February 25, 2013 Council Minutes

City Council Minutes Comments Off on February 25, 2013 Council Minutes
Feb 272013

                                                                                                COUNCIL PROCEEDINGS

                                                                                                       February 25, 2013                                                           

                                    The Oelwein City Council met in regular session Monday, February 25, 2013.  Mayor Murphy called the meeting to order at 6:00 P.M.

 

Roll Call                      PRESENT:  Sherrets, Ryan, Stickel, Petersen (on speaker phone), Ericson

                                    ABSENT:    None

                                    ALSO PRESENT:  Letzring, Rigdon, VanVeldhuizen

 

Adopt Agenda             A motion was made by Sherrets, seconded by Petersen to adopt the agenda as amended.  All voted aye.

                                                                                                Motion Carried

 

Citizens                        Jim Mendez from Waste Management informed Council starting March

Jim Mendez                 1, 2013 Waste Management will offer curbside recycling.  Existing

Waste Management      Waste Management customers will pay an additional $5.00 per month and receive a “single sort” all in one recycling cart.  A 12 month guaranteed introductory rate is available for non Waste Management customers to also participate in this recycling program.  Contact Waste Management Customer Service at 888-960-0008 to join.

 

                                    Sherrets questioned Mendez if Oelwein had mandatory recycling for every household would it have to be the same trash hauler.  Mendez believes the rates would be lower if the City had mandatory recycling and you do not need to use the same hauler for trash and recycling.  It would be easier, but not required.

 

Duane Brandt              Duane Brandt spoke on behalf of Fayette County Landfill and requested Waste Management weigh the recycling so Fayette County Landfill can deduct it from their tonnage.

 

Consent Agenda          A motion was made by Ericson, seconded by Stickel to approve the following Consent Agenda items:

 

                                    A.  Minutes of the February 11, 2013 regular meeting.

                                    B.  Minutes of the February 18, 2013 special meeting.

                                    C.  Claims Resolution in the amount of $474,087.87.

                                    D.  Class ‘C’ Liquor, Outdoor Service and Sunday Sales renewal for

                                          Clete & Connies.

                                    E.  Class ‘C’ Liquor, Outdoor Service and Sunday Sales renewal for

                                          Columbus Club.

                                    F.  Approve City Administrator and Wellness Center Coordinator’s

                                          attendance to Spring Iowa Park and Recreation Assoc. Conference

                                          In Des Moines.

 

                                    All voted aye.

                                                                                                Motion Carried

 

Success Center             Wendy Mihm-Herold, from NICC gave her quarterly update on Oelwein Success Center.  Results of the Community Survey and Business Survey were shared.  Certificate Programs in Intro to Modern Manufacturing, Virtual Point, and Basic NC, with initial orientation on Tuesday February 26 and classes to follow in March and April.  Certified Nurse Aide (CNA) training continues to be popular with our current class finishing clinical in March and another class starting in April.  Case Management provides outreach services to students.  Needs assessment program and tutoring is available to help students develop better study skills so they have a better chance at being successful.  Several local employers anxiously await to interview and hire these new graduates.

 

 

 

 

 

COUNCIL PROCEEDINGS, FEBRUARY 25, 2013, PAGE 2

 

Set Public Hearing       A motion was made by Ericson, seconded by Ryan to set Public Hearing for

2013-14 Budget           proposed 2013-14 Budget on March 11, 2013 at 6:00 P.M.  All voted aye.

                                                                                                Motion Carried

 

Oelwein Odd Rods      Paul Ganske from Oelwein Odd Rods requested to use the north side of City Park June 29, 2013 and donation of funds for the car show.

 

                                    A motion was made by Ryan, seconded by Petersen to approve a request from Oelwein Odd Rods to use north side of City Park June 29, 2013.  All voted aye.

                                                                                                Motion Carried

 

                                    A motion was made by Stickel, seconded by Ryan to refer Oelwein Odd Rods request for donation of funds from Hotel Motel Tax Revenues to Planning, Finance, Enterprise and Economic Development.  All voted aye.

                                                                                                Motion Carried

 

UERPC STP 2017        A motion was made by Ericson, seconded by Sherrets to approve UERPC-

Federal Funding App.  STP Project Application for Federal Funding 2017 – 2nd Street SE.  All voted aye.

                                                                                                Motion Carried

 

Library Board Mtg.      Sherrets reported on February Library Board meeting.  A Nook Simple Touch was an unclaimed prize from the Summer Reading program.  The Library will purchase $100 of E-Books for the Nook and allow patrons to check out the pre-loaded Nook.

 

                                    The Library Pledge Loan Fund has a negative balance of $14,927.  Their pledge records indicate 17 individuals still owe $7,285.00.  The Library Board requests the City use the remaining construction fund balance to make up the deficit.

 

                                    Mike Kerns supports the Library’s request.

 

Library Construction    A motion was made by Ericson, seconded by Sherrets to reconcile the

Fund Pledges               discrepancy difference of the Library’s Pledge records (uncollected $7,825) with the negative Loan Fund balance ($14,927) and then use Economic Development Funds (Local Option Sales Tax) to pay off the existing pledge loan shortage.  All voted aye.

                                                                                                Motion Carried

 

Library Accreditation   Library Director Macken reported to Council what the standards are to be an “Accredited Library”.

 

Airport Board Mtg.      Stickel presented the February Airport Board meeting minutes.

 

Bridge Inspections       Crawford Engineering completed their load rating inspections for Oelwein bridges.  2nd Street NE @ 3rd Avenue over Dry Run creek recommended weight embargo is 10 tons for all vehicles.  Signs will be posted with this restriction.

 

Fayette Co.                  Fayette Co. Joe Flores will be retiring in December.  The County is looking

Assessor                      for recommendations of individuals who can serve on the search committee for hiring the new candidate.

 

 

 

 

 

 

 

 

 

COUNCIL PROCEEDINGS, FEBRUARY 25, 2013, PAGE 3

 

Adjourn                       A motion was made by Ericson, seconded by Stickel to adjourn at 7:20 P.M.  All voted aye.

                                                                                                Motion Carried           

 

 

 

 

                                                                                               

                                                                                                                 __________________________________

                                                                                      LARRY MURPHY, MAYOR

 

                                    ATTEST:

 

 

 

                                    ______________________________________

                                    JAMIE LETZRING, CITY ADMINISTRATOR

 

                                    I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held February 25, 2013 and copy of said proceedings was furnished to the Register February 27, 2013.

