June 23, 2014 Council Minutes

City Council Minutes Comments Off on June 23, 2014 Council Minutes
Jun 302014

COUNCIL PROCEEDINGS
June 23, 2014

The Oelwein City Council met in regular session Monday, June 23, 2014. Mayor Manus called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Stickel, Petersen, Sherrets, Cantrell, Ryan
ABSENT: Weber
ALSO PRESENT: Letzring, Rigdon, VanVeldhuizen

Adopt Agenda A motion was made by Stickel, seconded by Petersen to adopt the agenda as is. All voted aye.
Motion Carried

Employee of Month Mayor Manus presented the Employee of the Month to City Hall Front Staff Tamra Smith, Bobbie Jo Wedemeier and Nancy Meyer for all their hard work over the last several months dealing with the frozen water issue and the public. A group photo will be taken tomorrow morning.

Citizen LouAnn Milks, 212 10th Street SW requested Council research the idea of
LouAnn Milks an indoor pool for Oelwein.

Consent Agenda A motion was made by Sherrets, seconded by Stickel to approve the following Consent Agenda items:
A. Minutes of the June 9, 2014 regular meeting.
B. Minutes of the June 11, 2014 special meeting.
C. Claims Resolution in the amount of $1,821,975.56.
D. Annual Cigarette Permit Renewals.
E. Request to place streetscape bench at 114 South Frederick (Oelwein Café).
All voted aye.
Motion Carried

Public Hearing Manus opened the Public Hearing on Proposed Plans, Specifications, Form of
Airport Runway Contract, and Estimate of Cost for Rehabilitate Runway Lighting at the Oelwein
Lighting Municipal Airport.

Letzring stated David Hughes, AECOM is the engineer. Bid date is July 9 with 120 calendar days to complete work. No other comments were made.

A motion was made by Ryan, seconded by Sherrets to close the hearing.

Ayes: Stickel, Petersen, Sherrets, Cantrell, Ryan
Nays: None
Absent: Weber
Motion Carried

Plans & Specs A motion was made by Stickel, seconded by Ryan to Approve Plans, Specifications, Form of Contract, and Estimate of Cost for Rehabilitate Runway Lighting at the Oelwein Municipal Airport. All voted aye.
Motion Carried

Federal Aviation A motion was made by Sherrets, seconded by Petersen authorizing signatures
Grant Application on Grant Application for Rehabilitate Runway Lighting at the Oelwein Municipal Airport with Federal Aviation. All voted aye.
Motion Carried

Public Hearing Manus opened the Public Hearing on Proposed Disposal by Sale of the
Disposal by Sale City’s interest in 613 East Charles Street; 440 1st Avenue SE, and 517 8th Street SW; all in Oelwein, Fayette County, Iowa.

COUNCIL PROCEEDINGS, JUNE 23, 2014, PAGE 2

VanVeldhuizen stated these are properties with the NSP program with the following offers:

613 East Charles $3,000
440 1st Avenue SE $1,000 (50/50 split)
517 8th Street SW

No other offers were received.

A motion was made by Petersen, seconded by Stickel to close the Public Hearing.

Ayes: Stickel, Petersen, Sherrets, Cantrell, Ryan
Nays: None
Absent: Weber
Motion Carried

Resolution #4795 A motion was made by Ryan, seconded by Petersen to adopt Resolution
613 East Charles, No. 4795 Disposal by Sale of the City’s Interest in 613 East Charles Street;
440 1st Avenue SE, 440 1st Avenue SE, and 517 8th Street SW; all in Oelwein, Fayette County,
517 8th Street SW Iowa.
Ayes: Stickel, Petersen, Sherrets, Cantrell, Ryan
Nays: None
Motion Carried

Fire Dept. A motion was made by Petersen, seconded by Sherrets approving
Constitution and Amendments to Section 5 and 5.1 of the Oelwein Fire Department
By-Laws Constitution and By-Laws. All voted aye.
Motion Carried

Variable Frequency A motion was made by Stickel, seconded by Cantrell to authorize
Drive Purchase purchase of a Variable Frequency Drive (VFD) for the Wastewater Treatment Facility in the amount of $16,835.00 from Automatic Systems Co. All voted aye.
Motion Carried

136 4th Avenue SW VanVeldhuizen stated Wells Fargo is donating the property to the City along with $9,500 to cover demolition costs.

