April 23, 2014 Council Proceedings

City Council Minutes Comments Off on April 23, 2014 Council Proceedings
Apr 242014

COUNCIL PROCEEDINGS
April 23, 2014

The Oelwein City Council met in special session Wednesday, April 23, 2014. Mayor Manus called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Ryan, Stickel, Petersen, Sherrets, Cantrell, Weber
ABSENT: None
ALSO PRESENT: Letzring, VanVeldhuizen, Logan, Tim Oswald

Public Hearing A motion was made by Weber, seconded by Sherrets to set Monday,
2013-14 Budget May 28, 2014 at 6:00 P.M. for the 2013-2014 Budget Amendment.
Amendment All voted aye.
Motion Carried

Arbor Day Mayor Manus signed a Proclamation declaring April 25, 2014 as Arbor Day in Oelwein.

Resolution # 4783 A motion was made by Weber seconded by Petersen to adopt Resolution No. 4783 Authorizing and Approving the Execution and Delivery of Various Documents and Taking of Actions in Connection with the Acquisition and Financing of a Police Station, Including Authorizing the Execution and Delivery of a First Amendment to Lease Purchase Agreement, a First Supplemental Trust Agreement and a Certificate Purchase Agreement; Authorizing the Issuance and Approving the Sale of Certain Series 2014 Certificates of Participation; Authorizing the Distribution of an Official Statement in Connection with the Sale of the Certificates of Participation; Providing for the Levy of Taxes of Pay Base Lease Payments Under the Lease Purchase Agreement; and Related Matters.
Ayes: Ryan, Stickel, Petersen, Sherrets, Cantrell, Weber
Nays: None
Motion Carried

Police Union A motion was made by Sherrets, seconded by Cantrell to approve
Labor Contract signatures on Chauffeurs, Teamsters & Helpers Local Union No. 238 – Police labor contract. All voted aye.
Motion Carried

Vicious Animal A motion was made by Cantrell, seconded by Petersen to set Siegel Vicious
Hearing Set Animal Hearing for Monday, April 28, 2014 at 5:30 P.M. in the City Hall Council Chambers. All voted aye.
Motion Carried

Adjourn A motion was made by Petersen, seconded by Sherrets to adjourn. All voted aye.
Motion Carried

_____________________________
JASON MANUS, MAYOR

ATTEST:

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held April 23, 2014 and copy of said proceedings was furnished to the Register April 25, 2014.

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

The Council met at 5:30 P.M. prior to the meeting at the Aquatics Center to view the new amenities.

April 14, 2014 Council Minutes

City Council Minutes Comments Off on April 14, 2014 Council Minutes
Apr 222014

COUNCIL PROCEEDINGS
April 14, 2014

The Oelwein City Council met in regular session Monday, April 14, 2014. Mayor Manus called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Ryan, Stickel, Petersen, Sherrets, Cantrell, Weber
ABSENT: None
ALSO PRESENT: Letzring, Rigdon, VanVeldhuizen

Adopt Agenda A motion was made by Petersen, seconded by Stickel to adopt the agenda as amended. All voted aye.
Motion Carried

35 Year Service Mayor Manus presented a Jacket to Street Employee Kim Haar for 35 years of service.

Citizen Deb Howard, 512 1st Avenue NE spoke regarding her attendance to
Deb Howard Heartland Economic Development course. Attendees ranged from communities 300 to 785,000 population.

Consent Agenda A motion was made by Stickel, seconded by Sherrets to approve the following Consent Agenda items:
A. Minutes of the March 24, 2014 regular meeting.
B. Minutes of the April 3, 2014 special meeting.
C. Class ‘C’ Beer Permit and Sunday Sales renewal for Kwik Trip #665.
D. Class ‘C’ Beer Permit and Sunday Sales renewal for Oelwein Auto Plus.
E. Class ‘B’ Wine, Class ‘C’ Beer and Sunday Sales renewal for Kmart.
F. Class ‘B’ Beer and Sunday Sales renewal for pizza Hut #4340.
G. Request from Oelwein Rotary Club to reschedule the Bike/Walk Poker
Run to Thursday, June 19, 2014.
H. Payment of $147,384.00 to Vogel Insurance for Business Protection
Policy renewal.
5 voted aye, 1 (Weber) abstained.
Motion Carried

