January 27, 2014 Council Minutes

City Council Minutes Comments Off on January 27, 2014 Council Minutes
Jan 282014

COUNCIL PROCEEDINGS
January 27, 2014

The Oelwein City Council met in regular session Monday, January 27, 2014. Mayor Manus called the meeting to order at 7:00 P.M.

Roll Call PRESENT: Weber, Ryan, Stickel, Petersen, Sherrets, Cantrell
ABSENT: None
ALSO PRESENT: Letzring, VanVeldhuizen

Adopt Agenda A motion was made by Weber, seconded by Stickel to adopt the agenda as presented. All voted aye.
Motion Carried

Employee of Month Councilman Weber presented the January Employee of the Month Award to Tim Weber, a 12 year veteran of the Utility Department.

Citizens Deb Kunkle, 803 6th Street NE complimented the Street Department on snow removal during the last storm.

Consent Agenda A motion was made by Sherrets, seconded by Weber to approve the following consent agenda items:

A. Approval of the minutes of the January 13, 2014 regular meeting.
B. Claims Resolution in the amount of $780,767.72.

All voted aye.
Motion Carried

3rd Avenue SE A motion was made by Ryan, seconded by Stickel to approve Change Order
Water Main No. 1 from Bryan Construction for work completed on the 3rd Avenue SE Water Main project. $2,400 has been submitted by Bryan Construction for spring seeding. All voted aye.
Motion Carried

A motion was made by Stickel, seconded by Sherrets to approve Pay Request No. 3 (Final) in the amount of $4,968.90 to Bryan Construction for work completed on the 3rd Avenue SE Water Main project. All voted aye.
Motion Carried

A motion was made by Petersen, seconded by Sherrets to authorize signatures on Engineers Statement of Completion for the 3rd Avenue SE Water Main project. All voted aye.
Motion Carried

Resolution #4772 A motion was made by Weber, seconded by Stickel to adopt Resolution No.
3rd Ave SE Water Main 4772 Accepting Work on 3rd Avenue SE Water Main project.
Ayes: Weber, Ryan, Stickel, Petersen, Sherrets, Cantrell
Nays: None
Motion Carried

Asbestos Removal Two bids were reviewed for the removal of asbestos at NSP property located
440 1st Ave SE at 440 1st Avenue SE as follows:

Active Thermal Concepts, Hiawatha $6,850.00
Advanced Environmental, Waterloo $9,200.00

A motion was made by Petersen, seconded by Ryan to accept the low bid of $6,850.00 from Active Thermal Concepts, Hiawatha. All voted aye.
Motion Carried

8th Avenue SE A motion was made by Stickel, seconded by Weber to approve Change
Water Main Order No. 2 from Eastern Iowa Excavating for work completed on 8th Avenue SE Water Main project. All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, JANUARY 27, 2014, PAGE 2

A motion was made by Ryan, seconded by Petersen to approve Pay Request No. 3 in the amount of $6,422.00 to Eastern Iowa Excavating for work completed on the 8th Avenue SE Water Main project. All voted aye.
Motion Carried

A motion was made by Petersen, seconded by Ryan to approve Pay Request No. 4 (Final) in the amount of $11,829.84 to Eastern Iowa Excavating for work completed on 8th Avenue SE Water Main project. All voted aye.
Motion Carried

A motion was made by Petersen, seconded by Cantrell authorizing signatures on Engineers Statement of Completion for the 8th Avenue SE Water Main Project. All voted aye.
Motion Carried

Resolution No. 4773 A motion was made by Ryan, seconded by Petersen to adopt Resolution No.
8th Ave SE Water 4773 Accepting Work on 8th Avenue SE Water Main project.
Main Ayes: Weber, Ryan, Stickel, Petersen, Sherrets, Cantrell
Nays: None
Motion Carried

Wellness Center Prior to the regular meeting the Council met at the Wellness Center to view
Security Renovation the proposed security renovation project.

Jessica Burkhart, Wellness Facilitator is in favor of closing in an area for security purposes allowing for 24/7 access to the facility.

Discussion was held on alternate options in an effort to save money on the renovations. Petersen stated he was in favor of 24 hour access but believed there were more cost effective options available.

