July 22, 2013 Agenda

City Council Agenda Comments Off on July 22, 2013 Agenda
Jul 182013

 

PLANNING, FINANCE, ENTERPRISE AND ECONOMIC DEVELOPMENT

5:00 P.M.

 

AMERICORPS MEET AND GREET 5:15

 

AGENDA

 

OELWEIN CITY COUNCIL                                                                                                                                                   MONDAY, JULY 22, 2013

OELWEIN, IOWA                                                                                                                                                                        6:00 P.M.

 

 

  1. PLEDGE OF ALLEGIANCE

 

  1. CALL TO ORDER

 

  1. ROLL CALL

                                                                      LARRY MURPHY

                                                JIM PETERSEN                                                                        BEN WEBER

                                                REX ERICSON                                                                         PAUL RYAN

PEGGY SHERRETS                                                                  KEVIN STICKEL

 

  1. ADDITIONS OR DELETIONS

 

  1. PROCLAMATION ON WATER AND WASTEWATER PROFESSIONAL’S WEEK

 

  1. CITIZENS

 

  1. CONSENT AGENDA

 

A.  APPROVAL OF THE MINUTES OF THE JULY 8, 2013 REGULAR MEETING

B.  CLAIMS RESOLUTION

C.  CONSIDERATION OF A CLASS ‘C’ BEER AND SUNDAY SALES RENEWAL FOR OELWEIN MART EAST

D.  CONSIDERATION OF A REQUEST TO APPROVE WILLIAMS WELLNESS CENTER 8TH ANNUAL 5K FUN RUN/WALK ROUTE ON 

      AUGUST 17, 2013

 

  1. PUBLIC HEARING ON 3RD AVENUE SE WATER MAIN IMPROVEMENTS PROJECT

 

  1. CONSIDERATION OF A MOTION TO APPROVE PLANS AND SPECS FOR 3RD AVENUE SE WATER MAIN IMPROVEMENTS PROJECT

 

  1. CONSIDERATION OF A MOTION TO AWARD BID FOR 3RD AVENUE SE WATER MAIN IMPROVEMENTS PROJECT

 

  1. CONSIDERATION OF A PAY REQUEST FROM LANSING BROTHERS CONSTRUCTION IN THE AMOUNT OF $55,400.00 FOR DEMOLITION WORK COMPLETED AT 117 AND 119 SOUTH FREDERICK

 

  1. CONSIDERATION OF A PROPOSAL RECEIVED FROM RIDIHALGH, FUELLING, SNITKER, WEBER & CO. FOR FISCAL YEAR 2012-2013 AUDIT

 

  1. DISCUSSION ON AQUATICS CENTER CLOSING DATE

 

  1. UTILITY SUPERINTENDENT KANE ON AQUATICS CENTER REPAIRS

 

  1. DISCUSSION ON DONALDSON’S FACILITY ROOF REPAIR

 

  1. CONSIDERATION OF A RECOMMENDATION FROM PLANNING, FINANCE, ENTERPRISE AND ECONOMIC DEVELOPMENT COMMITTEE RE: WILLIAMS CENTER HOTEL-MOTEL FUNDING

 

  1. REPORT FROM PEGGY SHERRETS ON JULY LIBRARY BOARD MEETING

 

  1. REPORT FROM KEVIN STICKEL ON JULY AIRPORT BOARD MEETING

 

  1. REPORT FROM PAUL RYAN ON JULY PLAZA BOARD MEETING

 

  1. CONSIDERATION OF A RESOLUTION ESTABLISHING 2013-2014 FISCAL YEAR SALARIES

 

  1. MAYOR’S REPORT

 

A.  NEWSPAPER RECEPTACLE UPDATE

 

  1. CITY ADMINISTRATOR’S REPORT

 

  1. OLD BUSINESS

 

  1. NEW BUSINESS

 

  1. ADJOURNMENT

July 8, 2013 Council Minutes

City Council Minutes Comments Off on July 8, 2013 Council Minutes
Jul 102013

                                                                                                COUNCIL PROCEEDINGS

                                                                                                            July 8, 2013                                                    

                                    The Oelwein City Council met in regular session Monday, July 8, 2013.  Mayor Murphy called the meeting to order at 6:00 P.M. 