May Meeting Dates A motion was made by Sherrets, seconded by Ryan to change the regularly scheduled meeting date of Monday, May 26 to Wednesday, May 28, 2014. All voted aye.
Motion Carried

Set Public Hearing A motion was made by Weber, seconded by Stickel to set Public Hearing for 2013-2014 Budget Amendment on May 12, 2014 at 6:00 P.M. All voted aye.
Motion Carried

Resolution #4781 A motion was made by Sherrets, seconded by Stickel to adopt Resolution
Interfund Transfers No. 4781 re: Interfund Transfers.
Ayes: Ryan, Stickel, Petersen, Sherrets, Cantrell, Weber
Nays: None
Motion Carried

A motion was made by Weber, seconded by Ryan approving City Administrator Letzring’s attendance to Heartland Economic Development course in Kansas City. 5 voted aye, 1 (Petersen) abstained.
Motion Carried

Lynn Soll, 415 1st Street NE, employee of Dr. Mark Zimmer requested council add two more handicap parking spaces to the old city hall parking lot in the southeast corner.

Old City Hall A motion was made by Sherrets, seconded by Ryan to refer a request from
Parking Lot Dr. Mark Zimmer for two additional handicap parking spaces in the old city hall parking lot to the Public Safety Committee. All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, APRIL 14, 2014, PAGE 2

Purchase Mowers The following quotes were received for the purchase of two mowers for the Parks Department and one mower for Woodlawn Cemetery as follows:

Parks

B & B, Toro Commercial 3000 Series Model 74957,
Jesup 23.5 HP with 60” deck $6,999.00

Bodensteiner John Deere Z920M Commercial ZTrak,
Oelwein 23.5 HP with 54” deck $7,652.46

Burco Sales, Hustler Super Z Heavy Duty Commercial
Independence 27 HP, 60” deck $9,287.20

Cemetery

Bodensteiner John Deere Z915B Commercial Ztrak
Oelwein (Zero Turn), 48” deck $6,247.20

B & B Farm Toro 74953 Commercial 3000 Series
Store, Jesup (Zero Turn), 48” deck $6,599.00

Burco Sales, Hustler X1 Commercial (Zero Turn)
Independence 48” deck $7,314.30

A motion was made by Stickel, seconded by Weber to approve the purchase of three mowers from Bodensteiner Implement in the amount of $7,652.46 each for two mowers in the Parks Department and $6,247.20 for one mower in the Cemetery Department. All voted aye.
Motion Carried

Frozen Water Lines A motion was made by Petersen, seconded by Weber to bill the residents as follows regarding frozen water lines:

1. Residents with water and sewer who were running water will be billed a 3 month average.
2. Residents with no water or sewer (frozen on both sides) no minimum billing.
3. Residents with frozen water lines, minimum bill for sewer usage.

All voted aye.
Motion Carried

Aquatics Center A motion was made by Ryan, seconded by Stickel authorizing purchase of
Purchases Aquatics Center Public Address System from Residential Connections, LLC in the amount of $5,253.65. All voted aye.
Motion Carried

A motion was made by Stickel, seconded by Ryan authorizing purchase of water pump for Aquatic Center Amenities in the amount of $4,079.00 from Hutcheson Engineering Products, Inc. All voted aye.
Motion Carried

Community Fayette Co. Community Foundation awarded a $7,000 grant to the Oelwein
Foundation Grant Aquatics Center and Redgate Park for improvements.

WWTP Two estimates were received to install air conditioning in the WWTP electrical room as follows:
Ken’s Electric, Oelwein $5,260.25
Young’s Plumbing & Heating, Waterloo $5,785.00
A motion was made by Weber, seconded by Sherrets to approve low bid from Ken’s Electric, Inc. in the amount of $5,260.25. All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, APRIL 8, 2014, PAGE 3

Library Lighting A motion was made by Sherrets, seconded by Ryan to approve lighting project at Oelwein Library replacing T5 light fixtures with T8 using $8,105 from Library Building Repairs Fund and remainder of the balance paid by Library Bequest Fund for a total cost of $21,500.00. All voted aye.
Motion Carried

Resolution #4782 A motion was made by Petersen, seconded by Stickel to adopt Resolution No. 4782 Setting Campground and Park Shelter Fees.
Ayes: Ryan, Stickel, Petersen, Sherrets, Cantrell, Weber
Nays: None
Motion Carried

Airport Rehab A motion was made by Petersen, seconded by Ryan to approve signatures on
Runway and Taxiway Oelwein Municipal Airport Professional Services Agreement (2014-2018)
Lighting with AECOM Engineers. All voted aye.
Motion Carried

A motion was made by Weber, seconded by Stickel approving signatures on Rehabilitate Runway and Taxiway Lighting (Design) Agreement with AECOM Engineers in the amount of $68,800.00. All voted aye.
Motion Carried

A motion was made by Stickel, seconded by Ryan to approving signatures on Rehabilitate Runway and Taxiway Lighting (CRS) Agreement with AECOM Engineers in an amount not to exceed $46,100.00. All voted aye.
Motion Carried

Beier Demo Funding A motion was made by Sherrets, seconded by Ryan to refer a Demolition
Request 10 7th Ave NE Funding Request from Jerry and Pamela Beier to the Planning, Finance, Enterprise and Economic Development Committee. All voted aye.
Motion Carried

Police Facility A motion was made by Stickel, seconded by Weber to approve total purchase price for purchase of Oelwein Police Facility to a sum not to exceed $3,350,000. All voted aye.
Motion Carried

City Attorney VanVeldhuizen commended City Administrator Letzring and Chief Logan for the detailed tracking of change orders regarding the construction of the Police Facility.

Plaza Board Ryan presented the April Plaza Board meeting minutes. The Plaza will be used as the “Medical Tent” for RAGBRAI and the communications center will be in the Plaza conference room.

Appointments A motion was made by Sherrets, seconded by Petersen to approve the following appointments:
A. Appointment of Savannah Rieger to the Tree Board.
B. Reappointment of Sherry Dillon to the Civil Service Commission
C. Appointment of Teresa Manus and Chet Reagan to the Park and Recreation Commission.
D. Reappointment of Josh Irvine to the Plumbing Board.
E. Reappointment of Larry Steffen to the Electrical Board.
F. Reappointment of Jason Johnson to the Mechanical Board.
G. Appointment of Paul Ryan as alternate to the UERPC Transportation Board.
All voted aye.
Motion Carried

Council At the conclusion of his report, the Council questioned the Mayor’s past public
Communication communiques. The Mayor explained that the purpose was to inform the public of the lack of communication he receives from the Council and City Staff. The Mayor expressed the only email he receives is the official Council packet and that he receives little communication with other Councilmembers. City Administrator Letzring stated that Mayor Manus has returned his city-issued laptop and was informed there had been a problem receiving city emails sent to the mayor.
COUNCIL PROCEEDINGS, APRIL 14, 2014, PAGE 4

Several Council members explained that in the past the Mayor initiated most contact. Council expressed support for City Staff and reiterated that the City Administrator, Attorney and staff are responsible to the Council and that publicly criticizing people is generally not helpful. Council members expressed their aspiration for the Mayor to work with Council and Staff; work on meaningful projects; stop the negativity; and, see positive articles. Councilman Weber invited the Mayor to reach out to Council if he has something he wishes to see happen in our community.

The Mayor acknowledged he has no problem with the City Administrator’s job performance; not much that he really needs to know and accepted partial responsibility for the poor communication. Mayor Manus ended the discussion with a reiteration of his request to be kept informed and have his questions answered.

Police Department Standard & Poors confirmed “A” rating with a stable outlook rating for Police Facility bonds.

Council walk-thru of the new facility was scheduled for April 16th at 7:00 P.M.

Council scheduled a special meeting on Wednesday, April 23, 6:00 P.M. for Police Department financing bond sale.

Farmers Market Sherrets reminded Council the Farmers Market needs access to electricity in the parking lot.

Executive Session A motion was made by Sherrets, seconded by Petersen to go into Executive Session per Iowa Code 20.17(3) to discuss union negotiations.
Ayes: Ryan, Stickel, Petersen, Sherrets, Cantrell, Weber
Nays: None
Motion Carried

Return to Regular A motion was made by Sherrets, seconded by Cantrell to return to regular
Session session at 7:50 P.M..
Ayes: Ryan, Stickel, Petersen, Sherrets, Cantrell, Weber
Nays: None
Motion Carried

Adjourn A motion was made by Petersen, seconded by Sherrets to adjourn. All voted aye.
Motion Carried

_____________________________
JASON MANUS, MAYOR

ATTEST:

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held April 14, 2014 and copy of said proceedings was furnished to the Register April 22, 2014.

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

April 14, 2014 Agenda

City Council Agenda Comments Off on April 14, 2014 Agenda
Apr 112014

THE COUNCIL WILL MEET IN A WORK SESSION TO DISCUSS WATER BILLS/FROZEN WATER LINES PRIOR TO THE REGULAR MEETING AT 5:30 P.M.

AGENDA

OELWEIN CITY COUNCIL MONDAY, APRIL 14, 2014
OELWEIN, IOWA 6:00 P.M.

1. PLEDGE OF ALLEGIANCE

2. CALL TO ORDER

3. ROLL CALL
JASON MANUS
PAUL RYAN PEGGY SHERRETS
KEVIN STICKEL RENEE CANTRELL
JIM PETERSEN BEN WEBER

4. ADDITIONS OR DELETIONS

5. PRESENTATION OF 35 YEAR SERVICE AWARD TO STREET EMPLOYEE KIM HAAR

6. CITIZENS

7. CONSENT AGENDA

A. APPROVAL OF THE MINUTES OF THE MARCH 24, 2014 REGULAR MEETING
B. APPROVAL OF THE MINUTES OF THE APRIL 3, 2014 SPECIAL MEETING
C. CONSIDERATION OF A CLASS ‘C’ BEER PERMIT AND SUNDAY SALES RENEWAL FOR KWIK TRIP #665
D. CONSIDERATION OF A CLASS ‘C’ BEER PERMIT AND SUNDAY SALES RENEWAL FOR OELWEIN AUTO PLUS
E. CONSIDERATION OF A CLASS ‘B’ WINE, CLASS ‘C’ BEER AND SUNDAY SALES RENEWAL FOR KMART #9233
F. CONSIDERATION OF A CLASS ‘B’ BEER PERMIT AND SUNDAY SALES RENEWAL FOR PIZZA HUT #4340
G. CONSIDERATION OF A REQUEST FROM OEWLEIN ROTARY CLUB TO RESCHEDULE THE BIKE/WALK POKER RUN TO THURSDAY,
JUNE 19, 2014
H. CONSIDERATION OF A MOTION AUTHORIZING PAYMENT OF $147,384.00 TO VOGEL INSURANCE FOR BUSINESS PROTECTION
POLICY RENEWAL

8. DISCUSSION AND CONSIDERATION OF A MOTION TO SET MAY COUNCIL MEETING DATES

9. CONSIDERATION OF A MOTION TO SET PUBLIC HEARING FOR 2013-2014 BUDGET AMENDMENT ON MAY 12, 2014 AT 6:00 P.M.

10. CONSIDERATION OF A RESOLUTION RE: INTERFUND TRANSFERS

11. CONSIDERATION OF A MOTION APPROVING CITY ADMINISTRATOR LETZRING’S ATTENDANCE TO HEARTLAND ECONOMIC DEVELOPMENT COURSE

12. CONSIDERATION OF MOTION TO REFER A REQUEST FROM DR. MARK ZIMMER FOR TWO ADDITIONAL HANDICAP PARKING SPACES IN THE OLD CITY HALL PARKING LOT TO THE PUBLIC SAFETY COMMITTEE