A motion was made by Petersen, seconded by Stickel authorizing City Attorney to proceed with acceptance of donation of property located at 136 4th Avenue SW in addition to cash contribution. All voted aye.
Motion Carried

Resolution #4796 A motion was made by Sherrets, seconded by Ryan to adopt Resolution
Interfund Transfers No. 4796 on Interfund Transfers.
Ayes: Stickel, Petersen, Sherrets, Cantrell, Ryan
Nays: None
Absent: Weber
Motion Carried

Ordinance – 2nd A motion was made by Petersen, seconded by Stickel to adopt the second
Reading reading of an Ordinance Amending Code Re: RAGBRAI.
Ayes: Stickel, Petersen, Sherrets, Cantrell, Ryan
Nays: None
Absent: Weber
Motion Carried

Airport Meeting Stickel reported on the June Airport Board meeting. The Board is in agreement with the City Council to increase hangar rates. Work continues on the sign project. Reyerson’s terms expires at month end and he will not accept reappointment.

COUNCIL PROCEEDINGS, JUNE 23, 2014, PAGE 3

Appt. Civil Service Appointment of Elmer Pearson to the Civil Service Commission was discussed. Manus wants to appoint a person who is not active in the City at this time, a neutral individual.

VanVeldhuizen explained this Commission meets as needed. It is not like the other committees. The meeting must be held within a limited time and it holds hearings as a judicial board. Members would have to be present and could not call in on speaker phone. This is a three member board.

Ryan expressed concern that Pearson goes south for the winter months. Pearson agreed he could return within 48 hours of notice, if not then resignation is expected.

A motion was made by Sherrets, seconded by Petersen to approve the Mayor’s appointment of Elmer Pearson to the Civil Service Commission, with understanding that a 48 hour in person requirement will be met or resignation expected. Four (4) voted aye, one (Ryan) voted nay.
Motion Carried

Reappointment to A motion was made by Petersen, seconded by Renee to approve the
Park & Rec reappointment of Connie Jorgensen to the Park and Recreation Commission. All voted aye.
Motion Carried

Sidewalk Entrances Manus stated the sidewalk entrances downtown were three foot wide in some
Downtown areas and wondered if business owners could widen the walkway. Council to look at sidewalk/curb area.

Letzring had a request to fill in the planters and get rid of the mulch which washes away during heavy rains. Planter boxes could be filled with cement that is stamped or stain to match the brick downtown.

North Parking Lot Discussion on “slow” signs and/or speed bumps in the North Municipal Parking Lot was referred to Public Safety.

Pride Day Tentative date for Pride Day is Saturday, July 19. Manus thought community service workers and volunteers from the community could tackle a list of several small projects to help beautify the city.

Sports Complex Petersen inquired if the 6.5 acres of land at the ball complex was rented and the contract has been renewed.

City Logo The following three color patterns were chosen for the new City logo:

1. Green and Yellow (current)
2. Blue and Gray
3. Maroon and Gold

Transco Iowa Department of Economic Development approved a High Quality Jobs Program funding application for Transco with $80,000 in a forgivable loan and $40,000 in loan at 0% for five years. Transco will also receive Enterprise Zone investment tax credit of $225,000 and refunds of sales, service and use tax estimated at $193,500.

Viaduct Grant Rail Revolving Loan and Grant Application will be finalized this week and sent
Application to Iowa Department of Transportation. Matching funds of $50,000 from Viafield, $75,000 from Fayette County and $100,000 from City of Oelwein have been committed to the project.

COUNCIL PROCEEDINGS, JUNE 23, 2014, PAGE 4

Adjourn A motion was made by Stickel, seconded by Petersen to adjourn at 7:13 P.M. All voted aye.
Motion Carried

_____________________________
JASON MANUS, MAYOR

ATTEST:

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held June 23, 2014 and copy of said proceedings was furnished to the Register June 24, 2014.