A motion was made by Petersen, seconded by Sherrets to table the discussion allowing time to explore other options. 5 voted aye, 1 (Stickel) abstained.
Motion Carried

Appt. to Plaza Board A motion was made by Ryan, seconded by Weber to approve the Mayor’s
appointment of Ken Magsamen to the Community Plaza Board of Governors. All voted aye.
Motion Carried

Council Committees A motion was made by Petersen, seconded by Stickel to approve the Mayor’s appointment of Council to the following Committees:

Planning, Finance, Enterprise & Economic Development
Chairman Petersen, Sherrets, Weber, Cantrell
Public Safety
Chairman Petersen, Weber, Stickel
Wellness Center, Community Wellness & Recreation
Chairman Cantrell, Weber, Stickel
Wellness Center Steering
Sherrets, Cantrell
Capital Improvement Program Committee
Chairman Petersen, Weber, Sherrets
Ordinance Review Committee
Chairman Petersen, Cantrell, Ryan
Fayette County Conference Board
Ryan
OCAD Liaison
Sherrets, Ryan Alternate
Fayette County E911
Logan
Fayette Co. Solid Waste Commission
Sherrets, Letzring Alternate
Airport Liaison
Stickel

COUNCIL PROCEEDINGS, JANUARY 27, 2014, PAGE 3

Library Liaison
Sherrets
Community Plaza Board Liaison
Ryan
Upper Explorerland Board
Manus, Ryan
Park and Recreation Liaison
Cantrell
Northeast Iowa Regional League
Ryan

All voted aye.
Motion Carried

Noise Ordinance Ryan reported he had been contacted by a resident questioning plowing driveways in residential areas between 12:00 A.M. and 6:00 A.M.

Police Dept. Letzring updated Council on the Police Department construction progress.

Work Sessions Council was reminded of the Budget Work Sessions scheduled for January 30 and February 5th from 6:00 – 8:00 P.M.

Adjourn A motion was made by Weber, seconded by Cantrell to adjourn at 7:50 P.M. All voted aye.
Motion Carried

_____________________________
JASON MANUS, MAYOR

ATTEST:

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held January 27, 2014 and copy of said proceedings was furnished to the Register January 29, 2014.

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

Prior to the regular meeting the Council met at the Wellness Center to tour the facility followed by a Work Session on the F.Y. 2014-2015 Budget.

January 27, 2014 Agenda

City Council Agenda Comments Off on January 27, 2014 Agenda
Jan 232014

FOLLOWING A TOUR OF THE WILLIAMS WELLNESS CENTER AT 5:00
THE OELWEIN CITY COUNCIL WILL MEET IN A BUDGET WORK SESSION

AGENDA

OELWEIN CITY COUNCIL MONDAY, JANUARY 27, 2014
OELWEIN, IOWA 7:00 P.M.

1. PLEDGE OF ALLEGIANCE

2. CALL TO ORDER

3. ROLL CALL
JASON MANUS
BEN WEBER JIM PETERSEN
PAUL RYAN PEGGY SHERRETS
KEVIN STICKEL RENEE CANTRELL

4. ADDITIONS OR DELETIONS

5. CITIZENS

6. CONSENT AGENDA

A. APPROVAL OF THE MINUTES OF THE JANUARY 13, 2014 REGULAR MEETING
B. CLAIMS RESOLUTION

7. CONSIDERATION OF CHANGE ORDER NO. 1 FROM BRYAN CONSTRUCTION FOR WORK COMPLETED ON 3RD AVENUE SE WATER MAIN PROJECT

8. CONSIDERATION OF PAY REQUEST NO. 3 (FINAL) IN THE AMOUNT OF $4,968.90 TO BRYAN CONSTRUCTION FOR WORK COMPLETED ON 3RD AVENUE SE WATER MAIN PROJECT

9. CONSIDERATION OF A MOTION AUTHORIZING SIGNATURES ON ENGINEERS STATEMENT OF COMPLETION RE: 3RD AVENUE SE WATER MAIN PROJECT

10. CONSIDERATION OF A RESOLUTION ACCEPTING WORK ON 3RD AVENUE SE WATER MAIN PROJECT

11. CONSIDERATION OF ESTIMATES RECEIVED FOR ASBESTOS REMOVAL AT 440 1ST AVENUE SE

12. CONSIDERATION OF CHANGE ORDER NO. 2 FROM EASTERN IOWA EXCAVATING FOR WORK COMPLETED ON 8TH AVENUE SE WATER MAIN PROJECT

13. CONSIDERATION OF PAY REQUEST NO. 3 IN THE AMOUNT OF $6,422.00 TO EASTERN IOWA EXCAVATING FOR WORK COMPLETED ON 8TH AVENUE SE WATER MAIN PROJECT

14. CONSIDERATION OF PAY REQUEST NO. 4 (FINAL) IN THE AMOUNT OF $11,829.84 TO EASTERN IOWA EXCAVATING FOR WORK COMPLETED ON 8TH AVENUE SE WATER MAIN PROJECT