 

 

 

                                    ______________________________________

                                    JAMIE LETZRING, CITY ADMINISTRATOR          

 

                                    At 5:00 P.M. prior to the regular meeting the Council met in a Work Session to discuss Professional Services Agreement for Police Station Developer.

 

                                    At 5:45 P.M. Council met with Safety Coordinator Mike Thoma for the semi-            annual Worker’s Compensation Safety Incident Review.

 

 

 

February 18, 2013 Council Minutes

City Council Minutes Comments Off on February 18, 2013 Council Minutes
Feb 272013

                                                                                                COUNCIL PROCEEDINGS

                                                                                                         Special Meeting

                                                                                                       February 18, 2013                                                           

                                    The Oelwein City Council met in regular session Monday, February 18, 2013.  Mayor Murphy called the meeting to order at 5:30 P.M.

 

Roll Call                      PRESENT:  Sherrets, Ryan, Stickel, Ericson

                                    ABSENT:    Petersen

                                    ALSO PRESENT:  Letzring, Rigdon, VanVeldhuizen

 

Police Station               A motion was made by Ericson, seconded by Stickel authorizing signatures

                                    on a Letter of Engagement with Piper Jaffray re: Police Station financing.  All voted aye.

                                                                                                Motion Carried

 

                                    A motion was made by Sherrets, seconded by Ericson authorizing Bond Counsel to negotiate Professional Services Agreement with Samuels Group as a Project Developer.  Agreement to be forwarded to City Administrator by noon on Friday, February 15, 2013.  All voted aye.

                                                                                                Motion Carried

 

Adjourn                       A motion was made by Sherrets, seconded by Ericson to adjourn at 5:38 P.M.  All voted aye.

                                                                                                Motion Carried

 

 

                                                                                               

                                                                                                                 __________________________________

                                                                                      LARRY MURPHY, MAYOR

 

                                    ATTEST:

 

 

 

                                    ______________________________________

                                    JAMIE LETZRING, CITY ADMINISTRATOR

 

                                    I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held February 18, 2013 and copy of said proceedings was furnished to the Register February 21, 2013.

 

 

 

                                    ______________________________________

                                    JAMIE LETZRING, CITY ADMINISTRATOR          

 

 

                                    The Council met in a Budget Work Session prior to the special meeting.

February 11, 2013 Council Minutes

City Council Minutes Comments Off on February 11, 2013 Council Minutes
Feb 272013

                                                                                                COUNCIL PROCEEDINGS

                                                                                                       February 11, 2013                                                           

                                    The Oelwein City Council met in regular session Monday, February 11, 2013.  Mayor Murphy called the meeting to order at 7:00 P.M.

 

Roll Call                      PRESENT:  Sherrets, Ryan, Stickel, Ericson

                                    ABSENT:    Petersen

                                    ALSO PRESENT:  Letzring, Rigdon, VanVeldhuizen

 

Adopt Agenda             A motion was made by Ericson, seconded by Ryan to adopt the agenda as amended.  All voted aye.

                                                                                                Motion Carried

 

Citizens                        Scott Sieleman from Annie’s Recycling Service wants to move forward

Scott Sieleman             with curb side recycling.

 

                                    A Council work session regarding curbside recycling was scheduled for April 15 at 6:30 P.M.

 

Duane Brandt              Duane Brandt informed Council of the Fayette Co. Tourism meeting in Hawkeye Tuesday, February 12 at 11:45 A.M.

 

Consent Agenda          A motion was made by Stickel, seconded by Ericson to approve the following Consent Agenda items:

 

                                    A.  Minutes of the January 28, 2013 regular meeting.

                                    B.  Request from Oelwein Wrestling Club for 3rd Annual 5K Run/1 Mile

                                          Walk on May 4, 2013.

                                    C.  New Cigarette Permit for Dollar General Store #2328.

                                    D.  Authorization of the addition of a generator to DNR Grant Application

                                          for 42 Well Rehab.

                                    E.  Authorize Signatures on Agreement for Landscaping Services.

                                    F.  Approve City Administrator’s attendance to IMMI Conference.

 

                                    All voted aye.

                                                                                                Motion Carried

 

Kane Award                Murphy presented a Certificate of Appreciation to Jean Kane for 14 years of voluntary service on the Park and Recreation Commission.

 

Planning, Finance,       Sherrets reported on February 4 Planning, Finance, Enterprise and

Enterprise &                Economic Development Committee meeting.  Two Hotel/Motel Tax

Economic Devel.         Fund Applications were received for consideration; however one applicant, the Grand Theatre has submitted a letter withdrawing their application as they met their fundraising goal this past weekend.

 

Italian Heritage Days   A motion was made by Sherrets, seconded by Stickel to approve Planning, Finance, Enterprise and Economic Development recommendation of $4,000 in Hotel/Motel funds to Italian Heritage Days.  All voted aye.

                                                                                                Motion Carried

 

Plaza Board Meeting    Ryan reported on the February Plaza Board meeting.  Applications for the “Angels Program” will also be available at City Hall for the public to make donations to the Plaza facility helping with repairs and maintenance.

 

Samuels Group            Murphy reported on his preliminary due diligence re: the Samuels Group.  Dolan Anderson from Department of Administrative Services in Des Moines and Andrew Wenthe Upper Iowa University Board Member both gave positive feed back regarding their building construction process involving Samuels Group.

 

 

 

 

COUNCIL PROCEEDINGS, FEBRUARY 11, 2013, PAGE 2

 

Viaduct                        The viaduct on West Charles Street will undergo weight limit inspections.  Some repairs or renovations may be necessary to stay current with railway standards.

 

Strategic Planning        It is Council consensus to have Brimmeyer Fursman conduct strategic planning for the Council.  In preparation Council needs to meet with OCAD, NICC, Oelwein Community Schools, Nora Ladjahasan ISU Health Needs Study and 28E Agreement partners.

 

Emergency Mgt.           Emergency Management meeting with City Mayors Tuesday, February 12 to discuss the funding formula for Fayette County Emergency Management.

 

                                    City Attorney VanVeldhuizen requested Council review his letter regarding: public comments.

 

Police Facility              A financing presentation from the Samuels Group will be February 18 at 5:00 P.M.  A professional services agreement with Samuels Group is being reviewed by the City Attorney and Mr. Jostens of Dorsey & Whitney.

 

Code Enforcement       The City has purchased a tablet computer for the Code Enforcement Officer.

 

City Vehicles Color     It is Councils consensus to keep the city’s large trucks painted green yellow and the pick-up trucks to be white with green and yellow striping.

 

                                    February 14 Budget Work Session was cancelled.

