October 13, 2014 Council Minutes

City Council Minutes Comments Off on October 13, 2014 Council Minutes
Oct 232014

COUNCIL PROCEEDINGS
October 13, 2014

The Oelwein City Council met in regular session Monday, October 13, 2014. Mayor Pro Tem Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Sherrets, Cantrell, Weber, Ryan, Stickel
ABSENT: Petersen
ALSO PRESENT: Letzring, Rigdon, VanVeldhuizen

Sherrets Resignation Mayor Pro Tem Peggy Sherrets presented her resignation letter as 1st Ward
Council Vacancy Council Person to Council.
1st Ward
A motion was made by Weber, seconded by Ryan to accept Sherrets resignation as 1st Ward Council Person. All voted aye.
Motion Carried

Oath of Office Letzring swore in Peggy Sherrets as the newly elected Mayor for the City of Oelwein. Sherrets began her mayoral duties immediately. She will finish the term of Jason Manus who resigned August 22, 2014. This term expires January 1, 2016.

Mayor Pro Tem Sherrets appointed Ben Weber as Mayor Pro Tem.

A motion was made by Ryan, seconded by Cantrell to accept the appointment of Ben Weber as Mayor Pro Tem. All voted aye.
Motion Carried

Citizens Deb Howard, OCAD Director presented reports on the 2014 Party in the Park
Deb Howard and Fall Fling. Originally OCAD asked for $3,000 Hotel/Motel Grant funding but will only need $1,211.70 due to sponsorships. Some Plaza Park improvements have started. Scheel’s Professional Lawn Care adopted the park and will be mowing, grading, seeding and some landscaping. New fencing, trees, and signage will all be added to Plaza Park. Some private donations were received in addition to fundraising for new picnic tables. A band shelter is being discussed.

Mike Kerns Mike Kerns, 1213 2nd Street SW reminded council that all four Mayoral candidates hit on housing, building code, its enforcement and abatement at recent candidate forum. He pointed out several locations that are not acceptable and need to be cleaned up or torn down. He would like council to find the funds in the budget, increasing property tax, if necessary hire the necessary people and make it a priority to enforce building codes uniformly. Kerns is willing to volunteer his time to help.

Chad Ciesielsk Chad Ciesielsk, 823 1st Avenue NE agreed with Mr. Kerns. He also pointed out structures that are not up to code and wants enforcement.

Catherine Nolan Catherine Nolan, 11 7th Avenue NE, believes the public needs to be educated regarding real estate, code enforcement needs to take place, and offer amenities for the youth. She too would volunteer time to help.

Dean Benter Dean Benter, 115 12th Avenue SE inquired about building codes for residential over commercial in the downtown area versus commercial buildings. He pointed out properties west of the viaduct and downtown that have plywood covering areas of the building.

Paul Ganske Paul Ganske, 116 Eastline Road North stated the old Plymouth garage building and the Iowa Motor building in back have broken out windows and plywood boarding up the building.

Adopt Agenda A motion was made by Weber, seconded by Cantrell to adopt the Agenda as amended. All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, OCTOBER 13, 2014, PAGE 2

Consent Agenda A motion was made by Weber, seconded by Stickel to approve the following Consent Agenda items:

A. Minutes of the September 22, 2014 Council Meeting.
B. Motion to set Nichols Vicious Animal Appeal Hearing for October 27, 2014 at 5:30 P.M.

All voted aye.
Motion Carried

CDBG Housing A motion was made by Ryan, seconded by Stickel to approve City of Oelwein
Program Administration Plan re: CDBG Housing Program. All voted aye.
Motion Carried

CDBG Community A motion was made by Stickel, seconded by Weber to approve Community
Needs Assessment Needs Assessment re: CDBG Housing Program. All voted aye.
Motion Carried

CDBG – Set Public A motion was made by Stickel, seconded by Weber to set Public Hearing on
Hearing CDBG Owner-Occupied Housing Rehabilitation Grant for October 27, 2014 at 6:00 P.M. All voted aye.
Motion Carried

City Hall Heating Letzring presented an estimate from Ken’s Electric in the amount of
System $14,404.71 for City Hall Heating System. Requests were sent to all local vendors and one bid was returned. Letzring explained the options of replacing the unreliable heating system at City Hall and costs associated. Council requested further research.

