October 8, 2012 Council Minutes

City Council Minutes Comments Off on October 8, 2012 Council Minutes
Oct 122012

                                                                                                COUNCIL PROCEEDINGS

                                                                                                        October 8, 2012                                                  

                                    The Oelwein City Council met in regular session Monday, October 8, 2012.  Mayor Murphy called the meeting to order at 6:00 P.M.

 

Roll Call                      PRESENT:  Ericson, Bearinger, Sherrets, Ryan, Stickel, Petersen

                                    ABSENT:    None

                                    ALSO PRESENT:  Kendall, Rigdon, VanVeldhuizen

 

Adopt Agenda             A motion was made by Petersen, seconded by Bearinger to adopt the agenda as amended.  All voted aye.

                                                                                                Motion Carried

 

Consent Agenda          A motion was made by Stickel, seconded by Petersen to approve the following consent agenda items:

 

                                    A.  Minutes of the September 24, 2012 regular meeting.

                                    B.  Class ‘E’ Liquor License renewal for Fareway Stores, Inc.

                                    C.  Class ‘C’ Beer Permit and Sunday Sales renewal for Super Mart.

                                    D.  Pay Request No. 8 from Bryan Construction in the amount of

                                          $13,649.75 for work completed on Snow Removal Equipment

                                          (SRE) Building.

                                    E.  Change Order No. 4 from Summers’ Enterprise for 1st Avenue Lift

                                          Station Project (6th Avenue & 7th Street SW Manhole).

                                    F.  Request from Halloween Committee to close the ten block of

                                          South Frederick October 31 from 5:45 P.M. to 9:00 P.M. for

                                          Trunk or Treating.

 

                                    All voted aye.

                                                                                                Motion Carried

 

Public Hearing             Murphy opened the Public Hearing on CDBG Application to Iowa

CDBG Application      Economic Development Authority and the expenditure of funds to be

Owner Occupied          applied to local match for a housing fund general application for

Rehabilitation              owner-occupied rehabilitation.  Lori Brockway from Upper Explorerland Regional Planning Commission explained the Community Development Block Grant is in the amount of $311,040 to rehab eight homes with a City match of $1,500 per home totaling $12,000. 

 

                                    Ms. Brockway reviewed the proposed application covering the 9 points as follows:

 

                                    (A)       How the need for the proposed activity or projects were identified:

 

                                    The need for the owner-occupied housing with the Iowa Economic

                                    Development Authority came from several public meetings held by the City Council members.  Oelwein’s aging housing stock is a real concern for the City to promote business development and economic growth.  The 53.4% LMI household needs the assistance of the CDBG funds to improve these homes.

 

                                    A pre-application process was also completed, with 30 homes completing paperwork to date.

 

                                    (B)       How the proposed activity or projects will be funded and the sources of funds:

 

                                    The proposed activity will be funded with $12,000 of local match or $1,500 per home from the City of Oelwein for the owner-occupied program.

 

 

 

 

 

COUNCIL PROCEEDINGS, OCTOBER 8, 2012, PAGE 2

 

                                    (C)       The date the Housing Fund applications will be submitted:

 

                                    The Housing Fund Owner-Occupied applications will be submitted on or before December 12, 2012 to the Iowa Economic Development Authority (IEDA).

 

                                    (D)       Requested amount of federal funds (Housing Fund):

 

                                    The requested amount is $311,040.00 for Owner-Occupied.

 

                                    (E)       Estimated portion of federal funds that will benefit persons of low and moderate income:

 

                                    The City has proposed assisting 8 LMI households with rehabilitation of their homes.  The intent is to target those living in homes considered to be in deteriorated condition.  In looking at the 2007 low to moderate income projections, 53.4% of Oelwein residents are considered low to moderate income persons, it is expected that these funds will benefit 8 homes of that 53.4% population.

 

                                    (F)        Where the proposed activity or project will be conducted:

 

                                    The projects will be conducted within the city limits of Oelwein.

 

                                    (G)       Plans to minimize displacement of persons and businesses as a result of funded activities or projects:

 

                                    No businesses or persons will be displaced during this process.

                                    (H)       Plans to assist persons actually displaced:

 

                                    No plans to displace any persons.

 

                                    (I)        The nature of the proposed activity or project:

 

                                    The nature of the proposed projects within Oelwein is to assist in the rehabilitation of 8 existing homes for low to moderate income families.  The programs mission is to stimulate Oelwein’s economy one home at a time.

 

                                    Brockway also pointed out two new items (apply for assistance for improvements to the 42 and 80 well; and apply for loan assistance through USDA for water infrastructure improvements) were added to the Community Development and Housing Needs Assessment list.

 

                                    A motion was made by Ericson, seconded by Bearinger to close the hearing.

                                    Ayes:  Ericson, Bearinger, Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

Resolution #4707        A motion was made by Stickel, seconded by Ryan to adopt Resolution No. 4707 Authorizing the Submission of a CDBG Application to the Iowa Economic Development Authority and the Expenditure of Funds to be Applied to Local Match for a Housing Fund General Application for Owner-Occupied Rehabilitation.

