Council Minutes, June 19, 2012, Special Meeting

City Council Minutes Comments Off on Council Minutes, June 19, 2012, Special Meeting
Sep 202012

COUNCIL PROCEEDINGS

Special Meeting

June 19, 2012

The Oelwein City Council met in special session Tuesday, June 19, 2012 at 5:10 P.M.

Roll Call                      PRESENT:  Stickel, Petersen, Ericson, Bearinger, Sherrets, Ryan

ABSENT:    None

ALSO PRESENT:  Kendall, VanVeldhuizen

Change Order              A motion was made by Ericson, seconded by Bearinger to approve

Airport SRE                 Change Order No. 3 from Bryan Construction in the amount of

Building                       $14,368.15 for the Oelwein Municipal Airport Snow Removal Equipment (SRE) Building project.  All voted aye.

Motion Carried

Adjourn                       A motion was made by Ericson, seconded by Stickel to adjourn at 5:12 p.m.  All voted aye.

Motion Carried

                                                         __________________________________

LARRY MURPHY, MAYOR

ATTEST:

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

I, Steven H. Kendall, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held June 19, 2012 and copy of said proceedings was furnished to the Register June 20, 2012.

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

The Council met in a Work Session with FEH Associates following the special meeting.

Council Minutes, June 11, 2012

City Council Minutes Comments Off on Council Minutes, June 11, 2012
Sep 202012

COUNCIL PROCEEDINGS

June 11, 2012

The Oelwein City Council met in regular session Monday, June 11, 2012 at 6:00 P.M.    Mayor Pro Tem Ericson called the meeting to order.

Roll Call                      PRESENT:  Petersen, Ericson, Bearinger, Sherrets, Ryan

ABSENT:    Stickel

ALSO PRESENT:  Kendall, Rigdon, VanVeldhuizen, Mayor Murphy on speaker phone

Service Awards            Mayor Pro Tem Ericson presented the following service awards:

Communications Operator Todd Smock five years

Police Lt. Ron Voshell ten years

Police Officer Chet Reagan ten years

The Street Department’s Tom Schulmeister received recognition for 25 years service.

Stickel Arrived             Stickel entered the meeting at 6:03 P.M.

Adopt Agenda             A motion was made by Bearinger, seconded by Petersen to adopt the Agenda as amended.  All voted aye.

Motion Carried

Oelwein Celebration    Kendall stated the city’s barricades will be in use for the parade on June 3rd and not available for other use at Oelwein Celebration.

Citizen – Deb Howard Deb Howard, OCAD Coordinator requested the city bring in dirt,

Kirby Property             plant grass and maintain the Jerry Wall property east of the OCAD building.  VanVeldhuizen will follow up with Howard regarding this issue.

Warthan Lot                 Howard also requested Councils approval to construct a sculpture on the former West Charles Mall property using the limestone rocks from the railroad building.

Petersen reminded her whenever the property is sold the structure must be removed.

A motion was made by Bearinger, seconded by Ryan to approve Deb Howard’s request to construct a temporary sculpture on the lot.  All voted aye.

Motion Carried

Pastor Jacob Shinn       Pastor Jacob Shinn, Harvest Baptist Church expressed interest in buying or leasing the old Library building.  He is aware the building needs a new roof and plans to maintain its historic appearance through renovation.

Consent Agenda          A motion was made by Petersen, seconded by Sherrets to approve the following consent agenda items:

A.  Minutes of the May 21, 2012 regular meeting.

B.  Request from Oelwein Area United Way to close a portion of the 10 block of 1st Street SW August 17, 2012 for a street dance.

C.  Request from Oelwein Celebration to close selected streets June 30, 2012  for the Oelwein Celebration Parade.

D.  Pay Request from H. R. Green in the amount of $236.00 for work completed on Alternative Energy Park.

E.  Pay Request No. 4 from Summers Enterprise in the amount of $130,449.44 for work completed on 1st Avenue Lift Station Project.

F.  Request from Oelwein Celebration re: Beer Garden.

G.  New Class ‘C’ Liquor License and Sunday Sales Permit for Yankee Scoreboard.

All voted aye.

Motion Carried

COUNCIL PROCEEDINGS, JUNE 11, 2012, PAGE 2

Adopt Code of             A motion was made by Bearinger, seconded by Petersen to adopt the

Ordinances –                second reading of an ordinance Adopting a Code of Ordinances for

Second Reading           the City of Oelwein.

Ayes:  Stickel, Petersen, Ericson, Bearinger, Sherrets, Ryan

Nays:  None

Motion Carried

Public Safety and         The Public Safety and Streets Committee recommended to proceed with

Street Committee         assessment procedures to sealcoat from Charles to 6th Street NE on

Seal Coat North           Eastline Road North.  Murphy and Ericson stated the City should

Eastline Road               communicate with all property owners so they are aware of the project.

Much discussion followed.

Vic Kane asked the City to pay for the project without any assessments.

Paul Ganske offered to write a check for his share.

Bearinger made a motion to proceed with no assessments on property owners.  Following a point of order by VanVeldhuizen the motion was withdrawn.

A motion was made by Bearinger, seconded by Sherrets to not accept the recommendation of the Committee.  Petersen spoke in favor of accepting the monetary participation of the adjacent landowners.

Comments were interjected by the public.

Murphy reminded all this was not the time for more citizen input.

Ryan requested a roll call vote.

Ayes:  Stickel, Bearinger, Sherrets

Nays:  Ericson, Petersen, Ryan

Stickel requested clarification of the motion.

Murphy voted nay.

Motion Failed

A motion was made by Petersen, seconded by Ryan to accept the Committee’s recommendation.  Four voted aye, two (Bearinger, Sherrets) voted nay.

Motion Carried

A motion was made by Ryan, seconded by Petersen to direct the City Administrator send letters to all City property owners affected.  All voted aye.

Motion Carried

Near Downtown          The Committee recommended the near downtown sidewalk repair program

Sidewalk Repair           proceed.  Bearinger stated on 1st Avenue SE there is a person in a wheel chair who requested last year handicap ramps be installed.

Street Superintendent Stewart stated they ran out of time last year.  It will be included in this years work.

A motion was made by Bearinger, seconded by Stickel to accept the Public

Safety and Street Committee recommendation to proceed with the near downtown sidewalk repair program.  Residents must complete repairs by October 25, 2012.  All voted aye.

Motion Carried

COUNCIL PROCEEDINGS, JUNE 11, 2012, PAGE 3

8th Avenue SE              A motion was made by Stickel, seconded by Sherrets not to widen 8th Avenue SE.  All voted aye.

Motion Carried

2 ½ Ton Truck Bids     Street Superintendent Stewart presented three bids for the purchase of

Street Dept.                  a 2013 dump truck with snow plow and hydraulics.

                 Don’s Truck Sales, Fairbank                         2013 Freightliner              $99,375.00

                 Truck Country, Dubuque                              2013 Freightliner              $99,666.00

                  Hawkeye Truck & Trailer, Decorah            2013 International           $96,926.00

                                    A motion was made by Bearinger, seconded by Ryan to accept the low bid from Hawkeye Truck & Trailer, Decorah in the amount of $95,926.00.  All voted aye.

Motion Carried

Mowers                        Street Superintendent Steward presented four bids for the purchase of

Cemetery & Parks        one 42” mower for the Cemetery and two 72” mowers for the Parks Department.

         B & B Farm Store        (1) Toro Model 74952  48” deck               $ 5,900.00                    $  5,900.00

         Jesup                              (2) Toro Model 74927  72” deck               $ 9,000.00                   $18,000.00

                                 5 Year Warranty                                                  TOTAL          $23,900.00

          Burco Sales                   (1) Hustler X1  48” Deck                               $ 6,850.00                    $  6,850.00

          Independence              (2) Hustler Super Z  72” Deck                   $ 9,950.00                    $19,900.00

                                   2 Year Warranty                                                 TOTAL          $26,750.00

           Hub City                         (1) John Deere Z910A  48” deck              $ 7,091.56                    $  7,091.56

           Oelwein                           (2) John Deere Z930A  72” deck             $10,157.40                  $20,314.80

                                   3 Year Warranty or 1500 hours                    TOTAL          $27,406.36

            Prairie Ag                       (1) Scag STC48V  48” deck                       $ 6,404.00                 $  6,404.00

            Prairie City                    (2) Scag STT72V  72” deck                          $11,063.00                   $22,126.00

                                     3 Year Warranty Motor                                   TOTAL          $28,530.00

                                    2 Year Warranty Machine

                                    A motion was made by Petersen, seconded by Sherrets to accept low bid from B & B Farm Store, Jesup in the amount of $23,900.00.

Ryan stated the City should buy local.  The difference in cost is $3,506.36.

5 voted aye, 1 (Ryan) voted nay.

Motion Carried

Resolution #4697        A motion was made by Sherrets, seconded by Ryan to adopt Resolution

Sports Complex           No. 4697 Authorizing the Mayor to execute Lease of 6 acres in Section 33,

Land Lease                  Township 91 North, Range 9 West, Fayette County, Iowa.

Ayes:  Stickel, Petersen, Ericson, Bearinger, Sherrets Ryan

Nays:  None

Motion Carried

D & W Railroad           A motion was made by Bearinger, seconded by Petersen to approve

Grant Match                 pay request from D & W Railroad for $90,600 grant match funds.  All voted aye.

Motion Carried

Reschedule                  A motion was made by Ericson, seconded by Sherrets to reschedule the

Council Meeting          June 25 regular council meeting to June 26 at 6:00 P.M.  It will be preceded by a work session at 5:00 P.M. with Covenant’s Bob Johnson regarding the Wellness Center.