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

June 23, 2014 Agenda

City Council Agenda Comments Off on June 23, 2014 Agenda
Jun 192014

AGENDA

OELWEIN CITY COUNCIL MONDAY, JUNE 9, 2014
OELWEIN, IOWA 6:00 P.M.

1. PLEDGE OF ALLEGIANCE

2. CALL TO ORDER

3. ROLL CALL
JASON MANUS
KEVIN STICKEL RENEE CANTRELL
JIM PETERSEN BEN WEBER
PEGGY SHERRETS PAUL RYAN

4. ADDITIONS OR DELETIONS

5. EMPLOYEE OF THE MONTH

6. CITIZENS

7. CONSENT AGENDA

A. APPROVAL OF THE MINUTES OF THE JUNE 9, 2014 REGULAR COUNCIL MEETING
B. APPROVAL OF THE MINUTES OF THE JUNE 11, 2014 SPECIAL COUNCIL MEETING
C. CLAIMS RESOLUTION
D. ANNUAL CIGARETTE PERMIT RENEWALS
E. CONSIDERATION OF A REQUEST TO PLACE STREETSCAPE BENCH AT 114 SOUTH FREDERICK (OELWEIN CAFÉ)

8. PUBLIC HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR REHABILITATE RUNWAY LIGHTING AT THE OELWEIN MUNICIPAL AIRPORT

9. CONSIDERATION OF A MOTION APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR REHABILITATE RUNWAY LIGHTING AT THE OELWEIN MUNICIPAL AIRPORT

10. CONSIDERATION OF A MOTION AUTHORIZING SIGNATURES ON GRANT APPLICATION FOR REHABILITATE RUNWAY LIGHTING AT THE OELWEIN MUNICIPAL AIRPORT

11. PUBLIC HEARING ON PROPOSED DISPOSAL BY SALE OF THE CITY’S INTEREST IN 613 EAST CHARLES STREET; 440 1ST AVENUE SE, AND 517 8TH STREET SW; ALL IN OELWEIN, FAYETTE COUNTY, IOWA

12. CONSIDERATION OF A RESOLUTION DISPOSAL BY SALE OF THE CITY’S INTEREST IN 613 EAST CHARLES STREET; 440 1ST AVENUE SE, AND 517 8TH STREET SW; ALL IN OELWEIN, FAYETTE COUNTY, IOWA

13. CONSIDERATION OF A MOTION APPROVING AMENDMENTS TO SECTION 5 AND 5.1 OF THE OELWEIN FIRE DEPARTMENT CONSTITUTION AND BY LAWS

14. CONSIDERATION OF A MOTION AUTHORIZING PURCHASE OF A VARIABLE FREQUENCY DRIVE (VFD) FOR THE WASTEWATER TREATMENT FACILITY IN THE AMOUNT OF $16,835.00 FROM AUTOMATIC SYSTEMS CO.

15. CONSIDERATION OF A MOTION AUTHORIZING CITY ATTORNEY TO PROCEED WITH ACCEPTANCE OF DONATION OF PROPERTY LOCATED AT 136 4TH AVENUE SW IN ADDITION TO CASH CONTRIBUTION

16. CONSIDERATION OF A RESOLUTION ON INTERFUND TRANSFERS

17. CONSIDERATION OF AN ORDINANCE AMENDING CODE RE: RAGBRAI – SECOND READING

18. REPORT FROM KEVIN STICKEL ON JUNE AIRPORT BOARD MEETING

19. MAYOR’S REPORT

A. CONSIDERATION OF THE APPOINTMENT OF ELMER PEARSON TO THE CIVIL SERVICE COMMISSION
B. CONSIDERATION OF THE REAPPOINTMENT OF CONNIE JORGENSEN TO THE PARK AND RECREATION COMMISSION
C. DISCUSSION ON SIDEWALK ENTRANCES TO DOWNTOWN BUSINESSES
D. DISCUSSION ‘SLOW’ SIGNS AND/OR SPEED BUMPS IN MUNICIPAL PARKING LOT
E. PRIDE DAY – COMMUNITY SERVICE

