September 8, 2014 Council Minutes

City Council Minutes Comments Off on September 8, 2014 Council Minutes
Sep 102014

COUNCIL PROCEEDINGS
September 8, 2014

The Oelwein City Council met in regular session Monday, September 8, 2014. Mayor Pro Tem Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Sherrets, Cantrell, Weber, Ryan, Stickel, Petersen (speaker phone)
ABSENT: None
ALSO PRESENT: Letzring, Rigdon, VanVeldhuizen

Adopt Agenda A motion was made by Weber, seconded by Ryan to adopt the agenda as amended. All voted aye.
Motion Carried

Proclamation Mayor Pro Tem Sherrets declared September 2014 as “Life Insurance Awareness Month” by presenting a proclamation to three local insurance representatives Matt Vogel, Vogel Insurance Agency; Neil Wilkinson, Financial Decisions Group; and Dave Derflinger, Farm Bureau Financial Services.

Consent Agenda A motion was made by Petersen, seconded by Ryan to adopt the following Consent Agenda items:
A. Minutes of the August 25, 2014 regular meeting with a correction on Fayette Co. Local Housing Trust motion seconded by Weber.
B. Minutes of the August 28, 2014 special meeting.
C. Minutes of the September 4, 2014 special meeting with correction on Special Election by Resolution #4808 with roll call vote of:
Ayes: Petersen, Sherrets, Cantrell, Ryan, Stickel
Nays: None
Motion Carried
D. Request from Oelwein High School Student Council for 2014 Homecoming Parade on Friday, September 26, 2014 at 1:30 P.M.
All voted aye. (Weber abstained on C, absent)
Motion Carried

Fall Clean Up A motion was made by Petersen, seconded by Stickel to follow the same clean up procedures as the Spring 2014 Cleanup Day with the exception of collecting $15.00 for televisions and $25.00 for tractor tires to help offset the recycling cost. All voted aye.
Motion Carried

Mayor Pro Tem A motion was made by Weber, seconded by Cantrell to follow City Code
Compensation Article II, Section 3-34 paying Mayor Pro Tem effective August 22, 2014 the Mayor’s Salary since she has spent more than 15 days acting as Mayor Pro Tem. 5 voted aye, 1 (Sherrets) abstained.
Motion Carried

Set Public Hearing A motion was made by Petersen, seconded by Weber to table a Resolution
Date Tabled to Set Public Hearing on Proposed Reclassification of Real Estate Located North of and Abutting Old Road Oelwein, Iowa from R-1 Residential to C-2 Commercial or I-2 Industrial. All voted aye.
Motion Carried

1030 10th Street SE City Attorney VanVeldhuizen explained to Council the variance for property at 1030 10th Street SE does not comply and suggested the Board of Adjustment conduct a findings of fact for their decision.

A motion was made by Petersen, seconded by Ryan to remand to the Board of Adjustment for further study its grant of variance for property at 1030 10th Street SE and delay effective date of said variance. All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, SEPTEMBER 8, 2014, PAGE 2

Resolution #4809 A motion was made by Ryan, seconded by Stickel to adopt Resolution No.
Schulz’s 2nd Addition 4809 to Accept the Sanitary Sewer Improvements, Water Main and Associated Easements in Schulz’s Second Addition to 2005, Oelwein, Fayette County, Iowa pending 1) all easements should be equal and 2) televised sewer line meets city standards approval of Utility Superintendent.
Ayes: Sherrets, Cantrell, Ryan, Stickel, Petersen
Nays: None
Abstain: Weber
Motion Carried

Plaza Meeting Ryan reported on the September Plaza Board meeting.

Airport Land City Attorney VanVeldhuizen informed Council the Airport Land Tenant terminated his lease expiring February 28, 2015.

Squad Car City Administrator Letzring reported Police Chief Logan negotiated a trade with Birdnow Motors consisting of Federal Lein Grant vehicles acquired through the grant for a new 2014 Interceptor Utility for $175.00 to be paid from Forfeited Assets. Also generator repairs at Wastewater Treatment Plant are underway, a new DNR permit will be made available soon and Utility Superintendent Vic Kane will assist with a work session presentation for Council on upcoming utility projects.

Airport Board Airport Liaison Stickel inquired about appointments for the Airport Board
Vacancy opening. Attorney VanVeldhuizen recommended appointments be made after the October 7th Mayor election.

Sports Complex Ryan reported some of the Turface at the Sports Complex diamonds has
Ball Diamonds washed away. Cantrell, Park and Rec Liaison will take photos and discuss at next Park and Rec meeting.