15. CONSIDERATION OF A MOTION AUTHORIZING SIGNATURES ON ENGINEERS STATEMENT OF COMPLETION RE: 8TH AVENUE SE WATER MAIN PROJECT

16. CONSIDERATION OF A RESOLUTION ACCEPTING WORK ON 8TH AVENUE SE WATER MAIN PROJECT

17. CONSIDERATION OF BIDS RECEIVED FOR WILLIAMS WELLNESS CENTER 24 HOUR SECURITY RENOVATION

18. MAYOR’S REPORT

A. CONSIDERATION OF THE APPOINTMENT OF KEN MAGSAMEN TO THE COMMUNITY PLAZA BOARD OF GOVERNORS
B. COUNCIL COMMITTEE APPOINTMENTS

19. CITY ATTORNEY’S REPORT

20. CITY ADMINISTRATOR’S REPORT

21. OLD BUSINESS

22. NEW BUSINESS

23. ADJOURNMENT

January 13, 2014 Council Minutes

City Council Minutes Comments Off on January 13, 2014 Council Minutes
Jan 172014

COUNCIL PROCEEDINGS
January 13, 2014

The Oelwein City Council met in regular session Monday, January 13, 2014. Mayor Manus called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Weber, Ryan, Stickel, Petersen, Sherrets, Cantrell
ABSENT: None
ALSO PRESENT: Letzring, VanVeldhuizen

Adopt Agenda A motion was made by Weber, seconded by Petersen to adopt the agenda as amended. All voted aye.
Motion Carried

Citizens Steve Silver, 5 8th Avenue SE questioned Mayor Manus on office hours. Manus replied the situation will be settled shortly.

Consent Agenda A motion was made by Weber, seconded by Sherrets to approve the following consent agenda items:

A. Approval of the minutes of the December 23, 2013 regular meeting.
B. New Class ‘B’ Wine Permit for Don’s Pharmacy, Ltd.
C. Class ‘C’ Beer, Wine and Sunday Sales Renewal for Casey’s General Store.
D. Request from Oelwein Odd Rods to close the ten blocks of North and
South Frederick on Selected Friday nights for Park’N Shine.

All voted aye.
Motion Carried

2012-2013 Audit Don Snitker, Ridihalgh, Fuelling, Snitker, Weber and Co. presented the 2012-2013 Audit including review of the Auditor’s Opinion.

Copies of the completed audit are available at City Hall, Public Library and the State Auditor’s Website for citizens to view.

IRP Administrative A motion was made by Sherrets, seconded by Ryan authorizing signatures
Contract on IRP Grant Administrative Contract with Upper Explorerland Regional Planning Commission. All voted aye.
Motion Carried

Asbestos Removal A motion was made by Weber, seconded by Stickel to accept a bid from
NSP Properties Advance Environmental for asbestos removal from NSP properties located at 613 2nd Avenue SW and 613 East Charles Street. All voted aye.
Motion Carried

Asbestos abatement at 440 1st Avenue SE will be listed on the next agenda pending further testing of the siding.

Computer Server Letzring reviewed quotes received for the purchase of a new computer server for City Hall:

Networking Solutions, Waterloo $16,864.00
(Includes 50 Service Contract Hours)
Iowa Solutions, Hiawatha $14,368.00

Letzring recommended the purchase be made from Networking Solutions explaining any excess service contract hours would be carried over for future computer maintenance.

A motion was made by Ryan, seconded by Stickel to purchase a Dell OptiPlex 3010 Tower and related equipment from Networking Solutions in the amount of $16,864 with proceeds from the 2009 Bond Sale. All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, JANUARY 13, 2014, PAGE 2

Wellness Center Bids received for security renovations at the Williams Wellness Center were reviewed as follows:

Point Builders, LLC, Cedar Rapids $41,700.00
KS Construction, Oelwein $36,114.44

Stickel refrained from participating in the discussion.

General consensus of the Council was to tour the site, look at the plans and get more detailed information from the contractors.

A motion was made by Sherrets, seconded by Ryan to table the subject and list it on the January 27, 2014 Agenda. 5 voted aye, 1 (Stickel) abstained.
Motion Carried

Goal Setting A motion was made by Petersen, seconded by Weber to cancel the January 27, 2014 Goal Setting Session. All voted aye.
Motion Carried

Library Board Mtg. Sherrets reported on the January Library Board meeting. Landscaping plans are being finalized for the lot west of the Library.

A series of programs funded through grant proceeds will begin January 15 on Civil Rights.

