April 27, 2015 Council Minutes

City Council Minutes Comments Off on April 27, 2015 Council Minutes
Apr 282015

COUNCIL PROCEEDINGS
April 27, 2015

The Oelwein City Council met in regular session Monday, April 27, 2015. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Ryan, Stickel, Milks, Malget, Cantrell, Weber
ABSENT: None
ALSO PRESENT: Letzring, Rigdon, VanVeldhuizen

Adopt Agenda A motion was made by Weber, seconded by Stickel to adopt the agenda as amended. All voted aye.
Motion Carried

GBS Mayor Sherrets proclaimed the month of May as GBS/CIDP Awareness month and presented to Scott Sieleman

Consent Agenda A motion was made by Malget, seconded by Weber to adopt the Consent Agenda as follows:
1. Approval of the minutes of the April 13, 2015 regular meeting.
2. Claims Resolution in the amount of $946,736.75.
3. Pay Estimate #3 to Voltmer Inc. in the amount of $2,788.85 for work completed on Oelwein Municipal Airport Runway Lighting Project.
4. Request from OCAD to close the 10 block of West Charles on selected Thursdays for “Party in the Park”.
5. Request from OCAD to close the 10 block of 1st Street SW on Saturday May 9 for “Shop Oelwein” – Cinco De Mayo Fiesta.
6. Payment to Liebe Custom Farming in the amount of $9,000 for spreader rental.
All voted aye.
Motion Carried

406 3rd Avenue SE One bid was received for demolition of 406 3rd Avenue SE, Oelwein (Oak Park Trailer Court).

A motion was made by Malget, seconded by Ryan to award demolition of 406 3rd Avenue SE to Lansing Brothers, Luxemburg in the amount of $33,300. All voted aye.
Motion Carried

118 3rd Street NW Three bids were received for the demolition of 118 3rd Street NW,
210 4th Avenue NW 210 4th Avenue NW and 206 4th Avenue NW as follows:
206 4th Avenue NW
Dennis Weaver, Oelwein $30,000
Bryan Construction, Oelwein $27,000
Lansing Brothers, Luxemburg $24,300

A motion was made by Milks, seconded by Ryan to award the demolition to the low bidder, Lansing Brothers in the amount of $24,300.00. All voted aye.
Motion Carried

Water/Sewer Rates Letzring led the discussion on adjusting/and or increasing water and sewer rates. She explained the rate sheet handout of eight comparable communities. Also average water and sewer usage cost per family household showing todays cost and proposed July 1, 2015 water increase.

A motion was made by Malget, seconded by Ryan to direct City Attorney to draft ordinance to increase water and sewer usage consumption rates by 2% annually for 10 years reserving councils ability to temporarily stop increase if additional revenue wasn’t necessary for that time and a $6.00 per month water infrastructure fee. All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, APRIL 27, 2015, PAGE 2

Downtown A motion was made by Stickel, seconded by Milks to accept quote
Streetscape from Scheel’s Professional Lawn Care purchase of plantings and labor for downtown flower beds in the amount of $5,800. All voted aye.
Motion Carried

May Meeting Date A motion was made by Milks, seconded by Stickel to change second meeting date in May to May 26, 2015 due to Memorial Day. All voted aye.
Motion Carried

UERPC Meeting Ryan reported on the April Upper Explorerland Regional Planning Commission meeting. The Board approved 2015-16 budget and the 2014-15 budget amendment. The five year litigation regarding an open meeting violation should have a decision soon. The Plaza will be hosting UERPC’s 1st Time Home Buyer and Housing Rehabilitation informational meeting on May 19th at 10:00 A.M.

Park & Rec Meeting Cantrell reported on April’s Park & Recreation Commission meeting.

Upper Iowa Students volunteered at parks for Earth Day. Purchased six kayak’s from Menards with rebates, Campground Host will oversee rental of Kayaks and lifejackets. A signed release will be required. Diamond 1 lights at Wings Park will need to have a timer installed. Users are not remembering to turn off the lights at night.