 

Adjourn                       A motion was made by Ericson, seconded by Stickel to adjourn at 7:30 P.M.  All voted aye.

                                                                                                Motion Carried

 

 

 

                                                                                               

                                                                                                                 __________________________________

                                                                                      LARRY MURPHY, MAYOR

 

                                    ATTEST:

 

 

 

                                    ______________________________________

                                    JAMIE LETZRING, CITY ADMINISTRATOR

 

                                    I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held February 11, 2013 and copy of said proceedings was furnished to the Register February 13, 2013.

 

 

 

                                    ______________________________________

                                    JAMIE LETZRING, CITY ADMINISTRATOR          

 

 

                                    The Council met in a Budget Work Session prior to the regular meeting.

January 28, 2013 Council Minutes

City Council Minutes Comments Off on January 28, 2013 Council Minutes
Feb 272013

                                                                                                COUNCIL PROCEEDINGS

                                                                                                       January 28, 2013                                                 

                                    The Oelwein City Council met in regular session Monday, January 28, 2013.  Mayor Murphy called the meeting to order at 7:00 P.M.

 

Roll Call                      PRESENT:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    ABSENT:    None

                                    ALSO PRESENT:  Letzring, Rigdon, VanVeldhuizen

 

Adopt Agenda             A motion was made by Ericson, seconded by Ryan to adopt the agenda as amended.  All voted aye.

                                                                                                Motion Carried

 

Citizens                        Lyle TeKippe from TeKippe Engineering in West Union informed Council of his company’s new ownership.  Fehr Graham & Associates from West Union, Iowa.

 

Consent Agenda          A motion was made by Petersen, seconded by Sherrets to approve the following Consent Agenda items:

 

                                    A.  Minutes of the January 14, 2013 regular meeting.

                                    B.  Minutes of the January 21, 2013 special meeting.

                                    C.  Claims Resolution in the amount of $1,132,982.52.

                                    D.  Class ‘C’ Beer Permit and Sunday Sales Renewal for Casey’s

                                          General Store #2682.

                                    E.  Request from Oelwein Celebrations, Inc. to receive donations on

                                          their behalf.

 

                                    All voted aye.

                                                                                                Motion Carried

 

Intermediary                A motion was made by Ericson, seconded by Sherrets authorizing

Relending Program      Mayor’s signature on Contract for Services with UERPC re: Revolving

(IRP)                            Loan Fund Administration Services.  All voted aye.

                                                                                                Motion Carried

 

Resolution #4729        A motion was made by Ericson, seconded by Stickel to adopt Resolution

                                    No. 4729 Authorizing Mayor to Execute Contract for Additional NSP Technical Services with MSA Professional Services, Inc.

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    Nays:  None

                                                                                                Motion Carried

 

Police Facility              City Administrator Letzring shared three documents with the Council, former Occo property aerial map, letter to City Attorney VanVeldhuizen from Leslie Leager, Community Development Division Coordinator for Iowa Economic Development Authority and NSP eligible uses and related CDBG eligible activities document.  Letzring explained that the former Occo property and the proposed Police Facility do meet the requirements of the NSP Program, therefore allowing the proposed Police Facility to be built at that location.

 

                                    A motion was made by Ericson, seconded by Ryan to approve the Occo property as the selected site for the proposed Police facility.  All voted aye.

                                                                                                Motion Carried

 

                                    A motion was made by Ericson, seconded by Stickel authorizing City Attorney to transfer City NSP property for use of Public Facilities and Improvements.

 

                                    City Attorney VanVeldhuizen stated the former Occo property land is already titled to the City.  The property is available for the public facility and for economic development.

 

 

COUNCIL PROCEEDINGS, JANUARY 28, 2013, PAGE 2

 

Motion Withdrawn       Ericson withdrew his motion.

 

                                    A motion was made by Petersen, seconded by Stickel to start the conversion process for the south end of the former Occo property from NSP use to Public Facility use with a target price of $2.775 million as originally priced in the Samuels Group bid.  All voted aye.

                                                                                                Motion Carried

 

117-119 S Frederick    Mayor Murphy opened the one bid received for the asbestos removal at

Asbestos Bid Open      117-119 South Frederick.  No bids were received from the audience.

 

                                    A motion was made by Ericson, seconded by Stickel to accept the bid from August Enterprises LLC in the amount of $1,450.00 re: 117-119 South Frederick asbestos removal.  All voted aye.

                                                                                                Motion Carried

 

Vehicle Bid                  A motion was made by Petersen, seconded by Ryan to purchase a 2013 Chevrolet Impala from Birdnow Motor for City Administration in the amount of $18,318.50.  All voted aye.

                                                                                                Motion Carried

 

                                    It may take 4-6 weeks until the City received the vehicle.  Mayor Murphy suggested leasing a vehicle with Birdnow at no extra cost until the new vehicle arrives.

 

Airport Board Mtg.      Stickel reported on the January Airport Board meeting.  The buildings need to be painted and a new roof may be necessary.

 

UERPC Board Mtg.      Murphy and Ryan attended the new board member orientation at UEPRC in Postville followed by their monthly board meeting.  UERPC open meetings law violation is now in the Iowa Supreme Court.

 

Tech Spec Building      A motion was made by Ryan, seconded by Stickel to approve payment to Ayars and Ayars for water damage repairs to the Tech Spec Building in the amount of $8,506.00.  Four voted aye, 1 (Sherrets) voted nay. 

                                                                                                Motion Carried

 

Legislative Day            Letzring reported she and Sherrets attended the Iowa League of Cities Legislative Day in Des Moines on the 22nd.

 

Management Change   Letzring reported attending a Change Management class at the RAMS Center on January 24th

 

Street Dept.                  Street crews worked Sunday spreading over 300 tons of sand and salt on City streets.  No accidents were reported during the snow storm.

 

                                    Sherrets complimented the Street Department on a job well done.

 

Samuels Group            Murphy stated there has been some slow down on working with the Samuels Group regarding the new Police Facility.  It is the Council’s intent to adhere to the timeline originally discussed at an earlier meeting.

 

Flood Grant                 Petersen questioned if there was funding available from the State’s Flood grant.  Murphy said there is a mixed message coming out of Des Moines.  One agency said there is $30 million extra from 2008 flood.  UEPRC has stated there may be funds available.  The City is still pursuing this grant.

 

 

 

 

 

 

 

COUNCIL PROCEEDINGS, JANUARY 28, 2013, PAGE 3

 

Adjourn                       A motion was made by Ryan, seconded by Ericson to adjourn at 7:45 P.M.  All voted aye.

