Garden

F.  Payment to Northeast Iowa Community Action in the amount of $47,950.00 for NSP Project.

G.  Pay Request No. 6 to Summers Enterprise in the amount of $123,351.29 for work completed on First Avenue Lift Station Project.

H.  Request from Iowa National Guard for permission to use former OCCO Property October 12, 2012 for two helicopter landings.

All voted aye.

Motion Carried

Public Hearing Sale      Murphy opened the Public Hearing directing the sale of the city’s interest

Of 326 7^th Ave SW      in 326 7^th Avenue SW, Oelwein, Fayette County, Iowa.

No comments were received from the public.

A motion was made by Ryan, seconded by Bearinger to close the Public Hearing.

Ayes:  Petersen, Ericson, Bearinger, Sherrets, Ryan, Stickel

Nays:  None

Motion Carried

COUNCIL PROCEEDINGS, AUGUST 27, 2012, PAGE 2

Resolution #4702        A motion was made by Ericson, seconded by Bearinger to adopt Resolution

Sale of 326 7 Ave SW No. 4702 Directing the Sale of the City’s Interest in 326 7^th Avenue SW, Oelwein, Fayette County, Iowa.

Ayes:  Petersen, Ericson, Bearinger, Sherrets, Ryan, Stickel

Nays:  None

Motion Carried

First Time                    Lori Brockway, Upper Explorerland Regional Planning Commission

Home Buyers               explained Oelwein’s $410,000 First Time Homebuyer grant program.

Program                       Local realtors will be informed of the program.  Applicants will be selected on a first come first served basis who have met all requirements.  Interested individuals may call (563) 864-7551, ext. 106 or local realtors for additional information and an application.

CDBG Owner              Brockway also explained the CDBG Owner Occupied Housing program

Occupied Program       would provide up to $24,999 in rehabilitation and $6,750 for lead hazard reduction if Council chooses to apply and is selected for funding.

This item will be listed for action on the September 10^th Council agenda.

Fayette Co. Local         Brockway reported $51,344 in 2011 and $25,781 to date in 2012 has

Housing Trust              been reinvested in Oelwein through the Fayette County Local Housing Trust Fund program.  This program has assisted residents with roofing, windows, electrical and plumbing needs.  Brockway stated the 2013 application will be ready to submit by it’s October 1 due date.  Brockway requested a pledge from the City in the amount of $15,000.

A motion was made by Stickel, seconded by Ryan to approve commitment of $15,000 match for the Fayette County Local Housing Trust Fund 2013 application.  All voted aye.

Motion Carried

Local Option                City Attorney VanVeldhuizen reported Oelwein revenues from Local Option

Sales Tax                     Sales Tax are allocated 30% for property tax relief and 70% for economic development.  This has allowed the City to maintain maximum flexibility to continue to fund projects.  It’s now time for this to be renewed.

Resolution #4703        After much discussion a motion was made by Ericson, seconded by Stickel to

Local Option Sales       adopt Resolution No. 4703 Authorizing Mayor and City Administrator to

Tax Extension              Deliver to the Fayette County Commissioner of Elections a Request to Submit the Question of an Extension of the Local Option Sales and Service Tax to the Qualified Electors of the City of Oelwein, Iowa, on November 6, 2012.

Ayes:  Petersen, Ericson, Bearinger, Sherrets, Ryan, Stickel

Nays:  None

Motion Carried

The Resolution provides for a continuation of the present uses.  Council will prepare a listing of possible uses for the 70% Economic Development allocation.

Attorney VanVeldhuizen advised Council the City cannot use City funds to promote passage or rejection of this motion, only to explain the issue to the public.

Airport Board Mtg.      Stickel reported on the August Airport Board meeting.  The Airport Board is asking the City for $1,500 – $2,000 to supplement the $1,000 donation to purchase furnishings for the new building.

Logan suggested looking on Naeir, an organization that collects merchandise donations from American corporations and giving it to non-profits.

Petersen suggested they hold a fund raising event for the short fall.

COUNCIL PROCEEDINGS, AUGUST 27, 2012, PAGE 3

Landfill Mtg.                Sherrets reported on the August Fayette County Landfill meeting.  Contract changes for the recycling secretary are being reviewed.  The Landfill Commission would like Oelwein to be a pilot project for curbside recycling and thus encourage other towns to follow.

Health Care Survey      Murphy updated the Council regarding the ISU Health Needs Assessment Survey.  He handed out a second draft of the survey and a City map broken into survey areas.

Ericson felt all Council Members should volunteer to cover one area of the survey map.

Wellness Center           Murphy felt the Wellness Center, Recreation and Community Development Committee should meet to discuss Williams Center expenses such as a keyless entry and security cameras.

Comprehensive Plan    Karla Organist from Upper Explorerland Regional Planning Commission is ready to bring back a draft of the Fayette County/City of Oelwein Comprehensive Plan.  She needs to meet with Oelwein to review it.

East Charles                 The Iowa Department of Transportation will repaint the traffic lanes on East Charles this fall converting the four lane road into a three lane with a bike trail.

2^nd Avenue SE             Bearinger pointed out the northbound stop sign on 2^nd Avenue SE across from Community Bank is partially obscured by a tree limb.

Police Dept. Remodel  Bearinger stated Planning, Finance, Enterprise and Economic Development will meet to review financing options for the Police Department facility.

Citizens                        Bob Jensen of 400 4^th Street NW approached the Council with a request

Bob Jensen                  to enclose the drainage way in front of his house.  This was referred to the Public Safety and Streets Committee.

Meetings                      The following extra Council meeting dates were scheduled:

August 30        6:00 P.M.         Work Session to review search firms

September 12   5:00 P.M.         Interview search firms

(and September 13 if necessary)

September 17   6:30 P.M.         Special Meeting if necessary

Executive Session        A motion was made by Sherrets, seconded by Bearinger to go into Executive Session per Iowa Code 21.5(c) and 21.5(i) to discuss litigation and a personnel issue.

Ayes:  Petersen, Ericson, Bearinger, Sherrets, Ryan, Stickel

Nays:  None

Motion Carried

Return to Regular         A motion was made by Ericson, seconded by Stickel to return to

Session                        regular session.

Ayes:  Petersen, Ericson, Bearinger, Sherrets, Ryan, Stickel

Nays:  None

Motion Carried

COUNCIL PROCEEDINGS, AUGUST 27, 2012, PAGE 4

City Organization         Discussion ensued regarding restructuring of City Departments.  It was suggested the Parks Superintendent be placed under the supervision of the Street Superintendent.  Both are opposed.

A motion was made by Ericson, seconded by Stickel to refer this matter to the Wellness Center, Community Development and Recreation Committee.  All voted aye.

Motion Carried

Adjourn                       A motion was made by Ericson seconded by Stickel to adjourn at 9:00 P.M.  All voted aye.

Motion Carried

     __________________________________

LARRY MURPHY, MAYOR

ATTEST:

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

I, Steven H. Kendall, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held August 27, 2012 and copy of said proceedings was furnished to the Register September 5, 2012.