Capital Improvement Sherrets presented minutes from the October 6, 2014 Capital Improvement
Committee Meeting Committee meeting. Committee Chair Petersen was absent tonight and will make recommendations at the October 27th Council meeting.

Plaza Board Ryan reported on the October Plaza Board meeting. Two of the air conditioning units needs to be replaced.

Vacancy – 1st Ward VanVeldhuizen explained procedures to follow with regard to filling 1st Ward Council seat, which include special election or appointment by council.

A motion was made by Stickel, seconded by Cantrell to fill the vacancy in the elective office of 1st Ward Council by appoint and public notice of said intent. All voted aye.
Motion Carried

Alliant Energy Craig Clefisch from Alliant Energy presented council their Community Annual Partnership Assessment (CAPA). This is an annual report of activities that assist the City of Oelwein and Fayette County such as gas and electric infrastructure investment, rebates, environmental programs, assist with United Way and Chamber activities, and local employment.

Mayor’s Report Sherrets thanked everyone who voted Tuesday in the city election. Not just those who voted her but everyone that exercised their right to vote. She congratulated her opponents who cared enough to run for office.

She looks forward to working with the city staff. Sherrets also stated that she hopes the people will recognize that she has the confidence of most of the citizens of Oelwein and they’ll trust our judgment in a First Ward appointment in the next two weeks. She looks forward to working towards “positively Oelwein.”

Strategic Planning There are several new council members since the last goal setting work session. Council would like to schedule a work session to review this information before the budgeting season begins.

Fall Clean Up Sherrets praised all the volunteers and citizens for a good job at cleanup week. Details on collections will be shared at the next council meeting.
COUNCIL PROCEEDINGS, OCTOBER 13, 2014, PAGE 3

Airport Board Stickel reminded Council of two Airport Board vacancies and requested appointments to be made as soon as possible.

Adjourn A motion was made by Weber, seconded by Stickel to adjourn at 7:05 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR

ATTEST:

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held October 13, 2014 and copy of said proceedings was furnished to the Register October 19, 2014.

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

September 22, 2014 Council Minutes

City Council Minutes Comments Off on September 22, 2014 Council Minutes
Oct 232014

COUNCIL PROCEEDINGS
September 22, 2014

The Oelwein City Council met in regular session Monday, September 22, 2014. Mayor Pro Tem Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Sherrets, Cantrell, Weber, Ryan, Stickel, Petersen
ABSENT: VanVeldhuizen
ALSO PRESENT: Letzring, Rigdon

Adopt Agenda A motion was made by Petersen, seconded by Ryan to adopt the agenda as presented. All voted aye.
Motion Carried

Citizen Greg James, Aurora Ministry Committee Chairman of Faith Discipleship Center here in Oelwein reported this new ministry will be housed in the former Faith Baptist Church at 305 6th Street NW in Oelwein. The building will be the home of a residential recovery and discipleship center housing 11 men and up to 34 men when remodeling projects are complete.

Letzring requested the City Attorney review local zoning regulations regarding this building as it relates to this use.

Consent Agenda A motion was made by Stickel, seconded by Petersen to approve the following Consent Agenda items:
A. Minutes of the September 8, 2014 regular meeting.
B. Claims Resolution in the amount of $598,142.24.
C. Class ‘E’ Liquor, Class ‘B’ Wine and Class ‘C’ Beer Permit renewal for Fareway.
D. Class ‘C’ Liquor and Sunday Sales renewal for Ross Reid Post #9
E. Class ‘C’ Beer and Sunday Sales renewal for Super Mart
F. Request from OCAD to close the 10 blocks of Frederick and Charles Avenues September 27, 2014 from 6:00 A.M. to Midnight for Fall Fling Events.
G. Request from Veteran’s Park Committee to close a portion of North Frederick on Saturday, September 27, 2014 from 11:00 A.M. to 12:00 Noon for Dedication Ceremony.
H. Establish Door-to-Door Trick or Treating on Friday, October 31, 2014 from 6:00 P.M. to 8:00 P.M.
I. 2014 Zombie Parade Route.
All voted aye.
Motion Carried

Resolution #4810 A motion was made by Weber, seconded by Cantrell to adopt Resolution
Street Finance No. 4810 Re: 2013-2014 City Street Financial Report.
Report 2013-14 Ayes: Sherrets, Cantrell, Weber, Ryan, Stickel, Petersen
Nays: None
Motion Carried

Budget Carryover Sherrets stated that often the Library requests to carry over unused budget
Requests funding from the prior year’s budget to be spent in the following year. She commended departments for being fiscally responsible, but is concerned this practice will set precedence for other departments to also request budget carry-overs.

Weber confirmed with Letzring that all unused funds go back to the general fund to carry a reserve balance.

Three other departments informed Letzring that they too would put in a carry-over request if the practice was allowed to continue.

Letzring stated the Council has been very willing to fund the Library needs accordingly. The Library Board then determines how that funding is spent.

Stickel stated Airport had $4,000 unused funds that was discussed at their Board meeting, and also inquired about carry-over requests

COUNCIL PROCEEDINGS, SEPTEMBER 22, 2014, PAGE 2

Letzring shared with Council a letter Mayor Beth McFarlane wrote in July 1986 to the Library Board Chairman allowing this “budget carryover request” practice.

A motion was made by Petersen, seconded by Ryan to not allow Departments to have budget carryovers, negating any previous practices. All voted aye.
Motion Carried

West Charles Parking A motion was made by Weber, seconded by Ryan to refer request from John Hintz re: West Charles Parking to Public Safety Committee. All voted aye.
Motion Carried

Southlawn Court James Campbell, 746 Southlawn Court, is asking Council to have the City
Condominium take over the future care, operation and maintenance of the water and sewer pipes and the sewage lift station at Southlawn Court condominiums. He is also requesting snow removal down the boulevard and around the cul-de-sac.

Sherrets questioned if Southlawn Terrace operated the same.

A motion was made by Weber, seconded by Ryan to refer request from Southlawn Court Condominiums Association re: water and sewer to Capital Improvement Committee to review. All voted aye.
Motion Carried

Utility Superintendent, Street Superintendent and City Attorney were requested to also attend this committee meeting.

Resolution #4811 A motion was made by Stickel, seconded by Cantrell to adopt Resolution No.
East Penn Lease 4811 Authorizing Execution of Second Addendum to Lease with East Penn Manufacturing, Inc.
Ayes: Sherrets, Cantrell, Weber, Ryan, Stickel, Petersen
Nays: None
Motion Carried

Resolution #4812 A motion was made by Ryan, seconded by Petersen to adopt Resolution No.
Computer/TV Cleanup 4812 Authorizing Execution of Agreement with Midwest Computer Brokers, Inc. and Junior and Connie Larson.
Ayes: Sherrets, Cantrell, Weber, Ryan, Stickel, Petersen
Nays: None
Motion Carried

UERPC Housing Ryan reported on September Upper Explorerland Regional Planning
Board Commission Housing Authority Board meeting.

Park & Rec Meeting Cantrell reported on September Park and Recreation Commission meeting. They are requesting City Attorney to review signage requirements for wearing protective gear when using the BMX Park. Commission is requesting guidance on placement of Turface. Some Turface has washed away from heavy rains. The Turface diamonds has allowed all games to be played as scheduled while the non-Turface diamonds have had cancellations. A number of people have commented positively in regard to Turface at the diamonds.

Weber stated let the experts committee when to apply the Turface.

Turface Ball Diamonds A motion was made by Weber, seconded by Cantrell to purchase the budgeted Turface and let Park and Recreation Board and manufacturer of the Turface recommend the Turface should be applied. Five voted aye, One (Petersen) voted nay.
Motion Carried

City Administrator Letzring stated her report is included in Council packets.

COUNCIL PROCEEDINGS, SEPTEMBER 22, 2014, PAGE 3

5th Lincoln Drive Ryan requested a missing street sign be replaced at 5th Lincoln Drive and verify that this is the proper street name as some think it may be 5th Street.

Pool Closing Sherrets requested Park and Recreation Commission find a way to keep the pool open longer than 10 weeks. This year the pool closed August 10th.

Adjourn A motion was made by Ryan, seconded by Petersen to adjourn at 6:55 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR PRO TEM

ATTEST:

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held September 22, 2014 and copy of said proceedings was furnished to the Register September 30, 2014.

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

October 27, 2014 Agenda

City Council Agenda Comments Off on October 27, 2014 Agenda
Oct 232014

NICHOLS VICIOUS ANIMAL APPEAL HEARING 5:30 P.M.

AGENDA

OELWEIN CITY COUNCIL MONDAY, OCTOBER 27, 2014
OELWEIN, IOWA 6:00 P.M.

1. PLEDGE OF ALLEGIANCE

2. CALL TO ORDER

3. ROLL CALL
PEGGY SHERRETS

PAUL RYAN
RENEE CANTRELL KEVIN STICKEL
BEN WEBER JIM PETERSEN

4. ADDITIONS OR DELETIONS

5. CONSIDERATION OF A RESOLUTION FILLING THE VACANCY IN THE OFFICE OF FIRST WARD COUNCIL PERSON BY APPOINTMENT

6. ADMINISTRATION OF FIRST WARD COUNCIL OATH OF OFFICE TO TED MALGET

7. CITIZENS

A. PASTOR LEO COMBS LAY, BOB MIEHE AND GERALD SCHMIDT,ZION LUTHERAN CHURCH

8. CONSENT AGENDA

A. APPROVAL OF THE MINUTES OF THE OCTOBER 13, 2014 REGULAR COUNCIL MEETING
B. CLAIMS RESOLUTION
C. CONSIDERATION OF A MOTION APPROVING SIGNATURES ON GRANT WRITING AGREEMENT WITH UERPC FOR CDBG OWNER OCCUPIED HOUSING REHABILITATION PROGRAM IN THE AMOUNT OF $2,500.00

9. PUBLIC HEARING FOR THE CDBG APPLICATION FOR THE OWNER OCCUPIED REHABILITATION

10. CONSIDERATION OF A RESOLUTION OBLIGATING FUNDS FROM THE URBAN RENEWAL TAX REVENUE FUND FOR APPROPRIATION TO THE PAYMENT OF ANNUAL APPROPRIATION TAX INCREMENT FINANCED OBLIGATIONS WHICH SHALL COME DUE IN THE NEXT SUCCEEDING FISCAL YEAR

11. CONSIDERATION OF A MOTION APPROVING BID AND AUTHORIZING SIGNATURES ON NOTICE TO PROCEED RE: DEMOLITION OF 312 1ST AVENUE NW

12. CONSIDERATION OF A MOTION APPROVING REQUEST FROM ANTEAGROUP FOR TEMPORARY CLOSURE OF THE 300 BLOCK OF 6TH STREET SW FOR 2-4 WEEKS FOR ENVIRONMENTAL SOIL EXCAVATION PROJECT

13. REPORT FROM KEVIN STICKEL ON OCTOBER AIRPORT BOARD MEETING

14. REPORT FROM JIM PETERSEN ON OCTOBER CAPITAL IMPROVEMENT COMMITTEE MEETING

15. REPORT FROM PAUL RYAN AND PEGGY SHERRETS ON OCTOBER UERPC BOARD MEETING

16. REPORT FROM RENEE CANTRELL ON OCTOBER PARK AND RECREATION COMMISSION MEETING

17. MAYOR’S REPORT

A. CONSIDERATION OF APPOINTMENTS TO THE AIRPORT BOARD

18. CITY ATTORNEY’S REPORT

19. CITY ADMINISTRATOR’S REPORT

20. OLD BUSINESS

21. NEW BUSINESS

22. ADJOURNMENT

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