March 24, 2014 Agenda

City Council Agenda Comments Off on March 24, 2014 Agenda
Mar 202014

AGENDA

OELWEIN CITY COUNCIL MONDAY, MARCH 24, 2014
OELWEIN, IOWA 6:00 P.M.

1. PLEDGE OF ALLEGIANCE

2. CALL TO ORDER

3. ROLL CALL
JASON MANUS
PAUL RYAN PEGGY SHERRETS
KEVIN STICKEL RENEE CANTRELL
JIM PETERSEN BEN WEBER

4. ADDITIONS OR DELETIONS

5. PRESENTATION OF MARCH EMPLOYEE OF THE MONTH

6. CITIZENS

7. CONSENT AGENDA

A. APPROVAL OF THE MINUTES OF THE MARCH 10, 2014 REGULAR MEETING
B. CLAIMS RESOLUTION
C. CONSIDERATION OF A REQUEST FROM OELWEIN CELEBRATIONS, INC. TO APPROVE FIRECRACKER 5K RUN/WALK
ON JUNE 7, 2014
D. CONSIDERATION OF A REQUEST FROM OELWEIN CELEBRATIONS, INC. TO APPROVE PARADE ROUTE AND STREET
CLOSURES ON JUNE 7, 2014
E. CONSIDERATION OF OELWEIN ROTARY CLUBS REQUEST FOR A BIKE/WALK POKER RUN ON BIKE TRAIL SYSTEM
JUNE 21, 2014

8. SUCCESS CENTER UPDATE BY DR. WENDY MIHM-HERROLD

9. CONSIDERATION OF A REQUEST FOR RAMS CENTER FUNDING IN THE AMOUNT OF $20,000 BUDGETED FOR FY 2014-2015

10. CONSIDERATION OF A PROPOSAL RECEIVED FOR DONALDSON’S FACILITY ROOF REPAIR

11. CONSIDERATION OF A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE OFFER TO BUY AND RESOLVE PENDING LITIGATION RE: 115 SOUTH FREDERICK, OELWEIN, IOWA

12. CONSIDERATION OF A MOTION TO APPROVE CONTRACTS FOR PARTICIPATION IN ALLIANT ENERGY HOMETOWN REWARDS PROGRAM

13. CONSIDERATION OF A MOTION APPROVING SIGNATURES ON FINANCIAL ADVISORY AGREEMENTS WITH SPEER FINANCIAL

14. DISCUSSION ON DEVELOPMENT OF ROGER SCHULZ REAL ESTATE – EAST LINE ROAD NORTH

15. CONSIDERATION OF A RESOLUTION AUTHORIZING EXECUTION OF NINTH AMENDMENT TO THE NEIGHBORHOOD STABILIZATION PROGRAM CONTRACT WITH IOWA DEPARTMENT OF ECONOMIC DEVELOPMENT

16. REPORT FROM KEVIN STICKEL ON MARCH AIRPORT BOARD MEETING

17. MAYOR’S REPORT

18. CITY ATTORNEY’S REPORT

19. CITY ADMINISTRATOR’S REPORT

20. OLD BUSINESS

21. NEW BUSINESS

22. ADJOURNMENT

March 10, 2014 Council Minutes

City Council Minutes Comments Off on March 10, 2014 Council Minutes
Mar 122014

COUNCIL PROCEEDINGS
March 10, 2014

The Oelwein City Council met in regular session Monday, March 10, 2014. Mayor Manus called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Ryan, Stickel, Petersen (on speaker phone), Sherrets,
Cantrell, Weber
ABSENT: None
ALSO PRESENT: Letzring, Rigdon, VanVeldhuizen

Adopt Agenda A motion was made by Ryan, seconded by Weber to adopt the agenda as amended. All voted aye.
Motion Carried

Consent Agenda A motion was made by Petersen, seconded by Stickel to approve the following Consent Agenda items:

A. Minutes of the February 24, 2014 regular meeting.
B. Request from Pony Express Riders to collect funds at the intersection
of Frederick and Charles April 18, 2014 from 8:30 to 11:30 A.M.
for Camp Sunnyside.
C. Class ‘C’ Liquor, Outdoor and Sunday Sales renewal for Columbus
Club.
D. Class ‘E’ Liquor, Class ‘B’ Wine, Class ‘C’ Beer and Sunday Sales
Renewal for L & M Beverage.

All voted aye.
Motion Carried

Public Hearing Mayor Manus opened the Public Hearing on the 2014-15 Budget. No
2014-15 Budget comments were heard from the public.