                                    Ayes:  Ericson, Bearinger, Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

 

 

 

 

COUNCIL PROCEEDINGS, OCTOBER 8, 2012, PAGE 3

 

 

Public Hearing             Murphy opened the Public Hearing on Intent to Apply for a USDA Loan

USDA Application       and a CDBG Grant for the 42 and 80 Well Improvements and West

Intent to Apply            Tower Repainting project.  Vic Kane, Utility Superintendent summarized the project.  The 42 and 80 Wells will have a new well pump, demolish and build new well house and convert to liquid chlorine.  Removal of lead paint on tower with full containment, new paint inside and out, miscellaneous repairs and bring overflow pipe to Iowa Department of Natural Resources compliance.  The estimated cost for engineering, administration and construction is $1,490,000.  The City intends to apply for a USDA Rural Development Loan and Grant, also a CDBG.  Application to be submitted early November and construction could start Fall of 2013 with completion in 2014.

 

                                    No comments were received from the public.

 

                                    A motion was made by Bearinger, seconded by Petersen to close the hearing.

 

                                    Ayes:  Ericson, Bearinger, Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

Set Public Hearing       A motion was made by Petersen, seconded by Ericson to set Public Hearing

CDBG Water/Sewer     for October 22, 2012 at 6:00 P.M. on CDBG Water/Sewer Grant Application

Grant                           to Iowa Economic Development Authority.  All voted aye.

                                                                                                Motion Carried

 

Trick or Treat               Lee Hefel, 2630 South Frederick requested Councils permission to

Lee Hefel                     allow door to door Trick or Treating in Oelwein.  She stated this may be the last year for Halloween Committee’s “Trunk or Treat” which entertained the younger children.  It would be optional for residents to participate.  She presented a petition to Council with over 800 signatures in support of Trick or Treating in Oelwein.

 

                                    A motion was made by Sherrets, seconded by Bearinger to set October 31, 2012, 5:30 – 7:00 P.M. for door to door Trick or Treating in Oelwein.  All voted aye.

                                                                                                Motion Carried

 

                                    Residents who wish to participate should leave their porch light on.  This is not a City sponsored event.

 

Oelwein Industrial       Consideration of a Resolution Setting Date for Hearing on Amendment to

Park Urban Renewal    Urban Renewal Plan for Oelwein Industrial Park Urban Renewal Area

Area                             was deferred to October 22, 2012 Council meeting.

 

Amend Speed Limit     A motion was made by Ericson, seconded by Sherrets to suspend the rules and adopt an Ordinance on the first and final reading.

                                    Ayes:  Ericson, Bearinger, Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

Ordinance #1121         A motion was made by Ericson, seconded by Sherrets to adopt Ordinance

                                    No. 1121 Amending Code re: Speed Limit.

                                    Ayes:  Ericson, Bearinger, Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

 

 

 

 

 

COUNCIL PROCEEDINGS, OCTOBER 8, 2012, PAGE 4

 

 

Near Downtown          Three bids were received for near downtown sidewalk repair/replacement.

Sidewalk Repair          

                        Miller Construction                  $14378.50

                        Suckow Construction               $14628.70

                        Bryan Construction                  $15804.00

 

                                    Work may be completed this fall.  Property owners can pay in lump sum or be assessed.

 

                                    A motion was made by Ericson, seconded by Ryan to approve low bid from Miller Construction in the amount of $14,378.50 for the Near Downtown Sidewalk Repair/Replacement project.  All voted aye.

                                                                                                Motion Carried

 

Resolution #4708        A motion was made by Ericson, seconded by Bearinger to adopt Resolution

Approving Loan and    No. 4708 Authorizing and Approving a Loan Disbursement Agreement and

Disbursement               Providing for the Issuance and Securing Payment of $900,000 Sewer

Agreement Sewer         Revenue Bonds.

Revenue Bonds           Ayes:  Ericson, Bearinger, Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

Set Council                  A motion was made by Bearinger, seconded by Sherrets to set Council

Meeting Dates              meeting dates for November and December 2012 as follows:

                                                November 19, 2012     6:00 P.M.

                                                December 17, 2012     6:00 P.M.

                                    All voted aye.

                                                                                                Motion Carried

 

OCAD Meeting            Petersen reported on the October OCAD meeting.  Preparation for Olde Tyme Christmas was discussed.  OCAD pledged $3,000 towards publicity supporting the Local Option Sales Tax (LOST).

 

Door to Door               A motion was made by Ryan, seconded by Bearinger to place the

Trick or Treat               Door to Door Trick or Treating Halloween petition of over 800

Halloween Petition       signatures on file at City Hall.  All voted aye.

                                                                                                Motion Carried

 

Steering Committee      Stickel and Mayor Murphy reported on the October 4 Wellness Center Steering Committee meeting.  There is not enough space in the new weight room at the Wellness Center for both the Wellness Center and High School equipment.  Discussion on where to put the extra equipment and which rooms to use for what activities took place.

 

No Parking                   A motion was made by Petersen, seconded by Ryan to place “No Parking”

Hall’s Elevator Lot       signs at the former Hall’s Elevator lot.  All voted aye.