 

Roll Call                      PRESENT:  Petersen, Ericson, Sherrets, Weber, Ryan, Stickel

                                    ABSENT:    None

                                    ALSO PRESENT:  Letzring, Rigdon, VanVeldhuizen

 

Adopt Agenda             A motion was made by Sherrets, seconded by Petersen to adopt the agenda as amended.  All voted aye.

                                                                                                Motion Carried

 

Consent Agenda          A motion was made by Weber, seconded by Stickel to approve the following Consent Agenda items:

 

                                    A.  Minutes of the June 24, 2013 regular meeting.

                                    B.  Request from Oelwein Area United Way Re: Street Dance Fundraiser

                                    C.  City Administrator Letzring’s Attendance to IaCMA Conference July

                                          17-19

 

                                    All voted aye.

                                                                                                Motion Carried

 

10 Year Service           Mayor Murphy presented a plaque to Police Officer Brandon DeJong in

Award Brandon           appreciation of his 10 years of service.

DeJong

 

Capital Improvement   A motion was made by Ryan, seconded by Sherrets to approve Capital

Program Comm.           Improvement Program Committee recommendation regarding the 2013

Meeting                        Street Department Seal Coat list and to add several City Park streets to the list.  All voted aye.

                                                                                                Motion Carried

 

Mosquito Spraying       A motion was made by Petersen, seconded by Ryan to authorize the Parks Department to do mosquito spraying throughout town in July, 2013.  All voted aye.  A press release will be placed in the newspaper prior and appropriate individuals notified.

                                                                                                Motion Carried

 

Set Hearing Gabriel      A motion was made by Stickel, seconded by Weber to set Gabriel Reed

Reed Vicious Dog        Vicious Dog hearing for August 12, 2013 at 5:30 P.M.  All voted aye.

                                                                                                Motion Carried

 

Downtown Hedgman   Demolition of the Hedgman properties is underway.  Discussion has

Properties                     been to use recycled asphalt to use the space as a temporary parking .

 

ACA                            Federal Government postponement of the Affordable Care Act will result in adjusting contracts with True North.  We will continue to utilize their services.  The contract had not yet been finalized.

 

Police Facility              Weber stated Council should be monitoring progress on the new Police facility so they stay on track for completion date.

 

Americorp                   The Americorp Team will be in town beginning July 15 with a City Council “meet and greet” potluck at 5:00 P.M. July 22 at City Hall.

 

                                    A hitching post for horses was installed near Farmers’ Market parking lot area.  As a reminder, anyone using this area with horses please clean up after.

 

 

 

 

 

 

COUNCIL PROCEEDINGS, JULY 8, 2013, PAGE 2

 

 

 

                                    Recycling dumpsters in the northeast corner of town are located near Farmers’ Market parking lot.

 

Unemployment            Ryan shared a letter from UERPC stating unemployment rates for the five county area.

 

Adjourn                       A motion was made by Stickel, seconded by Ericson to adjourn at 6:17 P.M.  All voted aye.

                                                                                                Motion Carried

 

 

                                                                                                                 __________________________________

                                                                                      LARRY MURPHY, MAYOR                                   

 

                                    ATTEST:

 

 

                                    ______________________________________

                                    JAMIE LETZRING, CITY ADMINISTRATOR

 

 

                                    I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held July 8, 2013 and copy of said proceedings was furnished to the Register July 9, 2013.

 

 

                                    ______________________________________

                                    JAMIE LETZRING, CITY ADMINISTRATOR          

 

June 24, 2013 Council Minutes

City Council Minutes Comments Off on June 24, 2013 Council Minutes
Jul 032013

                                                                                                COUNCIL PROCEEDINGS

                                                                                                            June 24, 2013                                                 

                                    The Oelwein City Council met in regular session Monday, June 24, 2013.  Mayor Murphy called the meeting to order at 6:00 P.M. 

 

Roll Call                      PRESENT:  Stickel, Petersen, Ericson, Sherrets, Weber, Ryan

                                    ABSENT:    None

                                    ALSO PRESENT:  Letzring, Rigdon, VanVeldhuizen

 

Adopt Agenda             A motion was made by Erickson, seconded by Stickel to adopt the agenda as amended.  All voted aye.