13. CONSIDERATION OF QUOTES RECEIVED FOR THE PURCHASE OF TWO MOWERS FOR THE PARKS DEPARTMENT AND ONE MOWER FOR WOODLAWN CEMETERY

14. CONSIDERATION OF A MOTION RE: UTILITY BILLING/FROZEN WATER LINES

15. CONSIDERATION OF A MOTION AUTHORIZING PURCHASE OF AQUATICS CENTER PUBLIC ADDRESS SYSTEM FROM RESIDENTIAL CONNECTIONS, LLC IN THE AMOUNT OF $5,253.65

16. CONSIDERATION OF A MOTION AUTHORIZING PURCHASE OF WATER PUMP FOR AQUATIC CENTER AMENITIES IN THE AMOUNT OF $4,079.00

17. CONSIDERATION OF ESTIMATES RECEIVED FOR THE PURCHASE AND INSTALLATION OF A/C UNIT FOR WWTP BLOWER ROOM

18. DISCUSSION AND CONSIDERATION OF A MOTION TO APPROVE LIGHTING PROJECT AT OELWEIN LIBRARY

19. CONSIDERATION OF A RESOLUTION SETTING CAMPGROUND AND PARK SHELTER RESERVATION FEES

20. CONSIDERATION OF A MOTION APPROVING SIGNATURES ON OELWEIN MUNICIPAL AIRPORT PROFESSIONAL SERVICES AGREEMENT (2014-2018) WITH AECOM ENGINEERS

21. CONSIDERATION OF A MOTION APPROVING SIGNATURES ON REHABILITATE RUNWAY AND TAXIWAY LIGHTING (DESIGN) AGREEMENT WITH AECOM ENGINEERS IN THE AMOUNT OF $68,800.00

22. CONSIDERATION OF A MOTION APPROVING SIGNATURES ON REHABILITATE RUNWAY AND TAXIWAY LIGHTING (CRS) AGREEMENT WITH AECOM ENGINEERS IN AN AMOUNT NOT TO EXCEED $46,100.00

23. CONSIDERATION OF A MOTION TO REFER A DEMOLITION FUNDING REQUEST FROM JERRY AND PAMELA BEIER TO THE PLANNING, FINANCE, ENTERPRISE AND ECONOMIC DEVELOPMENT COMMITTEE

24. CONSIDERATION OF A MOTION TO APPROVE TOTAL PURCHASE PRICE FOR PURCHASE OF OELWEIN POLICE FACILITY TO A SUM NOT TO EXCEED $3,350,000

25. REPORT FROM PAUL RYAN ON APRIL PLAZA BOARD MEETING

26. MAYOR’S REPORT

A. CONSIDERATION OF THE APPOINTMENT OF SAVANNAH RIEGER TO THE TREE BOARD
B. CONSIDERATION OF THE REAPPOINTMENT OF SHERRY DILLON TO THE CIVIL SERVICE COMMISSION
C. CONSIDERATION OF THE APPOINTMENT OF TERESA MANUS AND CHET REAGAN TO THE PARK AND RECREATION COMMISSION
D. CONSIDERATION OF THE REAPPOINTMENT OF JOSH IRVINE TO THE PLUMBING BOARD
E. CONSIDERATION OF THE REAPPOINTMENT OF LARRY STEFFEN TO THE ELECTRICAL BOARD
F. CONSIDERATION OF THE REAPPOINTMENT OF JASON JOHNSON TO THE MECHANICAL BOARD
G. CONSIDERATION OF THE APPOINTMENT OF PAUL RYAN AS ALTERNATE TO THE UERPC TRANSPORTATION BOARD

27. CITY ATTORNEY’S REPORT

28. CITY ADMINISTRATOR’S REPORT

29. OLD BUSINESS

30. NEW BUSINESS

31. EXECUTIVE SESSION ON UNION NEGOTIATIONS PER IOWA CODE 20.17(3)

32. ADJOURNMENT

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