Motion Carried

COUNCIL PROCEEDINGS, JUNE 11, 2012, PAGE 4

Park & Rec Mtg.          Jessica Burkhart and Ken Magsamen, Park and Recreation Commission member reported on the May Park and Recreation Commission meeting.  Magsamen stated he would build a BMX bicycle track in the southeast corner of City Park along Highway 281 at no cost to the City.  Hub City would

BMX Bicycle Track     provide the bobcat and fuel to move the dirt.  He would also maintain the track.  No trees would be disturbed.  Kendall advised the flood plain could not be filled.

Ryan questioned the city’s liability regarding this track.  VanVeldhuizen stated there is a law that exempts liability on City bike/skate parks.

Logan suggested immediate signage to prohibit motorized vehicles.  VanVeldhuizen is to research and report back to Council.

Oelwein Celebration    Council had no objection to the Park and Recreation Commission

Laser Light Show         recommendation to temporarily place a power pole in City Park for the

Electrical                      Laser Light show at the June 30th Oelwein Celebration.

Redgate Park                Italian Heritage Days will be held at Redgate Park.  The Committee requested the park restrooms be pumped, garbage cans be provided and the City spray for mosquitoes.  The Committee will update the Bocce Ball Courts.

Sports Complex           Burkhart reported Meska, Rundle and Jorgensen were selected for the Sports Park Land Use and Planning Committee.  She expressed concern that the school and the City may not be in agreement on the proposed design.  Ericson and Murphy are to set a date for the committee to meet soon.

OCAD Meeting            Petersen reported on the May OCAD meeting.

Plaza Board Meeting    Ryan presented the minutes on June Plaza Board meeting.  This week they will select a contractor to repair their sidewalk.

UERPC Board Mtg.      Ryan also presented minutes of the May UERPC Housing Board meeting.

ISU Health Survey       Ericson stated they still need Council greeters for some of the Focus groups on June 20-21.  Sherrets and Bearinger volunteered.

Police Department       FEH will meet with Council on June 19.  Ericson would like to have

Remodel –                    a short discussion on 8th Avenue SE water main condition. The

8th Avenue SE              intersection of Mulford Drive @ 3rd Avenue SW will require extra work on the storm sewer and pavement.  It is estimated this will cost $8,500.00.  The Council had no objection.

Americorp                   Americorp will be in Oelwein for three weeks August 17 – September 8 working on several City projects.  Housing for inclement weather will need to be provided for up to 10 volunteers.

Business After 5          Studio 17 will host Business After 5 on June 20.

Park & Rec Mtg.          Sherrets stated the City Parks need a lot of work done.  She presented photos to the Council.  Park and Rec will address this at the June 18 Board meeting.

Oakdale Cemetery       The Oakdale Cemetery flag light was broken.  Dave Moore had Ken’s Electric replace it.  Cora O’Brien and others who maintained the light have passed on.  The City agreed to pay for the electricity.  Council consensus to pay the $80.00 light repair bill since no one from the original agreement is still around.

COUNCIL PROCEEDINGS, JUNE 11, 2012, PAGE 5

Adjourn                       A motion was made by Ryan, seconded by Bearinger to adjourn at 7:50 P.M.  All voted aye.

Motion Carried

                                            __________________________________

REX ERICSON, MAYOR PRO TEM

ATTEST:

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

I, Steven H. Kendall, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held June 11, 2012 and copy of said proceedings was furnished to the Register June 14, 2012.

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

Council Minutes, May 21, 2012

City Council Minutes Comments Off on Council Minutes, May 21, 2012
Sep 202012

COUNCIL PROCEEDINGS

May 21, 2012

The Oelwein City Council met in regular session Monday, May 21, 2012 at 5:15 P.M.    Murphy called the meeting to order.

Roll Call                      PRESENT:  Stickel, Petersen, Ericson, Bearinger, Sherrets, Ryan

ABSENT:    None

ALSO PRESENT:  Rigdon, Smith, VanVeldhuizen

Adopt Agenda             A motion was made by Ryan, seconded by Petersen to adopt the Agenda as amended.  All voted aye.

Motion Carried

Citizens                        Paul Ganske, 116 Eastline Road North stated he had spoken with Fayette

Outer Road                  County Engineer J. D. King on seal coating a portion of Eastline Road North.  Purportedly the County will pay for two blocks of sealcoat if the City would finance the remaining two to two and one-half blocks.  Murphy stated in the past property owners have cost shared in projects such as this.  Ganske assured the Council adjoining property owners would share in the cost.  Ganske stated JD King would like feedback yet this month to spend funds this fiscal year.  Street Superintendent Stewart to contact JD King.

8th Ave @ 5th St SE      Ganske encouraged the Council to adopt an ordinance requiring large

Parking                        employers to provide parking for their employees.  Ganske stated the area at 8th Avenue at 5th Street is particularly congested with employee and visitor parking.  Murphy referred the request to the Public Safety Committee for review.

8th Avenue SE              Ganske felt 8th Avenue SE from Charles to the hospital is narrow and

Parking                        parking should be eliminated.  Ryan stated there are many homes in the area without alley access that have a single stall garage and drive.  Eliminating parking would cause a hardship on many of the homeowners.

Murphy suggested obtaining a cost estimate to widen the street in conjunction with water main replacement.

Outer Road                  Vic and Jean Kane, 1311 East Charles reported a 2009 Iowa Department of Transportation traffic count showed daily traffic of 340 on Outer Road.  Kane stated roads in the parks and cemeteries can be seal coated, alleys can be seal coated and questioned why a road with this large volume of traffic couldn’t be.  He further stated the City enacted a burn ban for air quality and questioned why dust is not also a concern.  The city addresses dust issues at construction sites, but yet we are supposed to live with it.

Murphy stated that due to the decrease in Road Use Tax funds improvements to Eastline/Outer Road North may not be an option.  He also referred the request to the Public Safety Committee for review.

Consent Agenda          A motion was made by Ericson, seconded by Sherrets to approve the following Consent Agenda items:

A.  Minutes of the May 7, 2012 regular meeting.

B.  Claims Resolution in the amount of $497,943.13.

C.  Class ‘B’ Beer and Sunday Sales renewal for Pizza Hut #4340.

D.  Class ‘C’ Liquor License renewal for the Dancing Lion.

E.  Proposal from Ridihalgh, Fuelling, Snitker, Weber & Co to conduct the 2012 Audit in the amount of $7,100.00.

All voted aye.

Motion Carried

COUNCIL PROCEEDINGS, MAY 21, 2012, PAGE 2

Public Hearing            Mayor Murphy opened the Public Hearing on the Fiscal Year

Amend Budget            2011- 2012 Budget Amendment.  No comments were received.

A motion was made by Ryan, seconded by Petersen to close the hearing.

Ayes:  Stickel, Petersen, Ericson, Bearinger, Sherrets, Ryan

Nays:  None

Motion Carried

Resolution #4695        A motion was made by Ericson, seconded by Bearinger to adopt Resolution

Amend Budget             No. 4695 on Fiscal Year 2011-2012 Amended Budget.

Ayes:  Stickel, Petersen, Ericson, Bearinger, Sherrets, Ryan

Nays:  None

Motion Carried

Public Hearing             Mayor Murphy opened the Public Hearing on the proposed sale of Lot 2,

Lot 2, Vine                  Vine Subdivision.

Subdivision

No comments were received.

A motion was made by Ericson, seconded by Petersen to close the Public Hearing.

Ayes:  Stickel, Petersen, Ericson, Bearinger, Sherrets, Ryan

Nays:  None

Motion Carried

Sale of Lot 2, Vine      VanVeldhuizen reported a resident has purchased an alternate property and

Subdivision                  withdrew his offer to purchase Lot 2, Vine Subdivision.  There were no other offers from the public.  A motion was made by Ryan, seconded by Petersen to table the sale of the property for later consideration.

Ayes:  Stickel, Petersen, Ericson, Bearinger, Sherrets, Ryan

Nays:  None

Motion Carried

American Legion         A motion was made by Petersen, seconded by Ryan to approve a request

Outdoor Service           from American Legion Ross Reid Post #9 for an Outdoor Service Area with live music June 9, 2012 as a fundraiser for Veteran’s Park.  Police Chief Logan reported the fencing and entrance/exit requirements have been met.  All voted aye.

Motion Carried

Adopt Code of             A motion was made by Petersen, seconded by Sherrets to adopt the first

Ordinances –                reading of an ordinance Adopting a Code of Ordinances for the City of

1st Reading                   Oelwein.

Ayes:  Stickel, Petersen, Ericson, Bearinger, Sherrets, Ryan

Nays:  None

Motion Carried

Yankee Scoreboard     Dawn and Roberto Torres, new lessee of the Yankee Scoreboard have applied for a liquor license through Iowa Alcoholic Beverages and are awaiting approval from the City Council.

VanVeldhuizen replied the item was removed from the agenda pending information on background and location requirements.

Two Pressure Zones-   Lance Aldrich, Fox Engineers reported the Two Pressure Zones-

Booster Station            Booster Station project has been completed and recommended the work be accepted.  On September 22, 2011, the booster station was operational and placed into service.  The contractor met the substantial completion date of September 30, 2011.  Any additional subcontractor claims would be withheld

COUNCIL PROCEEDINGS, MAY 21, 2012, PAGE 3

from Kehe Construction’s final payment.  The project cost totaled $823,209.00.

Utility Superintendent Vic Kane stated the water pressure has been increased in the northeast and southeast above the Department of Natural Resources minimum.

Resolution #4696        A motion was made by Bearinger, seconded by Petersen to adopt

Accept Work               Resolution No. 4696 to Accept Work on Two Pressure Zones – Booster

Two Pressure Zones     Station Project.

Ayes:  Stickel, Petersen, Ericson, Bearinger, Sherrets, Ryan

Nays:  None

Motion Carried

Engineer Statement      A motion was made by Petersen, seconded by Ericson authorizing the

Of Completion             Mayor’s signature on the Engineer’s Statement of Completion on Two Pressure Zones – Booster Station Project.  All voted aye.