A motion was made by Stickel, seconded by Ryan to close the Public Hearing.

Ayes: Ryan, Stickel, Petersen, Sherrets, Cantrell, Weber
Nays: None
Motion Carried

City Administrator Letzring stated the tax rate would increase from $17.98 to $18.30 per thousand assessed value. 30% of Local Option Sales Tax will be applied to general fund for property tax relief and 20% of Gas-Electric Franchise Fees will be applied to debt service for property tax relief.

Other Council priorities for 2014-15 include housing rehabilitation, new home owner incentive grant, USDA Revolving Loan grant application, West Water tower and the 1942 Well improvements, aquatic center renovation and Wellness Center upgrades.

Resolution #4776 A motion was made by Sherrets, seconded by Petersen to adopt Resolution
Budget Adopted No. 4776 Adoption of Budget and Certification of Taxes for Fiscal
2014-15 Year 2014-2015.
Ayes: Ryan, Stickel, Petersen, Sherrets, Cantrell, Weber
Nays: None
Motion Carried

Utility Dept. Frozen Utility Superintendent Kane gave an update to Council regarding the
Water frozen water lines. There were 53 total freeze up and we are still working on 16 of them. Bryan Construction was contracted to help. From February 6 to present, utility workers have repaired all but two of the 20 leaks. 400 homes are still running water which uses full capacity at one medium-size well to meet the demands. Due to crews being overly busy with main breaks and frozen lines meters have not been read. Meters were averaged over 3 months, December – February. At this time frost levels are still around five foot and when this level recedes Council will determine the next course of action with water bills.

COUNCIL PROCEEDINGS, MARCH 10, 2014, PAGE 2

Plaza Meeting Ryan reported on the February Plaza meeting. Defibrillator lessons are in April with a small fee taught by the Fire Department personnel.

Reappointments A motion was made by Ryan, seconded by Stickel to approve the Mayors recommendation to reappoint Mike Meska to the Park and Recreation Commission and Miron Walker to the International Code Council Board of Appeals. All voted aye.
Motion Carried

City Admin. Report Letzring presented her City Administrator’s report.

Boards and Ryan requested the Boards and Commissions City Contacts brochure to be
Commissions printed and handed out to Council.

Adjourn A motion was made by Weber, seconded by Sherrets to adjourn. All voted aye.
Motion Carried

_____________________________
JASON MANUS, MAYOR

ATTEST:

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held March 10, 2014 and copy of said proceedings was furnished to the Register March 12, 2014.

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

The City Council met in a work session with Speer Financial on Financial Advisory prior to the regular meeting.

March 10, 2014 Agenda

City Council Agenda Comments Off on March 10, 2014 Agenda
Mar 072014

5:30 WORK SESSION
WITH SPEER FINANCIAL ON
FINANCIAL ADVISORY

AGENDA

OELWEIN CITY COUNCIL MONDAY, MARCH 10, 2014
OELWEIN, IOWA 6:00 P.M.

1. PLEDGE OF ALLEGIANCE

2. CALL TO ORDER

3. ROLL CALL
JASON MANUS
PAUL RYAN PEGGY SHERRETS
KEVIN STICKEL RENEE CANTRELL
JIM PETERSEN BEN WEBER

4. ADDITIONS OR DELETIONS

5. CITIZENS

6. CONSENT AGENDA

A. APPROVAL OF THE MINUTES OF THE FEBRUARY 24, 2014 REGULAR MEETING
B. CONSIDERATION OF A REQUEST FROM PONY EXPRESS RIDERS TO COLLECT FUNDS AT THE INTERSECTION OF
FREDERICK AND CHARLES APRIL 18, 2014 FROM 8:30 A.M. TO 11:30 A.M. FOR CAMP SUNNYSIDE
C. CONSIDERATION OF A CLASS ‘C’ LIQUOR, OUTDOOR AND SUNDAY SALES RENEWAL FOR COLUMBUS CLUB, INC.
D. CONSIDERATION OF A CLASS E LIQUOR, CLASS B WINE, CLASS C BEER AND SUNDAY SALES RENEWAL FOR L & M BEVERAGE
7. PUBLIC HEARING ON 2014-2015 FISCALYEAR BUDGET