                                                                                                Motion Carried

 

                                    A motion was made by Petersen, seconded by Bearinger to place “For Sale” signs at the following locations:  the former OCCO, West Charles Mall, Hall’s Elevator and the Old Library.  All voted aye.

                                                                                                Motion Carried

 

Health Survey              It was suggested to have training from 5:00 to 7:00 P.M. on October 24th with ISU.

 

 

 

 

 

 

 

COUNCIL PROCEEDINGS, OCTOBER 8, 2012, PAGE 5

 

 

City Administrator       City Administrator Kendall presented Council with his letter of

Resignation                  resignation and intent to retire effective January 6, 2013.  A motion was made by Bearinger, seconded by Petersen to accept the City Administrator’s resignation letter.  5 voted aye, 1 (Ryan) voted nay.

                                                                                                Motion Carried

 

                                    Kendall has served the City of Oelwein for 29 years.

 

Airport Courtesy          Attorney VanVeldhuizen stated the Airport Courtesy Car has been

Car                               transferred to the City of Oelwein’s name.  Markings will be placed on the car identifying it as the Airport Courtesy Car.

 

Fall Cleanup                Kendall stated the 45th Cleanup Day was poorly attended.

 

8th Avenue SE              8th Avenue SE will be closed starting Tuesday, October 9th.  Contractors

Water Main Project      will be working on the Water Main Replacement project.

 

Committee Meetings    Kendall reminded Council the Planning, Finance, Enterprise and Economic Development Committee needs to review a hotel/motel application for Olde Tyme Christmas.

 

                                    Also, the Public Safety and Street Committee has two non-pressing items of business.

 

Fire Department           Fire Department Spaghetti Supper is Wednesday, October 10. 

Fundraiser                   

 

Plaza Board Mtg.         Ryan reported on the Plaza Board meeting.  They too are very happy with the new sidewalk.  The carpet on the west side entering the meal site will be replaced.  He stated Local Option Sales Tax was discussed with very positive feedback.

 

Sand/Salt Winter          Petersen suggested using chicken grit in the winter on the front sidewalk

Sidewalk                      entering City Hall instead of sand.  He stated chicken grit provides much better traction.

 

Executive Session        A motion was made by Bearinger, seconded by Stickel to go into Executive Session per Iowa Code 21.5(j) to discuss real estate.

                                    Ayes:  Ericson, Bearinger, Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

Return to Regular         A motion was made by Ryan, seconded by Ericson to return to

Session                        Regular Session.

                                    Ayes:  Ericson, Bearinger, Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COUNCIL PROCEEDINGS, OCTOBER 8, 2012, PAGE 6

 

 

 

Adjourn                       A motion was made by Ericson, seconded by Stickel to adjourn at 7:33 P.M.  All voted aye.

                                                                                                Motion Carried

 

 

 

                                                                                               

                                                                                                                 __________________________________

                                                                                      LARRY MURPHY, MAYOR

 

                                    ATTEST:

 

 

                                    ___________________________________________

                                    STEVEN H. KENDALL, CITY ADMINISTRATOR

 

                                    I, Steven H. Kendall, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held October 8, 2012 and copy of said proceedings was furnished to the Register October 10, 2012.

 

 

 

                                    ___________________________________________

                                    STEVEN H. KENDALL, CITY ADMINISTRATOR

Agenda - October 8, 2012

Uncategorized Comments Off on Agenda – October 8, 2012
Oct 082012

AGENDA

MONDAY, OCTOBER 8, 2012

OELWEIN CITY COUNCIL                                                                                   MONDAY, OCTOBER 8, 2012

OELWEIN, IOWA                                                                                                      6:00 P.M.

1.  PLEDGE OF ALLEGIANCE

2.  CALL TO ORDER

3.  ROLL CALL

LARRY MURPHY

REX ERICSON                                                                         PAUL RYAN

BRUCE BEARINGER                                                               KEVIN STICKEL

PEGGY SHERRETS                                                                  JIM PETERSEN

4.   ADDITIONS OR DELETIONS

5.   CITIZENS

6.  CONSENT AGENDA

A.  APPROVAL OF THE MINUTES OF THE SEPTEMBER 24, 2012 REGULAR MEEETING

B.  CONSIDERATION OF A CLASS ‘E’ LIQUOR LICENSE RENEWAL FOR FAREWAY STORES, INC.

C.  CONSIDERATION OF A CLASS ‘C’ BEER PERMIT AND SUNDAY SALES RENEWAL FOR SUPER MART

D.  CONSIDERATION OF PAY REQUEST NO. 8 FROM BRYAN CONSTRUCTION IN THE AMOUNT OF $13,649.75 FOR WORK

COMPLETED ON SNOW REMOVAL EQUIPMENT (SRE) BUILDING

E.  CONSIDERATION OF CHANGE ORDER NO.  4 FROM SUMMERS’ ENTERPRISE FOR 1ST AVENUE LIST STATION PROJECT (6TH                                                    AVENUE & 7TH STREET SW MANHOLE)

