August 24, 2015 Council Minutes

City Council Minutes Comments Off on August 24, 2015 Council Minutes
Aug 262015

COUNCIL PROCEEDINGS
August 24, 2015

The Oelwein City Council met in regular session Monday, Monday, August 24, 2015. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Milks, Cantrell, Weber, Ryan, Stickel
ABSENT: None
ALSO PRESENT: Letzring, Rigdon, VanVeldhuizen

Adopt Agenda A motion was made by Weber, seconded by Cantrell to adopt the agenda as amended. All voted aye.
Motion Carried

Consent Agenda A motion was made by Stickel, seconded by Weber to approve the following consent agenda items:

1. Approval of the minutes of the August 10, 2015 regular meeting.
2. Approval of the minutes of the August 17, 2015 special meeting.
3. Claims Resolution in the amount of $610,469.45.
4. Class ‘C’ Liquor and Sunday Sales renewal for Las Flores.
5. Motion approving Art and Wine Class at Oelwein Public Library on October 29, 2015.
6. Motion approving Cemetery Walk on Friday, September 25, 2015 from 6:00 – 7:30 P.M.
7. Motion to release retainage in the amount of $2,500 to Lansing Brothers Construction for property demolition.
8. New Liquor License, Class ‘C’ Beer Wine and Sunday Sales permit for Oelwein Mart East.

All voted aye.
Motion Carried

Resolution #4842 A motion was made by B. Weber, seconded by Ryan to adopt Resolution
1st Ward Vacancy No. 4842 Filling the Vacancy in the Office of First Ward Council Person by Appointment with Matt Weber.
Ayes: Milks, Cantrell, B. Weber, Ryan, Stickel
Nays: None
Motion Carried

Oath of Office Mayor Sherrets administered the Oath of Office to First Ward Council Person Matt Weber.

Purchase Truck A motion was made by Stickel, seconded by Milks to approve purchase of
Street Dept. 2016 Ford F250 Pickup Truck in the amount of $24,795.90 for Street Department. All voted aye.
Motion Carried

Mausoleum at Chuck Geilenfeld spoke on behalf of Roger and Bobbi Polark’s request that City
Woodlawn Cemetery Council approve the placement of a personal family mausoleum in Woodlawn Cemetery. He presented documentation from Brannon Monument Company regarding size, appearance and maintenance. Three proposed locations were shared.

A motion was made by B. Weber, seconded by Cantrell instructing City Attorney to review changes with Cemetery Supervisor and City Administrator and also research existing state laws for compliance to report back to City Council. All voted aye.
Motion Carried

Amend Salary A motion was made by Stickel, seconded by Milks to amend Salary Resolution
Resolution Section 8 to include a single Williams Wellness Center Membership to Oelwein Police Reserve Officers following one year probationary period. All voted aye.
Motion Carried

Airport Board Mtg. Stickel presented the August Airport Board meeting minutes. Installing security cameras was discussed. This would help with blind spots.

COUNCIL PROCEEDINGS, AUGUST 24, 2015, PAGE 2

Appointments A motion was made by Milks, seconded by Ryan to approve the Mayor’s appointment of Dave Gearhart to the Planning and Zoning Commission; Gary Fox to the Zoning Board of Adjustment and Richard Wakeford to the International Code Council Board of Appeals. All voted aye.
Motion Carried

Wellness Center Wifi installation will be completed this week at the Wellness Center. Extended weekend hours are Saturday 7 – 4 Sunday 11 – 7 effective September 12.

United Way Day of United Way Day of Caring is September 11, throughout town 9 – 12:00 noon.
Caring United Way organizes volunteers to work in the parks. A Trees Forever grant was awarded to the City to plant 29 trees on 9-11 by volunteers at Platts Park, City Park and Bike Trail.

RR Reclamation Sixth Street SW between 3rd – 4th Avenue will be closed approximately 1 month
Project during the RR Reclamation Project starting around August 31, 2015.

Agenda Item B. Weber requested authorizing City Manager to get real engineering plans and specs for the current City Hall building be listed on the next council agenda so that contractors are able to offer bids on similar items.