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

CITY OF OELWEIN

AUGUST CLAIMS REPORT

 

GAS-ELECTRIC FRANCHISE

AVALON TIRE                    2,470.00

FEH ASSOCIATES INC             7,241.47

HOWARD R GREEN COMPANY            79.50

IOWA STATE UNIVERSITY          4,000.00

FLEX SPENDING

ADVANTAGE ADMINISTRATORS       3,251.88

LEIN GRANT

BILL HERMES                      114.00

CARRIE LEHS                      114.00

GRAND HARBOR                   1,330.56

HEARTLAND SECURITY & TECH     55,683.28

MID-STATES ORGANIZED CRIME       200.00

PHIL FORDYCE                     114.00

R & E REAL ESTATE LLC          6,760.00

RACOM                         62,395.16

SUN LIFE FINANCIAL                 1.60

US CELLULAR-FUSION CENTER      2,422.96

VERIZON WIRELESS                 687.84

IRP REVOLVING LOAN

 

UPPER EXPLORERLAND               254.98

GENERAL

ACE HARDWARE                     269.71

ADVANCED AUTOMOTIVE              655.33

AGVANTAGE FS INC                 242.50

ALL AMERICAN TURF BEAUTY         480.00

ALLIANT ENERGY-ELECTRIC       11,167.99

ALLIANT ENERGY-GAS             2,351.64

AMERICAN TEST CENTER           1,080.00

APPLIANCE PLUS                   229.89

ARNOLD MOTOR SUPPLY              120.78

AVALON TIRE                       35.45

B & B FARM STORE INC             538.30

BAKER & TAYLOR                   641.74

BARRON MOTOR SUPPLY               14.40

BEST-WAY BUILDING CENTER         759.97

BILL ME LATER                    307.10

BILL MILLER WOOD PRODUCT       4,123.00

BLUE CROSS                     3,553.78

BOB NEWTON                       350.00

CARDMEMBER SERVICES INC        1,323.42

CENTURYLINK-QWEST                 45.29

CITY LAUNDERING CO               145.95

CITY OF OELWEIN                1,525.60

CJ’S TROPHIES & MORE              94.00

COMMUNITY DIGITAL WIRELESS        34.95

 

DECKER SPORTING GOODS             45.00

DIETER ERDELT                  1,743.00

FAREWAY                          916.73

FARM & HOME PUBLISHERS            28.30

FIDELITY BANK & TRUST             13.21

GAGE EXTERMINATING                80.00

GALLS AN ARAMARK COMPANY         557.97

GATEWAY HOTEL & CONFERENCE       103.04

HAWKEYE COMMUNITY COLLEGE        125.00

HEARTLAND AG-BUSINESS GROUP       33.00

HEIMAN INC                       481.38

IA DEPT OF PUBLIC SAFETY         855.00

IOWA LEAGUE OF CITIES            550.00

IOWA LEIN                        165.00

IOWA LIBRARY SERVICES             30.00

IOWA PRISON INDUSTRIES           226.95

IOWA TRANSMISSION REBUILD      2,157.72

IPCA-AMES POLICE DEPT            255.00

IPERS RETURN PROCESSING       14,524.06

JACKS UNIFORMS & EQUIPMENT       313.39

JIM LINDSTROM                    150.00

JO JO DAIRY QUEEN                115.20

JOHN DEERE FINANCIAL           1,675.75

K MART #9233                     641.66

KENS ELECTRIC                    661.48

LIGHTING SALES LLC               160.54

MAD ABOUT RADIOS LLC             171.80

MAURER TREE SERVICE              531.25

MCDONALD’S                         5.49

MEDIACOM                          16.98

MFPRSI                        16,178.59

MID-AMERICAN RESEARCH            113.18

MIDWEST COLLISION CENTER          60.00

MIKE THOMA                        60.00

MISSISSIPPI WELDERS SUPPLY        20.94

MISSOURI TURF PAINT              199.80

NAGLE SIGNS INC                  157.50

NATHAN WESTENDORF                 60.00

NETWORKING SOLUTIONS              32.50

NORTHEAST WISCONSIN TECH         175.00

O’REILLY AUTOMOTIVE STORE         45.83

OELWEIN AUTO PARTS                16.62

OELWEIN CITY WATER             1,797.92

OELWEIN FUEL FUND              8,486.67

OELWEIN PUBLISHING               135.93

OELWEIN VETERINARY CLINIC        593.95

OELWEIN VOLUNTEER FIREMEN        916.67

OUR IOWA MAGAZINE                 18.98

OUTDOOR RECREATION PRODUCTS      623.00

PETTY CASH                       117.61

PIONEER RESEARCH CORP            199.90

PIZZA RANCH                      448.91

PLUMB SUPPLY                      38.85

POOL TECH                      2,548.00

 

PRAIRIE AG SUPPLY INC            267.33

QUILL.COM                          5.88

RCSYSTEMS                      1,474.00

RITE PRICE OFFICE SUPPLY         565.16

RON VANVELDHUIZEN              1,200.00

SCHMITT CLEANING SERVICE       1,013.11

SECRETARY OF STATE                30.00

STATE LIBRARY OF IOWA            345.75

SUSAN MACKEN                      56.00

TEAMSTERS LOCAL 238              548.00

TEGELER AVIATION               2,750.00

TESTAMERICA LABORATORIES          10.00

TIM WEBER                         75.00

TREASURER STATE OF IOWA        6,761.00

US CELLULAR                      265.75

US POSTMASTER                    489.85

VERN’S TRUE VALUE HARDWARE        46.25

WINDSTREAM-IOWA TELECOM        1,094.23

ZUPKE SAND & GRAVEL              356.68

WATER

 

ACE HARDWARE                       4.04

ADVANTAGE ADMINISTRATORS         870.70

ALLIANT ENERGY-ELECTRIC       10,149.76

ALLIANT ENERGY-GAS               117.31

ASPRO                          2,170.40

CARDMEMBER SERVICES INC           38.51

CENTURYLINK-QWEST                 11.33

CITY LAUNDERING CO               101.80

FIDELITY BANK & TRUST             35.00

FOX ENGINEERING               11,100.00

GATEWAY HOTEL & CONFERENCE        51.52

HAWKINS INC                      977.50

IOWA LEAGUE OF CITIES             90.00

IOWA ONE CALL                     21.15

IOWA PRISON INDUSTRIES            70.40

JOHN DEERE FINANCIAL             101.10

JOSHUA JOHNSON                    55.65

KIRKWOOD COMMUNITY COLLEGE       435.00

MANATTS INC                    1,497.00

MEDIACOM                          16.99

MUNICIPAL SUPPLY INC              10.60

NETWORKING SOLUTIONS           4,862.00

O’REILLY AUTOMOTIVE STORE        134.56

OELWEIN CITY WATER                72.83

OELWEIN FUEL FUND                865.74

OELWEIN PUBLISHING                 9.69

PETTY CASH                        19.49

RITE PRICE OFFICE SUPPLY          86.55

RON VANVELDHUIZEN                400.00

STEVE CHERRIER                    20.00

SUN LIFE FINANCIAL                42.65

TESTAMERICA LABORATORIES         154.85

TREASURER STATE OF IOWA        4,847.00

 

U S POST OFFICE                  246.86

US CELLULAR                       29.00

US POSTMASTER                    302.07

WINDSTREAM-IOWA TELECOM          167.85

WATER SYSTEM IMPROVEMENT

FOX ENGINEERING                2,332.50

UPPER EXPLORERLAND               591.17

US POSTMASTER                     99.90

TRUST AND AGENCY

 

ADVANTAGE ADMINISTRATORS         934.18

FAREWAY                           13.88

PETTY CASH                        30.00

PIZZA RANCH                      128.00

SUBWAY                            84.00

SUN LIFE FINANCIAL               310.74

VOGEL INS AGENCY                 602.00

ROAD USE TAX

 

A-LINE STRIPING & SWEEPING     1,485.00

ACE HARDWARE                      38.88

ALL AMERICAN TURF BEAUTY       1,110.00

ALLIANT ENERGY-ELECTRIC        6,834.78

ALLIANT ENERGY-GAS               551.10CR

ARNOLD MOTOR SUPPLY              113.84

BEST-WAY BUILDING CENTER           6.45

CITY LAUNDERING CO               111.80

FAYETTE CO HIGHWAY DEPT           34.50

IOWA PRISON INDUSTRIES            70.40

JOHN DEERE FINANCIAL             247.22

MAURER TREE SERVICE              250.00

MEDIACOM                          16.98

NORTH AMERICAN SALT CO         1,760.26

O’REILLY AUTOMOTIVE STORE          9.49

OELWEIN CITY WATER               219.85

OELWEIN FUEL FUND              3,059.84

PETTY CASH                        13.23

RITE PRICE OFFICE SUPPLY           7.00

US CELLULAR                       29.00

US POSTMASTER                     18.95

WINDSTREAM-IOWA TELECOM           87.77

SEWER

ADVANTAGE ADMINISTRATORS         803.86

ALLIANT ENERGY-ELECTRIC        6,816.84

ALLIANT ENERGY-GAS               274.15

BARRON MOTOR SUPPLY               47.73

CARDMEMBER SERVICES INC          137.11

CENTURYLINK-QWEST                 11.32

CITY LAUNDERING CO               154.31

DONS TRUCK SALES INC             282.43

FAREWAY                           12.60

GATEWAY HOTEL & CONFERENCE        51.52

 