Citizen John Hintz reported a hazardous situation to Council. Trucks parking near the fire hydrant by Oelwein Glass causes a blind spot near the viaduct area. Letzring stated it would be listed on the next agenda to refer to Public Safety Committee.

Adjourn A motion was made by Weber, seconded by Stickel to adjourn at 7:00 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR PRO TEM

ATTEST:

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held September 8, 2014 and copy of said proceedings was furnished to the Register September 10, 2014.

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

Agenda September 8, 2014

Uncategorized Comments Off on Agenda September 8, 2014
Sep 052014

AGENDA

OELWEIN CITY COUNCIL MONDAY, SEPTEMBER 8, 2014
OELWEIN, IOWA 6:00 P.M.

1. PLEDGE OF ALLEGIANCE

2. CALL TO ORDER

3. ROLL CALL

PEGGY SHERRETS PAUL RYAN
RENEE CANTRELL KEVIN STICKEL
BEN WEBER JIM PETERSEN

4. ADDITIONS OR DELETIONS

5. LIFE INSURANCE AWARENESS MONTH PROCLAMATION

6. CITIZENS

7. CONSENT AGENDA

A. APPROVAL OF THE MINUTES OF THE AUGUST 25, 2014 REGULAR COUNCIL MEETING
B. APPROVAL OF THE MINUTES OF THE AUGUST 28, 2014 SPECIAL COUNCIL MEETING
C. APPROVAL OF THE MINUTES OF THE SEPTEMBER 4, 2014 SPECIAL COUNCIL MEETING
D. CONSIDERATION OF A REQUEST FROM OELWEIN HIGH SCHOOL STUDENT COUNCIL FOR 2014 HOMECOMING PARADE ON FRIDAY, SEPTEMBER 26, 2014 AT 1:30 P.M.

8. DISCUSSION AND CONSIDERATION OF A MOTION ON FALL CLEAN UP DAY

9. CONSIDERATION OF A MOTION TO ADJUST COMPENSATION FOR MAYOR PRO TEMPORE PER CITY CODE ARTICLE II SECTION 3-34

10. RESOLUTION TO SET PUBLIC HEARING ON PROPOSED RECLASSIFICATION OF REAL ESTATE LOCATED NORTH OF AND ABUTTING OLD ROAD OELWEIN, IA FROM R-1 RESIDENTIAL TO C-2 COMMERCIAL OR 1-2 INDUSTRIAL

11. CONSIDERATION OF A MOTION TO REMAND TO THE BOARD OF ADJUSTMENT FOR FURTHER STUDY ITS GRANT OF A VARIANCE FOR PROPERTY AT 1030 10TH STREET SE AND DELAY EFFECTIVE DATE OF SAID VARIANCE

12. CONSIDERATION OF A RESOLUTION TO ACCEPT THE SANITARY SEWER IMPROVEMENTS, WATER MAIN AND ASSOCIATED EASEMENTS IN SCHULZ’S SECOND ADDITION TO 2005, OELWEIN, FAYETTE COUNTY, IOWA

13. PLAZA REPORT FROM PAUL RYAN

14. CITY ATTORNEY’S REPORT

15. CITY ADMINISTRATOR’S REPORT

16. OLD BUSINESS

17. NEW BUSINESS

18. ADJOURNMENT

August 28, 2014 Council Minutes

City Council Minutes Comments Off on August 28, 2014 Council Minutes
Sep 032014

COUNCIL PROCEEDINGS
Special Meeting
August 28, 2014

The Oelwein City Council met in special session Thursday, August 28, 2014. Mayor Pro Tem Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Petersen, Sherrets, Cantrell, Weber, Ryan
ABSENT: Stickel
ALSO PRESENT: Letzring

Railroad Revolving Gene Fuelling, Chairman of OCAD Economic Development Board was present
Loan Grant to discuss the Railroad Revolving Loan Grant program for viaduct improvements. The council previously approved cash match of $93,105.00. A shortfall in grant dollars leaves $109,052.50 to be funded with a 10 year zero percent interest loan. The City Council will be able to finance both the remaining balance and cash match in the same loan with the terms offered by Iowa Department of Transportation ($93,105 plus $109,052.50) for a total loan amount of $202,157.50 at 0% for 10 years.

Stickel entered at 6:05 P.M.

Petersen exited at 6:10 P.M.