Motion Carried

Final Payment              A motion was made by Ryan, seconded by Bearinger to approve Pay Request No. 14 (final) in the amount of $41,160.40 for work completed on Two Pressure Zones – Booster Station Project with payment to be made in 30 days.  All voted aye.

Motion Carried

Fayette Co. Landfill     Sherrets reported on the May Fayette County Landfill Commission meeting she recently attended.

Airport Meeting           Stickel reported on the May Airport Board meeting.  Board members questioned if the City could send a letter to OCAD requesting their assistance in obtaining information for a display case.

Fayette Co. Comm.      A motion was made by Bearinger, seconded by Petersen approving the

Foundation                  Mayor’s appointment of Peggy Sherrets to the Fayette County Community Foundation for a term of three years.  All voted aye.

Motion Carried

Airport Board Appt.     A motion was made by Petersen, seconded by Bearinger to approve the Mayor’s appointment of Ted Phillips to the Airport Board.  All voted aye.

Motion Carried

Oelwein Celebration    By general consensus the Council approved the Oelwein Celebration’s

Parade Route               parade route from the old Casey’s location south to Sacred Heart Church.  This item will be listed on the June 11th Agenda for formal action.

Memorial Day              Petersen requested West Charles from 13th Avenue west to R Avenue be Road Closure closed during Memorial Services at Woodlawn Cemetery on Monday, May 28th. Logan reported he and Sheriff Fisher have agreed to re-route traffic for approximately 1 ½ hours.  The Council agreed to the request by consensus.

Aquatic Center             Utility Superintendent Kane reminded the Council of needed repairs/updates to the Aquatics Center.  Murphy stated sales tax revenue would be a good use of funding.

Curbside Recycling      Murphy requested Sherrets, Stickel, Ericson and Bearinger meet to discuss curbside recycling, gather recycling information from Fayette County, speak with vendors on cost and visit other recycling centers.

Sports Complex           Murphy reported the school is ready to move forward with the Sports Park Complex renovations.  He reminded Council flood retention issues need to be addressed.

COUNCIL PROCEEDINGS, MAY 21, 2012, PAGE 4

Donaldson’s Facility    VanVeldhuizen stated he met with representatives from East Penn Manufacturing regarding the building.  They have had to make adjustments to their operation due to problems with the roof.  East Penn has requested a report from the City within a week addressing the issues.  Council needs to address this issue soon.

Officer Worn Video    VanVeldhuizen directed the Council’s attention to an article in the May’s

Equipment                   Cityscape highlighting the Oelwein Police Department and officer worn video equipment.  Chief Logan stated the cameras have been very beneficial and assist with validating officer’s efforts.

Bearinger exited at 6:25 P.M.

Logan offered to demonstrate the cameras to the Council.

Trees                            Ryan stated trees could be transplanted from the city’s tree farms to the Sports Complex.

ISU Health Survey       Ericson reported the May 29th ISU Health Survey meeting has been cancelled.  The focus groups will meet in mid to late June.

Storm Water Run-off   Stickel reported excess storm water run-off due to improvements at the Active Bio Materials location.  Stewart was asked to look at the problem.

Police Dept. Remodel  FEH Associates will meet with the Council June 19th at 6:00 P.M. on the Police Department facility.

Transition Meeting       Murphy requested a meeting be scheduled with Jeff Schott, University of Iowa on transitional needs.

Adjourn                       A motion was made by Ericson, seconded by Petersen to adjourn at 6:36 P.M.  All voted aye.

Motion Carried

                            __________________________________

LARRY MURPHY, MAYOR

ATTEST:

___________________________________________

BARB RIGDON, DEPUTY CITY CLERK

I, Barb Rigdon, Deputy City Clerk in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held May 21, 2012 and copy of said proceedings was furnished to the Register May 25, 2012.

___________________________________________

BARB RIGDON, DEPUTY CITY CLERK

Council Minutes, May 7, 2012

City Council Minutes Comments Off on Council Minutes, May 7, 2012
Sep 202012

COUNCIL PROCEEDINGS

May 7, 2012

The Oelwein City Council met in regular session Monday, May 7, 2012 at 5:20 P.M.

Roll Call                      PRESENT:  Stickel, Petersen, Ericson, Bearinger, Sherrets, Ryan

ABSENT:    None

ALSO PRESENT:  Kendall, Rigdon, VanVeldhuizen

Adopt Agenda             A motion was made by Petersen, seconded by Bearinger to adopt the Agenda as amended.  All voted aye.

Motion Carried

Citizens                        Chuck Taylor read his letter to the editor regarding the ISU Health Care

Chuck Taylor               Survey.

Mary Silver                  Mary Silver mentioned her pending appointment to the Health Survey Committee.

Consent Agenda          A motion was made by Petersen, seconded by Ryan to approve the following Consent Agenda items:

A.  Amended Minutes of the April 9, 2012 regular meeting regarding motion by Bearinger, second by Ryan on a contract approval with FEH Associates. All voted aye.

B.  Minutes of the April 23, 2012 regular meeting.

C.  Minutes of the May 3, 2012 special meeting.

D.  Class ‘C’ Liquor, Outdoor Service and Sunday Sales renewal for Leo’s Italian Restaurant.

E.  Class ‘C’ Liquor, Outdoor Service and Sunday Sales renewal for Luigi’s Restaurant.

F.   Payment to Karl Chevrolet in the amount of $21,972.00 for Utility Department pickup.

G.  Request from Oelwein Celebrations, Inc. for 3rd Annual Firecracker 5K Run/Walk on Saturday, June 30, 2012.

H.  Pay Request No. 3 from Summers Ent. In the amount of $29,272.88 for work completed on 1st Avenue SW Lift Station Project.

I.   Ratification of purchase of 1 ton cab and chassis from Don’s Truck Sales at $23,155 in lieu of Birdnow Motor Trade at $23,094.47 (production had ceased).  A follow up to April 23, 2012 minutes.

J.   Request to adopt a retirement incentive for Captain Phil Fordyce of up to $500.00 per month for five years for health insurance upon retirement  from the City.

K.  Refer a Hotel/Motel Funding Application in the amount of $800.00 From OCAD to the Planning, Finance, Enterprise and Economic Development Committee for recommendation.

All voted aye.

Motion Carried

Resolution #4694        A motion was made by Ericson, seconded by Stickel to adopt Resolution

Set Public Hearing       No. 4694 to Set Public Hearing on the Sale of Lot 2, Vine Subdivision

Sale of Lot 2 Vine       on May 21, 2012 at 5:15 P.M.

Subdivision                  Ayes:  Stickel, Petersen, Ericson, Bearinger, Sherrets, Ryan

Nays:  None

Motion Carried

COUNCIL PROCEEDINGS, MAY 7, 2012, PAGE 2

FBO Contract               City policy prohibits use of city equipment for private gain.  The Fixed Base Operator at the airport has used a city tractor to tow airplanes.  As drafted, his new contract will no longer allow that exception.

A motion was made by Sherrets, seconded by Petersen to restate the city policy that city equipment can not be used for private gain.  The FBO will  discontinue using the city’s tractor to tow planes.  All voted aye.

Motion Carried

Grant Application        A motion was made by Sherrets, seconded by Ryan authorizing the Mayor

Airport Layout Plan     to sign and submit the Grant Application for Oelwein Municipal Airport Layout Plan update.  All voted aye.

Motion Carried

Airport Professional     A motion was made by Ryan, seconded by Petersen authorizing the Mayor

Service Agreement       to sign the Professional Service Agreement with Aecom for Oelwein

Aecom                         Municipal Airport Layout Update.  All voted aye.

Motion Carried

OCAD Meeting            Petersen updated the Council on May OCAD meeting.  Fayette County Economic Development is sponsoring a three year “traveling” billboard promoting Oelwein.

Plaza Board Mtg.         Ryan updated the Council on the May Plaza Board meeting.  The City’s use of the facility on July 18th was approved.

Legislative Update       Mayor Murphy gave a legislative update regarding property tax and TIF to the Council.

ISU Health Study         Mayor Murphy updated the Council on the ISU Healthcare Study.

The healthcare study will begin with focus groups to assist in development of survey questionnaires.  Volunteers will go door to door.  This process won’t be short by design.  It will be a comprehensive look at our community.  Survey demographics will include Maynard, Stanley, Fairbank, Westgate and Hazleton.

Last October, several representatives from the Foundation thought the Healthcare Study was a waste of time, had no interest in participating.  This is why no Foundation members were recommended.  Since then, the foundation has expressed interest and three new individuals will be appointed to the committee.

ISU Health study         Mayor Murphy recommended Mary Silver, Alanna Levin and Amy

Appointments              McDonough be added to the Health Survey Task Force.  Peterson moved the recommendation and Ryan seconded.  All voted aye.

Motion Carried

Kendall reported the Wings Park Creek project is 90% completed.  Oelwein’s 44th Recycling Day at the Log Cabin was a success.  The 10th Street SE Paving project should start this week.

Sponsoring a hanging basket for downtown only costs $50.00.  Interested persons should contact OCAD.

Curbside Recycling      Ericson requested Planning, Finance, Enterprise and Economic Development review “Curb Side Recycling” issue.

COUNCIL PROCEEDINGS, MAY 7, 2012, PAGE 3

Into Executive             A motion was made by Bearinger, seconded by Petersen to go into Executive Session per Iowa Code Chapter 21.5(c) and 21.5(j) to discuss pending litigation and real estate.

Ayes:  Stickel, Petersen, Ericson, Bearinger, Sherrets, Ryan

Nays:  None

Motion Carried

Return to Regular         A motion was made by Ericson, seconded by Sherrets to return to

Session                        Regular Session.

Ayes:  Stickel, Petersen, Ericson, Bearinger, Sherrets, Ryan

Nays:  None

Motion Carried

Adjourn                       A motion was made by Ericson, seconded by Petersen to adjourn at 7:00    p.m.  All voted aye.