IDNR                           1,275.00

IOWA LEAGUE OF CITIES             90.00

IOWA ONE CALL                     21.15

JOHN DEERE FINANCIAL             407.04

MUNICIPAL PIPE TOOL CO           525.22

NETWORKING SOLUTIONS              32.50

OELWEIN CITY WATER               131.17

OELWEIN FUEL FUND              1,116.08

OELWEIN PUBLISHING                 9.69

PETTY CASH                         1.38

RITE PRICE OFFICE SUPPLY          79.16

RON VANVELDHUIZEN                400.00

SECRETARY OF STATE                30.00

SUN LIFE FINANCIAL                51.63

THOMAS ELECTRIC                  266.40

TREASURER STATE OF IOWA        1,499.00

U S POST OFFICE                  304.94

US CELLULAR                       29.00

US POSTMASTER                     15.57

WINDSTREAM-IOWA TELECOM          233.68

LANDFILL

U S POST OFFICE                  116.17

US POSTMASTER                     28.10

RECYCLING

 

U S POST OFFICE                   58.07

WELLNESS CENTER

CARDMEMBER SERVICES INC           99.47

CREATE-REC ROOM                   96.00

FIDELITY BANK & TRUST             23.05

RITE PRICE OFFICE SUPPLY          91.49

SCHUCHMANNS PHARMACY              12.43

TREASURER STATE OF IOWA          371.00

US POSTMASTER                     44.66

LIBRARY BEQUEST

 

FAREWAY                          105.09

K MART #9233                      20.42

KRISTI ARCHER                     22.50

ECONOMIC DEVELOPMENT

ALLIANT ENERGY-ELECTRIC        8,100.25

AMERICAN FIRE PROTECTION       1,050.00

FAYETTE COUNTY ECONOMIC        1,866.74

FIDELITY BANK & TRUST          3,000.00

HAWKEYE COMMUNITY COLLEGE        125.00

OELWEIN CHAMBER AND DEVEL      2,121.83

OELWEIN CITY WATER               714.50

US POSTMASTER                     12.90

CUSTOMER DEPOSIT

ANGELA ELLIOTT                   105.67

 

COLLEEN EDWARDS                  105.67

EDWARD J BATES                    20.73

JODY KNOCK                       105.67

OELWEIN WATER FUND             1,580.71

OELWEIN WATER REFUNDS            235.78

SHANNON HOLLAND                  105.67

2011 BOND SALE

DONS TRUCK SALES INC          23,155.00

FUEL FUND

 

FAUSER OIL CO INC             24,381.77

2009 BOND SALE

RECREATION SUPPLY COMPANY      4,238.45

8TH AVE SE WATER MAIN

IDNR-WASTEWATER ENGINEER         100.00

IOWA DEPARTMENT OF NATURAL       118.00

10TH STREET SE PAVING

 

AECOM                          6,580.06

SKYLINE CONSTRUCTION          53,367.95

1ST AVE LIFT STATION

FOX ENGINEERING               20,391.30

SUMMERS ENTERPRISE            94,344.46

PAYROLL CLAIMS                        168,952.55

 

GRAND TOTALS                          746,313.26

 

JUNE 2012 RECEIPTS

WATER BONDSINKING $48.40; GAS/ELEC FRANCHISE $329.91; FLEX SPENDING $3,251.88; CO EMERG MGT $252.13; POLICE REMODEL $33.46; IRP REVOLVING LOAN $7,818.99; DOWNTOWN TIF $874.78; HOTEL-MOTEL TAX $6,659.02; SALES TAX $33,638.00; GENERAL $73,304.13; WATER $89,169.67; DEBT SERVICE $4,124.99; TRUST & AGENCY $15,694.33; SPECIAL ASSESS $2,419.05; RUT $28,708.37; SEWER $131,907.65; MUNICIPAL TRUST $132.10; LANDFILL $16,562.95; RECYCLING $6,134.29; WELLNESS CENTER $6,737.55; CAPITAL EQUIP $11.75; LIBRARY BEQUEST $267.21; ECONOMIC DEVELOPMENT $11,451.21; WATER DEPOSITS $3,175.00; 2011 BOND SALES $75.23; CEMETERY PERP CARE $217.00; SEWER MAIN CONST $76.28; FUEL $8.40; 2009 BOND SALE $27.50; 10^TH STREET SE $34.45; NSP 1 $6,102.14; SEWER BONDSINKING $297.50; 7^TH STREET SE $8.68; EMERGENCY $599.50; 1^ST AVENUE LIFT STATION $16.59; FORFEITED ASSETS $1,417.00; TOTAL $451,587.09

 

JULY 2012 RECEIPTS

WATER BONDSINKING $11.72; GAS/ELEC FRANCHISE $308.63; FLEX SPENDING $3,251.88; CO EMERG MGT $290.04; LEIN GRANT $3,110.80; POLICE REMODEL $70.45; IRP REVOLVING LOAN $8,696.19; DOWNTOWN TIF $1,021.59; DARE $625.00; SALES TAX $33,408.00; GENERAL $72,791.48; WATER $91,883.13; DEBT SERVICE $4,788.27; TRUST & AGENCY $18,053.15; SPECIAL ASSESSMENTS $4,638.00; RUT $44,979.76; SEWER $132,263.64; MUNICIPAL TRUST $171.94; LANDFILL $19,301.08; RECYCLING $7,054.27; WELLNESS CENTER $6,292.37; CAPITAL EQUIPMENT $16.81; LIBRARY BEQUEST $6,857.28; ECONOMIC DEVELOPMENT $29,761.72; WATER DEPOSITS $3,650.00; 2011 BOND SALES $83.70; AIRPORT GRANT $15,084.00; CEMETERY PERP CARE $7.00; SEWER MAIN CONST $99.31; FUEL $16,005.12; 2009 BOND SALE $18.67; NSP 1 $46.10;  SEWER BONDSINKING $162.45; EMERGENCY $689.64; 1^ST AVENUE LIFT STATION $182,176.35; FORFEITED ASSETS $200.00; TOTAL $707,869.54

COUNCIL PROCEEDINGS

August 13, 2012

The Oelwein City Council met in regular session Monday, August 13, 2012.  Mayor Murphy called the meeting to order at 6:00 P.M.

Roll Call                      PRESENT:  Petersen, Ericson, Bearinger, Sherrets, Ryan, Stickel

ABSENT:    None

ALSO PRESENT:  Kendall, Rigdon, VanVeldhuizen

Adopt Agenda             A motion was made by Ericson, seconded by Bearinger to adopt the Agenda as amended.  All voted aye.

Motion Carried

Consent Agenda          A motion was made by Petersen, seconded by Ryan to approve the following consent agenda items:

A.  Minutes of the July 23, 2012 regular meeting.

B.  Wellness Center request for 7^th Annual 5K Fun Run/Walk August 18,  2012.

C.  Oelwein Fire Department request for Muscular Dystrophy “Fill the Boot” Campaign August 24, 2012 from 6:00 P.M. to 8:00 P.M. and August  25, 2012 from 9:00 A.M. to 12:00 Noon.

D.  Class ‘C’ Liquor and Sunday Sales renewal for Las Flores.

E.  New Class ‘B’ Beer and Sunday Sales Permit for Shopko Hometown #669

F.  Request from Victoria Felix to set a vicious animal appeal hearing  August 27, 2012 at 5:00 P.M.

G.  Request from OCAD to close the 10 blocks of North and South Frederick and a portion of the 10 blocks of East and West Charles Saturday, September 15, 2012 from 8:00 A.M. to 11:00 P.M. for Fall Fling.

H.  Pay Request No. 2 from Skyline Construction in the amount of $53,367.95 for work completed on 10^th Street Reconstruction project.

I.  Motion to accept Transco Water Main project.

J.  Request from Public Library to use Oakdale Cemetery for Historical Walk on October 26, 2012.

All voted aye.