7.  PUBLIC HEARING ON CDBG APPLICATION TO THE IOWA ECONOMIC DEVELOPMENT AUTHORITY AND THE EXPENDITURE OF FUNDS TO BE APPLIED TO LOCAL MATCH FOR A HOUSING FUND GENERAL APPLICATION FOR OWNER-OCCUPIED REHABILITATION

8.  CONSIDERATION OF A RESOLUTION OF THE CITY COUNCIL OF OELWEIN, IOWA AUTHORIZING THE SUBMISSION OF A CDBG APPLICATION TO THE IOWA ECONOMIC DEVELOPMENT AUTHORITY AND THE EXPENDITURE OF FUNDS TO BE APPLIED TO LOCAL MATCH FOR A HOUSING FUND GENERAL APPLICATION FOR OWNER-OCCUPIED REHABILITATION

9.  PUBLIC HEARING ON INTENT TO APPLY FOR A USDA LOAN AND A CDBG GRANT FOR THE 42 AND 80 WELL IMPROVEMENTS AND WEST TOWER REPAINTING PROJECT

10.  CONSIDERATION OF A MOTION TO SET PUBLIC HEARING FOR OCTOBER 22, 2012 AT 6:00 PM ON CDBG WATER/SEWER GRANT APPLICATION TO THE IOWA ECONOMIC DEVELOPMENT AUTHORITY

11.  CONSIDERATION OF A REQUEST FROM LEE HEFEL ON TRICK OR TREAT

12.  CONSIDERATION OF A REQUEST FROM HALLOWEEN COMMITTEE TO CLOSE THE TEN BLOCK OF SOUTH FREDERICK FOR TRUNK OR TREAT

13.  CONSIDERATION OF A RESOLUTION SETTING DATE FOR HEARING ON AMENDMENT TO URBAN RENEWAL PLAN FOR OELWEIN INDUSTRIAL PARK URBAN RENEWAL AREA

14.  CONSIDERATION OF AN ORDINANCE AMENDING CODE RE: SPEED LIMIT – FIRST READING

15.  CONSIDERATION OF BIDS RECEIVED FOR NEAR DOWNTOWN SIDEWALK REPAIR/REPLACEMENT

16.  CONSIDERATION OF A RESOLUTION AUTHORIZING AND APPROVING A LOAN AND DISBURSEMENT AGREEMENT AND PROVIDING FOR THE ISSUANCE AND SECURING THE PAYMENT OF $900,000 SEWER REVENUE BONDS

17.  SELECTION OF THE FIRST MEETING DATE IN NOVEMBER AND THE DECEMBER MEETING DATE

18.  DISCUSSION ON MARGE BANCE OLD LIBRARY LETTER REQUEST

19.  REPORT FROM JIM PETERSEN ON OCTOBER OCAD MEETING

20.  REPORT FROM BRUCE BEARINGER AND MAYOR MURPHY ON WELLNESS CENTER WEIGHT ROOM MEETING

21.  MAYOR’S REPORT

22.  CITY ATTORNEY’S REPORT

23.  CITY ADMINISTRATOR’S REPORT

24.  OLD BUSINESS

25.  NEW BUSINESS

26.  EXECUTIVE SESSION ON REAL ESTATE

27.  ADJOURNMENT

September 2012 Claims Report

City Council Minutes Comments Off on September 2012 Claims Report
Oct 082012

CITY OF OELWEIN

SEPTEMBER CLAIMS REPORT

 

GAS-ELECTRIC FRANCHISE

BILL MILLER WOOD PRODUCT       6,913.00

FAYETTE CO TREASURER              72.00

INSTITUTE OF PUBLIC AFFAIRS    2,416.18

RACOM                          4,175.35

FLEX SPENDING

 

ADVANTAGE ADMINISTRATORS       3,251.88

1ST TIME HOME BUYERS PROGRAM

OELWEIN PUBLISHING                40.13

LEIN GRANT

BILL HERMES                      114.00

CARRIE LEHS                      114.00

IMWCA                            287.82

IOWA LAW ENFORCEMENT             570.00

PHIL FORDYCE                     114.00

RITE PRICE OFFICE SUPPLY       1,000.00

STONEY CREEK INN                 761.60

MOTEL-HOTEL TAX

 

HUB CITY HERITAGE CORP           506.00

MARTY STASI                      867.00

OELWEIN CELEBRATIONS           2,500.00

GENERAL

ACE HARDWARE                     121.07

ADVANCED BUSINESS SYSTEM          33.33

ADVENTURELAND PARK             1,110.00

AGVANTAGE FS INC                  57.14

ALLIANT ENERGY-ELECTRIC       10,795.63

ALLIANT ENERGY-GAS             1,324.14

ARNOLD MOTOR SUPPLY               94.34

BAKER & TAYLOR                   749.50

BARRON MOTOR SUPPLY                6.07

BEST-WAY BUILDING CENTER       1,276.79

BIBLIONIX LLC                  2,400.00

BLUE CROSS                     1,751.89

BOB NEWTON                       507.50

BRANDON DEJONG                    50.00

BRITE                         26,666.70

CARDMEMBER SERVICES INC          211.09

CASEYS GENERAL STORE               4.58

CASEYS GENL STORES                72.99

CENTURYLINK-QWEST                 45.29

CITY OF OELWEIN                  859.80

COMMUNITY BANK OF OELWEIN         43.60

COMMUNITY DIGITAL WIRELESS        34.95

CREATE-REC ROOM                1,042.00

D & R ELECTRONICS                860.00

D & S PORTABLES INC              335.00

DELTA GLOVES                     189.30

 

DIETER ERDELT                  1,743.00

FAREWAY                            5.17

FAYETTE CO TREASURER           1,848.00

FELD FIRE-ED M FELD EQUIP        178.00

FIDELITY BANK & TRUST             19.67

GAGE EXTERMINATING                40.00

HALOGEN SUPPLY COMPANY            47.83

IOWA INSURANCE DIVISION           90.00

IOWA LIBRARY ASSOCIATION         362.00

IOWA PARKS & REC ASSOC         1,643.50

IPERS RETURN PROCESSING       14,343.63

IRVINE WATER COND AND PLG        253.99

JAY TOMMASIN                     143.00

JOHN DEERE FINANCIAL           1,501.95

K MART #9233                     676.31

KENS ELECTRIC                    443.00

KERNS CO                         298.00

KIPLINGERS PERSONAL FINANCS       19.95

LEGION SAFETY PRODUCTS           108.80

LIBRARY JOURNAL                  104.99

MAIL FINANCE                      66.29

MANATTS INC                      127.61

MCDONALD’S                         3.29

MEDIACOM                          18.44

MFPRSI                        15,650.15

MID-AMERICAN RESEARCH            233.85

MONEY                             15.00

NAEIR                            245.00

NITV FEDERAL SERVICES            500.00

NORTH IOWA K-9                   190.00

NORTHERN SAFETY CO INC             9.06

O’HERRON CO INC                   99.00

O’REILLY AUTOMOTIVE STORE        191.82

ODE DESIGN                        38.00

OELWEIN AUTO PARTS                61.07

OELWEIN CITY WATER             1,366.79

OELWEIN COMMERCIAL PRINT          90.00

OELWEIN PUBLISHING               298.71

OELWEIN VETERINARY CLINIC        661.78

OELWEIN VOLUNTEER FIREMEN        916.67

OUTDOOR RECREATION PRODUCTS      286.00

PAETEC                            15.22

PATC                             200.00

PERB                             390.00

PIONEER RESEARCH CORP             42.25

PIZZA RANCH                       24.00

PLUMB SUPPLY                     120.18

PRAIRIE AG SUPPLY INC             92.28

QUILL.COM                         13.24

RACOM                            137.50

RITE PRICE OFFICE SUPPLY         676.09

RON VANVELDHUIZEN              1,200.00

RONALD VOSHELL                    60.00

SCHMITT CLEANING SERVICE       1,013.11

 

STATE OF IOWA                  1,557.25

STRANG TIRE                       30.55

SUSAN MACKEN                     136.50

TEAMSTERS LOCAL 238              274.00

TEGELER AVIATION               2,750.00

TESTAMERICA LABORATORIES           8.00

TREASURER STATE OF IOWA        6,560.00

TYLER TECHNOLOGIES             2,096.59

US CELLULAR                      274.26

US POSTMASTER                    105.55

WAUSAU TILE INC                  112.98

YEOMANS INC                       90.00

WATER

ACE HARDWARE                      67.17

ADVANCED BUSINESS SYSTEM          33.34

ADVANTAGE ADMINISTRATORS         675.00

ALLIANT ENERGY-ELECTRIC       10,961.45

ALLIANT ENERGY-GAS                55.50

APPLIANCE PLUS                    14.95

BEST-WAY BUILDING CENTER          21.39

BRYAN CONSTRUCTION             2,600.00

CARDMEMBER SERVICES INC           32.00

CENTURYLINK-QWEST                 11.32

COVENANT HEALTH SYSTEMS           58.00

FIDELITY BANK & TRUST             20.00

HAWKINS INC                    1,956.00

HD SUPPLY WATERWORKS LTD         200.21

IMWCA                          2,247.78

IOWA ONE CALL                     54.45

KERNS CO                          26.00

MAIL FINANCE                      66.29

MEDIACOM                         395.61

MILL SUPPLY INC                  342.31

MUNICIPAL SUPPLY INC             364.40

NAEIR                             62.50

O’REILLY AUTOMOTIVE STORE         44.64

OELWEIN CITY WATER                72.62

OELWEIN PUBLISHING               108.07

PERB                              97.50

RITE PRICE OFFICE SUPPLY          19.30

RON VANVELDHUIZEN                400.00

STATE HYGIENIC LABORATORY      2,274.00

SUN LIFE FINANCIAL                18.76

TESTAMERICA LABORATORIES          73.70

TREASURER STATE OF IOWA        5,278.00

TYLER TECHNOLOGIES             2,096.59

U S POST OFFICE                  246.29

US CELLULAR                       29.72

US POSTMASTER                    161.50

USA BLUE BOOK                    225.76

WATER TOWER CLEAN & COAT       4,200.00

WELLMARK BCBS OF IOWA         10,742.38

 

WATER SYSTEM IMPROVEMENT

UPPER EXPLORERLAND               796.78

TRUST AND AGENCY

ADVANTAGE ADMINISTRATORS         361.27

IMWCA                         15,927.06

SUN LIFE FINANCIAL               133.51

WELLMARK BCBS OF IOWA         67,970.65

ROAD USE TAX

 

ACE HARDWARE                      19.54

ALLIANT ENERGY-ELECTRIC        7,093.59

ALLIANT ENERGY-GAS                34.04

ARNOLD MOTOR SUPPLY              179.51

ASPRO                          4,652.80

AVALON TIRE                      236.66

BRUENING ROCK PRODUCTS INC     4,806.93

CITY LAUNDERING CO                47.94

DONS TRUCK SALES INC             734.23

FAYETTE CO HIGHWAY DEPT        1,645.60

FAYETTE CO TREASURER              42.00

JOHN DEERE FINANCIAL              94.20

KERNS CO                          52.00

LITTLE TRACTOR & EQUIPMENT        82.25

MEDIACOM                          18.43

NAEIR                            143.32

NORTHERN SAFETY CO INC            26.07

OELWEIN CITY WATER               245.47

PRAIRIE ROAD BUILDERS         53,800.74

SWEEPER SERVICES LLC             139.57

TITAN MACHINERY                  181.01

TREE TENDER                    2,583.00

US CELLULAR                       29.71

US POSTMASTER                     29.25

SEWER

 

ADVANCED BUSINESS SYSTEM          33.33

ADVANTAGE ADMINISTRATORS         464.98

ALLIANT ENERGY-ELECTRIC        7,809.98

ALLIANT ENERGY-GAS                40.17

BARRON MOTOR SUPPLY               28.08

CENTURYLINK-QWEST                 11.33

CITY LAUNDERING CO               170.99

FAREWAY                           37.98

HD SUPPLY WATERWORKS LTD         342.10

IMWCA                          1,527.54

IOWA ONE CALL                     54.45

IOWA RURAL WATER ASSOC            70.00

JOHN DEERE FINANCIAL              43.01

K MART #9233                      39.99

MAIL FINANCE                      66.29

NAEIR                             62.50

OELWEIN AUTO PARTS                16.29

OELWEIN CITY WATER               394.16

 

OELWEIN PUBLISHING                30.18

PERB                              97.50

RITE PRICE OFFICE SUPPLY          50.95

RON VANVELDHUIZEN                400.00

SUN LIFE FINANCIAL                22.71

TESTAMERICA LABORATORIES          38.00

TREASURER STATE OF IOWA        1,419.00

TYLER TECHNOLOGIES             2,096.59

U S POST OFFICE                  304.24

US CELLULAR                       29.71

US POSTMASTER                    169.70

UTILITY EQUIPMENT CO              88.90

WELLMARK BCBS OF IOWA         12,872.50

LANDFILL

U S POST OFFICE                  115.90

US POSTMASTER                     85.55

RECYCLING

U S POST OFFICE                   57.93

WELLNESS CENTER

CREATE-REC ROOM                  108.00

FAREWAY                           77.40

FIDELITY BANK & TRUST             47.78

RITE PRICE OFFICE SUPPLY         151.12

TREASURER STATE OF IOWA          397.00

LIBRARY BEQUEST

 

FAREWAY                           16.44

K MART #9233                     321.35

KRISTI ARCHER                     18.41

SUSAN MACKEN                      24.00

ECONOMIC DEVELOPMENT

 

ALLIANT ENERGY-ELECTRIC        8,220.02

FAYETTE CO TREASURER          17,530.00

FIDELITY BANK & TRUST          3,000.00

IMWCA                            255.80

KENS ELECTRIC                    304.85

MOSS ROOFING & INSULATION    112,427.00

OELWEIN CHAMBER AND DEVEL     10,942.55

OELWEIN CITY WATER               244.80

US POSTMASTER                     50.45

CUSTOMER DEPOSIT

 

AMBER FULLER                      39.95

AMBER MORRISON                   105.67

BUD WINTER                       110.95

DEANNA PARKER                    105.67

ELIZABETH SCHMIDTKE               87.25

JON LANIGAN                      105.67

KATHLEEN SHORT                    15.83

MICHAEL & KAREN HENRY             17.87

 

NORTHEAST IOWA COMMUNITY          22.38

OELWEIN WATER FUND             1,020.85

OELWEIN WATER REFUNDS            622.10

RACHEL BOEKE                     123.88

RAY THOMPSON                      47.80

RENEE BREWER                     105.67

TRAVIS & ERICA BUSHAW            105.67

10TH STREET SE PAVING

AECOM                          2,050.46

NEIGHBORHOOD STABILIZATION

FAYETTE CO TREASURER             918.00

NORTHEAST IOWA COMMUNITY      47,950.00

OELWEIN PUBLISHING                 9.68

1ST AVE LIFT STATION

 

SUMMERS ENTERPRISE           123,351.29

PAYROLL CLAIMS                        149,149.50

 

 

GRAND TOTALS                          855,021.80

 

