August 26, 2013 Council Minutes

City Council Minutes Comments Off on August 26, 2013 Council Minutes
Aug 282013

                                                                                                COUNCIL PROCEEDINGS

                                                                                                          August 26, 2013                                                           

                                    The Oelwein City Council met in regular session Monday, August 26, 2013.  Mayor Pro Tem Ericson called the meeting to order at 6:00 P.M. 

 

Roll Call                      PRESENT:  Petersen, Ericson, Sherrets, Ryan, Stickel

                                    ABSENT:    Murphy, Weber

                                    ALSO PRESENT:  Letzring, Rigdon, VanVeldhuizen

 

Adopt Agenda             A motion was made by Petersen, seconded by Ryan to adopt the agenda as is.  All voted aye.

                                                                                                Motion Carried

 

Consent Agenda          A motion was made by Ryan, seconded by Stickel to approve the following Consent Agenda items:

                                    A.  Minutes of the August 12, 2013 regular meeting.

                                    B.  Claims Resolution in the amount of $624,262.16.

                                    C.  Class ‘C’ Liquor and Sunday Sales Renewal for First Garden.

                                    D.  Refer a request from Roger Schulz to Planning and Zoning Commission.

                                    All voted aye.

                                                                                                Motion Carried

 

Library Saur Lot          Mike Kerns explained the acquisition and history of the Saur lot west of the Oelwein Public Library building.  It is the Library’s intent and the cities to have these two properties flow seamlessly together and treated as one Library property.

 

Murphy entered the meeting via speaker phone at 6:08 P.M.

 

                                    Jared Stewart from Stewart Landscaping presented a two phase (fall and spring) landscape design involving the large pine tree with paved paths, seating and a fountain in the amount of $46,815.92.  Fountain maintenance, snow removal, plantings and lighting were discussed.

 

Housing Projects          Lori Brockway, Upper Explorerland Regional Planning Commission

FCLHTF                      explained three programs.  In 2012, Fayette Co. Local Housing Trust Fund expended $45,792.00 in Housing Trust Funds and $16,496.30 in local and applicant match for 16 property improvements involving new doors, windows, roof, siding, furnace, water heater, insulation, porch, water lines and a bathroom remodel.  Nine of these projects were in Oelwein totaling $35,783.

 

                                    In 2013, FCLHTF, Local and applicant match has expended $60,170.33 for ten property improvements with a balance of $15,456.30 in the trust fund and local match to approve two more properties.  Seven of these projects are in Oelwein totaling $53,513.06. 

 

                                    A funding request for local match for the 2014 year will be listed on the September Council Agenda.

 

1st Time Homebuyer    First Time Homebuyer Program 2013 provides down payment

Program                       assistance and rehab work for new property owners in a receding forgivable loan.  A wait list has been started.

 

                                    A 2014 First Time Homebuyer Program Grant application is being listed on the September Council Agenda.

 

CDBG                          CDBG Owner Occupied Housing Rehab program has been applied for the past two years and denied.  Brockway stated the City needs to identify a specific target area for rehabilitation and determine if they want to do eight or ten homes.  If approved homeowners can receive money for rehabilitation projects and lead hazard mitigation.

 

                                    A 2014 CDBG application will be listed on the September Council Agenda.

 

COUNCIL PROCEEDINGS, AUGUST 26, 2013, PAGE 2

 

Water Projects              Lance Aldrich, Fox Engineering updated Council on the following Utility projects:

 

                                                3rd Avenue NE – 1/3 complete

                                                8th Avenue SE – ready to close out

                                                1st Avenue Lift Station – nearly complete, punch list items

                                                Scada – revised punch list

                                                WWTP –complete

 

42 Well and                 A motion was made by Stickel, seconded by Ryan authorizing signatures on

West Water Tower       Engineering agreements for 42 Well Project and West Water Tower Painting.  All voted aye.

                                                                                                Motion Carried

 

Suspend Rules             A motion was made by Petersen, seconded by Ryan to suspend rules and adopt an ordinance on the first and final reading.

                                    Ayes:  Petersen, Ericson, Sherrets, Ryan, Stickel

                                    Nays:  None

                                    Absent:              Weber

                                                                                                Motion Carried

 

Ordinance #1123         A motion was made by Sherrets, seconded by Ryan to adopt Ordinance

3rd & 3rd NW                No. 1123 Amending Code Section 22-113 to Add Stop Intersections.

Stop Sign                     Ayes:  Petersen, Ericson, Sherrets, Ryan, Stickel

                                    Nays:  None

                                    Absent:  Weber

                                                                                                Motion Carried

 

                                    Three stop signs will be replaced on 8th Avenue SE with pedestrian walkways.

 

                                    The Committee also approved Oelwein School District placing “Husky Way” and “Husky Drive” on top of the current 3rd Street SE and 8th Avenue SE sign posts in addition to the existing street name.

 

Ordinance Review       Petersen presented minutes from the August 19, 2013 Ordinance Review

Committee                   Committee meeting.  Review and discussion was held on the proposed recycling ordinance

 

                                    Newspaper Receptacles.  City Attorney will further research a potential ordinance re: newspaper receptacles.  Visibility, site distance, and safety are the issues at hand.

 

1st Reading                   A motion was made by Petersen, seconded by Ryan to adopt the first

Garbage & Trash         reading of an Ordinance Amending City Code Chapter 16 Garbage and Trash.

                                    Ayes:  Petersen, Ericson, Sherrets, Ryan, Stickel

                                    Nays:  None

                                    Absent:  Weber

                                                                                                Motion Carried

 

Resolution #4743        A motion was made by Sherrets, seconded by Petersen to adopt Resolution

Purchase Real Estate    No. 4743 Authorizing the Mayor to Purchase Real Estate.

                                    Ayes:   Petersen, Ericson, Sherrets, Ryan, Stickel

                                    Nays:   None

                                    Absent:              Weber

                                                                                                Motion Carried

 

                                    VanVeldhuizen stated four properties will be acquired and demolished through the NSP.  (312 1st Avenue NW; 517 8th Street SW; 613 2nd Avenue SW; and 613 East Charles)

 

 

COUNCIL PROCEEDINGS, AUGUST 26, 2013, PAGE 3

 

Planning, Finance,       Ericson reported on the August Planning, Finance, Enterprise and

Enterprise & Econ.      Economic Development meeting.  Discussion was held on grant

Development               applications for Aquatics Center Improvements.  City expenditures

Meeting                        were discussed.  Council members want to review the claims process to gain a better understanding of the city departmental finances and budgets.

 

Hotel/Motel                  A motion was made by Sherrets, seconded by Stickel to approve

OCAD                         Planning, Finance, Enterprise and Economic Development Committees recommendation re: Hotel/Motel tourism funding from OCAD for Olde Tyme Christmas in the amount of $1,800.00.  All voted aye.

                                                                                                Motion Carried

 

Hotel/Motel                  Committee Chairman Ericson stated that the Planning, Finance,

United Way                 Enterprise and Economic Development Committee did not recommend funding the United Way request.  Petersen disagreed with the Committee recommendation.  Petersen stated that the United Way brings in tourism through ball tournaments, street dances and other activities they host throughout the year.

 

                                    A motion was made by Petersen, seconded by Ryan to overturn Planning, Finance, Enterprise and Economic Development Committee decision to deny the United Way request and approve their request in the amount of $1,700.00.  Ryan believes United Way drive funds 12-15 Agencies here in Oelwein.  Sherrets stated its like making a donation to United Way.  It does not meet Economic Development guidelines.

 

                                    United Way Co-Drive Chairman, Travis Bushaw, explained the Hotel/Motel tax donation money will be used here in Oelwein to directly fund events promoting Oelwein.  Softballs, trophy, prizes for the ball tournament and the band at the street dance are expenses covered by the donation.  The grant funds do not go to agencies.       

 

                                    Three voted aye, two (Ericson, Sherrets) voted nay.

                                                                                                Motion Carried

 

Wellness Center           Letzring presented three Estimate of Cost options to Council re: Williams Wellness Center 24 hour security renovations.

 

                                    Office Security Options           A         $12,300

                                                                                    B          $19,800

                                                                                    C          $23,700

 

                                    A motion was made by Ryan, seconded by Stickel to approve Letzring’s recommendation Option B re: Williams Wellness Center Office Security Renovation in the amount of $19,800.00.  All voted aye.

                                                                                                Motion Carried

 

Airport Meeting           Stickel presented the August Airport Board meeting minutes.  Discussion on size regarding the proposed Airport entry way sign continues.

 

Library Meeting           Sherrets reported on the August Library Board meeting.  Oelwein’s Library is now fully accredited at Tier 3 level.  Staff attended a class on Violence in the Workplace.  Staff suggested several security measures.

 

Administrator Report   A repair is needed to the 80 Well, the motor has seized and this has been turned into insurance.  More information will be available after the initial on-site assessment this week.

 

                                    Pool Committee meeting is scheduled for Monday, September 16 at 6:00 P.M. then Committee members will make a recommendation to Council regarding existing facility and new amenities.

 

 

COUNCIL PROCEEDINGS, AUGUST 26, 2013, PAGE 4

 

Adjourn                       A motion was made by Petersen, seconded by Stickel to adjourn at 8:30 P.M.  All voted aye.

                                                                                                Motion Carried                      

 

 

 

 

                                                                                                                 __________________________________

                                                                                      REX ERICSON, MAYOR PRO TEM            

 

                                    ATTEST:

 

 

                                    ______________________________________

                                    JAMIE LETZRING, CITY ADMINISTRATOR

 

 

                                    I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held August 26, 2013 and copy of said proceedings was furnished to the Register August 28, 2013.

 

 

                                    ______________________________________

                                    JAMIE LETZRING, CITY ADMINISTRATOR          

 

 

August 12, 2013 Council Minutes

City Council Minutes Comments Off on August 12, 2013 Council Minutes
Aug 222013

                                                                                                COUNCIL PROCEEDINGS

                                                                                                          August 12, 2013                                                           

                                    The Oelwein City Council met in regular session Monday, August 12, 2013.  Mayor Murphy called the meeting to order at 6:10 P.M. 

 

Roll Call                      PRESENT:  Petersen, Sherrets, Weber, Ryan, Stickel

                                    ABSENT:    Ericson

                                    ALSO PRESENT:  Letzring, Rigdon, VanVeldhuizen

 

Adopt Agenda             A motion was made by Stickel, seconded by Petersen to adopt the agenda as is.  All voted aye.

                                                                                                Motion Carried

 

Consent Agenda          A motion was made by Stickel, seconded by Weber to approve the following Consent Agenda items:

                                    A.  Minutes of the July 22, 2013 regular meeting.

                                    B.  Class ‘C’ Beer and Sunday Sales Renewal for Shopko.

                                    C.  Class ‘C’ Liquor and Sunday Sales Renewal for Las Flores.

                                    D.  New five day Class ‘B’ Beer Permit for OCAD Fall Fling.

                                    E.  Request from OCAD to close a portion of Frederick and Charles and

                                         the use of barricades and picnic tables on September 28 for Fall Fling.

                                    All voted aye.

                                                                                                Motion Carried

 

Tech Spec                    Sally Falb updated the Council re: Tech Spec Building marketing.  The online marketing strategy has been viewed by many individuals who utilize several social network sites.  Promotions regarding the $10,000 reward have also been viewed several thousand times.  Google Ads will commence once the website has been updated, likely within the next week.

 

Seal Coat Project          The following bids were received re: City of Oelwein 2013 Seal Coat Project as follows:

 

                                                Prairie Road Builders,              Single Seal 3/8”                       $1.45 sq. yd.

                                                Hazleton                                  Double Seal                 $2.86 sq. yd.

 

 

                                                Concrete Foundations, Inc.,     Single Seal 3/8”                       $1.59 sq. yd.

                                                New Hampton                         Double Seal                 $3.50 sq. yd.

 

 

                                                Blacktop Service Co.,              Single Seal 3/8”                       $1.48 sq. yd.

                                                Humboldt                                Double Seal                 $2.99 sq. yd.

 

                                    A motion was made by Ryan, seconded by Petersen to award bid for 2013 Street Seal Coat Project to low bidder Prairie Road Builders, Hazleton.  All voted aye.

                                                                                                Motion Carried

 

Meter Purchase            A motion was made by Petersen, seconded by Weber to authorize purchase of          501 MXU’s @ $121 = $60,621

                                                164 meters @ $105 =  $17,220

                                                                        Total   $77,841

                                    For the meter replace and upgrades five year program.  All voted aye.

                                                                                                Motion Carried

 

                                    Utility Superintendent Kane stated once these are installed we will be close to 50% usage for the new Radio read meters.

 

 

 

 

 

 

COUNCIL PROCEEDINGS, AUGUST 12, 2013, PAGE 2

 

WWTP Variable           Kane informed Council all four Variable Frequency Drives (VFD) that

Frequency Drive          control motor speed, are not working.  He suggested replacing one VFD annually and repairing the other three to get by until such time when the budget permits replacement.  Air conditioning will be installed in the electronics room to maintain temperature and protect electronic equipment, as was recommended by the engineers.

 

                                    A motion was made by Stickel, seconded by Sherrets to approve purchasing a Variable Frequency Drive for the WWTP in the amount of $16,800.00.  All voted aye.

                                                                                                Motion Carried

 

Oelwein Elementary    A motion was made by Petersen, seconded by Sherrets to approve a request

2K Run                        from Oelwein Elementary Schools for barricades and traffic control for Children’s 2K run September 21, 2013 pending route approval by Police Chief Logan.  All voted aye.

                                                                                                Motion Carried

 

UERPC                        Ryan reported on the July UERPC meeting.  Unemployment numbers for the five county area are below the State average.

 

                                                Allamakee       5.6%

                                                Clayton            4.6%

                                                Fayette             4.4%

                                                Howard            4.2%

                                                Winneshiek      3.4%

 

UERPC Meeting           Ryan reported on the August UERPC Regional Housing Authority Board meeting. 

 

                                    FCLHT Annual meeting will be held at the Fayette Library ICN Room Wednesday, August 14 at 3:00 P.M.

 

Bruce Braley                Bruce Braley will tour the RAMS building at 9:30 A.M. Friday, August 16.

 

NSP                             VanVeldhuizen stated approximately $70,000 NSP grant funds are still available and will be used to acquire and demolish several residential properties.  This program has removed 24 units thus far.

 

MDA                           A motion was made by Petersen, seconded by Stickel to approve Oelwein Fire Department request for “Fill the Boot Campaign” on the following days at the corner of 1st Avenue and East Charles.

 

                                                Friday, August 23, 2013 6:00 – 8:00 P.M.

                                                Saturday, August 24, 2013 9:00 – 11:00 A.M.

 

                                    All voted aye.

                                                                                                Motion Carried

 

Wellness Center           Discussion was held regarding updating Wellness Center for 24 hour access.  City Administrator Letzring stated meetings with Martin Gardner Architects have results in the need for a services agreement before drawings can be reviewed.  Council consensus was to engage Martin Gardner Architects to draft plans which would secure the reception area after hours, allowing 24 hour use.

 

Sign Replacement        The City has recently received an Iowa Department of Transportation Street Sign Replacement grant in the amount of $4,906.00.  Labor will be done by City Street Department employees.

 

Police Station               Ground breaking for the new Police Department will be Friday, August 23, 2013 at 11:00 A.M.  A pre-construction meeting will be held Thursday, August 22nd at 1:00 P.M.

 

COUNCIL PROCEEDINGS, AUGUST 12, 2013, PAGE 3

 

West Tower/                Letzring updated the Council on the West Tower Painting and 42

42 Well                        42 Well projects.  Design is scheduled for this fall/early winter with bid letting in last winter/early spring.  Construction should be completed in 2014.  Upper Explorerland Regional Planning Commission is applying for a USDA loan on our behalf.

 

Aquatics Center           City Administrator Letzring provided a presentation on pool repairs, needed upgrades, changes in amenities, estimated costs, and possible financing.  It was Council consensus to remove playground equipment, sand, and miniature golf equipment yet this Fall and to start repairs on the break in the bottom of the pool.

 

                                    The 1% Local Option Sales Tax (LOST) will pay for the pool repairs and enhancements.

 

                                    DNR mandated pool repairs must take place before the pool can open next spring.

 

Adjourn                       A motion was made by Petersen, seconded by Weber to adjourn at 8:10 P.M.  All voted aye.

                                                                                                Motion Carried

 

 

 

                                                                                                                 __________________________________

                                                                                      LARRY MURPHY, MAYOR                                   

 

                                    ATTEST:

 

 

                                    ______________________________________

                                    JAMIE LETZRING, CITY ADMINISTRATOR

 

 

                                    I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held August 12, 2013 and copy of said proceedings was furnished to the Register August 20, 2013.

 

 

                                    ______________________________________

                                    JAMIE LETZRING, CITY ADMINISTRATOR          

 

 

                                    Council toured the East Penn Facilities prior to the regular meeting.

August 12, 2013 Agenda

City Council Agenda Comments Off on August 12, 2013 Agenda
Aug 092013

 

 

TOUR EAST PENN FACILITIES

5:15 P.M.

 

AGENDA

 

OELWEIN CITY COUNCIL                                                                                                                                                MONDAY, AUGUST 12, 2013

OELWEIN, IOWA                                                                                                                                                                        6:00 P.M.

 

 

  1. PLEDGE OF ALLEGIANCE

 

  1. CALL TO ORDER

 

  1. ROLL CALL

                                                                      LARRY MURPHY

                                                JIM PETERSEN                                                                        BEN WEBER

                                                REX ERICSON                                                                         PAUL RYAN

PEGGY SHERRETS                                                                  KEVIN STICKEL

 

  1. ADDITIONS OR DELETIONS

 

  1. CITIZENS

 

  1. CONSENT AGENDA

 

A.  APPROVAL OF THE MINUTES OF THE JULY 22, 2013 REGULAR MEETING

B.  CONSIDERATION OF A CLASS ‘C’ BEER AND SUNDAY SALES RENEWAL FOR SHOPKO

C.  CONSIDERATION OF A CLASS ‘C’ LIQUOR AND SUNDAY SALES RENEWAL FOR LAS FLORES

D.  CONSIDERATION OF A NEW FIVE DAY CLASS ‘B’ BEER PERMIT FOR OCAD FALL FLING

E.  CONSIDERATION OF A REQUEST FROM OCAD TO CLOSE A PORTION OF FREDERICK AND CHARLES AND THE USE OF

     BARRICADES AND PICNIC TABLE ON SEPTEMBER 28 FOR FALL FLING EVENTS

 

  1. TECH SPEC UPDATE BY SALLY FALB

 

  1. CONSIDERATION OF PROPOSALS RECEIVED FOR 2013 STREET SEAL COAT PROGRAM

 

  1. CONSIDERATION OF A MOTION TO AUTHORIZE THE PURCHASE OF METERS IN THE AMOUNT OF $77,841 FROM MUNICIPAL SUPPLY FOR THE METER REPLACEMENT/UPGRADE PROGRAM

 

  1. CONSIDERATION OF A MOTION TO PURCHASEVARIABLE FREQUENCY DRIVE FOR WASTEWATER TREATMENT PLANT

 

  1. CONSIDERATION OF A REQUEST FROM OELWEIN ELEMENTARY SCHOOLS FOR BARRICADES AND TRAFFIC CONTROL FOR CHILDREN’S 2K RUN SEPTEMBER 21, 2013

 

  1. REPORT FROM PAUL RYAN ON JULY UPPER EXPLORERLAND REGIONAL PLANNING COMMISSION MEETING

 

  1. REPORT FROM PAUL RYAN ON AUGUST UPPER EXPLORERLAND REGIONAL HOUSING AUTHORITY MEETING

 

  1. MAYOR’S REPORT

 

  1. CITY ATTORNEY’S REPORT

 

  1. CITY ADMINISTRATOR’S REPORT

 

A.  PROJECT UPDATES                                                                                  

 

  1. OLD BUSINESS

 

  1. NEW BUSINESS

 

  1. ADJOURNMENT
© 2010 City of Oelwein - Council Action Suffusion theme by Sayontan Sinha