Motion Carried

Ayars and Ayars          A motion was made by Ericson, seconded by Stickel to refer Ayars & Ayars, Inc. Police Department remodel report to Planning, Finance, Enterprise and Economic Development Committee, City Attorney, City Administrator, Bond Counsel for review and report back at September 10, 2012 meeting..  All voted aye.

Motion Carried

Success Center             Wendy Mihm-Herold, NICC Vice President presented a funding request wanting the City to pay $30,000 of the $45,000 cost for a Rams/Oelwein School District Pilot “Success Center”.  Another funding source is the Northeast Iowa Charitable Foundation.  There are other possible grants.  The balance might come from NICC.  The targeted population is high school students at risk of dropping out, adult literacy students, first generational students, unemployed and underemployed individuals.  The overall goal is to keep people working and living in Oelwein.  It is similar to Project Hope in Dubuque.

Sherrets stated the Census shows there isn’t a need for this.  She felt it is NICC’s responsibility to provide these services, not the City of Oelwein’s.

COUNCIL PROCEEDINGS, AUGUST 13, 2012, PAGE 2

Since the closing of Oelwein’s Iowa Workforce Development office job seekers and those applying for unemployment use a computer at the Oelwein Library.  Macken, Library Director said the Library is not staffed nor trained to provide them help.

Petersen was concerned that the City would be asked to fund the Success Center annually.  Mihm-Herold replied she probably will continue to request a donation.

Bearinger wanted the programs designed to keep jobs in the Oelwein community.  Stickel and Petersen agreed.

A motion was made by Ryan, seconded by Stickel to approve $30,000 (paid quarterly) funding to NICC’s Success Center for the first year with Wendy Mihm-Herold to present quarterly reports to the Council.  Four voted aye, two (Sherrets, Petersen) voted nay.

Motion Carried

No commitment was made by the City Council for second and third year funding.

8^th Avenue SE              John Gade, Fox Engineering reported on the 8^th Avenue SE Water Main

Water Main                  Improvements project.  It would replace two blocks (1200 feet) of water main, add three new fire hydrants and replace a sanitary sewer manhole.  Temporary 2” above ground pipes will provide water service during construction.  Council agreed homeowners would be billed for their “average” water usage during these months.

The project is 28 working days with incentives and penalties applied to the contractor.

A motion was made by Bearinger, seconded by Stickel to set 8^th Avenue SE Water Main project bid opening for September 5, 2012 at 10:00 A.M. and set a Public Hearing on the project for September 10, 2012 at 6:00 P.M.  All voted aye.

Motion Carried

Gade mentioned the Council would need to decide up front if any contractor would be barred from bidding.

CDBG and SRF           Lance Aldrich, Fox Engineering informed Council of approximately

Funding                       $140,000 remaining available in CDBG Grant Funds and $375,000 SRF Funds in the Two Pressure System Water Main and Booster Station project that could be used to fund the 8^th Avenue SE Water Main project.

Mulford Drive             Petersen had received a call from a property owner on Mulford Drive

1^st Ave Lift Station      questioning the type of road repair for the 1^st Avenue Lift Station project.  Lance Aldrich stated that portion of the street is seal coated and the project specs are to seal coat the street.  Asphalt would cost an additional $14,000.  Council consensus was to stay with the original plans to seal coat.

42 Well                        Aldrich stated the Jordan Aquifer water level is below the 70 year old casing in the 42 Well.  Replacing the casing is in order.  The project cost estimate for this 2013 project has reached $600,000.  CDBG Grant Funds may be available.

COUNCIL PROCEEDINGS, AUGUST 13, 2012, PAGE 3

2012 Seal Coat            Tom Stewart, Street Superintendent presented the following three

Program                       bids:

                       Prairie Road Builders,                     Single Seal 3/8”                 $1.29 sq. yd.

                        Hazleton                                              Double Seal                        $2.58 sq. yd.

                                                                                          Single Seal 1/2″                 $1.37 sq. yd.

                         Concrete Foundations, Inc.,        Single Seal 3/8”                 $1.52 sq. yd.

                         New Hampton                                  Double Seal                        $2.88 sq. yd.

                                                                                          Single Seal 1/2″                 $1.85 sq. yd.

                          Blacktop Service Co.,                      Single Seal 3/8”                 $1.42 sq. yd.

                          Humboldt                                            Double Seal                        $2.59 sq. yd.

                                                                                            Single Seal 1/2″                     N/A

                                    A motion was made by Ryan, seconded by Bearinger to accept low bid from Prairie Road Builders for $1.29 square yard single coat and $2.58 double seal coat.  All voted aye.

Motion Carried

Outer Road                  Stewart offered Council a second option for paving North Eastline

Seal Coat                     Road using recycling asphalt (RAP) as the base with a single seal coat. It

Eastline Road               would be half the cost of double seal coat.  In addition it should make a better road.

Kendall reported all but three property owners on Eastline Road had volunteered to pay for their half of the double seal coat cost.

Proceeding with a forced assessment would add $2,000 or more in expenses.

A motion was made by Ericson, seconded by Petersen approving the City of Oelwein paying for resurfacing Eastline Road from East Charles to 6^th using RAP with no assessment on property owners.  All voted aye.

Motion Carried

Grand Theatre              Matt Vogel, President of Grand Theatre of Oelwein requested the City pay the bills on their digital update.  They would reimburse this.

A motion was made by Petersen, seconded by Sherrets to approve Vogel’s request on behalf of the Grand Theatre.  All voted aye.

Motion Carried

Sidewalk Repair/          A motion was made by Ericson, seconded by Stickel to set September 10,

Replacement Hearing   2012 at 6:00 P.M. as date for Sidewalk Repair/Replacement Hearing.  All voted aye.

Motion Carried

Local Option Sales       A Resolution Authorizing Mayor and City Administrator to Deliver to

Tax Extension              the Fayette County Commissioner of Elections a Request to Submit the Question of an Extension of the Local Option Sales and Service Tax to the Qualified Electors of the City of Oelwein, Iowa on November 6,2 012 was deferred to the August 27, 2012 Council meeting.

A work session on Local Option Sales Tax will be August 27, 2012 at 5:00 P.M.

COUNCIL PROCEEDINGS, AUGUST 13, 2012, PAGE 4

Resolution #4701        A motion was made by Ericson, seconded by Stickel to adopt Resolution

Set Public Hearing       No. 4701 to Set Public Hearing on Proposed Disposal by Sale of the

Disposal by Sale          City’s Interest in 326 7^th Avenue SW, Oelwein, Fayette County, Iowa.

326 7^th Ave SW           Ayes:  Petersen, Ericson, Bearinger, Sherrets, Ryan, Stickel

Nays:  None

Motion Carried

Plaza Board                 Ryan reported on the August Plaza Board meeting.

Library Board Mtg.      Sherrets reported on the August Library Board meeting.  A $1,200 donation will be used to purchase DVD or Blu-Ray movies.  The Friends purchased a children’s book subscription for $1,368.  James Fleming has been hired as a new Library Page.  ‘Civil War 150’ traveling exhibit will be at the Oelwein Library December 24 – January 21.  The Library will also implement a new program called “Tail Waggin’ Tutors” promoted by Therapy Dogs International where reluctant readers can read to a therapy dog in a relaxed “dog friendly” atmosphere.

Housing Meeting          Ryan reported on the August Upper Explorerland Regional Planning Commission Housing meeting.  There are 168 families in Fayette County receiving Section 8 Housing Assistance of which 105 of them are located in Oelwein.

Appointments to          A motion was made by Bearinger, seconded by Ericson to approve the

Tree Board                   Mayor’s appointments of Sue Jensen, Tom Fick and Durango Steggall to the Tree Board.  All voted aye.

Motion Carried

Aquatics Center           A motion was made by Bearinger, seconded by Ericson to approve the

Task Force                   Mayor’s appointments of Jean and Vic Kane, Lindy and Jay Tommasin, Carrie and Tim Gearhart, Joy Purdy and Arlene Miehe to the Aquatics Center Task Force.  All voted aye.