20. CITY ATTORNEY’S REPORT

21. CITY ADMINISTRATOR’S REPORT

22. OLD BUSINESS

23. NEW BUSINESS

24. ADJOURNMENT

June 9, 2014 Council Proceedings

City Council Minutes Comments Off on June 9, 2014 Council Proceedings
Jun 132014

COUNCIL PROCEEDINGS
June 9, 2014

The Oelwein City Council met in regular session Monday, June 9, 2014. Mayor Manus called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Stickel, Petersen, Sherrets, Cantrell, Weber, Ryan
ABSENT: None
ALSO PRESENT: Letzring, Rigdon, VanVeldhuizen

Adopt Agenda A motion was made by Petersen, seconded by Weber to adopt the agenda as amended. All voted aye.
Motion Carried

Citizen Beth Eickhoff, 701 1st Avenue SE requested a curfew in Oelwein for children under age 18. She also raised a concern over a police matter which requires follow-up from an officer. Chief Logan will contact her.

Consent Agenda A motion was made by Weber, seconded by Cantrell to approve the following Consent Agenda items:
A. Minutes of the May 28, 2014 regular meeting.
All voted aye.
Motion Carried

Public Hearing Manus opened the Public Hearing on the proposed vacation of the alley
Vacate Alley running North and South in Block 2 between Lots 1-6 and 7-12, Kint and Boyack’s Addition to Oelwein, Fayette County, Iowa. Sherrets asked for the street addresses of these properties.

No other comments were made.

A motion was made by Ryan, seconded by Petersen to close the hearing.

Ayes: Stickel, Petersen, Sherrets, Cantrell, Weber, Ryan
Nays: None
Motion Carried

Suspend Rules A motion was made by Sherrets, seconded by Stickel to suspend the rules and adopt an ordinance on the first and final reading.
Ayes: Stickel, Petersen, Sherrets, Cantrell, Weber, Ryan
Nays: None
Motion Carried

Ordinance #1130 A motion was made by Sherrets, seconded by Weber to adopt Ordinance
Vacate Alley No. 1130 Providing for the Vacation of that Portion of the Alley Running North and South in Block 2 Between Lots 1-6 and 7-12, Kint and Boyack’s addition to Oelwein, Fayette County, Iowa on the first and final reading.
Ayes: Stickel, Petersen, Sherrets, Cantrell, Weber, Ryan
Nays: None
Motion Carried

Public Hearing Manus opened the Public Hearing on proposed disposal by sale of the City’s
Disposal by Sale interest in the alley running North and South in Block 2 between Lots 1-6 and 7-12, Kint and Boyack’s Addition to Oelwein, Fayette County, Iowa. No comments were received.

A motion was made by Petersen, seconded by Weber to close the hearing.
Ayes: Stickel, Petersen, Sherrets, Cantrell, Weber, Ryan
Nays: None
Motion Carried

Resolution #4791 A motion was made by Weber, seconded by Cantrell to adopt Resolution #4791
Sale of Vacated Alley Directing the Sale of the City’s Interest in the Vacated Alley Running North and South in Block 2 Between Lots 1-6 and 7-12, Kint and Boyack’s Addition to Oelwein, Fayette County, Iowa.

COUNCIL PROCEEDINGS, JUNE 9, 2014, PAGE 2

Manus inquired about lowering the price per square foot. Weber asked to review for future but at this time to avoid a conflict of interest the price should stay the same as it has in the past. Attorney VanVeldhuizen stated vacated alleys are sold for $0.25 per square foot minimum.

Ayes: Stickel, Petersen, Sherrets, Cantrell, Weber, Ryan
Nays: None
Motion Carried

Resolution #4792 A motion was made by Petersen, seconded by Stickel to adopt Resolution
NSP Amendment No. 4792 Authorizing Execution of Tenth Amendment to the Neighborhood
With IDED Stabilization Program Contract with the Iowa Department of Economic Development.

Ayes: Stickel, Petersen, Sherrets, Cantrell, Weber, Ryan
Nays: None
Motion Carried

NSP A motion was made by Petersen, seconded by Weber to authorize signatures
MSA Professional on MSA Professional Services Agreement for NSP. All voted aye.
Services Motion Carried

Ordinance 1st Reading A motion was made by Stickel, seconded by Weber to adopt the first reading of an ordinance amending code re: RAGBRAI.

Ayes: Stickel, Petersen, Sherrets, Cantrell, Weber, Ryan
Nays: None
Motion Carried

Letzring explained it is the same ordinance previously used when RAGBRAI came to Oelwein. These are Des Moines Register and Iowa State Highway Patrol recommendations.

Set Public Hearing A motion was made by Petersen, seconded by Stickel to set Public Hearing on Proposed Plans, Specifications, Form of Contract, and Estimate of Cost for June 23, 2014 at 6:00 P.M. for Rehabilitate Runway Lighting at the Oelwein Municipal Airport. All voted aye.
Motion Carried

Resolution #4793 A motion was made by Weber, seconded by Cantrell to adopt Resolution
Kokomo Mortgage No 4793 Authorizing the Mayor to Execute Mortgage Release – Kokomo.
Release Ayes: Stickel, Petersen, Sherrets, Cantrell, Weber, Ryan
Nays: None
Motion Carried

Resolution #4794 A motion was made by Petersen, seconded by Stickel to adopt Resolution
Set Public Hearing No. 4794 to Set Public Hearing on Proposed Disposal by Sale of the City’s Interest in 613 East Charles Street; 440 1st Avenue SE, and 517 8th Street SW; all in Oelwein, Fayette County, Iowa.
Ayes: Stickel, Petersen, Sherrets, Cantrell, Weber, Ryan
Nays: None

City Logo Utility Superintendent Vic Kane reported the West Water Tower needed to be painted and wanted to use a design that would look as nice as the East Water Tower. This developed discussion on creating a new City logo. This new logo would help re-brand the City for the future and further our progress toward positive change in Oelwein. The wording “The One and Only” supports we are the one and only “Oelwein”.

Weber suggested the City get public input regarding the new logo choices and if there should be a color change from green and yellow to something new. Council consensus is to continue to move forward on the new logo design and perhaps update the color choice as well.

Plaza Board Mtg. Ryan reported on the June Plaza Board meeting. Roof repair is complete. Parking lot has been striped. The air conditioning units will need to be replaced.
COUNCIL PROCEEDINGS, JUNE 9, 2014, PAGE 3

Appointments A motion was made by Ryan, seconded by Sherrets to approve Mayor Manus’s recommendation to table item A until the June 23rd meeting and to accept appointment/reappointments B, C, D and E.

A. Appointment of Elmer Pearson to the Civil Service Commission.
B. Reappointment of Lori Leo to the Library Board.
C. Appointment of Dan Stasi and Lynn Soll to the Park and Recreation Commission.
D. Reappointment of Jim Prouty to the Park and Recreation Commission.
E. Appointment of Savannah DeJong and Linda Benter to the Planning and Zoning Commission.

All voted aye.
Motion Carried

Manus would like to add another position to the Park and Recreation Commission. VanVeldhuizen stated Council could change the ordinance to expand the Commission number.

115 South Frederick 115 South Frederick demolition permit has been issued and the “Notice to Proceed” will be issued to have the building down in 30 days.

Viaduct Painting The West Charles viaduct will be closed 7:00 A.M. to Noon Friday, June 13th for painting. Vehicular and Pedestrian traffic will need to find an alternate route during this time.

Special Meeting A special council meeting was scheduled for Wednesday, June 11 at 6:00 P.M. to discuss viaduct repair grant application.

Mow Orders Manus would like to see fines increase on habitual offenders re: property owners who do not mow grass.

Adjourn A motion was made by Weber, seconded by Cantrell to adjourn at 7:30 P.M. All voted aye.
Motion Carried

_____________________________
JASON MANUS, MAYOR

ATTEST:

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held June 9, 2014 and copy of said proceedings was furnished to the Register June 11, 2014.

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

June 9, 2014 Agenda

City Council Agenda Comments Off on June 9, 2014 Agenda
Jun 062014

AGENDA

OELWEIN CITY COUNCIL MONDAY, JUNE 9, 2014
OELWEIN, IOWA 6:00 P.M.

1. PLEDGE OF ALLEGIANCE

2. CALL TO ORDER

3. ROLL CALL
JASON MANUS
KEVIN STICKEL RENEE CANTRELL
JIM PETERSEN BEN WEBER
PEGGY SHERRETS PAUL RYAN

4. ADDITIONS OR DELETIONS

5. CITIZENS

A. MARK SCHMITZ ON YARD WASTE SITE COMPOSTING

6. CONSENT AGENDA

A. APPROVAL OF THE MINUTES OF THE MAY 28, 2014 COUNCIL MEETING

7. PUBLIC HEARING ON PROPOSED VACATION OF THE ALLEY RUNNING NORTH AND SOUTH IN BLOCK 2 BETWEEN LOTS 1-6 AND 7-12, KINT AND BOYACK’S ADDITION TO OELWEIN, FAYETTE COUNTY, IOWA

8. CONSIDERATION OF AN ORDINANCE PROVIDING FOR THE VACATION OF THAT PORTION OF THE ALLEY RUNNING NORTH AND SOUTH IN BLOCK 2 BETWEEN LOTS 1-6 AND 7-12, KINT AND BOYACK’S ADDITION TO OELWEIN, FAYETTE COUNTY, IOWA

9. PUBLIC HEARING ON PROPOSED DISPOSAL BY SALE OF THE CITY’S INTEREST IN THE ALLEY RUNNING NORTH AND SOUTH IN BLOCK 2 BETWEEN LOTS 1-6 AND 7-12, KINT AND BOYACK’S ADDITION TO OELWEIN, FAYETTE COUNTY, IOWA

10. CONSIDERATION OF A RESOLUTION DIRECTING THE SALE OF THE CITY’S INTEREST IN THE VACATED ALLEY RUNNING NORTH AND SOUTH IN BLOCK 2 BETWEEN LOTS 1-6 AND 7-12, KINT AND BOYACK’S ADDITION TO OELWEIN, FAYETTE COUNTY, IOWA

11. CONSIDERATION OF A RESOLUTION AUTHORIZING EXECUTION OF TENTH AMENDMENT TO THE NEIGHBORHOOD STABILIZATION PROGRAM CONTRACT WITH THE IOWA DEPARTMENT OF ECONOMIC DEVELOPMENT

12. CONSIDERATION OF A MOTION AUTHORIZING SIGNATURES ON MSA PROFESSIONAL SERVICES AGREEMENT FOR NSP

13. CONSIDERATION OF AN ORDINANCE AMENDING CODE RE: RAGBRAI

14. CONSIDERATION OF A MOTION TO SET PUBLIC HEARING ON PROPOSED PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR JUNE 23, 2014 AT 6:00 P.M. FOR REHABILITATE RUNWAY LIGHTING AT THE OELWEIN MUNICIPAL AIRPORT

15. CONSIDERATION OF A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE MORTGAGE RELEASE – KOKOMO

16. CONSIDERATION OF A RESOLUTION TO SET PUBLIC HEARING ON PROPOSED DISPOSAL BY SALE OF THE CITY’S INTEREST IN 613 EAST CHARLES STREET; 440 1ST AVENUE SE, AND 517 8TH STREET SW; ALL IN OELWEIN, FAYETTE COUNTY, IOWA

17. PRESENTATION ON UPDATED CITY LOGO

18. REPORT FROM PAUL RYAN ON JUNE PLAZA BOARD MEETING

19. MAYOR’S REPORT

A. CONSIDERATION OF THE APPOINTMENT OF ELMER PEARSON TO THE CIVIL SERVICE COMMISSION
B. CONSIDERATION OF THE REAPPOINTMENT OF LORI LEO TO THE LIBRARY BOARD
C. CONSIDERATION OF THE APPOINTMENT OF DAN STASI AND LYNN SOLL TO THE PARK AND RECREATION COMMISSION
D. CONSIDERATION OF THE REAPPOINTMENT OF JIM PROUTY TO THE PARK AND RECREATION COMMISSION
E. CONSIDERATION OF THE APPOINTMENT OF SAVANNAH DEJONG AND LINDA BENTER TO THE PLANNING AND ZONING COMMISSION

20. CITY ATTORNEY’S REPORT

21. CITY ADMINISTRATOR’S REPORT

22. OLD BUSINESS

23. NEW BUSINESS

24. ADJOURNMENT

May 28, 2014 Council Minutes

City Council Minutes Comments Off on May 28, 2014 Council Minutes
Jun 032014

COUNCIL PROCEEDINGS
May 28, 2014

The Oelwein City Council met in regular session Monday, May 28, 2014 (rescheduled from May 26, 2014 due to the Memorial Day holiday). Mayor Manus called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Stickel, Petersen, Sherrets, Cantrell, Weber, Ryan
ABSENT: None
ALSO PRESENT: Letzring, Rigdon, VanVeldhuizen

Adopt Agenda A motion was made by Petersen, seconded by Weber to adopt the agenda as presented. All voted aye.
Motion Carried

Employee of the Mayor Manus presented the Employee of the Month award to Police
Month Department employee Captain Ron Voshell.

Citizen Dave Staake, 903 West Charles Street reported to Council his water is too
Dave Staake high and he believes there is a problem with the meter and requested assistance.
He also explained his concerns regarding a new furnace inspection request in
November, 2013 and a request to remove a second person from his utility bill.
These items will be reviewed and Mr. Staake will be contacted regarding the
outcome.

Consent Agenda A motion was made by Sherrets, seconded by Stickel to approve the following Consent Agenda items:
A. Minutes of the May 12, 2014 regular meeting.
B. Claims Resolution in the amount of $432,580.78.
C. Class ‘C’ Liquor and Sunday Sales Renewal for the Dancing Lion.
D. Request from OCAD to close selected streets and the use of barricades and picnic tables for “Summer Series, Party in the Park”.
E. New Class ‘B’ Beer Permit and Outdoor Service for OCAD.
F. Class ‘C’ Liquor, Outdoor Serivce and Sunday Sales renewal for Leo’s Italian Restaurant.
G. Authorizing signatures on Mediacom Phone/Internet Contracts.
All voted aye.
Motion Carried

Public Hearing Manus opened the Public Hearing on 2013-2014 Budget Amendment. No
Budget Amendment comments were received.

A motion was made by Stickel, seconded by Cantrell to close the hearing.

Ayes: Stickel, Petersen, Sherrets, Cantrell, Weber, Ryan
Nays: None
Motion Carried

Resolution #4788 A motion was made by Weber, seconded by Ryan to adopt Resolution No. 4788 Amending 2013-2014 City Budget.

Ayes: Stickel, Petersen, Sherrets, Cantrell, Weber, Ryan
Nays: None
Motion Carried

Rail Revolving Loan A motion was made by Sherrets, seconded by Petersen authorizing signatures
And Grant Application on Agreement with UERPC for Rail Revolving Loan and Grant Application. All voted aye.
Motion Carried

There are concerns with the east side on the viaduct. The repairs would be paid for through the grant of $500,000 and local match of $250,000. Funds were appropriated at the State level for the grant program. The City believes the viaduct is rated for 268,000 lb. rail cars and the industry standard is 286,000 lbs. The improvements to the East side of the viaduct would support the industry standard. Repairs to the viaduct could attract other rail supported industry to the area.

COUNCIL PROCEEDINGS, MAY 28, 2014, PAGE 2

Street Dump Three bids were received for the purchase of a Street Department dump truck.
Truck Bids
Don’s Truck Sales, Inc. Freightliner $100,720.00
Fairbank, Iowa Option 1 – Stainless Steel Box 1,935.00
Option 2 – Stainless Steel Tailgate Sander 3,525.00
TOTAL $106,180.00

Thompson Truck & Trailer International $ 99,376.00
Decorah Option 1 – Stainless Steel Box 2,099.00
Option 2 – Stainless Steel Tailgate Sander 3,524.00
TOTAL $104,999.00

Truck Country Freightliner $100,782.00
Decorah, Iowa Option 1 – Stainless Steel Box 2,099.00
Option 2 – Stainless Steel Tailgate Sander 3,524.00
TOTAL $106,405.00

Changes to the stack exhaust to Don’s Truck Sales, Inc. lowered his bid to $105,710.00.

Council felt strongly to buy local.