E-911 Board A motion was made by Ryan, seconded by Weber to approve the Mayor’s
Alternate Appt. appointment of Captain Ron Voshell as Alternate E-911 Board Representative. All voted aye.
Motion Carried

Spring Clean-Up Oelwein Spring Cleanup is Saturday, May 9, 8:00 – 12:00 noon in the south municipal parking lot.

Alliant Energy will be giving one $500 gift certificate to the owner of the oldest working refrigerator and one $500 gift certificate to the owner of the oldest working freezer. These certificates are good only towards the purchase of a new energy efficient appliance.

CDBG Housing Oelwein did not receive a CDBG Owner Occupied Housing Rehabilitation Grant
Grant again this year for the third time.

Plaza Park Groundbreaking ceremony for the new band shelter at Plaza Park will be Thursday, April 30 at 10:00 A.M.

KCRG “Our Town” Oelwein will be featured on KCRG-TV9 “Our Town” the week of July 6-10. A brief informational meeting will be held Wednesday, May 6 at 8:00 A.M. at OCAD – Community Center. RSVP is required to attend.

Log Cabin Ryan requested a picnic table be set by the Log Cabin in addition to the benches already present.

Police Report Ryan stated that the “Police Activity Report” is an excellent printout of their March calls, activity and Abatement/Code Enforcement work.

Sherrets will contact 517 3rd Avenue SE regarding retention ponds.

Walk for Water Alex Stacey, Madison Boone-Wallis, Gabby Kirkbride and Talexis Cichy are four 6th Grade students who informed council of the entire 6th Grade involvement supporting “Water for South Sudan”. A fundraiser “Community Walk for Water” on Saturday May 2nd at 9:00 – 12:00 noon at Husky Stadium will raise funds to build a well to help the people of South Sudan. They’re hoping to reach their $1,000 goal and if they raise $5,000 their school name will be on a shared tag on the new well. Checks can be written to Oelwein Middle School w/memo notation “Walk for Water”.

COUNCIL PROCEEDINGS, APRIL 27, 2015, PAGE 3

Proclamation Mayor Sherrets proclaimed May 2, 2015 as “Community Water Walk” Day
Community in Oelwein. She has called upon all of our citizenry to support this
Water Walk important event. A proclamation was signed and shared with the students.

Adjourn A motion was made by Ryan, seconded by Milks to adjourn at 7:15 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR

ATTEST:

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held April 27, 2015 and copy of said proceedings was furnished to the Register April 29, 2015.

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

April 27, 2015 Agenda

City Council Agenda Comments Off on April 27, 2015 Agenda
Apr 232015

AGENDA

OELWEIN CITY COUNCIL MONDAY, APRIL 27, 2015
OELWEIN, IOWA 6:00 P.M.

1. PLEDGE OF ALLEGIANCE

2. CALL TO ORDER

3. ROLL CALL
PEGGY SHERRETS

PAUL RYAN TED MALGET
KEVIN STICKEL RENEE CANTRELL
LOU ANN MILKS BEN WEBER

4. ADDITIONS OR DELETIONS

5. OELWEIN MIDDLE SCHOOL 6TH GRADE STUDENTS WATER AWARENESS PRESENTATION

6. COMMUNITY WATER WALK PROCLAMATION

7. GBS/CIDP AWARENESS MONTH PROCLAMATION

8. CITIZENS

9. CONSENT AGENDA

A. APPROVAL OF THE MINUTES OF THE APRIL 13, 2015 REGULAR COUNCIL MEETING
B. CLAIMS RESOLUTION
C. CONSIDERATION OF PAY ESTIMATE #3 TO VOLTMER INC. IN THE AMOUNT OF $2,788.85 FOR WORK COMPLETED ON OELWEIN MUNICIPAL AIRPORT RUNWAY LIGHTING PROJEDT
D. CONSIDERATION OF A REQUEST FROM OCAD TO CLOSE THE 10 BLOCK OF WEST CHARLES ON SELECTED THURSDAYS FOR “PARTY IN THE PARK”
E. CONSIDERATION OF A REQUEST FROM OCAD TO CLOSE THE 10 BLOCK OF FIRST STREET SW ON SATURDAY MAY 9, 2015 FOR “SHOP OELWEIN” – CINCO DE MAYO FIESTA
F. CONSIDERATION OF PAYMENT TO LIEBE CUSTOM FARMING IN THE AMOUNT OF $9,000 FOR SPREADER RENTAL