Motion Carried

Parks                            City Administrator Kendall presented Council with a Park report update.  The only source of funding to pay for more mulch and $4,000 in slide repair is Franchise Fees.  He suggests Council agree to amend the budget for up to $20,000 from Franchise Fees.

Petersen suggested local body shops may be able to do the repair on the slide.  Park Superintendent Steggall stated the slide is plastic and body shops use fiberglass.  He will contact them to confirm.

A motion was made by Ericson, seconded by Bearinger to approve using up to $20,000 from Franchise Fees to pay for the balance of the park mulch project and the slide repair.  5 voted aye, 1 (Petersen) voted nay.

Motion Carried

Americorps                  Nine Americorps workers will be in Oelwein August 17 – September 8 working on several city projects.  They will meet with the Council August 27 at 5:00 P.M.

Ericson exited the meeting at 8:00 P.M.

There was a “hit and run” accident in the viaduct causing $4,500 in damages.  The Police Department has a description of the truck and trailer.  A witness came forward.

COUNCIL PROCEEDINGS, AUGUST 13, 2012, PAGE 5

Adjourn                       A motion was made by Stickel, seconded by Bearinger to adjourn at 8:05 P.M.  All voted aye.

Motion Carried

                  __________________________________

LARRY MURPHY, MAYOR

ATTEST:

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

I, Steven H. Kendall, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held August 13, 2012 and copy of said proceedings was furnished to the Register August 16, 2012.

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

COUNCIL PROCEEDINGS

 July 23, 2012

The Oelwein City Council met in regular session Monday, July 23, 2012.  Mayor Murphy called the meeting to order at 6:20 P.M.

Roll Call                      PRESENT:  Petersen, Ericson, Bearinger, Sherrets, Ryan, Stickel

ABSENT:    None

ALSO PRESENT:  Rigdon, VanVeldhuizen, Wedemeier

Adopt Agenda             A motion was made by Ryan, seconded by Bearinger to adopt the Agenda as amended.  All voted aye.

Motion Carried

Citizens                        Jeremy Stewart with the Boy Scouts presented to Council the Eagle Service project he would like to do at the Woodlawn Cemetery flag pole. Stewart stated Legion Commander Jake Blitsch reviewed the project offering several suggestions.  A motion was made by Bearinger, seconded by Petersen to authorize Mayor Murphy to sign a consent form for Stewart to proceed on the project. All voted aye.

Motion Carried

Consent Agenda          A motion was made by Petersen, seconded by Stickel to approve the following consent agenda items:

A.  Minutes of the July 9, 2012 regular meeting.

B.  Minutes of the July 16, 2012 special meeting.

C.  Claims Resolution in the amount of $836,074.18.

D.  Class ‘C’ Beer Permit and Sunday Sales renewal for Oelwein Mart East.

E.  Class ‘B’ Beer Permit and Sunday Sales renewal for Country Cottage Café.

F.   Motion to refer request from Jason Manus to vacate and sell a portion of the alley in the 200 block of 6^th Avenue NE to the Public Safety and Streets Committee.

G.  Pay request No. 5 to Summers Enterprise in the amount of $94,344.46 for work completed on 1^st Avenue SW Lift Station Project.

H.  Authorization for Mayor Murphy and City Attorney’s signature on Airport Grant Agreement.

All voted aye.

Motion Carried

Proclamation                Mayor Murphy read a proclamation honoring past Mayor Beth McFarlane.

Success Center             Report on success center agenda item was deferred to August 13, 2012 meeting.

Park Maintenance        Park Superintendant Durango Steggall updated the Council on Maintenance for the month of July. Steggall informed the Council it would take an additional 1,140 yards of mulch for all the parks at a cost of $17,670.   Steggall stated there is $2,500 of the $10,000 available in Parks supply line which is enough to do Wings Park.  Murphy suggested monies would be available in the fuel budget since mowing was at a minimum.

Ericson would like the entire project completed this year.  Sherrets suggested mulching Redgate Park first since Italian Heritage Days is the next event.

Murphy requested Deputy Clerk Rigdon check on the State bid for mulch and rates regarding volume pricing and City Administrator Kendall prepare a plan funding the balance of the mulch project to present at the next Council meeting.

COUNCIL PROCEEDINGS, JULY 23, 2012, PAGE 2

An inventory of Park equipment, date purchased, warranty information, life expectancy and its current condition is to be created to identify and prioritize Park needs.

A motion was made by Ericson, seconded by Bearinger to authorize Park Superintendant Steggall to spend $4,123 ($2,500 from park supplies and $1,623 from park fuel line) for mulch at Red Gate Park and to have City Administrator Kendall come back to the Council on August 13, 2012 meeting with a financial plan funding the parks mulch and an identification of needs “inventory” plan.  All voted aye.

Motion Carried

Macken, Library Director explained how the “Friends of the Library” entity is critical to the success of the Library.  Murphy felt creating “Friends of the Parks” could do the same.

Petersen stated the light at Redgate Park is on 24 hours a day, could it be changed to a solar light to save on electrical costs.

Graffiti vandalism was found at the north side of City Park and at Platts Park.  Petersen felt the restrooms should be locked when the parks close at 10:00 P.M.  Chief Logan stated anyone in the parks after dark will be stopped and questioned.  Locking the restrooms would not stop the vandalism.

An issue involving a community service worker was referred to the City Administrator.  He is to report back to Council.

Resolution #4700        A motion was made by Bearinger, seconded by Ryan to approve Resolution Forsyth Management  #4700 Development Agreement with Forsyth Management Company, LLC,

authorizing annual appropriation tax increment payments and pledging certain tax increment revenues to the payment of the agreement, correcting and modifying Resolution No. 4656, adopted and approved on June 27, 2011.

Ayes:  Petersen, Ericson, Bearinger, Sherrets, Ryan, Stickel

Nays:  None

Motion Carried

Library Board Mtg.      Peggy Sherrets reported on the July Library Board meeting. Election of officers was held.  Catherine Gilson remains as President, Mike Kerns serves as Vice-President, and Callie Berryman as Secretary.

OCAD Board Mtg.       Jim Petersen reported on the July OCAD Board meeting.  Petersen informed the Council the Tractor Cade has arrived.  Petersen also reported Deb Howard has been busy promoting tourism in Oelwein.

Airport                         Stickel reported on the July Airport meeting.  The open house has been postponed for the time being until furniture is acquired for the facility. He also reported FBO Tegler stated a lesser amount of diesel fuel is being bought this year and those funds could be used to purchase furniture.

Mayor Murphy recommended setting a work session for the Council to visit the Airport.

Mayors Report             A motion was made by Petersen, seconded by Stickel to approve the reappointment of Callie Berryman and appointment of Brett Ingersoll to the Library Board.  All voted aye.

Motion Carried

A motion was made by Bearinger, seconded by Stickel to approve the appointment of Travis Schueller and Jim Prouty to the Park and Rec Commission.  All voted aye.

Motion Carried

COUNCIL PROCEEDINGS, JULY 23, 2012, PAGE 3

A motion was made by Ericson, seconded by Bearinger to approve the appointment of Jim Tuehscherer and reappointment of Greg Bryan to the Airport Board.  All voted aye.

Motion Carried

A motion was made by Bearinger, seconded by Ericson to approve the following appointments which represent a partial list of candidates provided by the Mayor for the Aquatics Center Task Force:  Co-chair Cheryl Sill & Sue Woods.  Jody or Curt Solsma, Pam Hosto, Chad or Debbie Benter, Charlie Rochford, Connie Jorgensen, & Barb Schmitz.  All voted aye.

Motion Carried

17 East Hillside Dr       City Attorney VanVeldhuizen reported to the Council the Board of Adjustments ruling appears to be in compliance regarding the request for oversized accessory structure at 17 East Hillside Drive.

Chuck Serra                 Chuck Serra, 28 12^th Avenue SE, addressed the Council ruling regarding the

17 East Hillside Dr       structure encroaching into the easement for Alliant Energy.  VanVeldhuizen explained the set back does not have to be from the easement but from the property line and not in the easement.  VanVeldhuizen stated this is a separate issue between the property owner and the owners of the easement.