                                                                                                Motion Carried

 

Citizens                        Rod Eckhoff from Black Hawk Waste questioned why

Rod Eckhoff                 recycling was not included in the request for proposals.  He would like to rebid.  Murphy recommended against rebidding. 

 

Consent Agenda          A motion was made by Sherrets, seconded by Petersen to approve the following Consent Agenda items:

 

                                    A.  Minutes of the June 10, 2013 regular meeting.

                                    C.  Class ‘B’ Beer Permit and Sunday sales renewal for Country Cottage Cafe

                                    D.  Class ‘C’ Liquor and Sunday sales renewal for Dancing Lion

                                    E.  Class ‘C’ Liquor and Sunday sales renewal for Viper Lanes

                                    F.  Request from Dancing Lion to transfer liquor license to City Park for

                                         Oelwein Celebration June 29, 2013

                                    G. Request from Oelwein Celebration Committee for Firecracker 5k

                                         Run/Walk route on Saturday, June 29, 2013

                                    H. Annual Cigarette Permit Renewals

                                    I.  City Administrator Letzring’s membership to IACMA

                                    J.  City Administrotor Letzring’s attendance to IACMA Conference in July

                                    K. 3rd  Avenue SE Water Main Improvements project bid opening for July

                                         16, 2013 at 10:00 A.M.

                                    L.  Set public hearing on 3rd Avenue SE Water Main Improvements project

                                         for July 22, 2013 at 6:00 P.M.

 

                                    All voted aye.

                                                                                                Motion Carried

 

Claims                         Sherrets questioned why there were so many refunds in the Rec Program.  City Administrator Letzring explained the reduced fee schedule created $10 refunds but also increased the number of participants.

 

                                    A motion was made by Sherrets, seconded by Weber to approve claims resolution in the amount of $1,803,689.95

 

                                    All voted aye.

                                                                                                Motion Carried

 

Wings Park                  The question was raised by Sherrets regarding someone to operate stands at

Concessions                 Wings Park during little league.  At this time it has been advertised but no one has indicated interest but the option is still available for a group fundraiser or available for rent as a private entity.  Letzring stated she would contact school administration to determine level of interest for any school groups looking for fundraising opportunities.

Wings Park                  Josh Sandstrom explained his Eagle project would be restoring the Wings

Eagle Project                Park shelters which involves removing worn and peeling paint from tables and support poles and numerous graffiti.  The project will take approximately 4-6 weeks.

 

 

 

 

COUNCIL PROCEEDINGS, JUNE 24, 2013, PAGE 2

 

                                    A motion was made by Petersen, seconded by Weber to approve request from Josh Sandstrom regarding Wings Park Eagle Project.  All voted aye.

 

                                                                                                Motion Carried

 

Parking Fines               A motion was made by Ericson, seconded by Weber to refer item #8 consideration of a resolution authorizing Iowa Code Chapter 28E cooperation agreement between the City of Oelwein and Fayette County for the collection of delinquent parking tickets and item #9 ordinance amending section 22-104 and 22-105 to modify parking fines and collection of parking fines to Public Safety Committee.  All voted aye.

 

                                                                                                Motion Carried

 

Success Center             Wendy Mihm Herold from North East Iowa Community College reported on Success Center.  Nine graduates from CNC and 36 CNA graduates are the first to graduate from Oelwein’s Success Center.  Local employers East Penn Manufacturing, Ashley Industrial Molding, Blessings, and local nursing homes are raw interviewing and hiring these graduates.  A second round of students are starting programs such as CNA, CNC, welding and paint simulator.  Wendy requested using the $7,500 balance from the original $30,000 provided to extend Toni Angles employment thru September.  Toni’s outreach work in these programs has greatly contributed to the students success and we need her work to continue. 

 

                                    A motion was made by Weber, seconded by Stickel authorizing Northeast Iowa Community College to spend the $7,500 extending Toni’s employment thru September 2013 at the Success Center. All voted aye. 

 

                                                                                                Motion Carried

 

Roger Schulz               Roger Schulz is requesting Council to allow the sale and issuance of Building

3rd St NE                      Permits for Land parcels along Outer Rd.  Concern for access to the area for emergency vehicles will need to be explored. 