10. CONSIDERATION OF BIDS RECEIVED FOR DEMOLITION OF 406 3RD AVENUE SE (OAK PARK TRAILER COURT)

11. CONSIDERATION OF BIDS RECEIVED FOR DEMOLITION OF 118 3RD STREET NW, 210 4TH AVENUE NW & 206 4TH AVENUE NW

12. DISCUSSION ON ADJUSTING AND/OR INCREASING WATER AND SEWER RATES

13. CONSIDERATION OF A MOTION TO ACCEPT QUOTE FROM SCHEEL’S PROFESSIONAL LAWN CARE FOR PURCHASE OF PLANTINGS AND LABOR IN THE AMOUNT OF $5,800 FOR DOWNTOWN STREETSCAPE

14. CONSIDERATION OF A MOTION TO CHANGE SECOND MEETING DATE IN MAY TO MAY 26, 2015 DUE TO MEMORIAL DAY

15. REPORT FROM PAUL RYAN AND PEGGY SHERRETS ON UPPER EXPLORERLAND REGIONAL PLANNING COMMISSION MEETING

16. REPORT FROM PAUL RYAN ON UERPC HOUSING AUTHORITY BOARD MEETING

17. REPORT FROM RENEE CANTRELL ON APRIL PARK AND RECREATION COMMISSION MEETING

18. MAYOR’S REPORT

A. CONSIDERATION OF THE APPOINTMENT OF CAPTAIN RON VOSHELL AS ALTERNATE E-911 BOARD REPRESENTATIVE

19. CITY ATTORNEY’S REPORT

20. CITY ADMINISTRATOR’S REPORT

21. OLD BUSINESS

22. NEW BUSINESS

23. ADJOURNMENT

April 13, 2015 Council Minutes

City Council Minutes Comments Off on April 13, 2015 Council Minutes
Apr 142015

COUNCIL PROCEEDINGS
April 13, 2015

The Oelwein City Council met in regular session Monday, April 13, 2015. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Ryan, Stickel, Milks, Malget, Cantrell, Weber
ABSENT: None
ALSO PRESENT: Letzring, Rigdon, VanVeldhuizen

Adopt Agenda A motion was made by Weber, seconded by Stickel to adopt the agenda as amended. All voted aye.
Motion Carried

Consent Agenda A motion was made by Ryan, seconded by Milks to adopt the Consent Agenda as follows:
1. Approval of the minutes of the March 23, 2015 regular meeting.
2. Class ‘C’ Beer and Sunday Sales renewal for Oelwein Auto Plus.
3. Class ‘C’ Beer, Class ‘B’ Wine and Sunday Sales renewal for Kmart #9233.
4. Class ‘B’ Beer and Sunday Sales renewal for Pizza Hut #4340.
5. Oelwein Wrestling Club 5K run/1 mile walk route on June 27, 2015.
6. Request from Oelwein Celebrations Renewed, Inc. to close selected streets for parade, 5K run route approval and use of City Park for June 6, 2015 celebration.
7. “Paint the Town” 5K Powder run/walk route on July 4, 2015.
8. Request from Marsha Schulz to close a portion of 2nd Avenue SE for an auction on April 25, 2015 beginning at 7:30 A.M.
All voted aye.
Motion Carried

Open Public Hearing A motion was made by Cantrell, seconded by Weber to open the Public Hearing
Water Revenue Loan on Water Revenue Loan Agreement in a Principal Amount not to exceed $400,000. All voted aye.
Motion Carried

Maggie Burger from Speer Financial explained this is a loan agreement authorization for the sandjacking well project. In the future the City could borrow up to $400,000 for this project if necessary or they can choose to pay from existing cash.

Burger also presented a proposed $3.5 million water project financial analysis. A rate increase will be necessary but much lower than expected. A 2% increase on consumption or usage and a $6 per month infrastructure fee are part of the proposed water rate increase. Further discussion on rate increases will follow.

A motion was made by Weber, seconded by Cantrell to close the Public Hearing. All voted aye.
Motion Carried

Resolution #4830 A motion was made by Malget, seconded by Ryan to adopt Resolution
Intent to Enter Water No. 4830 Expressing Intent to Enter into a Loan Agreement in a
Loan Agreement Principal Amount Not to Exceed $400,000.

Ayes: Ryan, Stickel, Milks, Malget, Cantrell, Weber
Nays: None
Motion Carried

Downtown Two proposals were received for maintenance of the Downtown Streetscape
Streetscape as follows:

Scheel’s Professional Lawn Care $14,918.08
StewartScape Inc. $21,780.00

A motion was made by Milks, seconded by Stickel to accept the low bid of $14,918.08. All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, APRIL 13, 2015, PAGE 2

Resolution #4831 A motion was made by Milks, seconded by Ryan to adopt Resolution
Cemetery Fees No. 4831 Establishing Fees and Policies for Woodlawn Cemetery.
Ayes: Ryan, Stickel, Milks, Malget, Cantrell, Weber
Nays: None
Motion Carried

Mausoleum Request Chuck Geilenfeld from Geilenfeld Funeral Home spoke on behalf of Roger Polark requesting the council allow Pollark to build a 2-4 person mausoleum at Woodlawn Cemetery. The structure would take 10-12 grave spaces. Geilenfeld stated Polark would assume long term costs and maintenance. Council requested additional information. Letzring will contact other communities regarding their policies on mausoleums.

Laborshed Study A motion was made by Stickel, seconded by Ryan to authorize Iowa Workforce conduct Laborshed Study in the amount of $4,200.00. All voted aye.
Motion Carried

Hotel Motel Tax A motion was made by Cantrell, seconded by Ryan to approve recommendation from Planning, Finance, Enterprise and Economic Development Committee re: OCAD Hotel/Motel Tax Funding in the amount of $4,000 for Party in the Park. All voted aye.
Motion Carried

Airport Meeting Stickel presented the April Airport Board meeting minutes. Oelwein airport is discussing hosting a Fly-In.

Library Board mtg. Malget presented the Library Board meeting minutes. He did not attend and won’t be attending the Library Board meetings in the future because Susan Macken, Library Director and Mike Kerns, President are doing a fine job and his attendance is not needed.

Plaza Board mtg. Ryan presented the April Plaza Board meeting minutes. The Board thanked the City for the new brighter light bulbs in their parking lot and filling potholes in their parking lot.

Spring Clean-up Spring Cleanup is scheduled for Saturday, May 9, 2015 from 8:00 a.m. to 12:00 noon. Alliant will pick up old working refrigerators and freezers from residences and offer a rebate. Pre-registration is required. Contact Chamber office for more information. Appliances may also be dropped off on Saturday at Spring Cleanup for free however rebates are not offered on Spring Clean Up day.

Oak Park Trailer 406 3rd Avenue SE Oak Park Trailer Court demolition bid opening is
Court Bids scheduled for Thursday, April 23rd at 12:00 noon at City Hall with a completion date of May 31, 2015.

DOT East Charles “Left Use Arrow-Left Only and Lane Use Arrow-Straight Ahead and Right”
Signage signage will be added on the traffic signal mast arm at East Charles/Highway 150 intersection by Iowa Department of Transportation.

Union Pacific Union Pacific will be digging reclamation pits at the old railroad shop
Railroad off 4th Street SW and 6th Street SW. There may be street closures at the 6th Street SW location.

Nuisance Properties Milks expressed her concerns regarding nuisance properties. A lengthy council discussion followed. VanVeldhuizen explained what has been accomplished so far but it takes time and funding. Malget suggested a work session to kick around ideas and to involve landlords in the process. Sherrets reminded citizens may report properties electronically at oelweinpolice.org. A new top 20 property list is being updated as a result of council persons recommendations.

COUNCIL PROCEEDINGS, APRIL 13, 2015, PAGE 3

Adjourn A motion was made by Ryan, seconded by Cantrell to adjourn at 7:35 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR

ATTEST:

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held April 13, 2015 and copy of said proceedings was furnished to the Register April 15, 2015.

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

April 13, 2015 Agenda

City Council Agenda Comments Off on April 13, 2015 Agenda
Apr 132015

THE CITY OF OELWEIN PLANNING, FINANCE, ENTERPRISE AND ECONOMIC DEVELOPMENT COMMITTEE WILL MEET PRIOR TO THE REGULAR CITY COUNCIL MEETING AT 5:45 P.M. TO CONSIDER A HOTEL/MOTEL TAX FUNDING APPLICATION FROM OCAD FOR PARTY IN THE PARK

AGENDA

OELWEIN CITY COUNCIL MONDAY, APRIL 13, 2015
OELWEIN, IOWA 6:00 P.M.

1. PLEDGE OF ALLEGIANCE

2. CALL TO ORDER

3. ROLL CALL
PEGGY SHERRETS

PAUL RYAN TED MALGET
KEVIN STICKEL RENEE CANTRELL
LOU ANN MILKS BEN WEBER

4. ADDITIONS OR DELETIONS

5. CITIZENS

6. CONSENT AGENDA

A. APPROVAL OF THE MINUTES OF THE MARCH 23, 2015 REGULAR COUNCIL MEETING
B. CONSIDERATION OF A CLASS ‘C’ BEER AND SUNDAY SALES RENEWAL FOR OELWEIN AUTO PLUS
C. CONSIDERATION OF A CLASS ‘C’ BEER, CLASS ‘B’ WINE AND AND SUNDAY SALES RENEWAL FOR KMART #9233
D. CONSIDERATION OF A CLASS ‘B’ BEER AND SUNDAY SALES RENEWAL FOR PIZZA HUT #4340
E. APPROVAL OF OELWEIN WRESTLING CLUB 5K RUN/1 MILE WALK ROUTE ON JUNE 27, 2015
F. CONSIDERATION OF A REQUEST FROM OELWEIN CELEBRATIONS RENEWED, INC. TO CLOSE SELECTED STREETS FOR PARADE, 5K RUN ROUTE APPROVAL AND USE OF CITY PARK FOR JUNE 6, 2015 CELEBRATION
G. CONSIDERATION OF A “PAINT THE TOWN” 5K POWDER RUN/WALK ROUTE ON JULY 4, 2015
H. CONSIDERATION OF A REQUEST FROM MARSHA SCHULZ TO CLOSE A PORTION OF 2nd AVENUE SE FOR AN AUCTION ON APRIL 25, 2015 BEGINNING AT 7:30 A.M.

7. PUBLIC HEARING ON WATER REVENUE LOAN AGREEMENT IN A PRINCIPAL AMOUNT NOT TO EXCEED $400,000

8. CONSIDERATION OF A RESOLUTION EXPRESSING INTENT TO ENTER INTO A LOAN AGREEMENT IN A PRINCIPAL AMOUNT NOT TO EXCEED $400,000

9. CONSIDERATION OF PROPOSALS RECEIVED FOR DOWNTOWN STREETSCAPE MAINTENANCE

10. CONSIDERATION OF A RESOLUTION ESTABLISHING FEES AND POLICIES FOR WOODLAWN CEMETERY

11. DISCUSSION ON MAUSOLEUMS AT WOODLAWN CEMETERY

12. CONSIDERATION OF A MOTION AUTHORIZING IOWA WORKFORCE DEVELOPMENT TO CONDUCT LABORSHED STUDY IN THE AMOUNT OF $4,200

13. CONSIDERATION OF A RECOMMENDATION FROM PLANNING, FINANCE, ENTERPRISE AND ECONOMIC DEVELOPMENT COMMITTEE RE: OCAD HOTEL/MOTEL TAX FUNDING IN THE AMOUNT OF $4,000 FOR PARTY IN THE PARK

14. REPORT FROM KEVIN STICKEL ON APRIL AIRPORT BOARD MEETING

15. REPPRT FROM TED MALGET ON APRIL LIBRARY BOARD MEETING

16. REPORT FROM PAUL RYAN ON APRIL PLAZA BOARD MEETING

17. MAYOR’S REPORT

18. CITY ATTORNEY’S REPORT

19. CITY ADMINISTRATOR’S REPORT

20. OLD BUSINESS

21. NEW BUSINESS

22. ADJOURNMENT

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