East Penn                     City Attorney VanVeldhuizen explained the East Penn lease proposal to the council.  A motion was made by Petersen, seconded by Bearinger for City Attorney VanVeldhuizen to submit the proposed lease to East Penn. All voted Aye.

Motion Carried

Ayars & Ayars             Chief Logan informed the Council Ayars & Ayars requested a Work Session with Council.  Mayor Murphy directed Chief Logan to schedule a Work Session at 5 pm for August 20, 2012.

Oelwein Healthcare     A motion was made by Bearinger, seconded by Stickel giving permission to  Oelwein Health Care Staff members to Adopt a Highway within the city limits going North of 6^th  St NE.  All voted aye.

Motion Carried

NEIRL                         The next NEIRL meeting will be July 31 in Manchester.  John Danos, from Dorsey & Whitney Law Firm will speak on TIF reform.

League Convention      League of Cities convention is September 26-28, 2012.  Sign up deadline if August 17^th.

Executive Session        A motion was made by Petersen, seconded by Ryan to go into Executive Session per Iowa Code 21.5(c) to discuss pending litigation.

Ayes:  Petersen, Ericson, Bearinger, Sherrets, Ryan, Stickel

Nays:  None

Motion Carried

Return to Regular         A motion was made by Ryan, seconded by Bearinger to return to

Session                        regular session.

Ayes:  Petersen, Ericson, Bearinger, Sherrets, Ryan, Stickel

Nays:  None

Motion Carried

Adjourn                       A motion was made by Ericson, seconded by  Bearinger to adjourn at  8:40 P.M.  All voted aye.

Motion Carried

COUNCIL PROCEEDINGS, JULY 23, 2012, PAGE 4

                                                                                                                 __________________________________

LARRY MURPHY, MAYOR

ATTEST:

___________________________________________

BARBARA M. RIGDON, DEPUTY CITY CLERK

I, Barbara M. Rigdon, Deputy City Clerk in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held July 23, 2012 and copy of said proceedings was furnished to the Register August 1, 2012.

___________________________________________

BARBARA M. RIGDON, DEPUTY CITY CLERK

CITY OF OELWEIN

JULY CLAIMS REPORT

 

GAS-ELECTRIC FRANCHISE

OELWEIN CHAMBER                  210.00

TASER INTERNATIONAL            3,571.13

FLEX SPENDING

 

ADVANTAGE ADMINISTRATORS       3,251.88

1ST TIME HOME BUYERS PROGRAM

UNIVERSITY OF IOWA SITE           93.00

LEIN3-03 HLSEM GRANT

IMWCA                            143.91

IOWA WORKFORCE DEVELOPMN         171.07

IRP REVOLVING LOAN

 

UPPER EXPLORERLAND             3,244.98

MOTEL-HOTEL TAX

 

OELWEIN CHAMBER                  227.00

OELWEIN WEATHER CAM              830.73

GENERAL

 

ACE HARDWARE                     187.55

ADVENTURELAND PARK               180.00

AGVANTAGE FS INC                 153.33

ALLIANT ENERGY-ELECTRIC        5,706.78

ALLIANT ENERGY-GAS             3,461.59

ARNOLD MOTOR SUPPLY              228.46

AUSTIN MEYER                      20.00

AVALON TIRE                       68.98

BAKER & TAYLOR                 1,007.61

BARRON MOTOR SUPPLY              103.35

BATTERY ZONE                      55.00

BEST-WAY BUILDING CENTER           7.53

BILL MILLER WOOD PRODUCT       1,395.00

BIRDNOW MOTOR TRADE                9.24

BLACKSTONE AUDIO                  65.44

BLUE CROSS                     3,587.60

BOB NEWTON                       402.50

CARDMEMBER SERVICES INC           75.60

CAROLYN ROHRICK                   48.48

CASEYS GENL STORES                78.78

CENTURYLINK-QWEST                 45.29

CITY LAUNDERING CO                69.86

CITY OF OELWEIN                1,525.60

CODY RATH                         20.00

COMMUNITY DIGITAL WIRELESS        34.95

COVENANT MEDICAL CENTER        1,843.45

D & S PORTABLES INC              855.00

DECKER SPORTING GOODS          1,310.00

DEMCO                            107.30

DIETER ERDELT                  1,743.00

FAREWAY                        1,329.47

FIDELITY BANK & TRUST             21.97

FIRE SERVICE TRAINING            100.00

GAGE EXTERMINATING               105.00

HALOGEN SUPPLY COMPANY            56.37

HAWKINS INC                    1,933.95

HEIMAN INC                       481.38

IOWA PARKS & REC ASSOC           682.00

IPERS RETURN PROCESSING       14,775.07

JO JO DAIRY QUEEN                187.20

JOHN DEERE FINANCIAL             220.97

JOSEPH CHARTRAND                  20.00

K MART #9233                     809.96

KENS ELECTRIC                    288.36

LEWISTON MONUMENT COMPANY      2,300.00

LISA BAHE                         25.00

MAINSTAY SYSTEMS INC             226.00

MEDIACOM                          16.98

MEGAN FAUSER                      25.00

MFPRSI                        17,111.62

MIDWEST BREATHING AIR LLC        120.55

NORTHEAST IOWA INSPECTION        418.00

NORTHERN SAFETY CO INC            70.83

O’REILLY AUTOMOTIVE STORE        106.39

OELWEIN AUTO PARTS                21.53

OELWEIN CITY WATER             2,132.77

OELWEIN PUBLISHING               624.29

OELWEIN VETERINARY CLINIC        241.50

OELWEIN VOLUNTEER FIREMEN        916.67

OVERDRIVE-NEILSA                 877.35

PAMIDA LLC                       193.27

PEPSI-COLA                       657.15

PIONEER RESEARCH CORP            199.90

PIZZA RANCH                      458.99

PLUMB SUPPLY                     109.74

POOL TECH                      4,667.24

PRAIRIE AG SUPPLY INC            194.67

QUILL.COM                         26.73

RITE PRICE OFFICE SUPPLY         408.40

RON VANVELDHUIZEN              1,641.75

SCHIMBERG CO                     215.18

SCHMITT CLEANING SERVICE       1,013.11

SHIELD TECHNOLOGY CORP         4,300.00

STATE LIBRARY OF IOWA             35.00

STATE OF IOWA                  1,383.54

STRANG TIRE                      107.16

SUBWAY                            37.00

SUSAN MACKEN                     139.59

TEAMSTERS LOCAL 238              548.00

TEGELER AVIATION               2,750.00

TESTAMERICA LABORATORIES          16.00

THOMAS ELECTRIC                  105.25

TREASURER STATE OF IOWA        6,500.00

U S POST OFFICE                  190.00

UPPER EXPLORERLAND                10.00

US CELLULAR                      265.76

VANDENOVER JEWELRY                56.00

VICTOR GARCIA                     20.00

WINDSTREAM-IOWA TELECOM          507.37

WATER

ACE HARDWARE                      11.67

ADVANTAGE ADMINISTRATORS          39.36

ALLIANT ENERGY-ELECTRIC        6,576.23

ASPRO                          1,284.00

BARB WEGNER                       70.54

BEST-WAY BUILDING CENTER          59.25

BOB SAGE                          21.85

CARDMEMBER SERVICES INC           13.67

CENTURYLINK-QWEST                 11.33

CITY LAUNDERING CO               186.07

COVENANT HEALTH SYSTEMS          140.00

DON DONAHUE                       28.21

DOROTHY ROBERTS                    4.08

FIDELITY BANK & TRUST             30.00

HD SUPPLY WATERWORKS LTD         931.57

IA DEPT OF NATURAL RESOURCES     751.43

IMWCA                          1,123.89

IOWA ONE CALL                     27.45

IOWA WORKFORCE DEVELOPMN         745.10

JOHN DEERE FINANCIAL              39.93

MAINSTAY SYSTEMS INC             226.00

MANATTS INC                    2,995.42

MEDIACOM                          16.98

MELISSA STOCKS                    26.45

MERCY HOSPITAL OF FRANCISCAN      31.00

MUNICIPAL SUPPLY INC             200.80

NICHOLAS ASSMAN                   44.42

OELWEIN AUTO PARTS               209.99

OELWEIN CITY WATER                66.86

OELWEIN COMMERCIAL PRINT          33.37

OELWEIN PUBLISHING               335.61

RITE PRICE OFFICE SUPPLY         242.90

RON VANVELDHUIZEN                400.00

ST LUKE’S DRUG & ALCOHOL          37.00

SUSAN RICCHIO                     40.85

TERRY FAH                         32.32

TESTAMERICA LABORATORIES          68.00

TREASURER STATE OF IOWA        4,631.00

U S POST OFFICE                  246.67

US CELLULAR                       29.00

USA BLUE BOOK                    333.67

UTILITY EQUIPMENT CO             905.91

VAN METER INDUSTRIAL INC         141.42

WELLMARK BCBS OF IOWA          5,371.19

WINDSTREAM-IOWA TELECOM           80.94

WATER SYSTEM IMPROVEMENT

FOX ENGINEERING                1,943.25

 