                                                                                                Motion Carried

 

 

 

 

                                                                                               

                                                                                                                 __________________________________

                                                                                      LARRY MURPHY, MAYOR

 

                                    ATTEST:

 

 

 

 

                                    ______________________________________

                                    JAMIE LETZRING, CITY ADMINISTRATOR

 

                                    I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held January 28, 2013 and copy of said proceedings was furnished to the Register February 4, 2013.

 

 

 

 

                                    ______________________________________

                                    JAMIE LETZRING, CITY ADMINISTRATOR          

 

 

The Council met in a Budget Work Session prior to the regular meeting.

January 21, 2013 Council Minutes

City Council Minutes Comments Off on January 21, 2013 Council Minutes
Feb 272013

                                                                                                COUNCIL PROCEEDINGS

                                                                                                       January 21, 2013                                                 

                                    The Oelwein City Council met in special session Monday, January 21, 2013.  Mayor Murphy called the meeting to order at 5:07 P.M.

 

Roll Call                      PRESENT:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    ABSENT:    None

                                    ALSO PRESENT:  Letzring, Rigdon, VanVeldhuizen

 

Bearinger Plaque          Mayor Murphy presented a plaque to Bruce Bearinger for his service on the City Council.

 

Resolution #4728        A motion was made by Ericson, seconded by Ryan to adopt Resolution

Appt. to Landfill          No. 4728 Making Appointment of Peggy Sherrets to Fayette County Landfill Commission

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    Nays:  None

                                                                                                Motion Carried

 

Police Facility              Melissa Springer, Samuels Group (speaker phone) updated the Council

Financing                     on financing of the new Police Department facility.

 

                                    Samuels Group will prepare the Request for Proposals (RFP) for financing of the Police facility.  City Council acts as a Financial Advisory Committee during this process.

 

                                    Ryan stated he prefers local contractors.  Springer agreed.

 

                                    Murphy would like a lease cost calculation for 2013 and 2014 interest and principal payment for budgeting purposes.  Also an option to buy down principal at five and ten years.

 

                                    Springer stated the Samuels Group will waive their development fee and they receive no financial gain/proceeds from the financing of the project. 

 

                                    We are awaiting contract for Development Services with Samuels Group to be approved at the January 28, 2013 Council meeting.

 

                                    Finalized Requests for Proposals/Qualifications will be submitted to Council for approval at the January 28th meeting, advertising for submissions until February 11th.  A presentation to the Council will be set for special session February 14, 2013 at 5:00 P.M.

 

                                    A motion was made by Stickel, seconded by Ericson Authorizing City Administrator Letzring, City Attorney VanVeldhuizen, Police Chief Logan and Melissa Springer from Samuels Group to work with Bonding Attorney Bob Jostens on proposed Lease Back Financing package.  All voted aye.

                                                                                                Motion Carried

 

                                    A motion was made by Petersen, seconded by Ryan to approve the appointment of Oelwein City Council members to the Financial Advisory Committee regarding the Police Facility.  All voted aye.

                                                                                                Motion Carried

 

Executive Session        A motion was made by Petersen, seconded by Ericson to go into

                                    Executive Session per Iowa Code 21.5(j) to discuss real estate.

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    Nays:  None

                                                                                                Motion Carried

 

 

 

 

 

COUNCIL PROCEEDINGS, JANUARY 21, 2013, PAGE 2

 

 

 

Return to Regular         A motion was made by Ericson, seconded by Stickel to return to

Session                        Regular Session.

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    Nays:  None

                                                                                                Motion Carried

 

Adjourn                       A motion was made by Petersen, seconded by Ericson to adjourn at 5:47 P.M.  All voted aye.

                                                                                                Motion Carried

 

 

                                                                                               

                                                                                                                 __________________________________

                                                                                      LARRY MURPHY, MAYOR

 

                                    ATTEST:

 

 

 

 

                                    ______________________________________

                                    JAMIE LETZRING, CITY ADMINISTRATOR

 

                                    I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held January 21, 2013 and copy of said proceedings was furnished to the Register January 23, 2013.

 

 

 

 

                                    ______________________________________

                                    JAMIE LETZRING, CITY ADMINISTRATOR          

 

 

 

 

                                    Following the Special Meeting the Council met in a Budget Work Session.

January 14, 2013 Council Minutes

City Council Minutes Comments Off on January 14, 2013 Council Minutes
Feb 272013

                                                                                                COUNCIL PROCEEDINGS

                                                                                                       January 14, 2013                                                 

                                    The Oelwein City Council met in regular session Monday, January 14, 2013.  Mayor Murphy called the meeting to order at 6:00 P.M.

 

Roll Call                      PRESENT:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    ABSENT:    None

                                    ALSO PRESENT:  Letzring, Rigdon, VanVeldhuizen

 

Adopt Agenda             A motion was made by Ericson, seconded by Stickel to adopt the agenda as amended.  All voted aye.

                                                                                                Motion Carried

 

Consent Agenda          A motion was made by Sherrets, seconded by Ryan to approve the following Consent Agenda items:

 

                                    A.  Minutes of the December 17, 2012 regular meeting.

                                    B.  Minutes of the December 31, 2012 special meeting.

                                    C.  Class ‘C’ Beer Permit and Sunday Sales renewal for Dollar General Store

                                          #2328.

                                    D.  Motion to approve serving of alcoholic beverages in the Library

                                          Community Room on January 18, 2013.

                                    E.  Request from Oelwein Odd Rods to close the 10 blocks of North and

                                          South Frederick on selected dates in 2013 for Friday Nite Park’N events.

 

                                    All voted aye.

                                                                                                Motion Carried

 

Public Hearing             Mayor Murphy opened the Public Hearing on Near Downtown Sidewalk

Near Downtown          Repairs.  No comments were received.

Sidewalks

                                    A motion was made by Ericson, seconded by Stickel to close the hearing.

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    Nays:  None

                                                                                                Motion Carried

 

Resolution #4723        A motion was made by Ericson, seconded by Ryan to adopt Resolution

Near Downtown          No. 4723 Adopting Final Assessment Schedule for Repair, Replacement or

Sidewalk Assessment   Reconstruction of Sidewalk Against Abutting Property and Levying the Assessment.

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    Nays:  None

                                                                                                Motion Carried

 

Public Hearing             Mayor Murphy opened the Public Hearing on proposed lease of a portion

Donaldsons Bldg.        Of the former Donaldsons building.  City Attorney VanVeldhuizen explained the lease options of three years at $2.00 sq. ft. or five years at $1.90 sq. ft. for 105,000 square feet of the total 170,000 square foot building. 