Motion Carried

                                                     __________________________________

LARRY MURPHY, MAYOR

ATTEST:

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

I, Steven H. Kendall, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held May 7, 2012 and copy of said proceedings was furnished the Register May 9, 2012.

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

Council Minutes, April 23, 2012

City Council Minutes Comments Off on Council Minutes, April 23, 2012
Sep 202012

COUNCIL PROCEEDINGS

April 23, 2012

The Oelwein City Council met in regular session Monday, April 23, 2012 at 6:00 P.M.

Roll Call                      PRESENT:  Ryan, Stickel, Petersen, Ericson

ABSENT:    Bearinger, Sherrets

ALSO PRESENT:  Kendall, Rigdon, VanVeldhuizen

Adopt Agenda             A motion was made by Ericson, seconded by Petersen to adopt the Agenda as is.  All voted aye.

Motion Carried

Consent Agenda          A motion was made by Petersen, seconded by Ryan to approve the following Consent Agenda items:

A.  Minutes of the April 9, 2012 regular meeting.

B.  Claims Resolution in the amount of $644,177.20.

With a spelling correction on item “a”.  MLA III “Bearing” should be Bearinger.  All voted aye.

Motion Carried

May Mtg. Dates           A motion was made by Petersen, seconded by Ryan to set May meeting dates as May 7 and May 21 at 6:00 P.M. with the vicious dog appeal hearing set on

Felicia Wilson              May 7 at 5:00 P.M.  All voted aye.

Vicious Dog                                                                             Motion Carried

Appeal Set

Oelwein Celebration    Monte Graff, Co-President Oelwein Celebration, Art Medberry and Noel

Laser Light Show         Graff requested the Councils approval for a temporary power pole to be installed at City Park for the laser light show on June 30, 2012.  Medberry stated Alliant Energy agreed to install a temporary pole with overhead electrical line and labor at no cost.

Discussion took place whether the pole should be permanent with a light on it.

A motion was made by Ericson, seconded by Petersen to approve temporary installation of a power pole at City Park for the laser light show on June 30, 2012 and refer to Park and Recreation Commission for a recommendation on leaving the pole permanently and whether a light fixture should be added.  All voted aye.

Motion Carried

Amend “Family”         A motion was made by Ericson, seconded by Stickel to amend definition

Definition                    of “family” as it pertains to Aquatics Center Passes as follows:

Aquatics Center

Insert the words “or foster children” to the definition of what constituted a qualifying child.

Proof of residency should be “official mail – bills or statements” not just mail.

All voted aye.

Motion Carried

10th Street SE               A motion was made by Ericson, seconded by Petersen to approve a

AECOM Contract        Construction Related Services (CRS) contract from AECOM for 10th Street SE pavement project.  All voted aye.

Motion Carried

COUNCIL PROCEEDINGS, APRIL 23, 2012, PAGE 2

Purchase Parks             Bids have been solicited from nearby dealers to furnish one (1) 1-Ton Cab

Department Truck        and Chassis.  This would be assigned to the Parks Department to replace one that originally was an ambulance.  The prices are as follows:

Don’s Truck Sales                   Ford F-350                   $23,155.00

Birdnow Motor Trade            Chevrolet 3500 HD     $23,044.47

The truck is budgeted for 2012-13 and will be paid from 2011 bond proceeds.

A motion was made by Ryan, seconded by Ericson to accept low bid from Birdnow Motor Trade for a 3500 HD Chevrolet in the amount of $23,044.47.  All voted aye.

Set Public Hearing       A motion was made by Ericson, seconded by Petersen to set Public Hearing

2011-12 Budget           for 2011-12 Budget Amendment on May 21 at 6:00 P.M.  All voted aye.

Amendment                                                                             Motion Carried

Airport Board Mtg.      Stickel reported on April’s Airport Board meeting.  The FBO and Kendall had discussed several items in the FBO contract.

A motion was made by Ryan, seconded by Petersen to make the following changes in the proposed FBO contract:

A.        Contract length is for balance of the 2011-12 Fiscal Year and all of   2012-13 Fiscal Year.

B.         $0.15 fuel surcharge effective on contract signing date.

C.         Liability insurance coverage increases effective on contract signing Date.

E.         Compensation increase retroactive from July 1, 2011 to June 30, 2013.

All voted aye.

Motion Carried

The Airport Board would like to see revenue and expense lines detail.

Fuel Surcharge             Ryan stated in past years one pilot said if there is an increase in fuel surcharge he will bring his own fuel to the Airport.

City Attorney VanVeldhuizen replied that all pilots are required to comply with FAA rules including fueling.

Airport Donation         Kyle and Melody Rich donated $1,000.00 to the Oelwein Municipal Airport but did not specify what to use the money for.

A motion was made by Stickel, seconded by Ericson to accept the donation and apply it towards airport amenities with the Airport Board making recommendations regarding expenditures.  All voted aye.

Motion Carried

Murphy suggested a donor board be created.  Rigdon pointed out a display case had been mentioned in previous Airport Board minutes.

Park and Rec               Ericson reported on the April Park and Recreation meeting.  The new

Meeting                        pool boiler was installed.  Goal is to have the pool open by Memorial Day Weekend.

There will be an opening on the Park and Rec Board whenever Larry Wolff resigns.

COUNCIL PROCEEDINGS, APRIL 23, 2012, PAGE 3

Americorp                   Americorp Concept Application form was submitted.             Potential projects

Application                  include clean up of Otter Creek, beautification of the viaduct and trail signage.

Trail Signage                Petersen requested trail signage include keeping your dog on a leash.  The City Attorney will review the City Code leash law.

UERPC Meeting           Ryan reported on the April UERPC meeting.  A work session was held creating a search committee to find a replacement director for UERPC by July 1, 2012.

Meeting Dates              The following meeting dates were scheduled:

ISU Health Needs Study Steering Committee, May 3, 5:00-7:00 P.M.;

and Focus Group, May 29; FEH new council update regarding Police Department remodel, May 1 and design charrette May 7th and meeting with the full Council (at 5:00 P.M.);        Bob Johnson meeting regarding Wellness Center to be scheduled for June.  City Council Code review to May 10, 5:30 P.M.

Spring Clean-Up          May 5 is the 44th semi-annual Oelwein Clean-up Day at the Log Cabin – 8:00 A.M. to noon.

Tree City USA             Oelwein has been named Tree City USA community for the 15th year.

Executive Session        A motion was made by Petersen, seconded by Ryan to go into Executive Session to per Iowa Code Chapter 21.5(c) and 21.5(j) to discuss pending litigation and real estate.

Ayes:  Ryan, Stickel, Petersen, Ericson

Nays:  None

Motion Carried

Return to Regular         A motion was made by Ryan, seconded by Petersen to return to regular

Session                        session.

Ayes:  Ryan, Stickel, Petersen, Ericson

Nays:  None

Motion Carried

Adjourn                       A motion was made by Ryan, seconded by Petersen to adjourn at 7:36 P.M.  All voted aye.

Motion Carried

                                                      __________________________________

LARRY MURPHY, MAYOR

ATTEST:

__________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

I, Steven H. Kendall, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held April 23, 2012 and copy of said proceedings was furnished the Register April 25, 2012.

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

April 2012 Claims Report

City Council Minutes Comments Off on April 2012 Claims Report
Sep 202012

CITY OF OELWEIN

APRIL CLAIMS REPORT

 

GAS-ELECTRIC FRANCHISE

HOWARD R GREEN COMPANY           767.39

FLEX SPENDING

 

ADVANTAGE ADMINISTRATORS       3,251.88

MIDWEST GROUP BENEFITS           404.69

LEIN GRANT

WELLMARK BCBS OF IOWA          1,366.31

MOTEL-HOTEL TAX

FAYETTE CO TOURISM CENTER      1,000.00

US POSTMASTER                       .45

WILLIAMS CENTER PERFORM ARTS   2,500.00

GENERAL

 