UPPER EXPLORERLAND                84.54

TRUST AND AGENCY

 

ADVANTAGE ADMINISTRATORS         687.46

FAYETTE COUNTY DAIRY PROM         33.00

HERTZ ASSOCIATES LTD           1,400.22

IMWCA                          7,963.53

ING – RELIASTAR LIFE INS         726.00

IOWA WORKFORCE DEVELOPMN       6,699.14

K MART #9233                      31.64

STEVE HORAN                        9.96

VOGEL INS AGENCY               2,084.00

WELLMARK BCBS OF IOWA         33,340.89

ROAD USE TAX

 

ACE HARDWARE                      66.83

ALLIANT ENERGY-ELECTRIC        6,552.23

ARNOLD MOTOR SUPPLY              133.57

BARRON MOTOR SUPPLY               59.07

BEST-WAY BUILDING CENTER          70.07

CITY LAUNDERING CO                47.94

CRAWFORD ENGINEERING             445.00

DIETER ERDELT                    292.83

JOHN DEERE FINANCIAL              12.47

MAURER TREE SERVICE            2,750.00

MEDIACOM                          16.99

MERCY HOSPITAL OF FRANCISCAN      31.00

O’REILLY AUTOMOTIVE STORE         17.13

OELWEIN CITY WATER               202.77

OELWEIN PUBLISHING                 5.80

OLD DOMINION BRUSH CO            147.33

RCSYSTEMS                      1,470.00

ST LUKE’S DRUG & ALCOHOL          37.00

SUCKOW CONSTRUCTION              203.60

US CELLULAR                       29.00

WINDSTREAM-IOWA TELECOM           40.03

ZARNOTH BRUSH WORKS INC          437.00

SEWER

 

ADVANTAGE ADMINISTRATORS         114.14

ALLIANT ENERGY-ELECTRIC        5,360.57

AVALON TIRE                       15.00

CARDMEMBER SERVICES INC          468.81

CENTURYLINK-QWEST                 11.32

CITY LAUNDERING CO               291.57

EARTHVIEW ENVIRONMENTAL        1,028.95

FAREWAY                           28.99

FOX ENGINEERING                  310.00

IMWCA                            763.77

IOWA ONE CALL                     27.45

IOWA WORKFORCE DEVELOPMN       1,068.02

JOHN DEERE FINANCIAL              17.94

JOHNSON COMFORT SYSTEMS          202.45

MAINSTAY SYSTEMS INC             226.00

 

MERCY HOSPITAL OF FRANCISCAN      31.00

OELWEIN AUTO PARTS                 1.89

OELWEIN CITY WATER                92.05

OELWEIN COMMERCIAL PRINT          33.38

OELWEIN PUBLISHING                57.21

RITE PRICE OFFICE SUPPLY         191.91

RON VANVELDHUIZEN                400.00

SCHEEL’S LAWN CARE               123.42

ST LUKE’S DRUG & ALCOHOL          37.00

THOMAS ELECTRIC                   58.60

TREASURER STATE OF IOWA        1,595.00

U S POST OFFICE                  304.71

US CELLULAR                       28.99

USA BLUE BOOK                    110.81

UV DOCTOR LAMPS LLC            2,335.24

WELLMARK BCBS OF IOWA          6,436.25

WINDSTREAM-IOWA TELECOM          114.20

LANDFILL

 

FAYETTE COUNTY SOLID WASTE    52,282.25

U S POST OFFICE                  116.08

RECYCLING

 

FAYETTE COUNTY RECYCLING      19,245.00

U S POST OFFICE                   58.02

WELLNESS CENTER

 

CARDMEMBER SERVICES INC          220.60

CHANTEL OLSON                     24.61

COVENANT MEDICAL CENTER        8,870.52

FIDELITY BANK & TRUST             25.05

OELWEIN COMM SCHOOLS          10,033.91

TREASURER STATE OF IOWA          429.00

LIBRARY BEQUEST

ROSE KALB                         50.00

ROTARY CLUB OF OELWEIN           125.00

ECONOMIC DEVELOPMENT

 

ALLIANT ENERGY-ELECTRIC        5,593.62

BATTERY ZONE                      55.00

FAYETTE COUNTY LOCAL HOUSING     983.35

FIDELITY BANK & TRUST          3,000.00

IMWCA                            127.90

NEWCOM TECHNOLOGIES            1,200.00

OELWEIN CHAMBER               15,408.66

OELWEIN CITY WATER               424.14

OELWEIN PUBLISHING                31.60

CUSTOMER DEPOSIT

 

ALEXIS MILLER                    113.75

BRANDY WILSON                    105.67

BROOKE BUNDY                      20.42

CHELSEA MCMURRIN                  72.56

 

EMILY BOLAND                      69.41

JACOB BUSH                        64.85

JOHN EVELAND                     125.68

KAREN WILLIAMSON                 105.67

KEVIN BRADLEY                    105.67

LETICIA BRONDSTETTER              83.93

OELWEIN WATER FUND             1,423.86

OELWEIN WATER REFUNDS            476.07

PETER HALLIGAN                   105.67

ROBERT & ANDREA ISETON           105.67

SHANI STEIL                      105.67

SUE LAU                           46.90

TIM & CARRIE GEARHART            105.67

VIPER LANES                      105.67

AIRPORT GRANT

BRYAN CONSTRUCTION            13,461.28

OELWEIN PUBLISHING                13.09

FUEL FUND

 

DICKS PETROLEUM CO               691.16

2009 BOND SALE

PARKNPOOL.CORP                 2,899.69

10TH STREET SE PAVING

 

AECOM                         19,329.31

SKYLINE CONSTRUCTION         231,697.78

1ST AVE LIFT STATION

 

FOX ENGINEERING               41,260.76

IA DEPT OF NATURAL RESOUCES      175.00

WILLIAMS CENTER RESERVE FUND

 

PUSH PEDAL PULL                  187.50

 

FORFEITED ASSETS

 

BIRDNOW MOTOR TRADE              222.97

CARDMEMBER SERVICES INC           78.50

RONALD VOSHELL                   150.00

 

PAYROLL CLAIMS                        176,314.76

 

GRAND TOTALS                          836,074.18

COUNCIL PROCEEDINGS

Special Meeting

July 16, 2012

The Oelwein City Council met in special session Monday, July 16, 2012.  Mayor Murphy called the meeting to order at 5:20 P.M.

Roll Call                      PRESENT:  Petersen, Ericson, Bearinger, Sherrets, Ryan, Stickel

ABSENT:    None

ALSO PRESENT:  Kendall

Sports Complex           Oelwein Community School Superintendent Steve Westerberg presented a

Improvements              a Power Point presentation explaining proposals for construction of a softball diamond at the Sports Complex.

VanVeldhuizen            City Attorney Ron VanVeldhuizen arrived at 5:27 P.M.

Arrived

Recess/Reconvene       The City Council recessed at 5:40 P.M. and reconvened at 6:25 P.M.