 

                                    The tenant will be responsible for 90% of repairs, 90% of the utilities and all maintenance inside the building.  The City will be responsible for the structural aspect of the building, exterior, sidewalls, foundation and roof.

 

                                    In the prior lease the City was responsible for the heating system in which the City repaired six of the twelve suspended gas fired heaters.

 

                                    The tenant requests first opportunity to right of refusal if additional space is rented.

 

                                    No comments were received from the public.

 

 

 

 

COUNCIL PROCEEDINGS, JANUARY 14, 2013, PAGE 2

 

                                    A motion was made by Ericson, seconded by Petersen to close the hearing.

 

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    Nays:  None

                                                                                                Motion Carried

 

Resolution #4724        A motion was made by Ericson, seconded by Sherrets to adopt Resolution

Donaldsons Bldg.        No. 4724 Authorizing the Mayor to Execute Lease on former Donaldsons

Lease                           building for five years at $1.90 sq. ft.

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    Nays:  None

                                                                                                Motion Carried

 

Public Hearing             Mayor Murphy opened the Public Hearing on Proposed General Obligation

Police Dept. Lease       Urban Renewal Police Station Lease-Purchase Agreement.

Purchase

                                    No comments were received.

 

                                    A motion was made by Ryan, seconded by Sherrets to close the hearing.

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    Nays:  None

                                                                                                Motion Carried

 

Resolution #4724        A motion was made by Stickel, seconded by Ryan to adopt Resolution

Police Dept. Lease       No. 4725 Determining to Enter into General Obligation Urban Renewal

Purchase                      Police Station Lease-Purchase Agreement.

 

                                    City Attorney VanVeldhuizen no petitions have been submitted.

 

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    Nays:  None

                                                                                                Motion Carried

 

Police Dept.                 A motion was made by Sherrets, seconded by Ryan authorizing City

Samuels Group            City Administrator to negotiate professional services agreement with Samuels Group for Police Facility project.

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    Nays:  None

                                                                                                Motion Carried

 

RFQ – Police               A motion was made by Petersen, seconded by Sherrets authorizing City

Facility Project             Administrator to prepare Request for Qualifications for Financial Services Associated with Police Facility Project.

 

Motion Amended         Petersen amended the motion to include the following:  Requests for Qualifications to be reviewed by Council and mailed by January 21, 2013 with proposals returned to City Hall by 5:00 P.M. February 8, 2013.  Council to review proposals and award contract at February 14, 2013 special meeting.  All voted aye.

                                                                                                Motion Carried

 

Resolution #4726        Chelsea Welsh from UERPC explained the USDA Loan Application

USDA Loan                 process.  She stated they will request a generator be included as part of the

Application                  project.

 

                                    A motion was made by Ryan, seconded by Stickel, to adopt Resolution No. 4726 Approving USDA Loan Application Submission for Financial Assistance on the ’42 and ’80 Well Improvements  and West Water Tower Rehabilitation and Painting.

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    Nays:  None

                                                                                                Motion Carried

 

COUNCIL PROCEEDINGS, JANUARY 14, 2013, PAGE 3

 

 

Resolution #4727        A motion was made by Ericson, seconded by Stickel to adopt

Adopting Forms,          Resolution #4727 Adopting Forms, Agreements, and Policies Compliant

Agreements &              to the 2013 USDA Water Infrastructure Loan.

Policies, USDA Loan   Ayes:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    Nays:  None

                                                                                                Motion Carried

 

Plaza Board Mtg.         Ryan reported on the January Plaza Board meeting.  Donations from the “Angel Program” is used for upkeep and maintenance of the Plaza building.  Donations can be made by contacting a Plaza Board member or the Chamber office.

 

Legislative Forum        Fayette County Library Association will be hosting a Legislative Forum at the Oelwein Library on Saturday, January 26 at 9:00 A.M.

 

LOST                           Mayor Murphy handed out the Local Option Sales Tax (LOST) brochure reminding Council of the items/projects to be considered from this funding source.

 

Fayette Co. Landfill     Mayor Murphy personally and on behalf of the Council thanked Duane Brandt, former City Council Member, Mayor Pro Tem and Landfill Commissioner for his many, many years of service on the Fayette County Landfill Board.

 

                                    City Council to meet with Nora Ladjahasan, from ISU regarding Oelwein’s Health Needs Survey results on February 15.

 

                                    The following budget workshops were scheduled:

 

                                    Monday, January 21, 5:00 P.M. –

                                                Special Meeting followed by Budget Workshop

                                    Monday, January 28, 5:00 P.M. – Budget Workshop

                                    Monday, January 28, 7:00 P.M. – Regular Council Meeting

                                    Thursday, January 31, 5:00 P.M. – Budget Workshop

                                    Monday, February 4, 5:00 P.M. – Budget Workshop

                                    Monday, February 11, 5:00 P.M. – Budget Workshop

                                    Monday, February 11, 7:00 P.M. – Regular Council Meeting

                                    Thursday, February 14, 5:00 P.M. – 

                                                Special Meeting followed by Budget Workshop

                                    Monday, February 18, 5:00 P.M. – Budget Workshop

                                    Monday, February 26, 6:00 P.M. – Regular Council Meeting

 

Executive Session        A motion was made by Ryan, seconded by Ericson to go into Executive Session per Iowa Code 21.5(j) to discuss Real Estate.

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    Nays:  None

                                                                                                Motion Carried

 

Return to Regular         A motion was made by Ericson, seconded by Stickel to return to

Session                        regular session.

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    Nays:  None

                                                                                                Motion Carried

 

 

 

 

 

 

 

 

 

 

COUNCIL PROCEEDINGS, JANUARY 14, 2013, PAGE 4

 

 

 

Adjourn                       A motion was made by Ryan, seconded by Sherrets to adjourn at 7:58 P.M.  All voted aye.

                                                                                                Motion Carried

 

 

 

                                                                                               

                                                                                                                 __________________________________

                                                                                      LARRY MURPHY, MAYOR

 

                                    ATTEST:

 

 

 

 

                                    ______________________________________

                                    JAMIE LETZRING, CITY ADMINISTRATOR

 

                                    I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held January 14, 2013 and copy of said proceedings was furnished to the Register January 17, 2013.

 

 

 

 

                                    ______________________________________

                                    JAMIE LETZRING, CITY ADMINISTRATOR

December 31, 2012 Council Minutes

City Council Minutes Comments Off on December 31, 2012 Council Minutes
Feb 272013

                                                                                                COUNCIL PROCEEDINGS

                                                                                                       December 31, 2012                                                         

                                    The Oelwein City Council met in special session Monday, December 31, 2012.  Mayor Murphy called the meeting to order at 9:18 A.M.