ACE HARDWARE                     138.64

ALLIANT ENERGY-ELECTRIC        3,656.31

AMERICAN TEST CENTER             105.00

ARNOLD MOTOR SUPPLY              193.25

AVALON TIRE                       11.00

BARRON MOTOR SUPPLY              694.08

BEST-WAY BUILDING CENTER         138.84

BIRDNOW MOTOR TRADE               54.73

BLACK HAWK COUNTY SHERIFF         16.50

BLUE CROSS                     1,723.80

BRANDON DEJONG                    15.00

BRYAN CONSTRUCTION             3,650.00

CARDMEMBER SERVICES INC          494.47

CENTURYLINK-QWEST                 45.29

CHRIS HARTMANN                    91.29

CITY LAUNDERING CO               120.13

CITY OF OELWEIN                  705.80

COVENANT MEDICAL CENTER        4,972.15

D & S PORTABLES INC              242.50

FAIRCHILD COMMUNICATIONS         135.00

FAREWAY                           11.04

GAGE EXTERMINATING                40.00

GALLS AN ARAMARK COMPANY         246.47

HALOGEN SUPPLY COMPANY INC        43.90

HAWKEYE COMMUNITY COLLEGE        187.50

IA DEPT OF PUBLIC SAFETY         347.00

IMFOA                             33.33

IMFOA-CERTIFICATION               37.50

IOWA LAW ENFORCEMENT ACADEMY     170.00

IOWA LEAGUE OF CITIES             15.00

IPERS RETURN PROCESSING       13,346.05

ISU EXTENSION-PLANNING/ZONE       55.00

JASPER COUNTY SHERIFF OFFICE      54.99

JOHN DEERE FINANCIAL           1,108.12

JUNIOR LIBRARY GUILD              20.00

K MART #9233                     126.80

KENS ELECTRIC                    298.90

KIM MADDIGAN                      20.00

KORI GISH                         20.00

LIGHTING SALES LLC               133.71

MAINSTAY SYSTEMS INC             226.00

MEDIACOM                          16.99

MELODY RICH                       20.00

MFPRSI                        16,390.37

MID-AMERICAN RESEARCH            282.27

MIDWEST BREATHING AIR LLC        431.70

MISSISSIPPI WELDERS SUPPLY        35.00

MUNICIPAL SUPPLY INC           1,737.50

NAGLE SIGNS INC                  341.25

O’HERRON CO INC                   92.74

O’REILLY AUTOMOTIVE STORE         23.48

OELWEIN AUTO PARTS                 8.75

OELWEIN CITY WATER               145.71

OELWEIN COMMUNITY HIGH SCHOOL     55.00

OELWEIN CPR                      180.00

OELWEIN FUEL FUND              5,248.70

OELWEIN PUBLISHING               379.73

OELWEIN VOLUNTEER FIREMEN        916.67

PAMIDA LLC                        53.80

PETTY CASH                        94.12

PHIL FORDYCE                     308.39

PIZZA RANCH                       83.48

PLUMB SUPPLY                     121.26

POOL TECH                         45.95

RACOM                            428.00

REC ROOM                         332.00

RITE PRICE OFFICE SUPPLY         393.35

RON VANVELDHUIZEN              1,228.00

SCHMITT CLEANING SERVICE       1,013.11

STANARD & ASSOCIATES INC           5.00

STEIL WELDING                     31.18

SUSAN MACKEN                     130.35

TEAMSTERS LOCAL 238              274.00

TEGELER AVIATION               2,691.60

TREASURER STATE OF IOWA        6,352.00

UNITED INDUSTRIES INC            812.39

US CELLULAR                      239.63

US POSTMASTER                    260.01

WAHLTEK INC                       75.45

WBC MECHANICAL INC                  .00

WILLIAMS CENTER                   22.72

WINDSTREAM-IOWA TELECOM          472.90

WATER

 

ACE HARDWARE                     109.88

ALLIANT ENERGY-ELECTRIC        6,447.14

BARCO MUNICIPAL PRODUCTS         230.53

BARRON MOTOR SUPPLY              166.85

BAUM HYDRAULICS CORP              53.72

BOB SAGE                          43.70

CARDMEMBER SERVICES INC            8.61

CENTURYLINK-QWEST                 11.32

CITY LAUNDERING CO                32.75

COVENANT HEALTH SYSTEMS          168.00

FIDELITY BANK & TRUST             83.70

IAMU                              40.00

IMFOA                             33.34

IMFOA-CERTIFICATION               18.75

IOWA ONE CALL                     16.20

IOWA WORKFORCE DEVELOPMN         915.56

JOHN DEERE FINANCIAL              14.47

MAINSTAY SYSTEMS INC             226.00

MATTHEW ROGERS                    16.00

MEDIACOM                          16.98

OELWEIN CITY WATER                48.07

OELWEIN FUEL FUND                388.65

OELWEIN PUBLISHING                82.08

PETTY CASH                        12.25

POLLARDWATER.COM EAST          2,562.25

QUAD CITY SAFETY INC              50.50

RITE PRICE OFFICE SUPPLY         116.70

RON VANVELDHUIZEN                400.00

SERVICE CENTER                   125.00

TESTAMERICA LABORATORIES          67.20

TREASURER STATE OF IOWA        4,431.00

U S POST OFFICE                  246.29

US CELLULAR                       29.17

US POSTMASTER                    218.74

USA BLUE BOOK                    405.08

VOGEL INS AGENCY               8,810.00

WALLACE A RUNDLE                  49.23

WELLMARK BCBS OF IOWA          5,392.44

WINDSTREAM-IOWA TELECOM           78.00

WATER SYSTEM IMPROVEMENT

UPPER EXPLORERLAND               273.12

TRUST AND AGENCY

 

ADVANTAGE ADMINISTRATORS       7,464.01

CITY OF OELWEIN                   16.90

IOWA WORKFORCE DEVELOPMN       8,107.24

PETTY CASH                        10.00

VOGEL INS AGENCY              76,506.00

WELLMARK BCBS OF IOWA         33,423.39

ROAD USE TAX

 

ACE HARDWARE                      24.54

ALLIANT ENERGY-ELECTRIC        6,592.24

AMERICAN TEST CENTER             105.00

ARNOLD MOTOR SUPPLY               68.24

ASPRO                          3,187.45

BEST-WAY BUILDING CENTER          31.69

CITY LAUNDERING CO               120.54

DIETER ERDELT                    105.00

 

JOHN DEERE FINANCIAL              27.92

MANATTS INC                       79.52

MEDIACOM                          16.98

O’REILLY AUTOMOTIVE STORE         25.25

OELWEIN CITY WATER               245.47

OELWEIN FUEL FUND              3,609.39

RITE PRICE OFFICE SUPPLY         289.79

SUPERIOR WELDING SUPPLY           33.38

US CELLULAR                       29.16

US POSTMASTER                      9.00

WINDSTREAM-IOWA TELECOM           37.72

ZUPKE SAND & GRAVEL            1,942.24

SEWER

 

ADVANTAGE ADMINISTRATORS         337.50

ALLIANT ENERGY-ELECTRIC        4,336.14

ARNOLD MOTOR SUPPLY              523.96

BARRON MOTOR SUPPLY               28.08

BRYAN CONSTRUCTION            23,400.00

CARDMEMBER SERVICES INC          369.87

CENTURYLINK-QWEST                 11.33

CITY LAUNDERING CO                89.59

ENVIRONMENTAL RESOURCE           375.18

FAREWAY                           27.58

FLUID ENGINEERING              2,035.00

GRAINGER                          12.40

IMFOA                             33.33

IMFOA-CERTIFICATION               18.75

IOWA ONE CALL                     16.20

IOWA WORKFORCE DEVELOPMN       1,248.37

JOHN DEERE FINANCIAL               9.99

JOHNSON COMFORT SYSTEMS          568.00

MAINSTAY SYSTEMS INC             226.00

NORTH CENTRAL LABORATORIES        64.48

OELWEIN CITY WATER               200.19

OELWEIN FUEL FUND                404.78

OELWEIN PUBLISHING                82.08

QUAD CITY SAFETY INC             100.98

RITE PRICE OFFICE SUPPLY          35.55

RON VANVELDHUIZEN                400.00

TESTAMERICA LABORATORIES       1,236.32

TIM WEBER                         30.00

TREASURER STATE OF IOWA        1,292.00

U S POST OFFICE                  304.24

US CELLULAR                       29.16

US POSTMASTER                    193.37

USA BLUE BOOK                    115.13

VOGEL INS AGENCY              14,525.00

WALLACE A RUNDLE                  49.23

WELLMARK BCBS OF IOWA          6,467.50

WINDSTREAM-IOWA TELECOM          114.22

LANDFILL

 

FAYETTE COUNTY SOLID WASTE    54,537.86

SEAMS SEW SIMPLE                  39.00

U S POST OFFICE                  115.90

US POSTMASTER                     31.05

RECYCLING

FAYETTE COUNTY RECYCLING      20,076.00

SEAMS SEW SIMPLE                  15.90

U S POST OFFICE                   57.93

WELLNESS CENTER

 

COVENANT MEDICAL CENTER       39,648.34

FAREWAY                           30.51

FIDELITY BANK & TRUST            124.32

K MART #9233                      41.79

OELWEIN COMM SCHOOLS           6,757.79

OELWEIN COMMERCIAL PRINT          55.00

OHL’S UPHOLSTERY                  45.00

REC ROOM                         198.00

RITE PRICE OFFICE SUPPLY          51.45

TREASURER STATE OF IOWA          497.00

US POSTMASTER                     13.28

VOGEL INS AGENCY               1,444.00

CAPITAL EQUIPMENT

WBC MECHANICAL INC             2,673.00

LIBRARY BEQUEST

AMANDA TAYLOR                     93.50

BAKER & TAYLOR                 1,035.28

CONNIE KERNS                     250.00

ROTARY CLUB OF OELWEIN           125.00

ECONOMIC DEVELOPMENT

ALLIANT ENERGY-ELECTRIC        7,287.54

AMERICAN FIRE PROTECTION       6,475.15

CITY LAUNDERING CO               120.12

FIDELITY BANK & TRUST          3,000.00

HAWKEYE COMMUNITY COLLEGE         62.50

ISU EXTENSION-PLANNING/ZONE       55.00

KENS ELECTRIC                  1,131.05

OELWEIN CHAMBER AND DEVEL      2,051.10

OELWEIN CITY WATER               133.78

US POSTMASTER                     25.10

VOGEL INS AGENCY              18,782.00

CUSTOMER DEPOSIT

 

DANIEL MORRISON                  124.87

HOLLY & COLE PHILLIPS             38.10

JEAN WELCH                        63.63

JEREMY YEAROUS                   106.51

KEITH JUCHEM                     106.51

MATT ROZINEK                     106.51

MELISSA LESLIE                   101.09

MICHELLE GARCIA                   96.99

NICHOLE SPECE                    100.66

OELWEIN WATER FUND               776.39

OELWEIN WATER REFUNDS            529.60

ROBERT & RUTH SCHLITTER          106.51

RONALD FOWLKES JR                  9.11

SHARON NELSON                    106.51

TERRY FAH                         45.61

TONYA HUNTER                      54.07

FUEL FUND

 

ROUNDS & ASSOCIATES              595.00

NEIGHBORHOOD STABILIZATION

OELWEIN PUBLISHING                 9.14

7TH STREET SE PAVING

 

IA DEPT OF TRANSPORTATION        817.57

FORFEITED ASSETS

ARNOLD MOTOR SUPPLY               55.35

AUTO XTRAS                       300.00

FAYETTE COUNTY ATTORNEY          100.00

IOWA DEPARTMENT OF JUSTICE       100.00

MEDRETURN LLC                    895.00

O’REILLY AUTOMOTIVE STORE         20.00

PAYROLL CLAIMS                        153,063.04

 

GRAND TOTALS                          644,177.20

MARCH 2012 RECEIPTS:

WATER BONDSINKING $50.06; GAS-ELEC FRANCHISE $304.12; FLEX SPENDING $3,251.88; CO. EMERGENCY MGT. $310.99; LEIN GRANT $17,940.54; POLICE REMODEL $37.56; IRP REVOLVING LOAN $8,257.32; DOWNTOWN TIF $413.11; HOTEL-MOTEL TAX $9,904.94; SALES TAX $42,590.73; GENERAL $65,374.38; WATER $81,033.40; DEBT SERVICE $5,013.17; TRUST & AGENCY $19,317.92; SPECIAL ASSESSMENTS $132.32; RUT $57,692.55; SEWER $124,022.48; MUNICIPAL TRUST $149.74; LANDFILL $18,660.20; RECYCLING $6,852.08; WELLNESS CENTER $8,354.98; CAPITAL EQUIPMENT $18.49; LIBRARY BEQUEST $208.25; ECONOMIC DEVELOPMENT $24,875.65; WATER DEPOSITS $2,400.00; 2011 BOND SALE $84.46; AIRPORT GRANT $38,567.00; CEMETERY PERPETUAL CARE $437.50; SEWER MAIN CONST. $85.64; FUEL $13,112.00; 2009 BOND SALE $30.89; TRAILS $16.76; PAVE 10TH STREET SE $38.41; NSP 1 $103,870.80; LIBRARY BONDS $60.00; SEWER BONDSINKING $272.57; EMERGENCY $739.57; 2ND STREET CURB/GUTTER $76.97; FORFEITED ASSETS $300.00; TOTAL $654,859.43

Council Minutes, April 9, 2012

City Council Minutes Comments Off on Council Minutes, April 9, 2012
Sep 202012

COUNCIL PROCEEDINGS

April 9, 2012

The Oelwein City Council met in regular session Monday, April 9, 2012 at 6:00 P.M.    Mayor Pro Tem Ericson presided.

Roll Call                      PRESENT:  Ryan, Stickel, Petersen, Ericson, Bearinger, Sherrets

ABSENT:    None

ALSO PRESENT:  Kendall, Rigdon, VanVeldhuizen

Mayor Murphy participated via speaker phone.

Adopt Agenda             A motion was made by Bearinger, seconded by Petersen to adopt the Agenda as amended.  All voted aye.

Motion Carried

Citizens                        Dr. Clay Hallberg spoke in regards to an article in the Oelwein Register.

Dr. Hallberg                 He apologized regarding reports he had called the City Council corrupt.

Consent Agenda          A motion was made by Sherrets, seconded by Bearinger to approve the following Consent Agenda items:

A.  Minutes of the March 26, 2012 regular meeting.

B.  Minutes of the March 28, 2012 special meeting.

C.  Request from Sacred Heart School for a “5K from the Heart” run/walk fundraiser May 19, 2012.

D.  Pay Request from HR Green in the amount of $767.39 for work Completed on Renewal Energy Center Study.

E.  Payment to Vogel Insurance Agency in the amount of $120,067.00 for Business Protection Insurance Policy.

F.  Class ‘C’ Beer, Class ‘B’ Wine and Sunday Sales renewal for Kmart #9233.

G.  Class ‘C’ Beer and Sunday Sales Renewal for Oelwein Auto Plus.

H.  Recommendation from Planning, Finance, Enterprise and Economic Development Committee to deny a $5,000 request from the OCAD Business Development Committee.

I.   Recommendation from Planning, Finance, Enterprise and Economic Development Committee to approve a $10,000 Hotel/Motel Tourism Fund Grant to the Williams Performing Arts Center.

All voted aye.

Motion Carried

Aquatics Center           VanVeldhuizen explained his draft  “Family” pass definition.

Fees and “Family”

Definition                    At the pool, the student age is up to age 19 and at the Wellness Center the student age follows current healthcare guidelines of up to age 26.

This “Family” definition recognizes the changing social norms allowing “2 adults” vs. “married couple” residing at the same residence.

Ericson and Burkhart agreed the proposed “Family” definition was in sync with the Park and Recreation Commission proposed definition.

Bearinger stated if there are problems they can always address them next year since most memberships are sold at the beginning of the season.

There was full Council consensus on the “Family” definition and on the following fees:

COUNCIL PROCEEDINGS, APRIL 9, 2012, PAGE 2

“Family” was identified as up to two adults and three children or one adult and four children (under the age of 19) who share occupancy of a single residential unit on a continuing basis.

Additional fee per qualifying adult:                             $50.00

Additional fee per qualifying child:                             $  5.00

Additional fee per qualifying nanny/babysitter    $50.00

Application for Family membership pass to be supported with required documentary proof of address/residency via a drivers license, Iowa identification or mail.

All “Family” members must be identified by name and date of birth on application for Family Pass.

Fraudulent information on application for Family Pass or fraudulent use of Family Pass will be cause for revocation, without reimbursement.

Additional Qualifying Adult:  Examples may be a grandparent or college student, 19 or older living at the same residence.  Must be able to show proof of same residence by drivers license, Iowa identification or mail with individuals name and “same residence” addressed on the envelope.

Nanny/Babysitter additional fee:  Must apply in person with the employing family and support with documentation of current employment by family holding a current Family Membership pass.  Nanny may not be counted as a family member.  Only one nanny pass will be issued per Family Membership Pass.

Official Council action will be taken at the next regular Council meeting.

Planning, Finance,       A motion was made by Bearinger, seconded by Petersen to approve

Enterprise and              Planning, Finance, Enterprise and Economic Development Committee’s

Economic Devel.         Recommendation to refund Barb Wegner, owner of Seams Sew Simple,

Landfill/Recycling       $54.90 (6 months) and adjust her future rate downward to $6.50 for landfill

Rates                            and $2.80 for recycling effective the beginning of her appeal (March 1, 2012).  All voted aye.

Motion Carried

Resolution #4693        A motion was made by Bearinger, seconded by Sherrets to adopt

Ayars & Ayars             Resolution No. 4693 Authorizing signatures on a Mortgage Extension

Mortgage Extension     Agreement with Ayars and Ayars regarding Tech Spec building

IRP Loan                     Ayes:  Ryan, Stickel, Petersen, Ericson, Bearinger, Sherrets

Nays:  None

Motion Carried

17 7th Avenue NE        Two bids were received for the demolition of the structure located

Demo Bids                   at 17 7th Avenue NE:

Suckow Construction, Oelwein                        $10,960

Bryan Construction, Oelwein                           $  9,500

A motion was made by Ryan, seconded by Petersen to approve the low bid from Bryan Construction in the amount of $9,500.00 for the demolition of property located at 17 7th Avenue NE.  All voted aye.

Motion Carried

10th Street SE               The consideration of a Construction Related Services (CRS) Proposal

Pavement Project         received from AECOM Engineering for 10th Street SE Pavement

AECOM Engr.             Project was tabled.

COUNCIL PROCEEDINGS, APRIL 9, 2012, PAGE 3

Plaza Board Mtg.         Ryan reported on April’s Plaza Board meeting.  Lights are now mounted over the wall mural.  Paint has been acquired to cover up the vandalism on the north wall.  Two bids for sidewalk repair have been received but on on hold.  Ryan requested Street Superintendent Tom Stewart and Building Inspector Jim Prouty to look at the bridge in front of the Plaza.  A copy of the last inspection report will be given to Ryan before the May meeting.

ISU Health Study         A motion was made by Ryan, seconded by Bearinger to approve the Mayor’s appointments of the Steering Committee members for the ISU Health Study.

Council members Rex Ericson, Peggy Sherrets, Bruce Bearinger; City Staff Steve Kendall and Jessica Burkhart; Mayor Larry Murphy; Oelwein Community Schools Steve Westerberg, Charlene Stocker, Barb Schmitz, Terri Zuck; Community Deb Bahe, Angela McGhee, Heidi Wilkinson, Amy Gates, Renae Streitmatter, Barb Sanders and Terri Derflinger.

All voted aye.

Motion Carried

City Administrator will inform Nora Ladjahason of ISU.

Code Review               A work session is scheduled Monday, May 7 at 5:00 P.M. for Council to

Work Session               review Code changes.

10th Street SE               A pre-construction meeting is scheduled Friday, April 13 at 10:00 A.M.

Paving                          regarding 10th Street SE Pavement project.

MLA III                       MLA Part 3 is Saturday, April 14, Petersen, Sherrets and Kendall will attend.  Bearing and Murphy may attend on another day that is more convenient to their schedules.

Vine Subdivision         There was Council consensus to advertise the one remaining lot in Vine Subdivision for sale.  Any purchaser must construct a house on it.

DAS Income                Department of Administrative Services Income Offset program has

Offset Program            collected $1,462.00 from 11 bad accounts.  This costs the City $7.00 per account.  Unpaid monies owed to the City of Oelwein are reported to the State and funds are collected from tax returns and gambling proceeds.

Alliant Tree Trimming Alliant Energy is trimming trees in town, not the City.

Tractorcade                  A drivers orientation meeting for Tractorcade will be at 5:00 P.M. on July 22nd at the Plaza.  Tractorcade is July 22-25.  The Mayor and Council were invited to attend.

Executive Session        A motion was made by Petersen, seconded by Bearinger to go into Executive Session per Iowa Code 21.5(j) and 21.5(c) to discuss real estate and pending litigation.

Ayes:  Ryan, Stickel, Petersen, Ericson, Bearinger, Sherrets

Nays:  None

Motion Carried

Return to Regular         A motion was made by Bearinger, seconded by Petersen to return

Session                        to regular session.

Ayes:  Ryan, Stickel, Petersen, Ericson, Bearinger, Sherrets

Nays:  None

Motion Carried

COUNCIL PROCEEDINGS, APRIL 9, 2012, PAGE 4

Adjourn                       A motion was made by Petersen, seconded by Stickel to adjourn

At 8:20 P.M.  All voted aye.