Institute of Public        A motion was made by Petersen, seconded by Bearinger to approve an

Affairs Agreement       agreement with the Iowa Institute of Public Affairs to facilitate small group meetings.  All voted aye.

Motion Carried

Donaldson’s Roof       Proposals to repair a portion of the roof on the former Donaldson’s building

Repair                          were received as follows:

Moss Roofing, West union

White 45 mil TPO        $101,933.00

White 60 mil TPO        $108,367.00

Lynch Roofing, Manchester

White 45 mil TPO        $104,000.00

Black 60 mil EPDM     $122,652.00

White 60 mil TPO        $111,000.00

Allen Roofing, Monona

White Duro-Last TPO  $136,450.00

All proposals included a 15 year warranty.

A motion was made by Petersen, seconded by Sherrets to accept the low proposal from Moss Roofing, West Union in the amount of $101,933.00.  All voted aye.

Motion Carried

Railroad Demolition    A motion was made by Ryan, seconded by Petersen to authorizing City crews

Bricks                          to move demolition debris from Bill Mundt’s property at 405 Mulford Drive to Railroad Museum property.  All voted aye.

Motion Carried

Mundt is to clean and palletize the bricks.

ICN Network               A motion was made by Sherrets, seconded by Stickel authorizing the Mayor’s signature on a letter of commitment with the Iowa Department of Public Safety for Iowa Communications Network.  All voted aye.

Motion Carried

Sports Complex           A motion was made by Stickel, seconded by Ryan to approve the

Improvements              Oelwein Community Schools plan to construct a softball field diamond on the soccer fields west of the concession stands at the Sports Complex as recommended by the Parks and Recreation Commission.  All voted aye.

Motion Carried

COUNCIL PROCEEDINGS, JULY 16, 2012, PAGE 2

Local Option Sales       Council was reminded August 29, 2012 is the deadline to place the

Tax                              Local Option Sales Tax renewal on the November ballot.  Murphy suggested Economic Development, Property Tax Relief and Aquatic Center upgrades as possible uses for the funds.

Italian Heritage Days   A  motion was made by Ericson, seconded by Bearinger to approve a request

Fundraiser                    from the Italian Heritage Days Committee for a bean bag and bocci ball tournament and band on July 28, 2012 as a fundraiser for their annual celebration.  The Park and Recreation Commission had recommended approval.  All voted aye.

Motion Carried

Adjourn                       A motion was made by Bearinger, seconded by Ericson to adjourn at 6:45 P.M.  All voted aye.

Motion Carried

                                                       __________________________________

LARRY MURPHY, MAYOR

ATTEST:

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

I, Steven H. Kendall, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held July 16, 2012 and copy of said proceedings was furnished to the Register July 19, 2012.

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

A Work Session with the Park and Recreation Commission followed the special meeting.

COUNCIL PROCEEDINGS

July 9, 2012

The Oelwein City Council met in regular session Monday, July 9, 2012.  Mayor Murphy called the meeting to order at 7:00 P.M.

Roll Call                      PRESENT:  Petersen, Ericson, Bearinger, Sherrets, Ryan, Stickel

ABSENT:    None

ALSO PRESENT:  Kendall, Rigdon, VanVeldhuizen

Adopt Agenda             A motion was made by Ericson, seconded by Petersen to adopt the Agenda as amended.  All voted aye.

Motion Carried

Citizens                        Don Kleis, 2405 South Frederick, stated it had been two years since the

Don Kleis                    2010 flood.  He requested an update on the Council plans regarding

20^th St SE & S Fred.     the 20^th Street SE and South Frederick Area.

The City Council contracted for a drainage engineering study which was completed last year.  Suggested improvements included an open ditch or larger drainage pipe as well as a detention area.

Kleis requested Council not forget the project as it will flood again if left as is.

N. Eastline (Outer)       Kleis stated he was not in favor of sealcoating Eastline Road because

Road                            it eventually will blow up.  He felt this project would be a waste of City funds.

Chet Reagan                Chet Reagan, 905 2^nd Avenue NE, expressed his concerns regarding

Park & Rec Program    Oelwein’s Park and Recreation programs. They included reduced participation numbers, dust control on ball diamonds, no concessions, cost to participate and the distance children have to travel to get to the Sports Complex.

He concluded, “This is not an attack on anyone or any committee.”

Chuck Serra                 Chuck Serra, 28 12^th Avenue SE, spoke against the Board of Adjustment’s

17 Hillside Drive         decision to allow a 24 x 24 square foot structure to be built at 17 Hillside Drive.

Attorney VanVeldhuizen explained the appeal process.  Attorney VanVeldhuizen will visit with Building Inspector Jim Prouty and report back to the Council.

Roger Boleyn               Roger Boleyn, 209 7^th Avenue SW, spoke on behalf of his daughter

17 Hillside Drive         Elizabeth Boleyn, 21 Hillside Drive East.  He was concerned the proposed garage will encroach into the utility easement.  He had suggested to the Board of Adjustment to require the property owner secure a survey prior to beginning construction.

Consent Agenda          A motion was made by Petersen, seconded by Bearinger to approve the following consent agenda items:

A.  Minutes of the June 26, 2012 regular meeting.

B.  Class ‘C’ Liquor and Sunday Sales renewal for Viper Lanes

C.  Request for a CDBG Extension

D.  Request to close the 100 block of 3^rd Avenue NE August 25, 2012 between 12:00 noon and 5:00 P.M. for a neighborhood block party.

E.  Set future Council meeting start time at 6:00 P.M.

F.  Set Ramos vicious animal appeal for July 23, 2012 at 5:30 P.M.

All voted aye.

Motion Carried

COUNCIL PROCEEDINGS, JULY 9, 2012, PAGE 2

Oelwein Healthcare     A motion was made by Petersen, seconded by Bearinger to approve a request

Burn Request               from Oelwein Healthcare to burn brush from a water way south of its building this fall subject to Fire Chief’s oversight.  All voted aye.

Motion Carried

Fire Chief Rundle stated they would have equipment present during the controlled burn.

Kringlen Vicious          Attorney VanVeldhuizen explained that Donna Kringlen was on the premises

Animal Appeal            with her dog for the Vicious Dog appeal.  She was advised the dog would not be permitted into the Council Chambers.  She wanted the Council to go outside and visit the dog.  Attorney VanVeldhuizen explained to her that is not how the process works.  In her absence the Hearing continued based upon the statements of the persons present.

VanVeldhuizen explained the appeal process to the audience.

Patrolman Barker began with a recap of the incident.  Attorney VanVeldhuizen asked questions of Barker clarifying key points.

The victim, Mary Allessio spoke.  She identified the dog with Ms. Kringlen as her attacker.

A motion was made by Ericson, seconded by Sherrets to deny the appeal and deem the dog to be vicious.

Ayes:  Petersen, Ericson, Bearinger, Sherrets, Ryan, Stickel

Nays:  None

Motion Carried

Plaza Board Mtg.         Ryan reported on the July Plaza Board meeting.

UERPC                        UERPC Executive Board has recommended applicant Rachelle Howe for the Upper Explorerland Regional Planning Commission Executive Director’s position.  If approved she would begin her new position August 1, 2012.

Fayette County            All fires are prohibited within Fayette County until further notice.

Burn Ban

Executive Session        A motion was made by Petersen, seconded by Ryan to go into Executive Session per Iowa Code 21.5(i) to discuss a personnel matter.

Ayes:  Petersen, Ericson, Bearinger, Sherrets, Ryan, Stickel

Nays:  None

Motion Carried

Return to Regular         A motion was made by Sherrets, seconded by Bearinger to return to regular

Session                        session.

Ayes:  Petersen, Ericson, Bearinger, Sherrets, Ryan, Stickel

Nays:  None

Motion Carried

COUNCIL PROCEEDINGS, JULY 9, 2012, PAGE 3

Adjourn                       A motion was made by Sherrets, seconded by Bearinger to adjourn at 9:23 P.M.  All voted aye.

Motion Carried

                                                   __________________________________

LARRY MURPHY, MAYOR

ATTEST:

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

I, Steven H. Kendall, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held July 9, 2012 and copy of said proceedings was furnished to the Register July 11, 2012.

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR