Agenda December 2, 2013

City Council Agenda Comments Off on Agenda December 2, 2013
Nov 272013

AGENDA

 

OELWEIN CITY COUNCIL                                                                                                                                          MONDAY, DECEMBER 2, 2013

OELWEIN, IOWA                                                                                                                                                                          6:00 P.M.

 

  1. PLEDGE OF ALLEGIANCE

 

  1. CALL TO ORDER

 

  1. ROLL CALL

LARRY MURPHY

PEGGY SHERRETS                                                                  KEVIN STICKEL

BEN WEBER                                                                            JIM PETERSEN

PAUL RYAN                                                                             REX ERICSON

 

  1. ADDITIONS OR DELETIONS

 

  1. CITIZENS

 

  1. CONSENT AGENDA

 

A.  APPROVAL OF THE MINUTES OF THE NOVEMBER 18, 2013 REGULAR MEETING

  1. CONSIDERATION OF A RESOLUTION ESTABLISHING ADDITIONAL INCENTIVES FOR THE CONSTRUCTION OF NEW OWNER OCCUPIED SINGLE FAMILY RESIDENTIAL DWELLINGS AND/OR CONDOMINIUMS IN THE CITY OF OELWEIN, IOWA

 

  1. REPORT FROM BEN WEBER ON NOVEMBER PUBLIC SAFETY COMMITTEE MEETING

 

  1. DISCUSSION ON 8TH AVENUE SE PARKING

 

  1. CONSIDERATION OF AN ORDINANCE AMENDING SECTION 22-113 TO ADD STOP INTERSECTIONS – FIRST READING

 

  1. CONSIDERATION OF A RESOLUTION TO FIX A DATE OF MEETING AT WHICH IT IS PROPOSED TO HOLD A PUBLIC HEARING ON A DEVELOPMENT AGREEMENT WITH DEAN’S HONDA, INCLUDING ANNUAL APPROPRIATION TAX INCREMENT PAYMENTS IN AN AMOUNT NOT TO EXCEED $130,000

 

  1. CONSIDERATION OF A RESOLUTION SETTING DATE FOR PUBLIC HEARING ON 2013 AMENDMENT TO URBAN RENEWAL PLAN FOR INDUSTRIAL PARK URBAN RENEWAL AREA

 

  1. DISCUSSION OF WEST WATER TOWER REPAIR AND IMPROVEMENT, FINANCING

 

  1. CONSIDERATION OF A RESOLUTION RELATING TO THE FINANCING OF PROJECTS TO BE UNDERTAKEN BY THE CITY, ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER IRS CODE

 

  1. CONSIDERATION OF A RESOLTUION SETTING DATE FOR HEARING FOR GENERAL OBLIGATION LOAN AGREEMENT

 

  1. MAYOR’S REPORT

 

  1. CITY ATTORNEY’S REPORT

 

  1. CITY ADMINISTRATOR’S REPORT

 

  1. OLD BUSINESS

 

  1. NEW BUSINESS

 

  1. EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING EMPLOYEE PERFORMANCE AND CONTRACTS PER IOWA CODE SECTION 21.5 AND 21.9.

 

  1. CONSIDERATION OF A MOTION TO UPDATE CONTRACTS FOR CITY EMPLOYEES

 

  1. CONSIDERATION OF RESOLUTION APPOINTING JAMIE LETZRING AND AUTHORIZING EXECUTION OF EMPLOYMENT CONTRACT

 

  1. ADJOURNMENT

 

 

November 18, 2013 Agenda

City Council Agenda Comments Off on November 18, 2013 Agenda
Nov 152013

AGENDA

 

OELWEIN CITY COUNCIL                                                                                                                                          MONDAY, NOVEMBER 18, 2013

OELWEIN, IOWA                                                                                                                                                                          6:00 P.M.

 

  1. PLEDGE OF ALLEGIANCE

 

  1. CALL TO ORDER

 

  1. ROLL CALL

                                                                      LARRY MURPHY

                                                PEGGY SHERRETS                                                                  KEVIN STICKEL

                                                BEN WEBER                                                                            JIM PETERSEN

PAUL RYAN                                                                             REX ERICSON

 

  1. ADDITIONS OR DELETIONS

 

  1. PRESENTATION OF EMPLOYEE OF THE MONTH AWARD

 

  1. PRESENTATION OF CERTIFICATES OF APPRECIATION TO OELWEIN AREA UNITED WAY BOARD OF DIRECTORS

 

  1. CITIZENS

 

  1. CONSENT AGENDA

 

A.  APPROVAL OF THE MINUTES OF THE OCTOBER 28, 2013 REGULAR MEETING

B.  APPROVAL OF THE MINUTES OF THE NOVEMBER 4, 2013 SPECIAL MEETING

C.  CLAIMS RESOLUTION

  1. DIANA JOHNSON, UPPER EXPLORERLAND REGIONAL PLANNING COMMISSION ON INTERMEDIARY RELENDING PROGRAM

 

  1. CONSIDERATION OF A RESOLUTION APPROVING THE INTERMEDIARY RELENDING PROGRAM AND APPROVING FOR USE PROGRAM GUIDELINES AND APPLICATION DOCUMENTS

 

  1. DISCUSSION ON LEASE/PURCHASE OPTION OF NEICAC DUPLEX PROPERTY

 

  1. CONSIDERATION OF A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE DOCUMENTS TO PURCHASE REAL ESTATE

 

  1. CONSIDERATION OF AN ORDINANCE AMENDING CHAPTER 7 RE: SERVICE PIPE SPECIFICATIONS AND WATER TAPS – THIRD AND FINAL READING

 

  1. REVIEW OF PROPOSALS RECEIVED FOR CITY OF OELWEIN, AS A COMMERCIAL ACCOUNT SOLID WASTE & RECYCLING COLLECTION AND DISPOSAL

 

  1. CONSIDERATION OF A MOTION APPROVING URBAN RENEWAL REPORT RE: TIF DEBT OUTSTANDING

 

  1. CONSIDERATION OF A RESOLUTION CERTIFYING TAX INCREMENT FINANCE INDEPTEDNESS IN VARIOUS DISTRICTS IN THE CITY OF OELWEIN, IOWA

 

  1. CONSIDERATION OF PAY REQUEST NO. 2 FROM BRYAN CONSTRUCTION IN THE AMOUNT OF $28,604.50 FOR COMPLETED ON 3RD AVENUE SE WATERMAIN IMPROVEMENTS PROJECT

 

  1. CRAIG CLEFISCH, ALLIANT ENERGY ANNUAL COMMUNITY PARTNERSHIP ASSESSMENT

 

  1. DISCUSSION ON WILLIAMS WELLNESS CENTER OFFICE SECURITY RENOVATION

 

  1. DISCUSSION ON AIRPORT AGRICULTURAL LAND

 

  1. CONSIDERATION OF A MOTION ESTABLISHING DECEMBER MEETING DATES

 

  1. MAYOR’S REPORT

 

                      A.  DISCUSSION ON LEAF ORDINANCE/REMOVAL PROCEDURES              

 

  1. CITY ATTORNEY’S REPORT

 

  1. CITY ADMINISTRATOR’S REPORT

 

  1. OLD BUSINESS

 

  1. NEW BUSINESS

 

  1. EXECUTIVE SESSION TO EVALUATE THE PROFESSIONAL COMPETENCY AT THE REQUEST OF THAT INDIVIDUAL PER IOWA CODE SECTION 21.5(1)(I)

 

  1. ADJOURNMENT

 

 

FOLLOWING ADJOURNMENT THE COUNCIL WILL MEET IN A WORK SESSION ON DEPARTMENTAL RESPONSE PROCEDURES

November 4, 2013 Council Minutes

City Council Minutes Comments Off on November 4, 2013 Council Minutes
Nov 072013

                                                                                                  COUNCIL PROCEEDINGS

                                                                                                            Special Meeting

                                                                                                            November 4, 2013                                                      

                                    The Oelwein City Council met in special session Monday, November 4, 2013.  Mayor Murphy called the meeting to order at 5:15 P.M. 

 

Roll Call                      PRESENT:  Ericson, Sherrets, Weber, Ryan, Stickel, Petersen

                                    ABSENT:    None

                                    ALSO PRESENT:  Letzring, VanVeldhuizen

 

 

 

Street Repairs               Utility Superintendent Vic Kane gave a brief explanation on proposed street repairs.  Due to the high number of water main breaks, city crews are unable to properly repair the street cuts before the weather turns too cold.  A motion was made by Weber, seconded by Stickel to contract out the work to Miller Construction for eight concrete street repairs in the amount of $19,530. 

 

                                    Ryan questioned if this was for repair of all street cuts.  Kane stated this would repair all the concrete cuts, the Street Department will be performing asphalt repairs.

 

                                    All voted aye on the above motion.

                                                                                                Motion Carried

 

Adjourn                       A motion was made by Ericson, seconded by Stickel to adjourn at 5:25 P.M.  All voted aye.

                                                                                                Motion Carried

 

 

 

                                                                                                                 __________________________________

                                                                                      LARRY MURPHY, MAYOR           

 

                                    ATTEST:

 

 

                                    ______________________________________

                                    JAMIE LETZRING, CITY ADMINISTRATOR

 

 

                                    I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held November 4, 2013 and copy of said proceedings was furnished to the Register November 8, 2013.

 

 

                                    ______________________________________

                                    JAMIE LETZRING, CITY ADMINISTRATOR          

 

 

 

The Council met in a Work Session on the Health Care Study following the special meeting.

 

 

October 28, 2013 Council Minutes

City Council Minutes Comments Off on October 28, 2013 Council Minutes
Nov 052013

                                                                                                  COUNCIL PROCEEDINGS

                                                                                                          October 28, 2013                                                          

                                    The Oelwein City Council met in regular session Monday, October 28, 2013.  Mayor Murphy called the meeting to order at 6:00 P.M. 

 

Roll Call                      PRESENT:  Ericson, Sherrets, Weber, Ryan, Petersen

                                    ABSENT:    Stickel, VanVeldhuizen

                                    ALSO PRESENT:  Letzring, Rigdon

 

Adopt Agenda             A motion was made by Ericson, seconded by Ryan to adopt the agenda as amended.  All voted aye.

                                                                                                Motion Carried

 

Employee of Month     Murphy presented the second Employee of the Month Certificate to Police Officer Bruce Barker.

 

30 Year Service           Murphy presented 30 year service award to Utility Department employee Mike Scheidt.

 

Stickel entered meeting at 6:12 P.M.

 

Emergency Medical     Murphy presented Certificates of Appreciation to 30 Emergency Medical Responders.

 

VanVeldhuizen entered the meeting at 6:25 P.M.

 

Consent Agenda          A motion was made by Petersen, seconded by Weber to approve the following consent agenda items:

 

                                    A.  Minutes of the October 14, 2013 regular meeting.

                                    B.  Minutes of the October 18, 2013 special meeting.

                                    C.  Claims Resolution in the amount of $685,609.29.

                                    D.  Class ‘C’ Beer, Class ‘B’ Wine and Sunday Sales Renewal for

                                          Kana, LLC DBA Super Mart.

 

                                    All voted aye.

                                                                                                Motion Carried           

 

Success Center             Wendy Mihm-Herold reported on Oelwein’s Success Center.  Staff members Toni Angle, Sandy Magsamen, and Terry Rubner Center Director were introduced.  Rams Center primary goals were reviewed.  Mihm-Herold presented Oelweins Success Center quarterly update of the 32 individuals who completed the certificate training 25 are working in Oelwein.  Others are employed out of town but live in Oelwein, are attending college, or are receiving additional “one on one” services.  The Adult Literacy program has 37 individuals enrolled with 7 graduates thus far.  The new Fall Certificate Training has 12 individuals registered and 39 individuals received recertification.

 

                                    A motion was made by Weber, seconded by Stickel to approve continued funding support of Success Center in the amount of $10,000for the next quarter with subsequent funding to be discussed at that time..  All voted aye.

                                                                                                Motion Carried

 

Golden Spike Award   Murphy presented the Golden Spike award to the Oelwein Celebrations, Inc. and individual Certificates of Appreciations to 21 people.  Oelwein Celebrations Inc. volunteers organize and work the July 4th celebration.  Donations are tax deductible and can be mailed to:                 Oelwein Celebrations, Inc.

                                                                                                PO Box 44

                                                                                                Oelwein IA 50662

 

Ord. To Amend           A motion was made by Petersen, seconded by Ryan to adopt the second

Chapter 7 – 2nd            reading of an Ordinance Amending Chapter 7 regarding service pipe

Reading                       specifications and water taps.

                                    Ayes:   Ericson, Sherrets, Weber, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

COUNCIL PROCEEDINGS, OCTOBER 28, 2013, PAGE 2

 

 

Resolution #4753        A motion was made by Ericson, seconded by Weber to adopt Resolution No. 4753 Adopting and Approving Tax Compliance Procedures to Tax-Exempt Bonds.

                                    Ayes:   Ericson, Sherrets, Weber, Ryan, Stickel, Petersen

                                    Nays:   None

                                                                                                Motion Carried

 

80 Well                        A motion was made by Petersen, seconded by Stickel authorizing repairs to 80 well in amount of $42,258.50.  All voted aye.

                                                                                                Motion Carried                       

 

                                    Mechanical Breakdown Liability Insurance may reimburse a portion of this repair to the city.

 

WWTP                         A motion was made by Ericson, seconded by Stickel to authorize repairs/replacement on WWTP Variable Frequency Drive in the amount of $8,465 for parts and labor.  Freight, installation and set up is billed separately and also approved.  All voted aye.

                                                                                                Motion Carried

 

1st Avenue Lift            Discussion on 1st Avenue Lift Station pay request to Summers’ Enterprise

Station                         was tabled.

 

Park & Green Space    A motion was made by Ericson, seconded by Ryan to approve contract with

Evaluation                   Bruce Bearinger for city wide Park & Green space evaluation in the amount of $4,000 with a full report to council in January 2014.  4 voted aye, 2 (Sherrets, Petersen) voted nay.

                                                                                                Motion Carried

 

                                    It was noted that Bearinger has years of experience in vo-ag education also with the Iowa State Extension office.  This evaluation includes questionnaire of citizens, Park Board, key staff, soil sampling, tree, grass, sod evaluations as well as park equipment assessment.  The assessment will also include information on grant opportunities.

 

Airport Board Mtg.      Stickel reported on the October Airport Board meeting.  A Department of Transportation grant will pay 70% of the new Unicom Radio.  A second grant is being applied for to cover the replacement of the Beacon.  The new airport sign has been completed.  Landscaping the area is yet to be done.

 

                                    Ryan reported on the October Fayette County Conference Board meeting.  The County Assessor, Joe Flores, will be retiring at the end of the year.  A search committee is being formed to find a replacement.

 

Nuisance Properties     VanVeldhuizen reported on several nuisance properties in Oelwein.  City has acquired the following:

 

                                                19 West Charles                       517 8th Street SW

                                                216 5th Avenue NE                  613 2nd Avenue SW

                                                440 1st Avenue SE                   613 East Charles

                                                312 1st Avenue NW

 

                                    Two more properties may be purchased and demolished with NSP funds.

 

                                    Letzring presented her Administrator’s report.

 

                                    Due to the high number of watermain breaks, city crews are unable to properly close the street cuts before the weather turns too cold.  It is councils consensus to contract out this work to Miller Construction in the amount of $19,530 with formal approval at the next council meeting.

 

                                    Ericson exited the meeting at 7:55 P.M.

 

                                    Ryan informed council a citizen approached him re: no parking on both sides of 8th Avenue SE.

 

COUNCIL PROCEEDINGS, OCTOBER 28, 2013, PAGE 3

 

 

8th Avenue SE              A motion was made by Ryan, seconded by Weber to refer no parking on both sides of 8th Avenue SE to Public Safety to review.  All voted aye.

                                                                                                Motion Carried

 

Executive Session        A motion was made by Petersen, seconded by Stickel to go into Executive Session per Iowa Code 21.5(j) to discuss real estate.

                                    Ayes:  Sherrets, Weber, Ryan, Stickel, Petersen

                                    Nays:  None

                                    Absent:  Ericson

                                                                                                Motion Carried

 

Sherrets exited at 8:10 P.M.

Sherrets re-entered at 8:13 P.M.

 

Return to Regular         A motion was made by Petersen, seconded by Weber to return to

Session                        regular session.

                                    Ayes:  Sherrets, Weber, Ryan, Stickel, Petersen

                                    Nays:  None

                                    Absent:  Ericson

                                                                                                Motion Carried

 

Adjourn                       A motion was made by Stickel, seconded by Weber to adjourn at 8:20 P.M.  All voted aye.

                                                                                                Motion Carried

 

 

 

 

                                                                                                                 __________________________________

                                                                                      LARRY MURPHY, MAYOR           

 

                                    ATTEST:

 

 

                                    ______________________________________

                                    JAMIE LETZRING, CITY ADMINISTRATOR

 

 

                                    I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held October 28, 2013 and copy of said proceedings was furnished to the Register November 4, 2013.

 

 

                                    ______________________________________

                                    JAMIE LETZRING, CITY ADMINISTRATOR          

 

 

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