 

AUGUST 2012 RECEIPTS

 

WATER BONDSINKING $17.07; GAS/ELEC FRANCHISE $80,747.13; FLEX SPENDING $3,251.88; CO EMERGENCY MGT $28.16; LEIN GRANT $136,514.58; POLICE REMODEL $64.08; IRP REVOLVING LOAN $8,568.89; DOWNTOWN TIF $61.84; HOTEL/MOTEL TAX $10,903.76; SALES TAX $75,736.35; GENERAL $29,108.29; WATER $99,001.57; WATER IMPROVEMENTS $40,779.00; DEBT SERVICE $650.03; TRUST & AGENCY $2,005.77; SPECIAL ASSESSMENTS $7,609.01; RUT $67,531.07; SEWER $139,301.97; MUNICIPAL TRUST $156.37; LANDFILL $17,919.30; RECYCLING $6,682.81; WELLNESS CENTER $6,554.79; CAPITAL EQUIPMENT $15.29; LIBRARY BEQUEST $56.36; ECONOMIC DEVELOPMENT $11,584.09; WATER DEPOSITS $3,825.00; 2011 BOND SALES $63.95; CEMETERY PERPETUAL CARE $322.00; SEWER MAIN CONSTRUCTION $90.32; TRI PARK TRAIL $19.25; FUEL $15,959.96; 2009 BOND SALE $16.98; NSP 1 $41.93; SEWER BONDSINKING $180.29; EMERGENCY $69.23; FORFEITED ASSETS $200.00; TOTAL $765,638.37

Council Minutes, September 24, 2012

City Council Minutes Comments Off on Council Minutes, September 24, 2012
Oct 082012

COUNCIL PROCEEDINGS

September 24, 2012

The Oelwein City Council met in regular session Monday, September 24, 2012.  Mayor Murphy called the meeting to order at 6:00 P.M.

 

Roll Call                      PRESENT:  Ericson, Bearinger, Sherrets, Ryan, Stickel, Petersen

ABSENT:    None

ALSO PRESENT:  Kendall, Rigdon, VanVeldhuizen

 

Adopt Agenda             A motion was made by Bearinger, seconded by Stickel to adopt the agenda as amended.  All voted aye.

Motion Carried

 

Consent Agenda          A motion was made by Bearinger, seconded by Stickel to approve the following consent agenda items:

A.  Minutes of the September 10, 2012 regular meeting.

B.  Minutes of the September 17, 2012 special meeting.

C.  Claims Resolution

D.  Class ‘C’ Liquor and Sunday Sales renewal for American Legion Ross Reid Post #9.

E.  Request from OCAD to close selected streets in the downtown area Friday, December 7, 2012 from 3:00 – 8:00 P.M. for

Olde  Tyme Christmas.

F.  Pay Request No. 7 from Summers’ Enterprise in the amount of $152,734.79 for work completed on 1st Avenue

Lift Station project.

G.  Set Public Hearing for October 8, 2012 at 6:00 P.M. on CDBG Application to the Iowa Department of Economic

Development   and The Expenditure of Funds to be Applied to Local Match for a Housing Fund General Application

for Owner-Occupied Rehabilitation.

 

All voted aye.

Motion Carried

Proclamation                Mayor Murphy signed a proclamation recognizing Fire prevention week.  Fire Chief Wallace Rundle, Captain Mike Thoma and Fireman Nathan Westendorf were present accepting the proclamation.

CDBG Community      A motion was made by Stickel, seconded by Ericson to approve the

Development and        Community Development and Housing Needs Assessment presented by

Housing Needs            Chelsea Welch of UERPC.  All voted aye.

Motion Carried

CDBG Housing            A motion was made by Ryan, seconded by Bearinger to hire UERPC

Rehab Grant                to write the CDBG Owner Occupied Housing Rehabilitation Grant.  All voted aye.

Motion Carried

42-80 Well                   Lance Aldrich of Fox Engineering explained the Wells 42 and 80

Improvements              improvements with a project cost estimate of $750,000.  He also explained

West Tower                 the west water tower improvements with a total project cost of $740,000.

Repainting                   Possible funding sources are a CDBG Grant for the 42-80 well project and a USDA loan for the West Tower next summer.  Both grant applications are due this fall.

COUNCIL PROCEEDINGS, SEPTEMBER 24, 2012, PAGE 2

Set Public Hearing       A motion was made by Ericson, seconded by Bearinger to set Public

USDA Loan                 Hearing for October 8, 2012 at 6:00 P.M. on the intent to apply for a USDA Loan and a CDBG grant for the 42-80 well improvements and west tower repainting project with applications being prepared by Fox Engineering and UERPC.  All voted aye.

Motion Carried

8th Avenue SE Water   A motion was made by Bearinger, seconded by Ryan authorizing the

Main Project                Mayor’s signature on contract documents with Eastern Iowa Excavating and Concrete for 8th Avenue SE Water Main Improvement Project.  All voted aye.