Library Roof Stickel reported the 10 year old Library roof has nails popping out of shingles, shingles falling apart, valley metal is loose and there is hail damage. Letzring stated she would call the insurance company.

Treasurer Report Ryan requested council receive copies of the June and July 2015 Treasurer’s Report.

School Slow Signs Ryan requested one of the schools “slow” signs in the crosswalk on 8th Avenue be repaired or replaced.

Ryan stated he has been getting questions regarding the viaduct project which will start in Spring 2016.

Adjourn A motion was made by M. Weber, seconded by Ryan to adjourn at 6:30 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR

ATTEST:

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held August 24, 2015 and copy of said proceedings was furnished to the Register August 26, 2015.

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

August 24, 2015 Agenda

City Council Agenda Comments Off on August 24, 2015 Agenda
Aug 202015

AGENDA

OELWEIN CITY COUNCIL MONDAY, AUGUST 24, 2015
OELWEIN, IOWA 6:00 P.M.

1. PLEDGE OF ALLEGIANCE

2. CALL TO ORDER

3. ROLL CALL
PEGGY SHERRETS

LOU ANN MILKS BEN WEBER
PAUL RYAN
RENEE CANTRELL KEVIN STICKEL

4. ADDITIONS OR DELETIONS

5. CITIZENS

6. CONSENT AGENDA

A. APPROVAL OF THE MINUTES OF THE AUGUST 10, 2015 REGULAR COUNCIL MEETING
B. APPROVAL OF THE MINUTES OF THE AUGUST 17, 2015 SPECIAL COUNCIL MEETING
C. CLAIMS RESOLUTION
D. CONSIDERATION OF A CLASS ‘C’ LIQUOR AND SUNDAY SALES RENEWAL FOR LAS FLORES
E. CONSIDERATION OF A MOTION APPROVING AN ART AND WINE CLASS AT THE OELWEIN PUBLIC LIBRARY ON OCTOBER 29, 2015
F. CONSIDERATION OF A MOTION APPROVING CEMETERY WALK ON FRIDAY, SEPTEMBER 25, 2015 FROM 6:00 – 7:30 P.M.
G. CONSIDERATION OF A MOTION TO RELEASE RETAINAGE IN THE AMOUNT OF $2,500 TO LANSING BROTHERS CONSTRUCTION FOR PROPERTY DEMOLITION
H. CONSIDERATION OF A NEW LIQUOR LICENSE; CLASS ‘C’ BEER WINE AND SUNDAY SALES PERMIT FOR OELWEIN MART EAST

7. CONSIDERATION OF A RESOLUTION FILLING THE VACANCY IN THE OFFICE OF FIRST WARD COUNCIL PERSON BY APPOINTMENT

8. ADMINISTRATION OF OATH OF OFFICE TO FIRST WARD COUNCIL PERSON MATT WEBER

9. CONSIDERATION OF A MOTION APPROVING PURCHASE OF 2016 FORD F250 PICKUP TRUCK IN THE AMOUNT OF $24,795.90 FOR STREET DEPARTMENT

10. DISCUSSION ON MAUSOLEUM’S AT WOODLAWN CEMETERY

11. CONSIDERATION OF A MOTION AMENDING SALARY RESOLUTION SECTION 8 TO INCLUDE A SINGLE WILLIAMS WELLNESS CENTER MEMBERSHIP TO OELWEIN POLICE RESERVE OFFICERS FOLLOWING ONE YEAR PROBATIONARY PERIOD

12. REPORT FROM KEVIN STICKEL ON AUGUST AIRPORT BOARD MEETING

13. MAYOR’S REPORT

A. CONSIDERATION OF THE APPOINTMENT OF DAVE GEARHART TO THE PLANNING AND ZONING COMMISSION; GARY FOX TO THE ZONING BOARD OF ADJUSTMENT AND RICHARD WAKEFORD TO THE INTERNATIONAL CODE COUNCIL BOARD OF APPEALS

14. CITY ATTORNEY’S REPORT

15. CITY ADMINISTRATOR’S REPORT

16. OLD BUSINESS

17. NEW BUSINESS

18. ADJOURNMENT

August 17, 2015 Council Minutes

City Council Minutes Comments Off on August 17, 2015 Council Minutes
Aug 192015

COUNCIL PROCEEDINGS
Special Meeting
August 17, 2015

The Oelwein City Council met in special session Monday, August 17, 2015. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Sherrets, Cantrell, Weber, Ryan, Stickel
ABSENT: Milks
ALSO PRESENT: Letzring, Wedemeier, VanVeldhuizen

Resolution #4841 A motion was made by Weber, seconded by Cantrell to approve Resolution # 4841
First Ward Vacancy filing the vacancy in the office of first ward council person by appointment and the
publication of notice thereof.

Ayes: Cantrell, Weber, Ryan, Stickel
Nays: None
Motion Carried

5:05 p.m. Milks arrived.

TIF Presentation Letzring gave a presentation to council on information regarding Tax Increment Financing. Letzring explained how cities can borrow funds to fund infrastructure, use the new businesses property taxes to pay associated debt service, and then offer businesses their own property taxes as a rebate.

Resolution #4840 A motion was made by Weber, seconded by Cantrell to approve Resolution #4840
East Penn approving the application of East Penn Manufacturing Company for the purpose of receiving benefits under 2015 Iowa Code Section 15.326-15.336 the high quality jobs program and approving certain property tax exemptions for value added to real property by East Penn Manufacturing Company and to receive direct financial assistance from the Iowa Economic Development Authority

Ayes: Milks, Cantrell, Weber, Ryan, Stickel
Nays: None
Motion Carried

Adjourn A motion was made by Stickel, seconded by Milks to adjourn at 5:27 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR

ATTEST:

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held August 17, 2015 and copy of said proceedings was furnished to the Register August 20, 2015.

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

August 10, 2015 Council Minutes

City Council Minutes Comments Off on August 10, 2015 Council Minutes
Aug 142015

COUNCIL PROCEEDINGS
August 10, 2015

The Oelwein City Council met in regular session Monday, Monday, August 10, 2015. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Cantrell, Weber, Ryan, Stickel
ABSENT: Milks
ALSO PRESENT: Letzring, Rigdon, VanVeldhuizen

Adopt Agenda A motion was made by Ryan, seconded by Stickel to adopt the agenda as amended. All voted aye.
Motion Carried

Citizens Paul Ganske, a116 Eastline Road president of Oelwein Odd Rods questioned if
Paul Ganske concessions could be set up at Warthan Rundle park on S Frederick during Odd Rod events since the corner bank property was no longer available. Doug Bryan, part owner of the bank property was present and will discuss options with Ganske.

Georgia Georgia Weatherbee 108 6th Street SW inquired why her water bill
Weatherbee increased and then received a card in the mail the water was unfit to drink. Letzring stated the water department missed a reporting deadline so a required mailing was sent by the city. At no time was Oelwein’s water unsafe to drink.

Jody Damon Jody Damon, 2609 S. Frederick informed council Oak Park Trailer court property needs trees removed.

Consent Agenda A motion was made by Stickel, seconded by Weber to approve the following consent agenda items:

1. Approval of the minutes of the July 27, 2015 regular meeting.
2. 2016 Homecoming Parade Route request on Friday, October 2, 2015 at 1:30 P.M.
3. Approve street closures for Fall Fling on September 19, 2015.
4. Approve alcohol license transfer of Clete and Connie’s to 13 W Charles on August 22, 2015 for 24 hours.

All voted aye.
Motion Carried

Public Hearing Mayor Sherrets opened the Public Hearing re: relocation of City Hall to 1 West Charles.

Letzring presented a power point stating rough estimated costs associated with short term move, short term stay, long term move and long term stay. Figures were based on Martin Gardner Engineering estimates.

Sherrets stated these numbers are only estimates and the decision tonight is to allow staff to get firm numbers regarding the move, and discuss a rental agreement with the landlord, then return to council with more information.

37 people were in attendance and 10 people opted to speak at the podium.

Paul Ganske, 116 Eastline Road opposed the move, citing that the city should have bought the building if they wanted to move.

Georgia Weatherbee, 108 6th Street SW said to stay at current location claiming there is no parking at new location.

June Griffith, 233 S. Frederick wants to have the detail of costs to stay and costs associated with the move to be available to review.

Mike Kerns – 1213 2nd Street SW wants realistic numbers to renovate current city hall building not engineers estimates previously presented. . He expressed concerns for what happens after the 10 year lease expires and suggested the city consider moving into an empty store front downtown. Kerns also stated that he understood this is not an easy decision to make.

COUNCIL PROCEEDINGS, AUGUST 10, 2015, PAGE 2

LaVerne McLennon, 119 12 Ave SE stated the current building we are in is beautiful, the city should repair a little bit each year and moving 1 block is not going to affect downtown in any way.

Janie Kennedy, 2609 S. Frederick said it is not a smart decision to move.

Jim Weatherbee, 106 8th St SW inquired as to why only the council has a vote in this issue. He requested the people have a vote. He also questioned why the Tech Spec building wasn’t an option to move to.

Charlene Tatro 315 4 ½ St SW wants city hall to stay at its current location with a face lift.

Jody Damon 2609 S Frederick was concerned that if city hall moves down town they’ll have to hire more police officers to keep the kids away from the area.

Jake Blitsch 728 8th NE thanked the council for what they do. It’s not always an easy decision. The people that are against it showed up at the hearing but the ones for it did not. There are a lot of people out there in favor of this move. Several years ago he was on the council when the decision for the 4-lane highway was to be made and qas equally difficult yet today it has spurned economic growth in Oelwein.

J. Weatherbee, Ganske and Kerns spoke a second time.

Sherrets respond to Ganske regarding the city buying the building. The purchase price when the city inquired was higher than the sale price to Mr. Bryan.

Stickel said he had 2 calls against moving and several comments in favor.

Cantrell’s calls received were not in favor of moving.

Ryan stated the people elect council to make decisions and it’s not easy to represent 6,500 residents, he requested more information but indicated he would likely vote against a move.

Weber stated the people he contacted are split between in favor and against. He too requested more precise figures before a final decision could be made.

A motion was made by Ryan, seconded by Stickel to close the hearing. All voted aye.
Motion Carried

Negotiate Lease A motion was made by Stickel, seconded by Ryan directing City Administrator
1 West Charles to initiate negotiation for terms of an agreement to lease 1 West Charles with accurate costs to compare city hall moving or staying to renovate existing building. All voted aye.
Motion Carried

Library Exhibit Susan Macken, Library Director showed power point on Smithsonian traveling exhibit – Exploring Human Origins: What does it mean to be Human? The Grand Opening program is Tuesday, September 8 at 6:00 P.M. with Dr. Rick Potts, the Smithsonian’s Human Origins Curator. Special programs are scheduled at the Library while the exhibit is on display through October 2nd.

Pay Request A motion was made by Ryan, seconded by Weber to approve Pay Estimate
Airport Project No. 5 in the amount of $10,232.40 to Voltmer for work completed on Airport Runway Lighting Project. All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, AUGUST 10, 2015, PAGE 3

Civic System A motion was made by Weber, seconded by Cantrell to authorize the purchase of Civic System Finance and Budgetary Software in the amount of $78,675.00. All voted aye.
Motion Carried

Ord. No. 1137 A motion was made by Cantrell, seconded by Stickel to adopt
Code Section Ordinance No. 1137 Amending Sections 22-128 Truck Route and 22-129
22-128, 22-129 Tractor Trailers Prohibited on the third and final reading.
Ayes: Cantrell, Weber, Ryan, Stickel
Nays: None
Motion Carried

Amend Salary A motion was made by Ryan, seconded by Cantrell to amend
Resolution Salary Resolution Section 8 to Include a single Williams Wellness Center Membership to Oelwein Volunteer Fire Department members. All voted aye (Weber abstained). Motion Carried

Stickel inquired if we should include Police Department reserves. Letzring will contact Chief Logan.

A motion was made by Weber, seconded by Cantrell to hold a Special Session Council meeting on August 17, 2015 at 5:00 P.M. All voted aye.
Motion Carried

Housing Authority Ryan spoke on UERPC Housing Authority Board meeting. Procedures were put into place to prevent falsification of information regarding HUD renters and new complaint procedures were also approved.

Plaza Board Ryan reported on the August Plaza Board meeting. Maintenance on the building was discussed and bids are being accepted to replace two AC units. Northland Agency provided lunch at the mealsite has changed to Valley Services.

Aquatic Center The Aquatic Center’s “Back to School Bash” is Tuesday, August 11th 7-9:00 P.M. Free admission and free giveaways for the kids.

Adjourn A motion was made by Stickel, seconded by Cantrell to adjourn at 7:20 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR

ATTEST:

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held August 10, 2015 and copy of said proceedings was furnished to the Register August 14, 2015.

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

August 10, 2015 Agenda

Uncategorized Comments Off on August 10, 2015 Agenda
Aug 072015

AGENDA

OELWEIN CITY COUNCIL MONDAY, AUGUST 10, 2015
OELWEIN, IOWA 6:00 P.M.

1. PLEDGE OF ALLEGIANCE

2. CALL TO ORDER

3. ROLL CALL
PEGGY SHERRETS

LOU ANN MILKS BEN WEBER
PAUL RYAN
RENEE CANTRELL KEVIN STICKEL

4. ADDITIONS OR DELETIONS

5. CITIZENS

6. CONSENT AGENDA

A. APPROVAL OF THE MINUTES OF THE JULY 27, 2015 REGULAR COUNCIL MEETING
B. CONSIDERATION OF 2016 HOMECOMING PARADE ROUTE REQUEST ON FRIDAY, OCTOBER 2, 2015 AT 1:30 P.M.
C. CONSIDERATION OF A MOTION OF REQUESTED STREET CLOSURES FOR FALL FLING ON SEPTEMBER 19, 2015
D. CONSIDERATION OF A MOTION ALLOWING ALCOHOL LICENSE TRANSFER OF CLETE & CONNIE’S TO 13 W CHARLES (PLAZA PARK) ON AUGUST 22, 2015 FOR 24 HOURS

7. PUBLIC HEARING RE: RELOCATION OF CITY HALL TO 1 WEST CHARLES

8. CONSIDERATION OF A MOTION DIRECTING CITY ADMINISTRATOR TO INITIATE NEGOTIATION FOR TERMS OF AN AGREEMENT TO LEASE 1 WEST CHARLES

9. DISCUSSION ON THE VACANCY IN THE ELECTIVE OFFICE OF FIRST WARD COUNCIL BY APPOINTMENT

10. CONSIDERATION OF A RESOLUTION FILLING THE VACANCY IN THE OFFICE OF COUNCIL AT LARGE BY APPOINTMENT

11. LIBRARY DIRECTOR SUSAN MACKEN ON TRAVELING EXHIBITION – EXPLORING HUMAN ORIGINS

12. CONSIDERATION OF PAY ESTIMATE #5 IN THE AMOUNT OF $10,232.40 TO VOLTMER FOR WORK COMPLETED ON AIRPORT RUNWAY LIGHTING PROJECT

13. CONSIDERATION OF A MOTION AUTHORIZING THE PURCHASE OF CIVIC SYSTEM FINANCE & BUDGETARY SOFTWARE IN THE AMOUNT OF $78,675

14. CONSIDERATION OF AN ORDINANCE AMENDING SECTIONS 22-128 TRUCK ROUTE AND 22-129 TRACTOR TRAILERS PROHIBITED – THIRD AND FINAL READING

15. CONSIDERATION OF A MOTION AMENDING SALARY RESOLUTION SECTION 8 TO INCLUDE A SINGLE WILLIAMS WELLNESS CENTER MEMBERSHIP TO OELWEIN VOLUNTEER FIRE DEPARTMENT MEMBERS

16. CONSIDERATION OF A MOTION FOR SPECIAL SESSION COUNCIL MEETING ON AUGUST 17, 2015 AT 6:00 P.M.

17. REPORT FROM PAUL RYAN ON UERPC HOUSING AUTHORITY BOARD MEETING

18. REPORT FROM PAUL RYAN ON AUGUST PLAZA BOARD MEETING

19. MAYOR’S REPORT

20. CITY ATTORNEY’S REPORT

21. CITY ADMINISTRATOR’S REPORT

22. OLD BUSINESS

23. NEW BUSINESS

24. ADJOURNMENT

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