A motion was made by Petersen, seconded by Weber to award bid to Don’s Truck Sales in the amount of $105,710.00. All voted aye.
Motion Carried

Ordinance #1129 A motion was made by Weber, seconded by Sherrets to adopt Ordinance No. 1129 Amending Section 22-115 and Section 22-113 to Delete Yield Signs and Add Stop Signs at the Intersection of 6th Street NE and 2nd Avenue NE on the third and final reading.
Ayes: Stickel, Petersen, Sherrets, Cantrell, Weber, Ryan
Nays: None
Motion Carried

Resolution #4789 A motion was made by Sherrets, seconded by Weber to adopt Resolution No.
Set Hearing 4789 to Set Public Hearing on Proposed Vacation of the Alley Running North and South in Block 2 Between Lots 1-6 and 7-12; and Block 3 Between Lots 1-6 and 7-12, Kint and Boyack’s Addition to Oelwein, Fayette County, Iowa on June 9, 2014 at 6:00 P.M.
Ayes: Stickel, Petersen, Sherrets, Cantrell, Weber, Ryan
Nays: None
Motion Carried

Resolution #4790 A motion was made by Stickel, seconded by Petersen to adopt Resolution
Set Hearing No. 4790 to Set Public Hearing on Proposed Disposal by Sale of the City’s Interest in the Alley Running North and South in Block 2 Between Lots 1-6 and 7-12; and Block 3 Between Lots 1-6 and 7-12, Kint and Boyack’s Addition to Oelwein, Fayette County, Iowa on June 9, 2014 at 6:00 P.M.
Ayes: Stickel, Petersen, Sherrets, Cantrell, Weber, Ryan
Nays: None
Motion Carried

Amend Wellness A motion was made by Sherrets, seconded by Weber to authorize the City
Center 28E w/School Attorney to prepare documents amending the 28E Shared Use Agreement between the Williams Wellness Center and Oelwein Community School District re: Custodial Services. All voted aye.
Motion Carried

216 5th Avenue NE A motion was made by Stickel, seconded by Sherrets to approve bids from February 2013 to demo accessory buildings on 216 5th Avenue NE by low bidder Landing Brothers Demolition to be completed in July. All voted aye.
Motion Carried

Airport Meeting Stickel presented the May Airport Board meeting minutes. An Airport Hangar rate survey was discussed. Oelwein rates are the second lowest in comparable cities.

COUNCIL PROCEEDINGS, MAY 28, 2014, PAGE 3

Library Meeting Sherrets reported on the May Library Board meeting. Friends of the Library will have a vendor booth at RAGBRAI. Water leaks over the main entrance continue to be a problem. The electronic sign needed a new controller for the fourth time, fortunately it is under warranty.

Park & Recreation Cantrell reported on the May Park and Recreation Commission meeting.
Comm. Meeting Electrical upgrades at City Park, clay fill for the Dirt Bike Park, and Doggie Cleanup Stations along the trail were discussed. The Recreation program added two new summer programs, Jr. Golf with Hickory Grove Golf Course and Adult Co-ed Sand Volleyball at City Park. Discs can be checked out at the Wellness Center for use at the Disc Golf Course.

Burkhart and Cantrell will be attending a Trail Summit in Cedar Falls on June 13th.

Housing Authority Ryan reported on Mays UERPC Housing Authority Board meeting, Mary
Board Huinker was appointed Board Secretary.

Pride Day Mayor Manus plant to schedule “Pride Day” prior to RAGBRAI visit and will solicit volunteers to spruce up Oelwein. Each Council person is to walk through their ward and bring a list of work to be done on City property and residential abatement issues to the next council meeting. The date is yet to be determined.

Alliant Energy Alliant Energy Hometown Rewards Committee Kick Off and Energy Fair is Thursday, May 29 5:30 – 8:30 P.M. at the Plaza. This is a free event where you can learn how to help the community reach its energy savings goals. Free food, live music, give aways and kids activities.

Woodlawn Cemetery Sherrets thanked City workers for making the Woodlawn Cemetery look very nice for Memorial Day.

Adjourn A motion was made by Stickel, seconded by Weber to adjourn. All voted aye.
Motion Carried

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JASON MANUS, MAYOR

ATTEST:

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held May 28, 2014 and copy of said proceedings was furnished to the Register June 3, 2014.

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

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