 

                                    A motion was made by Ericson, seconded by Ryan to refer Roger Schulz 3rd Street NE request to Planning and Zoning and request Police Chief and Fire Chief attendance at the meeting.  All voted aye. 

 

                                                                                                Motion Carried

 

ACA                            Dave Verwoert, True North spoke to council regarding Affordable Care Act.

True North                   He stated a working agreement with True North would ensure the City was in compliance and employees would be informed on changes in their health coverage mandated by the ACA.  He would offer guidance to the City, present all options, help choose the best approach. 

 

                                    A motion was made by Ericson, seconded by Sherrets authorizing signatures entering into agreement with True North Companies L.C. re: ACA for a 24 month period not to exceed $15,000 annually.  City Administrator Letzring and City Attorney VanVeldhuizen to approve final contract wording.  All voted aye. 

 

                                                                                                Motion Carried

 

Resolution #4741        A motion was made by Petersen, seconded by Ryan to adopt Resolution

DOT Sign                     #4741 Iowa DOT All Town sign replacement program. 

Replacement Program  Ayes: Stickel, Petersen, Ericson, Sherrets, Weber, Ryan

                                    Nays:  None

                                                                                                Motion Carried

 

 

 

COUNCIL PROCEEDINGS, JUNE 24, 2013, PAGE 3

 

Curbside Recycling      Ryan requested Jeff Bunn from Bunn Services attend the Council meeting.  Bunn said he will be offering curbside recycling to Oelwein residents but needs time to put the program together.  Ryan expressed his concern to Bunn regarding the lack of communication between his business and the City. 

 

Amending Code           A motion was made by Petersen, seconded by Ryan to refer consideration of an ordinance to amend Chapter 16 to add provisions to implement curbside recycling and registration requirements for commercial recyclable, garbage and refuse haulers back to ordinance review committee to discuss further before presenting to council on July 8th

                                    All voted aye.                         

                                                                                                Motion Carried

 

City Garbage                Because the proposals received for garbage collection services for the City did not include recycling, but also additional fees, environmental charges, dumpster delivery, and special pick up fees need to be disclosed by each hauler.  Also additional clarification for summer/winter rates. 

 

                                    A motion was made by Petersen, seconded by Ericson to reject all proposals received for City garbage collection services.  5 voted aye, 1 voted nay (Weber).

 

                                    A motion was made by Ericson, seconded by Petersen directing the City

Administrator to draft a request for proposals for City garbage collection services and include recycling, dumpster sizes, seasonal fees by month, any and all additional fees associated with using the service.  All voted aye.

 

                                                                                                Motion Carried

 

Suspend Rules             A motion was made by Ryan, seconded by Petersen to suspend the rules and adopt an ordinance on the 1st and final reading. 

                                    Ayes: Stickel, Petersen, Ericson, Sherrets, Weber, Ryan

                                    Nays: None

 

                                                                                                Motion Carried

 

Ordinance #1122         A motion was made by Ryan, seconded by Petersen to adopt Ordinance

Amend Code               #1122 Amending Code Section 16-51 Re: Grass/Weed mowing – First

Grass/Weed Mowing    Reading.

                                    Ayes:  Stickel, Petersen, Ericson, Sherrets, Weber, Ryan

                                    Nays:  None

                                                                                                Motion Carried

 

Resolution #4742        A motion was made by Ericson, seconded by Weber to adopt Resolution Interfund Transfers                                    #4742 Re: Interfund Transfers

                                    Ayes:  Stickel, Petersen, Ericson, Sherrets, Weber, Ryan

                                    Nays:  None

 

                                                                                                Motion Carried

 

 

 

 

 

 

 

 

 

 

 

COUNCIL PROCEEDINGS, JUNE 24, 2013, PAGE 4

 

 

PFEED Meeting           A motion was made by Ericson, seconded by Weber to approve the following

Hotel/Motel                  Planning, Finance, Enterprise, & Economic Development Committee

Tax Funding                recommendations:

 

                                                Hotel Motel Tax Funding

                                                Oelwein Area Historical Society Museum Heritage Days $1451.00

                                                Oelwein Celebration, Inc.  $3,500

                                    All Voted aye.