Motion Carried

8th Avenue SE Water   A motion was made by Bearinger, seconded by Petersen authorizing the

Main Project Notice     Mayor’s signature on notice to proceed to Eastern Iowa Excavating and

To Proceed                  Concrete for 8th Avenue SE Water Main Improvement project subject to the City receiving the permit from DNR.  All voted aye.

Motion Carried

Two Pressure Zones     A motion was made by Ericson, seconded by Stickel to approve Addendum

Water Main &              No. 2 from UERPC regarding additional Administrative Services for Two

Booster Station            Pressure Zones Water Main and Booster Station project.  All voted aye.

Motion Carried

1st Avenue Lift            Lance Aldrich, Fox Engineering reported on the 1st Avenue Lift Station

Station Project              project.  The control panel is now here.  The manhole that the sewer line on 7th Street SW and 6th Avenue SW passes through is brick on the bottom.  The cost is approximately $20,000 to replace the manhole and convert the 12” connector to 15”.  It will take two weeks to order the items and the work can be completed in one long day.  It was Councils consensus to replace the manhole and a change order will be presented to Council in two weeks.

Alliant Energy              A motion was made by Ericson, seconded by Bearinger to accept donation

Water & Sewer Main   of Alliant Energy 10th Street SE Water and Sanitary Sewer Main.  All voted

Accept Project             aye.

Motion Carried

Oelwein Celebration    A motion was made by Sherrets, seconded by Bearinger to approve sponsoring Oelwein Celebrations’ application to Fayette County Community Foundation.  All voted aye.

Motion Carried

Resolution #4705        A motion was made by Ryan, seconded by Ericson to adopt Resolution

NICC Success Center   No. 4705 Authorizing Execution of Agreement with NICC donating $30,000 towards a “Success Center”.

Ayes:  Ericson, Bearinger, Ryan, Stickel

Nays:  Sherrets, Petersen

Motion Carried

NSP Amendment #4    City Attorney VanVeldhuizen updated the Council on the NSP program.  The proposed fourth amendment addresses the following four issues:

*          Grant funds must be spent by March 15, 2013.

*          Federal language needs to be added to the contract with MSA.

*          Amend map to include 100 block of South Frederick.

*          Reallocate line item amounts in the budget since program

income needs to be spent prior to spending grant funds.

The City has a new list of properties for acquisition and demolition to offset the program income.

COUNCIL PROCEEDINGS, SEPTEMBER 24, 2012, PAGE 3

Resolution #4706        A motion was made by Bearinger, seconded by Ryan to adopt Resolution

NSP Amendment #4    No. 4706 Authorizing the Execution of Fourth Amendment to the NSP Contract with Iowa Department of Economic Development.

Ayes:  Ericson, Bearinger, Sherrets, Ryan, Stickel, Petersen

Nays:  None

Motion Carried

Landfill Meeting          Sherrets reported on the September Fayette County Landfill Commission meeting.  A restructuring of landfill activities and employee responsibilities is being reviewed.  There was nothing new regarding curbside recycling.

Airport Meeting           Stickel reported on the September Airport Board meeting.  Questions regarding the status of the courtesy car were brought up.  City Attorney VanVeldhuizen will review the courtesy car and report back to Council.  Furniture for the new facility has been ordered.  Ryan stated the minutes showed him as being present at the meeting, he was not but Stickel was there as the Council Liaison.

The Airport Open House is Thursday October 25, 2012 from 5:00 P.M. to 7:00 P.M.

Signage                        Petersen requested the City post “For Sale” signs on City owned commercial property.  He also explained semi’s are parking in the former Halls Elevator City owned lot.  He is concerned with the appearance of the lot.

Kendall stated a City ordinance is needed if the Council wishes to enforce “No Parking” at these locations.

“No Parking” on          A motion was made by Bearinger, seconded by Ericson to direct the

City Property               City Attorney to prepare paperwork restricting parking on City owned property.  All voted aye.

Motion Carried

Local Option                Renewal of Local Option Sales Tax is on the November ballot.  This

Sales Tax                     is an extension and not a new tax.  Murphy would like to put an article in the newspaper explaining why the Local Option Sales Tax funds are important to Oelwein.

Fall Clean Up               October 6th has been scheduled as Fall Clean Up Saturday in conjunction with the Household Hazardous disposal sponsored by Fayette Co. Solid Waste Commission.

PERB                           Kendall, Kane and Logan attended the Public Employment Relations Board (PERB) conference September 20-21.

League Conference      Murphy will speak at the Iowa League of Cities annual conference in Sioux City.  Kendall and Rigdon plan to attend the conference.

ISU Health Needs        Sherrets reminded the Council volunteers are needed for ISU Health Study survey.  Bearinger suggested contacting local service organizations to help out.  Anyone willing to volunteer should contact City Hall.

COUNCIL PROCEEDINGS, SEPTEMBER 24, 2012, PAGE 4

Adjourn                       A motion was made by Ryan, seconded by Petersen to adjourn at 7:55 P.M.  All voted aye.

Motion Carried

                                                                                                                 __________________________________

LARRY MURPHY, MAYOR

ATTEST:

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

I, Steven H. Kendall, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held September 24, 2012 and copy of said proceedings was furnished to the Register October 2, 2012.

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

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