Resolution #4807 A motion was made by Weber, seconded by Cantrell to adopt Resolution No. 4807 of the City of Oelwein Approving the Railroad Revolving Loan and Grant Application for Targeted Job Creation to be Filed with the Iowa Department of Transportation for the West Charles Viaduct project and to Commit to Contribute City Local Share of Said Cost.
Ayes: Sherrets, Cantrell, Weber, Ryan, Stickel
Nays: None
Motion Carried

Mayoral Vacancy City Administrator Letzring presented options for a special election or appointment process for mayor and possible ward or at-large council member. Discussion followed by council weighing the options of either appointment or special election. Several members of the public spoke regarding their desire to hold a special election. Another citizen spoke stating that previously a special election was held and no one ran on the ballot. A special election is very costly for only a one-year term until November 2015.

A motion was made by Stickel to appoint for the mayor position, seconded by Ryan. All voted aye.
Motion Carried

Mayor Appointment A motion was made by Stickel, seconded by Ryan to appoint Peggy Sherrets as mayor. Four voted aye, 1 (Sherrets) abstained.
Motion Carried

1st Ward Appointment A motion was made by Sherrets, seconded by Stickel to appoint Ted Malget as First Ward Council person. All voted aye.
Motion Carried

Adjourn A motion was made by Weber, seconded by Ryan to adjourn. All voted aye.
Motion Carried

_____________________________
PEGGY SHERRETS, MAYOR PRO TEM
ATTEST:

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held August 28, 2014 and copy of said proceedings was furnished to the Register September 3, 2014.

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

August 25, 2014 Council Minutes

City Council Minutes Comments Off on August 25, 2014 Council Minutes
Sep 032014

COUNCIL PROCEEDINGS
August 25, 2014

The Oelwein City Council met in regular session Monday, August 25, 2014. Mayor Pro Tem Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Petersen, Sherrets, Cantrell, Weber, Ryan, Stickel
ABSENT: Mayor Manus
ALSO PRESENT: Letzring, VanVeldhuizen, Wedemeier

Adopt Agenda A motion was made by Stickel, seconded by Weber to adopt the agenda as amended. All voted aye.
Motion Carried

Mayor’s A motion was made by Stickel, seconded by Weber to accept the
Resignation resignation of Mayor Manus. All voted aye.
Motion Carried

Employee of the Mayor Pro Tem Sherrets presented the Employee of the Month award to Utility
Month Billing Clerk Bobbie Jo Wedemeier.

Citizen Jake Blitsch, 720 8 Ave NE requested to speak on behalf of the VFW and American legion regarding the Resolution the council is considering. Blitsch was asking the council to consider amending the current resolution allowing the burial of veterans in Woodlawn Cemetery. Blitsch requested the council to amend the wording to allow spouses to be buried with veterans in reserved plots.

Consent Agenda A motion was made by Weber, seconded by Cantrell to approve the following Consent Agenda items:
A. Minutes of the August 11, 2014 regular meeting.
B. Claims Resolution in the amount of $473,900.13.
C. New Cigarette permit for Oelwein Mart
D. New Class ‘C’ Beer, Class ‘C’ Wine and Sunday sales permit for Oewlein Mart
E. License Transfer request from OCAD on September 27, 2014
F. Estimate received for concrete water cut repairs
G. Wastewater treatment generator repairs
H. Request from Husky Adventures after school program for a 2K run on Saturday, September 27, 2014
All voted aye.
Motion Carried

Public Hearing Mayor Pro Tem Sherrets opened the public hearing on proposed plans, specifications, form of contract and estimate of cost for Rehabilitate Runway Lighting Project at the Oelwein Municipal Airport. Letzring updated the council that this was a rebid. No other comments were heard from the public.

A motion was made by Ryan, seconded by Cantrell to close the public hearing. All voted aye.
Motion Carried

Resolution #4803 A motion was made by Weber, seconded by Stickel to adopt Resolution No.
Airport Lighting 4803 awarding the contract for the Oelwein Municipal Airport Rehabilitate Runway Lighting Project to the low bidder, Voltmer, Inc., Decorah, Iowa.
Ayes: Petersen, Sherrets, Cantrell, Weber, Ryan, Stickel
Nays: None
Motion Carried

Resolution #4804 A motion was made by Ryan, seconded by Stickel to adopt Resolution
CDBG Housing No. 4804 Authorizing the Submission of a CDBG Application to the
Application Iowa Economic Development Authority and the Expenditure of Funds to be Applied to Local Match for a Housing Fund General Application for Owner-Occupied Rehabilitation.
Ayes: Petersen, Sherrets, Cantrell, Weber, Ryan, Stickel
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, AUGUST 25, 2014, PAGE 2

CDBG Target Area Letzring explained the previous target area was too large. Lori Brockway suggested to downsize the target area and work in phases. The first phase would be the northeast section of the city.