Motion Carried

                                                                                                                 __________________________________

LARRY MURPHY, MAYOR

ATTEST:

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

I, Steven H. Kendall, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held April 9, 2012 and copy of said proceedings was furnished the Register April 11, 2012.

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

Council Minutes, March 28, 2012, Special Meeting

City Council Minutes Comments Off on Council Minutes, March 28, 2012, Special Meeting
Sep 202012

COUNCIL PROCEEDINGS

Special Meeting

March 28, 2012

The Oelwein City Council met in special session Wednesday, March 28, 2012 at 5:05 P.M.    Mayor Murphy presided.

Roll Call                      PRESENT:  Ryan, Stickel, Petersen, Ericson, Bearinger, Sherrets

ABSENT:    None

ALSO PRESENT:  Kendall, Rigdon, VanVeldhuizen

Police Dept.                 Discussion was held on a Memorandum of Understanding between the

Car Computers             Iowa Department of Transportation and the Oelwein Police Department.  Chief Logan explained the $20,000 non-grant funding agreement would be for the purchase, installation and TraCS software for six computers.  Street Department personnel would install the equipment.  The equipment must be purchased and installed prior to September 30, 2012 and would require a local match of $6,667.  The additional required air-cards would be funded from Forfeited Assets.

A motion was made by Ericson, seconded by Petersen to approve the Memorandum of Understanding.  All voted aye.

Motion Carried

Adjourn                       A motion was made by Bearinger, seconded by Ryan to adjourn at 5:13 P.M.  All voted aye.

Motion Carried

                                __________________________________

LARRY MURPHY, MAYOR

ATTEST:

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

I, Steven H. Kendall, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held March 28, 2012 and copy of said proceedings was furnished the Register March 29, 2012.

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

A work session with FEH Associates, Inc. followed the special meeting.

Council Minutes, March 26, 2012

City Council Minutes Comments Off on Council Minutes, March 26, 2012
Sep 202012

COUNCIL PROCEEDINGS

March 26, 2012

The Oelwein City Council met in regular session Monday, March 26, 2012 at 6:18 P.M.    Mayor Murphy presided.

Roll Call                      PRESENT:  Ryan, Stickel, Petersen, Ericson, Bearinger, Sherrets

ABSENT:    None

ALSO PRESENT:  Kendall, Rigdon, VanVeldhuizen

Adopt Agenda             A motion was made by Ericson, seconded by Sherrets to adopt the Agenda as presented.  All voted aye.

Motion Carried

Tennis Courts              Steve Westerberg, Oelwein Community Schools informed the Council regarding the tennis courts project.  The low bid received was $365,199.99 from Skyline Construction.  The Courts would be moved 60 ft. west and 30 ft. north from the present location.  Drainage will go towards 12th Avenue.

The School and the City will each pay for two courts.  The fifth and sixth courts are to be funded through grants with any excess grant funds to be split equally between the school and City.

Loan Agreement          A motion was made by Petersen, seconded by Bearinger approving a

Tennis Courts              loan from the Oelwein School District to pay for two new tennis courts at zero interest with repayment of $20,000 per year and instructing the City Attorney to update the 28E Agreement.  All voted aye.

Motion Carried

Consent Agenda          A motion was made by Bearinger, seconded by Petersen to approve the following Consent Agenda items:

A.  Minutes of the March 12, 2012 regular meeting.

B.  Claims Resolution in the amount of $575,734.22.

C.  Change Order No. 3 to Summers’ Enterprise in the amount of $-41,428.30 for 1st Avenue SW Lift Station Project.

D.  Class ‘C’ Beer Permit and Sunday Sales renewal for Kwik Trip #665.

All voted aye.

Motion Carried

Public Hearing             Murphy opened the Public Hearing on Proposed Disposal by Sale of

Sale of                         the City’s Interest in 37 5th Avenue SE, Oelwein, Fayette County,

37 5th Ave. SE             Iowa.

No comments were received from the public.

A motion was made by Ryan, seconded by Bearinger to close the Public Hearing.

Ayes:  Ryan, Stickel, Petersen, Ericson, Bearinger, Sherrets

Nays:  None

Motion Carried

Resolution #4692        A motion was made by Petersen, seconded by Sherrets to adopt

Sale of                         Resolution No. 4692 to Dispose by Sale the City’s Interest in 37 5th

37 5th Ave SE              Avenue SE, Oelwein, Fayette County, Iowa for $1,000.00 to Mebyer Corporation.

Ayes:  Ryan, Stickel, Petersen, Ericson, Bearinger, Sherrets

Nays:  None

Motion Carried

COUNCIL PROCEEDINGS, MARCH 26, 2012, PAGE 2

Plaza Sidewalk             Jim Prouty, Code Enforcement Officer, inspected the sidewalk on the south side of the Plaza.  The needed repairs would total 72 linear feet and have an estimated cost of $7,000-$8,000.

Ryan will follow up with the Plaza Board.

A motion was made by Bearinger, seconded by Petersen to send a letter to the Plaza Board advising them to repair their sidewalk. If Phase II Streetscape happens within the next five years the City will reimburse them if needed.  All voted aye.

Motion Carried

Work Session               Murphy would like a work session to review 2011 sidewalk inspections and the “Top 20” housing demolition list.  Jim Prouty to bring the 2011 sidewalk inspection list to an April work session.

Ericson reported downtown sidewalk inlays should be checked for any maintenance needed.

WWTP Clean               Utility Superintendent Vic Kane presented the following two bids to clean the

Reed Beds                   reed beds, haul and apply Biosolids to the Airport ground.

Nutri-Ject Systems, Inc:                      $28,500 lump sum

Clean one reed bed, haul and apply Biosolids to airport ground.

Bryan Construction                             $23,400

Clean three reed beds and haul Biosolids to airport ground.

The ag land renter (Shane Beatty) would then apply the Biosolids thus saving the Utility Department the additional expense of cropping the acreage.  He also would rent the ground previously reserved for the Utility Department.

Kane recommended to approve Option 2.

A motion was made by Ericson, seconded by Petersen to approve low bid from Bryan Construction to clean WWTP Reed Beds and haul Biosolids to Airport ground.  All voted aye.

Motion Carried

1st Avenue SW             Kane updated the Council on the 1st Avenue SW Lift Station Project.  The

Lift Station                   Contractor believes he can open bore the force main along 8th Street in lieu of an open cut thus saving the City $41,428.30 in project costs.

Airport Meeting           Stickel reported on the March Airport Board meeting.  The new building will need furnishings.

There still are two vacancies on the Airport Board.  The existing members are doing a commendable job.

There was a suggestion to display items from local businesses.  OCAD has been contacted for input.

Murphy suggested to discuss the FBO contract at a work session.

COUNCIL PROCEEDINGS, MARCH 26, 2012, PAGE 3

Park & Rec Mtg.          Ericson reported on the March Park and Recreation meeting.  The Oelwein Lions Club would like to do a tree planting project.  Council

Lions Tree Project        recommended they work with the Oelwein Trees Forever Board.  Durango Steggall is the Oelwein Trees Forever Board President.

Fishing Tournament     The Oelwein Celebration Committee would like to hold a youth fishing tournament on June 2nd at City Park as a fundraiser.  A motion was made by Bearinger, seconded by Petersen to approve Oelwein Celebration Youth Fishing Tournament on June 2nd at City Park.  All voted aye.

Motion Carried

Aquatics Center           Family Pass definitions were discussed.  VanVeldhuizen believed there is appropriate language that is more extensive than the City’s current “family pass” definition.  He will discuss this with Barb Schmitz, Peggy Sherrets or others and bring proposed wording to the April 9 Council meeting.

The Park and Rec Board had proposed a “Nanny” (babysitter) pass be created at an additional $50.00 cost for persons purchasing a family pass.  The nanny’s name must be stated on the pass.

Golf passes will be half price if purchased in conjunction with a season pool pass on Sunday, April 22nd.

OCAD Meeting            Petersen reported on the March OCAD meeting.  Vandals wrote graffiti on the north Plaza wall.  The annual Easter Egg hunt will be held again this year. Cost is $1.00 per basket.

ISU Health Study         Murphy suggested several individuals for the ISU Health Study

Steering Comm.           Steering Committee.  Council will take action at the next meeting.

Bearinger reminded Murphy ISU prefers 8-10 individuals.

County Emergency      A motion was made by Petersen, seconded by Stickel to approve the

Management                Mayor’s reappointment of Wally Rundle to the Fayette County Emergency Management Board.  All voted aye.

Motion Carried

Wellness Center           Murphy reported he had told Nicole Recker of the Advisory Committee to the Steering Committee to secure Jessica Burkhart’s Wellness Center Director job description.  Kendall reminded the Council that they have contracted Covenant to manage the Wellness Center and Covenant employs the Director.

Work Session               A Work Session is scheduled Wednesday, March 28 at 5:00 P.M. with FEH & Associates.

Open Burning              Open burn dates within City limits are March 31 to May 12.

Fayette Co.                  Sherrets agreed to be Oelwein’s representative on the Fayette County

Community Found.      Community Foundation Committee.  Murphy will send a letter of recommendation.

Junk House                  Junk house lists were requested from the Council.

Spring Clean-Up          May 5 is the 43rd semi-annual Oelwein Clean-up Day.

Oelwein Elevator         Kendall reminded Council a decision is needed on what to do with the

Property                       Oelwein Elevator property.  He suggested selling it.  If not the City will need to improve and maintain the area.

COUNCIL PROCEEDINGS, MARCH 26, 2012, PAGE 4

Tech Spec Bldg.           The City’s insurance carrier has denied a claim for 2010 flood water damage to the Tech Spec building.  Kendall suggested it should be discussed at a work session.

Tractorcade                  Tractorcade is July 23-25.  Trailers will be parked at the former Occo site.

Adjourn                       A motion was made by Bearinger, seconded by Ericson to adjourn at 7:45 P.M.  All voted aye.