8. CONSIDERATION OF A RESOLUTION ADOPTING 2014-2015 FISCAL YEAR BUDGET

9. UPDATE FROM UTILITY SUPERINTENDENT VIC KANE ON UTILITY DEPARTMENT WORK PROGRESS

10. REPORT FROM PAUL RYAN ON MARCH PLAZA BOARD MEETING

11. MAYOR’S REPORT

A. CONSIDERATION OF THE REAPPOINTMENT OF MIKE MESKA TO THE PARK AND RECREATION COMMISSION AND MIRON
WALKER TO THE INTERNATIONAL CODE COUNCIL BOARD OF APPEALS

12. CITY ATTORNEY’S REPORT

13. CITY ADMINISTRATOR’S REPORT

14. OLD BUSINESS

15. NEW BUSINESS

16. ADJOURNMENT

February 24, 2014 Council Minutes

City Council Minutes Comments Off on February 24, 2014 Council Minutes
Mar 042014

COUNCIL PROCEEDINGS
February 24, 2014

The Oelwein City Council met in regular session Monday, February 24, 2014. Mayor Manus called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Weber, Ryan, Stickel, Petersen (on speaker phone), Sherrets,
Cantrell
ABSENT: None
ALSO PRESENT: Letzring, Rigdon, VanVeldhuizen

Adopt Agenda A motion was made by Weber, seconded by Sherrets to adopt the agenda as amended. All voted aye.
Motion Carried

Employee of the Manus presented the Employee of the Month award to Police Department
Month Patrol Officer Chris Hartman.

Citizens Lyle TeKippe from Fehr Graham, an engineering and survey firm in
Lyle TeKippe West Union introduced himself to new Council and Mayor and thanked the City for past projects.

Cub Scout Three Cub Scouts working on Communications badge attended the Council meeting.
Jason Sandstrom
Harrison Gieselman
Tyler Hosto

Consent Agenda A motion was made by Sherrets, seconded by Ryan to approve the following Consent Agenda items:

A. Minutes of the February 10, 2014 regular meeting.
B. Claims Resolution in the amount of $505,705.43.
C. Oelwein Wrestling Club 3rd Annual 5K run/1 mile walk route.
D. Oelwein Celebrations, Inc. 4th Annual Youth Fishing Tournament
Saturday, June 14, 2014.
E. Class ‘C’ Liquor, Outdoor & Sunday Sales renewal for Clete
and Connies.
F. City Administrator’s attendance to IMMI Conference in Iowa City.

All voted aye.
Motion Carried

Resolution #4774 The following bids were received for the demolition of six NSP Properties as follows:

613 East Charles Bryan Construction, Oelwein $ 7,500
Kelly Demolition, Cedar Rapids $14,114
Lansing Brothers Demolition, Luxemburg $ 8,340

216 5th Ave NE Bryan Construction, Oelwein $ 5,500
Kelly Demolition, Cedar Rapids $14,213
Lansing Brothers Demolition, Luxemburg $ 2,300

613 2nd Ave SW Bryan Construction, Oelwein $ 3,800
Kelly Demolition, Cedar Rapids $ 7,962
Lansing Brothers Demolition, Luxemburg $ 7,250

440 1st Ave SE Bryan Construction, Oelwein $ 6,200
Kelly Demolition, Cedar Rapids $11,268
Lansing Brothers Demolition, Luxemburg $ 8,920

517 8th Street SW Bryan Construction, Oelwein $ 4,500
Kelly Demolition, Cedar Rapids $ 8,389
Lansing Brothers Demolition, Luxemburg $ 8,940

312 1st Ave NW Bryan Construction, Oelwein $ 7,500
Kelly Demolition, Cedar Rapids $ 6,210
Lansing Brothers Demolition, Luxemburg $ 8,240

COUNCIL PROCEEDINGS, FEBRUARY 24, 2014, PAGE 2

A motion was made by Petersen to accept low bid for all six properties. Letzring reminded Council that we have done work with Lansing Brothers in the past.

VanVeldhuizen will remove 216 5th Avenue NE from the NSP property resolution.

Amend Motion A motion was made by Petersen, seconded by Stickel to adopt Resolution No. 4774 to Award Contracts for the Demolition of Nuisance Structures Pursuant to Public Bid Re: 440 1st Avenue SE, 613 East Charles, 613 2nd Avenue SW; 517 8th Street SW, and 312 1st Avenue NW; All in Oelwein, Fayette County, Iowa, to the low bidder with the exception of 216 5th Avenue NE which was tabled for further discussion.
Ayes: Weber, Ryan, Stickel, Petersen, Sherrets, Cantrell
Nays: None
Motion Carried