 

Roll Call                      PRESENT:  Ericson, Sherrets, Ryan, Stickel (on speaker phone), Petersen

                                    ABSENT:    None

                                    ALSO PRESENT:  Rigdon, Smith

                                    ALSO PRESENT:  Bonding Counsel Robert Josten, Dorsey Whitney by speaker phone.

 

 

Public Hearing             Mayor Murphy opened the Public Hearing on the proposed 2012

Industrial Park Urban   Amendment to Oelwein Industrial Park Urban Renewal Area Plan.

Renewal Amendment 

                                    Josten referred to a letter previously prepared by City Attorney VanVeldhuizen regarding the amendment.

 

                                    No other comments were received.

 

                                    A motion was made by Petersen, seconded by Ryan to close the hearing.

                                    Ayes:  Ericson, Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

Resolution #4721        A motion was made by Sherrets, seconded by Ryan to adopt Resolution

Urban Renewal            No. 4721 to Approve 2012 Urban Renewal Plan Amendment for the Oelwein Industrial Park Urban Renewal Area.

 

                                    Ayes:  Ericson, Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

Resolution #4722        A motion was made by Petersen, seconded by Ericson to adopt Resolution

Set Hearing                  No. 4722 Setting Date for Public Hearing for 6:00 P.M. January 14, 2013 on

Police Department       Approval of a General Obligation Urban Renewal Police Station Lease-

Lease Purchase            Purchase Agreement.

 

                                    Ayes:  Ericson, Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

Adjourn                       A motion was made by Ericson, seconded by Ryan to adjourn at 9:23 A.M.  All voted aye.

                                                                                                Motion Carried

 

                                                                                               

                                                                                                                 __________________________________

                                                                                      LARRY MURPHY, MAYOR

                                    ATTEST:

 

 

                                    ___________________________________________

                                    BARBARA RIGDON, DEPUTY CITY CLERK

 

                                    I, Barbara Rigdon, Deputy City Clerk in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held December 31, 2012 and copy of said proceedings was furnished to the Register January 3, 2013.

 

 

                                    ___________________________________________

                                    BARBARA RIGDON, DEPUTY CITY CLERK

December 17, 2012 Council Minutes

City Council Minutes Comments Off on December 17, 2012 Council Minutes
Feb 272013

                                                                                                COUNCIL PROCEEDINGS

                                                                                                       December 17, 2012                                                         

                                    The Oelwein City Council met in regular session Monday, December 17, 2012.  Mayor Murphy called the meeting to order at 6:10 P.M.

 

Roll Call                      PRESENT:  Sherrets, Ryan, Stickel, Petersen

                                    ABSENT:    Ericson

                                    ALSO PRESENT:  Rigdon, Smith, VanVeldhuizen

 

Adopt Agenda             A motion was made by Sherrets, seconded by Stickel to adopt the agenda as amended.  All voted aye.

                                                                                                Motion Carried

 

Council Meeting          Mayor Murphy referenced the Council Meeting Protocol that was

Protocol                       distributed and asked citizens to state their name and address when addressing the Council.

 

Fayette Co. Landfill     Duane Brandt, Chairman of the Fayette Co. Solid Waste Management Commission thanked city leaders for the opportunity to serve this past year.  Brandt reviewed tonnage figures and reported the Commission is working on a three year contract for hauling waste to Black Hawk County. 

 

                                    Murphy thanked Brandt for serving on the Commission.

 

Jon Latham                  Jon Latham, 230 4th Street SW asked the Council to restrict semi parking

Semi Parking                on city property.  Latham stated semi’s are parked throughout the night with their motors running.  Latham felt another location away from a residential area would be less disturbing.

 

Consent Agenda          A motion was made by Ryan, seconded by Petersen to approve the following Consent Agenda items:

 

                                    A.  Minutes of the November 20, 2012 regular meeting.

                                    B.  Minutes of the November 27, 2012 special meeting.

                                    C.  Minutes of the December 6, 2012 special meeting.

                                    D.  Minutes of the December 8, 2012 special meeting.

                                    E.  Claims Resolution in the amount of $957,606.54.

                                    F.   Pay Request No. 2 in the amount of $99,792.28 from Eastern Iowa

                                          Excavating for work completed on 8th Avenue SE Water Main project.

                                    G.  Pay Request No. 10 in the amount of $25,415.26 from Summers’

                                          Enterprise for work completed on 1st Avenue Lift Station project.

                                    H.  Pay Request from Northeast Iowa Community Action in the amount

                                          of $37,512.36 for work completed on NSP project.

                                    I.   Pay Request from Northeast Iowa Community Action in the amount

                                         of $84,000.00 for construction of 211-217 1st Avenue NW.

                                    J.  Pay Request from Fox Engineering in the amount of $13,375.00 for

                                         work completed on 1st Avenue Lift Station Improvements project.

                                    K.  Pay Request from Fox Engineering in the amount of $19,501.50 for

                                         work completed on 8th Avenue SE Water Main Improvements Project.

                                    L.  Set January 14, 2013 at 6:00 P.M. for a Public Hearing on Near

                                          Downtown Sidewalk Repairs.

                                    M.  Class ‘B’ Native Wine Permit Renewal for Oelwein Design and

                                          Gallery of Art.

                                    N.  Pay Request No. 10 (final) from Bryan Construction in the amount of

                                          $22,621.21 for work completed on Oelwein Municipal Airport Snow

                                          Removal Equipment (SRE) Building project.

                                    O.  Authorize Mayor’s Signature on Certificate of Substantial Completion for

                                          8th Avenue SE Water Main Improvements project.

                                    P.  Approve Grant Writing Agreement with UERPC for USDA Water

                                          Infrastructure Improvement Loan Application in the amount of $1,500.00.

 

                                    All voted aye.

                                                                                                Motion Carried

 

COUNCIL PROCEEDINGS, DECEMBER 17, 2012, PAGE 2

 

Public Hearing             Mayor Murphy opened the Public Hearing on the proposed disposal by sale

Sale of City Property   of the City’s interest in 609 North Frederick; 613 North Frederick; 24 11th Avenue SW and 527 West Charles. 

 

                                    City Attorney VanVeldhuizen stated most of these properties were acquired through the NSP program and City policy requires a minimum bid of $1,000 per lot.

 

                                    A motion was made by Petersen, seconded by Stickel to close the hearing.

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

 

Resolution #4716        A motion was made by Petersen, seconded by Ryan to adopt Resolution

Sell City Property         No. 4716 Directing the Sale of the City’s Interest in 609 North Frederick; 613 North Frederick; 24 11th Avenue SW; and 527 West Charles; all in Oelwein, Fayette County, Iowa to the following:

 

                                                609 North Frederick, Gary and Betty Sickels for $1,000.00

                                                613 North Frederick, Gary and Betty Sickels for $1,000.00

                                                527 West Charles, Mario Pirillo for $1,000.00

                                                24 11th Avenue SW, Jay and Jesica Woodward for $4,000.00 

 

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

Oelwein Celebration    Art Medberry, President and Cindy Wilharm, Treasurer of Oelwein Celebration, Inc. reviewed the 2012 events with attendance estimated at 2,500. 

 

                                    The 2013 celebration is scheduled for Saturday, June 29, 2013 and plans include a larger fireworks show along with volleyball and horseshoe tournaments.  Window clings are being offered for sale to assist in fund-raising efforts.

 

                                    The Committee requested the south side of City Park be closed June 28 – June 30, 2013, additional maintenance on the volleyball and horseshoe courts and a monetary commitment of $3,500.

 

                                    A motion was made by Ryan, seconded by Sherrets to refer the request to the Planning, Finance, Enterprise and Economic Development Committee for a recommendation.  All voted aye.

                                                                                                Motion Carried

 

Resolution #4717        A motion was made by Petersen, seconded by Stickel to adopt Resolution

Appt. City Admin.       No. 4717 Appointing Jamie Letzring and Authorizing Execution of Employment Contract with an amendment of Acting City Clerk on the signature line.

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

Resolution #4718        A motion was made by Ryan, seconded by Sherrets to adopt Resolution

Set Hearing on             No. 4718 to Set Public Hearing on Proposed Lease of a Portion of the Former

Donaldson’s Lease      Donaldson Building for January 14, 2013 at 6:00 P.M.

 

                                    VanVeldhuizen stated terms of the proposed lease are still being negotiated.

 

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

COUNCIL PROCEEDINGS, DECEMBER 17, 2012, PAGE 3

 

 

Semi Parking                A motion was made by Petersen, seconded by Stickel to place “No Parking”

4th Street SW                signs on City property located between Oakdale Cemetery and East Penn Mfg. 

 

Ericson entered at 6:44 P.M.

 

                                    Ryan stated this has been an ongoing problem.  He questioned if the former Occo property could be utilized for semi parking.  VanVeldhuizen replied no as there is no hard surface on which to park.

 

                                    All voted aye on the above motion.

                                                                                                Motion Carried

 

Fayette Co.                  Randy Frank, Fayette County Emergency Management Director

Emergency Mgt.           updated the Council on Iowa Emergency Management Statutes.  Frank reported Emergency officials are required to complete four exercises per year.  He also stated he is offering an Instant Command course for elected officials and department heads March 21, 2013 at Upper Iowa University.  Frank encouraged council members to register.

 

Ericson exited at 6:56 P.M.

 

Urban Renewal            A motion was made by Petersen, seconded by Ryan to approve the

2011-12 Report           Annual Urban Renewal Report for Fiscal Year 2011-2012 regarding outstanding TIF debt.  Rigdon reported of the $1.3 million in outstanding debt $1.1 million is from the downtown revitalization project.  All voted aye.

                                                                                                Motion Carried

 

Resolution #4719        A motion was made by Petersen, seconded by Stickel to adopt Resolution

Accept Airport Project No. 4719 Accepting Work on Oelwein Municipal Airport Snow Removal Equipment (SRE) Building project.

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

Resolution #4720        A motion was made by Petersen, seconded by Stickel to adopt Resolution

Mortgage Release         No. 4720 Authorizing the Mayor to Execute Mortgage Release (Reames).

Reames                        Ayes:  Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

Library Report             Sherrets reported on the December Library Board meeting.  Grand Opening for the traveling exhibit “Civil War 150” will be Thursday, January 3, 2013 at 6:00 P.M.  The Church Williams book sales raised $2,643.50.  Bids were reviewed for the replacement of eight computers.  Chocolate Festival is February 1, 2013 from 6:00 – 8:00 P.M. with the Mardi Gras theme and live band.

 

Appointments              A motion was made by Petersen, seconded by Ryan to approve the appointment of John Amick to the Community Plaza Board.  All voted aye.

                                                                                                Motion Carried

 

                                    A motion was made by Sherrets, seconded by Stickel to approve the reappointment of Kevin Minton to the Electrical Board; Randy Irvine to the Plumbing Board and Erwin Fratzke to the Zoning Board of Adjustment.  All voted aye.

                                                                                                Motion Carried

 

                                    A motion was made by Stickel, seconded by Petersen to approve the appointment of Andrew Miller and Ken Irvine to the International Code Council and Brian Irvine to the Mechanical Board.  All voted aye.

                                                                                                Motion Carried

COUNCIL PROCEEDINGS, DECEMBER 17, 2012, PAGE 4

 

Laptop Purchase          It is Council consensus to approve the purchase of a Dell laptop in the amount of $1,729.03 paid from Administration office expense for City Hall.

 

 

Wellness Center           Petersen requested Council approval for free Wellness Center Memberships

Membership                 for City Council members since City employees receive a free membership.  Attorney VanVeldhuizen stated having free memberships would be additional compensation and Iowa Law prohibits a Council from increasing their compensation during a period of time that you’d be receiving the benefits of it.  Council could adopt this as a program but it would not come into effect for the current councils benefit but for future councils benefit.

 

Executive Session        A motion was made by Stickel, seconded by Ryan to go into Executive Session per Iowa Code 21.5(j) and 21.5(c) to discuss real estate and pending litigation.

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

Ericson entered Executive Session at 7:25 P.M.

 

Return to                      A motion was made by Petersen, seconded by Ryan to return to regular

Regular Session           session.

                                    Ayes:  Ericson, Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

Police Facility              Attorney Ron VanVeldhuizen explained the new police facility financing options, General Obligation Bond or Revenue Bond, lease back option or annual appropriation, a possible referendum or reverse referendum, and the narrow time line to accomplish this.  Much discussion followed.

 

                                    A work session with bond counsel Bob Josten from Dorsey and Whitney and Tim Oswald from Piper Jaffray scheduled for January 7 may need to be held sooner to meet time constraints.

 

                                    Chief Logan stated we already had two meetings with Piper Jaffray, we were told the steps that needed to be taken.  He expressed his frustration regarding the delays and slow process in moving forward regarding the police facility.  Now the deadlines are here and we are in a time crunch and still no decisions are made. 