Motion Carried

                                 __________________________________

LARRY MURPHY, MAYOR

ATTEST:

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

I, Steven H. Kendall, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held March 26, 2012 and copy of said proceedings was furnished the Register March 29, 2012.

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

Council Minutes, March 12, 2012

City Council Minutes Comments Off on Council Minutes, March 12, 2012
Sep 202012

COUNCIL PROCEEDINGS

March 12, 2012

The Oelwein City Council met in regular session Monday, March 12, 2012 at 6:05 P.M.    Mayor Murphy presided.

Roll Call                      PRESENT:  Ryan, Stickel, Petersen, Ericson, Sherrets

ABSENT:    Bearinger

ALSO PRESENT:  Kendall, Rigdon, VanVeldhuizen

Adopt Agenda             A motion was made by Sherrets, seconded by Ericson to adopt the Agenda as presented.  All voted aye.

Motion Carried

Citizens                        Dr. Anthony Leo updated the Council on Oelwein Healthcare

Dr. Leo                        Foundation’s efforts to purchase Mercy Hospital.  He thanked the Council for attending the Foundation’s informational meeting.  A marketing firm has been hired.

Mayor Murphy took umbrage with a Foundations spokesman calling the City Council corrupt.

Bearinger Arrived        Bearinger arrived at 6:13 P.M.

Chris Rubino               Chris Rubino, 512 2nd Avenue NW started to explain why on

Vicious Dog Appeal    February 27, 2012 his dog big Officer Hartmann.  Mayor Murphy informed Mr. Rubino the procedure to follow.

A motion was made by Sherrets, seconded by Petersen to set a hearing date for Chris Rubino vicious dog appeal at 5:15 P.M. Monday, March 26, 2012 (prior to the regular Council meeting).  All voted aye.

Motion Carried

Consent Agenda          A motion was made by Petersen, seconded by Bearinger to approve the following Consent Agenda items:

A.  Minutes of the February 27, 2012 regular meeting.

B.  Pay Request to Titan Machinery in the amount of $32,000.00 for payment on backhoe.

C.  Request from Pony Express Riders of Iowa to collect funds at the Intersection of Frederick and Charles Friday, April 6, 2012 from 8:30 A.M. to 11:00 A.M. for Camp Sunnyside.

D.  Class ‘E’ Liquor License and Sunday Sales renewal for L & M Beverage.

E.  Class ‘C’ Beer Permit and Sunday Sales renewal for Pamida #3163.

F.  Class ‘C’ Liquor, Outdoor and Sunday Sales renewal for Clete and Connies.

G.  Pay Request No. 6 to Bryan Construction in the amount of $40,596.89 for work completed on Oelwein Municipal Airport Snow Removal Equipment (SRE) project.

With a correction on item ‘A’.  The Municipal Leadership Academy is April 14 not March 14.  All voted aye.

Motion Carried

Public Hearing             Mayor Murphy opened the Public Hearing on the 2012-2013 Budget.

2012-13 Budget           No comments were heard from the public.  A motion was made by Ryan, seconded by Petersen to close the Public Hearing.

Ayes:  Ryan, Stickel, Petersen, Ericson, Bearinger, Sherrets

Nays:  None

Motion Carried

COUNCIL PROCEEDINGS, MARCH 12, 2012, PAGE 2

The Mayor explained the tax rate would increase from $17.30 to $17.99 per thousand assessed value.  $0.23 of the increase is due to State mandated pension increases.

The Franchise Fee has been utilized to lower the levy $1.39.

Resolution #4688        A motion was made by Ericson, seconded by Petersen to adopt

Budget Adopted           Resolution No. 4688 Adoption of Budget and Certification of Taxes

2012-2013                   for Fiscal Year 2012-2013.

Ayes:  Ryan, Stickel, Petersen, Ericson, Bearinger, Sherrets

Nays:  None

Motion Carried

Planning- Finance        Bearinger reported on the February 29, 2012 Planning, Finance, Enterprise

Meeting, Water            and Economic Development Committee meeting.  A request from

Lateral, Monte &         Monte and Noel Graff, 102 1st Avenue NW to have the City share in cost

Noel Graff                   of their water lateral was discussed.  The Committee recommended not to pay any of the cost of Graff’s water lateral.

A motion was made by Bearinger, seconded by Sherrets to accept the Planning, Finance, Enterprise and Economic Development Committee recommendation and not share costs in the water lateral.  All voted aye.

Motion Carried

Resolution #4689        VanVeldhuizen proposed the City excavate the property and pay to

Amend Agreements     put in a full basement for the duplex project at 1st Avenue NW.

With NEICAC              Originally $256,000 was budgeted.  This Resolution would amend the budget to $275,000 with funds to be paid from program income.

Stickel inquired as to whether the demolition contractor who dumped debris in the basement would pay for its removal.  VanVeldhuizen replied no, the City program would bear the cost.

A motion was made by Stickel, seconded by Ericson to adopt Resolution No. 4689 Authorizing Amendment to Agreements with Northeast Iowa Community Action Corporation Previously Approved by Resolution No. 4605, 4623 and 4644.

Ayes:  Ryan, Stickel, Petersen, Ericson, Bearinger, Sherrets

Nays:  None

Motion Carried

Resolution #4690        A motion was made by Petersen, seconded by Stickel to adopt

Set Public Hearing       Resolution No. 4690 To Set Public Hearing on Proposed Disposal by

Sale of 37 5th Ave SE  Sale of the City’s Interest in 37 5th Avenue SE on March 26, 2012 at 6:00 P.M.

Ayes:  Ryan, Stickel, Petersen, Ericson, Bearinger, Sherrets

Nays:  None

Motion Carried

Resolution #4691        VanVeldhuizen negotiated temporary easements with two adjacent property owners to allow access for the City to apply rip rap along Dry Run Creek.

A motion was made by Bearinger, seconded by Ericson to adopt Resolution No. 4691 Authorizing the Mayor to Execute Easements for the 2012 Dry Run Creek Improvement Project.

Ayes:  Ryan, Stickel, Petersen, Ericson, Bearinger, Sherrets

Nays:  None

Motion Carried

COUNCIL PROCEEDINGS, MARCH 12, 2012, PAGE 3

Boiler Replacement     Vic Kane presented the boiler replacement bids for the Aquatics Center.

Aquatics Center           WBC Mechanical’s bid includes labor, materials, tools, equipment, etc. to remove the old unit, install new unit and guarantee workmanship for one year.  Kane recommended WBC Mechanical.

A motion was made by Ericson, seconded by Ryan to approve the bid from WBC Mechanical for one Laars Mighty Therm 2.8 replacement boiler at the Aquatics Center in the amount of $26,730.  All voted aye.

Motion Carried

Kane stated the pool would require additional improvements to remain ADA compliant.

Howard/Kerns             A motion was made by Ericson, seconded by Stickel to refer Deb Howard

Funding Request          and Mike Kerns’ $5,000.00 funding request to the Planning, Finance, Enterprise and Economic Development Committee.  All voted aye.

Motion Carried

Plaza Board Meeting    Ryan reported on the March Plaza Board meeting.  He encouraged everyone to stop in to see the hand painted wall mural.  Council requested Jim Prouty, Building Inspector look at the sidewalk on the south side of building for needed repairs.

Library Board Mtg.      Sherrets reported on the March Library Board meeting.  Edith Biddinger submitted her request for retirement.  Stained glass windows are being made to reduce the glare from the west windows.  Friends of the Library purchased a carpet shampooer.  Accepting Debit/Credit cards as a payment option are being looked into.

Poverty                        The American Legion is hosting a “Poverty Simulation” March 13 at

Simulation                   4:00 – 6:30 P.M. in Oelwein.  It is a form of sensitivity training.

Bearinger encouraged the Council to attend.  He said public policy is often set by people who have not experienced poverty.

Bike Trail Signage        Murphy would like to see more signage and distance markers along the trails.  He hypothesized this might be an Eagle Scout project.

Code Review               A work session is scheduled Monday, May 7 at 5:00 P.M. for Council to review Code changes.

Smart Conference        Smart Conference will be held May 3rd in Des Moines 7:30-4:30 P.M. regarding Economic Development.

Old Library                  Oelwein Community Schools have given notice that the Alternative School will be vacating the old Library building.  It will be available to rent or sell.

Health Needs Survey   Nora Ladjahason of ISU needs the contract and the steering committee appointed before she can start her work on the healthcare survey.

Hotel/Motel Funding    A motion was made by Ericson, seconded by Sherrets to refer Doug

Williams Center           McFarlane’s Williams Center Hotel/Motel funding request to Planning, Finance, Enterprise and Economic Development.  All voted aye.

Motion Carried

Iowa Municipal            Iowa Municipal Management Institute will be held in Iowa City

Management Inst.        March 14-16.  City Administrator Steve Kendall will attend.

Business After 5          Business After 5 will be hosted by the American Legion on Wednesday March 21st.

COUNCIL PROCEEDINGS, MARCH 12, 2012, PAGE 4

Emergency Mgt.           A letter was received from Fayette County Emergency Management requesting reappointment of a representative from Oelwein to be on their Commission.  Wally Rundle is currently their Chair.

Executive Session        A motion was made by Bearinger, seconded by Petersen to go into Executive Session per Iowa Code 21.5(j) to discuss Real Estate.

Ayes:  Ryan, Stickel, Petersen, Ericson, Bearinger, Sherrets

Nays:  None

Motion Carried

Return to Regular         A motion was made by Petersen seconded by Ryan to return to

Session                        regular session.

Ayes:  Ryan, Stickel, Petersen, Ericson, Bearinger, Sherrets

Nays:  None

Motion Carried

Adjourn                       A motion was made by Ericson, seconded by Stickel to adjourn at 8:36 P.M.  All voted aye.

Motion Carried

 

             __________________________________

LARRY MURPHY, MAYOR

ATTEST:

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

I, Steven H. Kendall, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held March 12, 2012 and copy of said proceedings was furnished the Register March 16, 2012.

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

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