Resolution #4774 A motion was made by Sherrets, seconded by Stickel to adopt Resolution No. 4775 Authorizing Execution of Eighth Amendment to the Neighborhood Stabilization Program Contract with Iowa Department of Economic Development.
Ayes: Weber, Ryan, Stickel, Petersen, Sherrets, Cantrell
Nays: None
Motion Carried

Ragrai Route A motion was made by Weber, seconded by Cantrell to approve Ragbrai XLII route which includes Oelwein as a pass through town. All voted aye.
Motion Carried

Water Mains Frozen Vic Kane, Utility Superintendent informed Council there has been 15 water main leaks since February 6. The City only has two backhoes and can repair one main per day. Mains are breaking faster than crews can repair them. He is requesting permission to hire a contractor to help with this work. At the present there are two frozen mains, one frozen sewer, 53 frozen service lines and 200 properties running water to prevent frozen service lines. The City has contracted a welder to help open frozen service lines. Kane estimated $2,500 contractor cost per main leak.

A motion was made by Stickel, seconded by Cantrell to hire a contractor at Kane and Letzring’s discretion up to $50,000 to assist with water main repairs. All voted aye.
Motion Carried

Kane to report on progress at the next regular Council meeting.

Dump Box Bids Three bids were received for the purchase of a dump box for Utility Department 2013 Ford Pickup truck:

Don’s Truck Sales, Inc. $5,735
Don’s Truck Sales, Inc. $5,980
Stuber Enterprises, Inc. $5,675

A motion was made by Petersen, seconded by Stickel to award bid to Don’s Truck Sales, Inc. in the amount of $5,735 to be paid from 2013/2014 budget. All voted aye.
Motion Carried

10th Street SE Mark Durbahn, Aecom presented Pay Request No. 4 for the 10th Street SE project which finished last year.

A motion was made by Ryan, seconded by Weber to approve Pay Request No. 4 to Skyline Construction Inc. in the amount of $5,892.93 for work completed on 10th Street SE project. All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, FEBRUARY 24, 2014, PAGE 3

Hiring Freeze Petersen requested Department Heads submit new hires to Letzring and she presents them to Council for approval.

Manus clarified that Petersen wants all Department Heads to follow this procedure.

The current process already allows for Council to approve new hires in new positions through the budgeting process. There are no new full-time positions in the 2013-14 or 2014-15 budget. Seasonal and part time temporary employees have been approved in the budget by the Council as they are every year, including pool, parks and cemetery.

Weber was concerned Petersen’s process would add inefficiencies to staff at the City.

Library Meeting Sherrets reported on February Library Board meeting. The Board is reviewing more energy efficient lighting options and continue discussion on the landscaping project.

UERPC Housing Mtg. Ryan reported on the UERPC Housing Authority Board meeting. He shared with Council that Oelwein has 108 subsidized housing units, 20 units over age 59 and 40 units handicapped/disabled with a total of 193 units in Fayette County.

Board Appointments Manus stated his request to appoint Steve Sims to the Tree Board and Elmer
And Reappointments Pearson to the Civil Service Commission.

Weber inquired as to how the process works for Board and Commission appointments. Ryan stated Iowa Code now requires a good faith attempt be made for gender equality.

The expiring female appointee for the Civil Service Commission is interested in reappointment.

Stickel requested more information on each interested person before he can make a decision.

A motion was made by Ryan, seconded by Weber to table the appointments for Planning and Zoning, Tree Board and Civil Service Commission and to approve the reappointment of Mario Pirillo to the Zoning board of Adjustment and Tom Stewart to the Tree Board. All voted aye.
Motion Carried

Administrator Report City Administrator Letzring presented her written report to Council.

Council Mtg. Tapes Weber reported the audio on the Council meeting videos shown on Cable TV is very poor and hard to hear, an equipment update may need to be considered.

Executive Session A motion was made by Sherrets, seconded by Ryan to go into Executive Session.
Ayes: Weber, Ryan, Stickel, Petersen, Sherrets, Cantrell
Nays: None
Motion Carried

Petersen on speaker phone ended call and left the meeting. Council members must be present in person to participate in Executive Sessions to retain confidentiality.

Return to Regular A motion was made by Ryan, seconded by Stickel to return to regular session.
Session All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, FEBRUARY 24, 2014, PAGE 4

Adjourn A motion was made by Ryan, seconded by Stickel to adjourn. All voted aye.
Motion Carried

_____________________________
JASON MANUS, MAYOR

ATTEST:

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held February 24, 2014 and copy of said proceedings was furnished to the Register March 4, 2014.

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

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