 

                                    Mayor Murphy requested Attorney VanVeldhuizen prepare a time line for March 5, 2013 special election and contact Bob Josten of Dorsey and Whitney and Tim Oswald of Piper Jaffray for their availability.

 

Police Facility              Chief Logan presented Council with a Police Facility Proposal comparison

Proposals                     chart and follow up questions asked of firms.  Differences were discussed.

 

                                    A motion was made by Petersen, seconded by Ryan to construct a Police Department facility from ground up.  All voted aye.

                                                                                                Motion Carried

 

                                    A motion was made by Petersen, seconded by Ryan to select Ayars & Ayars as the consulting firm regarding the Police Department facility.  Two voted aye, three (Ericson, Sherrets, Stickel) voted nay.

                                                                                                Motion Denied

 

                                    A motion was made by Ericson, seconded by Sherrets to select Samuels Group as the consulting firm regarding the Police Department facility.

 

                                    Stickel believes there is a possibility the City could save money with Samuels Group.

COUNCIL PROCEEDINGS, DECEMBER 17, 2012, PAGE 5

 

                                    Petersen stated you aren’t going to save that much money and may end up with a higher cost.  Three voted aye, two (Petersen, Ryan) voted nay.

                                                                                                Motion Carried

 

                                    Attorney VanVeldhuizen will review the FEH contract for termination.

 

Proposed                      Mayor Murphy distributed a “Work Session Directives” memo

Work Session               regarding the Police Department facility financing for the next Council work session.  The date is yet to be determined. 

 

                                    VanVeldhuizen stated Tim Oswald from Piper Jaffray requested guidance from Council.

 

                                    Council consensus is to have annual appropriation and not do a General Obligation Bond to finance the Police Department facility.

 

Adjourn                       A motion was made by Ericson, seconded by Stickel to adjourn at 8:55 P.M.  All voted aye.

                                                                                                Motion Carried

 

 

 

                                                                                               

                                                                                                                 __________________________________

                                                                                      LARRY MURPHY, MAYOR

 

                                    ATTEST:

 

 

 

 

                                    ___________________________________________

                                    BARBARA RIGDON, DEPUTY CITY CLERK

 

                                    I, Barbara Rigdon, Deputy City Clerk in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held December 17, 2012 and copy of said proceedings was furnished to the Register December 19, 2012.

 

 

 

 

                                    ___________________________________________

                                    BARBARA RIGDON, DEPUTY CITY CLERK

December 8, 2012 Council Minutes

City Council Minutes Comments Off on December 8, 2012 Council Minutes
Feb 272013

                                                                                                COUNCIL PROCEEDINGS

                                                                                                           Special Meeting

                                                                                                        December 8, 2012                                                          

                                    The Oelwein City Council met in special session Saturday, December 8, 2012.  Mayor Murphy called the meeting to order at 8:00 A.M.

 

Roll Call                      PRESENT:  Sherrets, Ryan, Stickel, Petersen

                                    ABSENT:    Ericson

                                    ALSO PRESENT:  Kendall, Rigdon, VanVeldhuizen

 

Administrator Search   Dr. Richard Fursman, from Brimeyer Fursman executive search firm explained the group interview process.  Citizen Group participants and Department Heads left the Council Chambers at 8:15 A.M. to interview candidates in the Fire Department meeting room and Mayor’s office respectively.

 

Executive Session        A motion was made by Sherrets, seconded by Stickel to go into Executive Session to evaluate personnel competency per Iowa Code Chapter 21.5(i).  Ayes:  Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

Return to Regular         A motion was made by Sherrets, seconded by Stickel to return to

Session                        regular session. 

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

                                    The Council took a one-half hour break and reconvened at 2:00 P.M. for debriefs.  Candidate strengths and concerns were presented to Council from the Citizen group and Department Head group.

 

Executive Session        A motion was made by Petersen, seconded by Ryan to go into Executive Session to discuss personnel per Iowa Code Chapter 21.5(i).

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

Return to Regular         A motion was made by Sherrets, seconded by Stickel to return to

Session                        regular session.

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

Adjourn                       A motion was made by Stickel, seconded by Ryan to adjourn at 5:30 P.M.  All voted aye.

                                                                                                Motion Carried

 

                                                                                                                 __________________________________

                                                                                      LARRY MURPHY, MAYOR

                                    ATTEST:

 

 

                                    ___________________________________________

                                    RON VANVELDHUIZEN, CITY ATTORNEY

 

                                    I, Ron VanVeldhuizen, City Attorney in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held December 8, 2012 and copy of said proceedings was furnished to the Register December 12, 2012.

 

 

                                    ___________________________________________

                                    RON VANVELDHUIZEN, CITY ATTORNEY

December 6, 2012 Council Minutes

City Council Minutes Comments Off on December 6, 2012 Council Minutes
Feb 272013

                                                                                                COUNCIL PROCEEDINGS

                                                                                                           Special Meeting

                                                                                                        December 6, 2012                                                          

                                    The Oelwein City Council met in special session Thursday, December 6, 2012.  Mayor Murphy called the meeting to order at 5:45 P.M.

 

Roll Call                      PRESENT:  Ericson (by speaker phone), Ryan, Stickel, Petersen

                                    ABSENT:    Bearinger, Sherrets

                                    ALSO PRESENT:  Kendall, Rigdon,  VanVeldhuizen

 

Bearinger Resignation  A motion was made by Petersen, seconded by Ryan to accept the resignation of Council at Large Bruce Bearinger effective December 7, 2012.  All voted aye.

                                                                                                Motion Carried

 

Special Election Set     A motion was made by Petersen, seconded by Stickel to set Tuesday, March 5, 2013 for a Special Election to fill the position of Council at Large.  All voted aye.

                                                                                                Motion Carried

 

Compensation Pkg.      Council discussed and reviewed various compensation packages.

 

Adjourn                       A motion was made by Ryan, seconded by Stickel to adjourn at 8:00 P.M.  All voted aye.

                                                                                                Motion Carried

 

                                                                                                                 __________________________________

                                                                                      LARRY MURPHY, MAYOR

                                    ATTEST:

 

 

                                    ___________________________________________

                                    STEVEN H. KENDALL, CITY ADMINISTRATOR

 

                                    I, Steven H. Kendall, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held December 6, 2012 and copy of said proceedings was furnished to the Register December 7, 2012.

 

 

                                    ___________________________________________

                                    STEVEN H. KENDALL, CITY ADMINISTRATOR

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