 

                                                                                                Motion carried

 

Hotel Motel                  City Administrator Letzring stated she will review with the City Auditor on

Disperse funds             the procedure to disperse Hotel/Motel funds.  City Attorney VanVeldhuizen

                                    felt it was part of the city’s operations and control responsibility to confirm

funds are used as grant status. 

 

Airport Board              Stickel presented the June Airport meeting minutes.

 

Committee meeting      Council consensus to schedule committee meetings on the 1st and 3rd

Dates                           Mondays evenings of the month opposite the regular council meetings, whenever possible.   

 

NSP                             A motion was made by Ryan, seconded by Sherrets directing City

NEICAC New Homes  Administrator Letzring to seed determine options and make a recommendation on how to promote the sales of the NSP/NEICAC newly built homes & duplex. 

 

                                    All voted aye.

 

                                                                                                Motion Carried

 

City Administrator       An AmeriCorp team will be in Oelwein July 15- August 2, 2013 to work on a variety of projects such as re-shingling park shelters, painting, plantings, clearing Otter Creek, and maintenance of park equipment.  A City Council potluck “meet and greet” is scheduled for July 22, 2013 at 5:00 P.M.

 

 

Adjourn                       A motion was made by Ericson, seconded by Ryan to adjourn at 7:45 P.M.  All voted aye.

                                                                                                Motion Carried

 

 

                                                                                                                 __________________________________

                                                                                      LARRY MURPHY, MAYOR                                   

 

                                    ATTEST:

 

 

                                    ______________________________________

                                    JAMIE LETZRING, CITY ADMINISTRATOR

 

                                    I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held June 24, 2013 and copy of said proceedings was furnished to the Register July 1 , 2013.

 

 

                                    ______________________________________

                                    JAMIE LETZRING, CITY ADMINISTRATOR          

 

July 8, 2013 Agenda

City Council Agenda Comments Off on July 8, 2013 Agenda
Jul 032013

 

CAPITAL IMPROVEMENT PROGRAM

COMMITTEE 5:30 P.M.

 

 

AGENDA

 

OELWEIN CITY COUNCIL                                                                                                                                                   MONDAY, JULY 8, 2013

OELWEIN, IOWA                                                                                                                                                                        6:00 P.M.

 

 

  1. PLEDGE OF ALLEGIANCE

 

  1. CALL TO ORDER

 

  1. ROLL CALL

                                                                      LARRY MURPHY

                                                JIM PETERSEN                                                                        BEN WEBER

                                                REX ERICSON                                                                         PAUL RYAN

PEGGY SHERRETS                                                                  KEVIN STICKEL

 

  1. ADDITIONS OR DELETIONS

 

  1. CITIZENS

 

  1. CONSENT AGENDA

 

A.  APPROVAL OF THE MINUTES OF THE JUNE 24, 2013 REGULAR MEETING

B.  CONSIDERATION OF A REQUEST FROM OELWEIN AREA UNITED WAY RE: STREET DANCE FUNDRAISER

C.  APPROVAL OF CITY ADMINISTRATOR LETZRING’S ATTENDANCE TO ICMA CONFERENCE

 

  1. PRESENTATION OF 10 YEAR SERVICE AWARD TO POLICE OFFICER BRANDON DEJONG

 

  1. CONSIDERATION OF A RECOMMENDATION FROM CAPITAL IMPROVEMENT PROGRAM COMMITTEE RE: 2013 SEAL COAT PROGRAM

 

  1. DISCUSSION ON MOSQUITO SPRAYING

 

  1. CONSIDERATION OF A MOTION TO SET GABRIEL REED VICIOUS DOG HEARING FOR AUGUST 12, 2013 AT 5:30 P.M.

 

  1. MAYOR’S REPORT

 

A.  CURBSIDE MAIL/NEWSPAPER RECEPTACLES

 

  1. CITY ATTORNEY’S REPORT

 

  1. CITY ADMINISTRATOR’S REPORT

 

  1. OLD BUSINESS

 

  1. NEW BUSINESS

 

  1. ADJOURNMENT
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