A motion was made by Weber, seconded by Ryan to approve the targeted areas for the Community Block Development Block Grant Owner Occupied Housing Program.

Fayette County A motion was made by Ryan, seconded by Ryan to approve 2015 funds in the
Local Housing Trust amount of $15,000 to Fayette County Local Housing Trust Fund.
All vote aye.
Motion Carried

Parks Department Petersen questioned purchasing mowers this late in the season and losing 7
Mowers months of warranty throughout winter. Discussion was held on whether the current mowers would need repair before the end of the season.

A motion was made by Weber, seconded by Stickel to wait for Spring of 2015 to purchase any new mowers for the Parks Department. All voted aye.

Motion Carried

Sports Complex Letzring updated the city council the diamonds at the Sports Complex. Turface
Turface was budgeted for this year and would like to have it here for the United Way Day of Caring. Sherrets questioned if this was a good time to do the work or if it would be better in the spring. Weber stated he has heard positive comments on the Wings Park Turface project from last year. Weber inquired whether the price would increase this spring.

A motion was made by Petersen, seconded by Ryan to purchase the Turface from Pace Supply in the amount of $12,880 for the Sports Complex waiting until Spring to apply. All voted aye.

Motion Carried

Hotel/Motel Letzring updated the council on the Hotel/Motel Application Guidelines and
Tax Guidelines Applications.

A motion was made by Petersen, seconded by Ryan to approve additional project completion and reporting requirements to Hotel Motel Tax Guidelines and Applications and removing requirements for three copies and typed applications. All voted aye.

Motion Carried

Resolution #4805 A motion was made by Weber, seconded by Stickel to approve Resolution No.
Oelwein Development 4805 approving final written change order to purchase agreement previously approved by and between Oelwein Depelopment, LLC and the City of Oelwein.
Ayes: Petersen, Sherrets, Cantrell, Weber, Ryan, Stickel
Nays: None
Motion Carried

West Charles Viaduct A motion was made by Weber, seconded by Cantrell to table the Railroad Revolving Loan and Grant Application for Targeted Job.

Motion Carried

Fall Cleanup Day Sherrets advised council the Hazardous Waste Cleanup date has been set for October 4, 2014. Sherrets inquired as to whether the City wanted to attempt another City wide cleanup day at no cost to local citizens. Letzring requested the council be specific in which items they are willing to accept. The City would need to hire a certified dealer to handle televisions. Weber and Stickel requested more information based on fees that were assessed to the City during last spring’s cleanup day.

COUNCIL PROCEEDINGS, AUGUST 25, 2014, PAGE 3

A motion was made by Stickel, seconded by Weber to table discussion on Fall Cleanup day for the September 6, 2014 council meeting. All voted aye.

Motion Carried

Resolution #4806 A motion was made by Weber, seconded by Ryan to approve Resolution No. 4806 reserving specific grave sites in Woodlawn Cemetery for Veterans and the Veteran’s spouse.
Ayes: Petersen, Sherrets, Cantrell, Weber, Ryan, Stickel
Nays: None

Motion Carried

Library Meeting Sherrets reported on the Library’s ongoing repairs. Lights have been retrofitted and waiting 6 months to see if utility bills are lower. Benches for the new reading garden are expected to arrive within a week.

Airport Meeting Stickel reported the Airport board has two positions open on the board.

Park & Rec Cantrell reported on improvements the park and recreation have completed. The bridge at the City Park has been repaired; new neon nets installed at Volleyball courts, a light timer has been installed at the Skate Park. The board is looking into installing ceiling fans at picnic shelters and would like to do a brochure.

Special Session A motion was made by Weber, seconded by Stickel to set Thursday, August 28, 2014 at 6:00 p.m. to discuss options to fill the Mayor’s vacancy. All voted aye.

Motion Carried

City Attorney VanVeldhuizen updated the council the Police Department should be finalized this Tuesday.

Ryan questioned City Attorney VanVeldhuizen on a lot in the Gene Vine addition on 5th Street SE that the City owns. Agreement states that the purchaser must build a house on that lot and Ryan has had an inquiry from a resident that would like to purchase the lot without having to build a house. Weber was not in favor of selling the property if a new home is not built. Stickel stated it is a nice lot and area and the housing market is looking better.

Adjournment A motion was made by Ryan, seconded by Petersen to adjourn. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR PRO TEM

ATTEST:

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held August 25, 2014 and copy of said proceedings was furnished to the Register August 29, 2014.

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

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