Fayette Co. Ryan reported on the Fayette County Conference Board meeting he recently
Conference Board attended. The Board is currently searching for a new County Assessor.

Council Meeting A motion was made by Sherrets, seconded by Ryan to schedule the January 27, 2014 Council meeting for 7:00 P.M. All voted aye.
Motion Carried

Council Petersen requested clarification on Council compensation and understood any
Compensation changes made would not be effective until January 2016. City Attorney VanVeldhuizen clarified the definitions of Work Sessions and Special Meetings at the request of Mayor Manus.

A motion was made by Petersen to receive payment for all meetings and work sessions attended. The motion died for lack of a second.

Stickel stated the Council has met in back to back meetings in an attempt to save money. Stickel continued the wage is not a driving force of being a councilmember, it is to serve the community. Weber concurred.

Mayor Pro Tem Mayor Manus announced Peggy Sherrets accepted the duties of Mayor Pro Tem in his absence.

Council Committees Manus distributed committee assignments and asked council to return them with their preferences.

Police Facility Letzring updated the Council on progress being made on the new Police Department facility. An updated completion date has not been received.

COUNCIL PROCEEDINGS, JANUARY 13, 2014, PAGE 3

Adjourn A motion was made by Cantrell, seconded by Weber to adjourn at 7:40 P.M. All voted aye.
Motion Carried

_____________________________
JASON MANUS, MAYOR

ATTEST:

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held January 13, 2014 and copy of said proceedings was furnished to the Register January 15, 2014.

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

January 13, 2014 Agenda

City Council Agenda Comments Off on January 13, 2014 Agenda
Jan 092014

ADMINISTRATION OF OATH OF OFFICE TO COUNCIL ELECT STICKEL AND WEBER

AGENDA

OELWEIN CITY COUNCIL MONDAY, JANUARY 13, 2014
OELWEIN, IOWA 6:00 P.M.

1. PLEDGE OF ALLEGIANCE

2. CALL TO ORDER

3. ROLL CALL
JASON MANUS
BEN WEBER JIM PETERSEN
PAUL RYAN PEGGY SHERRETS
KEVIN STICKEL RENEE CANTRELL

4. ADDITIONS OR DELETIONS

5. CITIZENS

6. CONSENT AGENDA

A. APPROVAL OF THE MINUTES OF THE DECEMBER 23, 2013 REGULAR MEETING
B. CONSIDERATION OF A NEW CLASS ‘B’ WINE PERMIT FOR DON’S PHARMACY, LTD.
C. CONSIDERATION OF A CLASS ‘C’ BEER , WINE AND SUNDAY SALES PERMIT RENEWAL FOR CASEY’S GENERAL STORE
D. CONSIDERATION OF A REQUEST FROM OELWEIN ODD RODS TO CLOSE THE TEN BLOCKS OF NORTH AND SOUTH FREDERICK
ON SELECTED FRIDAY NIGHTS FOR PARK ‘N SHINE

7. DON SNITKER PRESENTATION OF FISCAL YEAR 2012-2013 AUDIT REPORT

8. CONSIDERATION OF A MOTION AUTHORIZING SIGNATURES ON IRP GRANT ADMINISTRATIVE CONTRACT WITH UPPER EXPLORERLAND REGIONAL PLANNING COMMISSION

9. CONSIDERATION OF ESTIMATES RECEIVED FOR ASBESTOS REMOVAL AT SELECTED NSP PROPERTIES

10. CONSIDERATION OF QUOTE RECEIVED FROM NETWORKING SOLUTIONS FOR PURCHASE OF COMPUTER SERVER

11. CONSIDERATION OF BIDS RECEIVED FOR WILLIAMS WELLNESS CENTER 24 HOUR SECURITY RENOVATION

12. DISCUSSION ON UPCOMING GOAL SETTING SESSION

13. REPORT FROM PEGGY SHERRETS ON JANUARY LIBRARY BOARD MEETING

14. REPORT FROM PAUL RYAN ON JANUARY FAYETTE COUNTY CONFERENCE BOARD MEETING

15. DISCUSSION ON JANUARY MEETING AND BUDGET WORK SESSION DATES

16. MAYOR’S REPORT

A. COUNCIL COMMITTEE AND MAYOR PRO TEM APPOINTMENTS

17. CITY ATTORNEY’S REPORT

18. CITY ADMINISTRATOR’S REPORT

A. DISCUSSION ON COUNCIL RULES AND PROCEDURES

19. OLD BUSINESS

20. NEW BUSINESS

21. ADJOURNMENT

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