March 28, 2016 Agenda

City Council Agenda Comments Off on March 28, 2016 Agenda
Mar 252016

THE CITY OF OELWEIN PUBLIC SAFETY COMMITTEE WILL MEET PRIOR TO THE REGULAR COUNCIL MEETING AT 5:30 P.M. TO DISCUSS A REQUEST FOR A HANDICAP PARKING SPACE IN THE 10 BLOCK OF 1ST AVENUE SW

AGENDA

OELWEIN CITY COUNCIL MONDAY, MARCH 28, 2016
OELWEIN, IOWA 6:00 P.M.

1. PLEDGE OF ALLEGIANCE

2. CALL TO ORDER

3. ROLL CALL
PEGGY SHERRETS

LOU ANN MILKS BEN WEBER
MATT WEBER DARIN CHRISTENSEN
RENEE CANTRELL KEVIN STICKEL

4. ADDITIONS OR DELETIONS

5. CITIZENS

A. JANET WISSLER, OELWEIN LIONS CLUB ON COMMUNITY GARDENS

6. CONSENT AGENDA

A. APPROVAL OF THE MINUTES OF THE MARCH 14, 2016 REGULAR COUNCIL MEETING
B. APPROVAL OF THE MINUTES OF THE MARCH 19, 2016 SPECIAL COUNCIL MEETING
C. CLAIMS RESOLUTION
D. CONSIDERATION OF A CLASS ‘C’ BEER AND SUNDAY SALES RENEWAL FOR KWIK TRIP #665

7. MARK DURBAHN EARTH TECH ENGINEERS ON 10TH STREET SE RECONSTRUCTION PROJECT

8. CONSIDERATION OF CHANGE ORDER NO. 2 TO SKYLINE CONSTRUCTION IN THE AMOUNT OF $2,000.00 FOR 10TH STREET SE RECONSTRUCTION PROJECT

9. CONSIDERATION OF PAY REQUEST #5 (FINAL) FROM SKYLINE CONSTRUCTION IN THE AMOUNT OF $7,364.63 FOR WORK COMPLETED ON 10TH STREET SE RECONSTRUCITON PROJECT

10. CONSIDERATION OF A MOTION CONFIRMING EXECUTIVE SEARCH SERVICES WITH BRIMEYER FURSMAN, LLC

11. CONSIDERATION OF A RESOLUTION APPROVING EMPLOYMENT CONTRACT WITH DYLAN MULFINGER

12. CONSIDERATION OF A PROPOSAL FROM SW BRIDGE ENGINEERS FOR CONSTRUCTION RELATED SERVICES RE: WEST CHARLES STREET VIADUCT PROJECT

13. CONSIDERATION OF A PROPOSAL FROM CRAWFORD ENGINEERS FOR ON-SITE CONSTRUCTION OBSERVATION SERVICES RE: WEST CHARLES STREET VIADUCT PROJECT

14. CONSIDERATION OF A PROPOSAL RECEIVED FROM IOWA NORTHERN RAILWAY COMPANY RE: WEST CHARLES STREET VIADUCT PROJECT

15. CONSIDERATION OF A MOTION AUTHORIZING SIGNATURES ON CONTRACT WITH J. F. BRENNAN CO. IN THE AMOUNT OF $470,000.00 FOR WEST CHARLES STREET VIADUCT PROJECT PENDING BOND COMPLETION

16. CONSIDERATION OF AN ORDINANCE AMENDING WATER RATES, CHAPTER 7 OF THE CODE OF ORDINANCES OF THE CITY OF OELWEIN, IOWA – THIRD AND FINAL READING

17. CONSIDERATION OF AN ORDINANCE AMENDING SANITARY SEWERAGE RATES, CHAPTER 7 OF THE CODE OF ORDINANCES OF THE CITY OF OELWEIN, IOWA – THIRD AND FINAL READING

18. DISCUSSION ON NUISANCE AND ABATEMENT PROCEDURES

19. CONSIDERATION OF A RECOMMENDATION FROM PUBLIC SAFETY COMMITTEE RE: HANDICAP PARKING REQUEST IN THE 10 BLOCK OF 1ST AVENUE SW

20. REPORT FROM RENEE CANTRELL ON MARCH PARK AND RECREATION MEETING

21. CONSIDERATION OF A RESOLUTION WITH THYRONE MATTHEWS RE: CONCESSIONS AGREEMENT

22. CONSIDERATION OF A MOTION APPROVING ALLIANT ENERGY HOMETOWN REWARDS LIGHTING PROJECT AT CITY PARK

23. REPORT FROM KEVIN STICKEL ON MARCH AIRPORT BOARD MEETING

24. MAYOR’S REPORT

25. CITY ATTORNEY’S REPORT

26. CITY ADMINISTRATOR’S REPORT

27. OLD BUSINESS

28. NEW BUSINESS

29. ADJOURNMENT

March 19, 2016 Council Minutes

City Council Minutes Comments Off on March 19, 2016 Council Minutes
Mar 242016

COUNCIL PROCEEDINGS
Special Meeting
March 19, 2016

The Oelwein City Council met in special session Saturday, March 19, 2016. Mayor Sherrets called the meeting to order at 8:00 A.M.

Roll Call PRESENT: Milks, M. Weber, Cantrell, B. Weber, Christensen, Stickel
ABSENT: None
ALSO PRESENT: Rigdon, VanVeldhuizen

Administrator Search Dr. Richard Fursman, from Brimeyer Fursman executive search firm explained the group interview process. Community Group participants and Department Heads left the Council Chambers at 8:15 A.M. to interview candidates in the Fire Department meeting room and Mayor’s Office respectively.

Rigdon left to attend the Department Head group. VanVeldhuizen left to attend the Community Group.
Motion Carried

Executive Session A motion was made by M. Weber, seconded by Christensen to go into Executive Session to evaluate personnel competency per Iowa Code Chapter 21.5(i).
Ayes: Milks, M. Weber, Cantrell, B. Weber, Christensen, Stickel
Nays: None
Motion Carried

Return to Regular A motion was made by B. Weber, seconded by M. Weber to return to regular
Session session at 1:09 P.M.
Ayes: Milks, M. Weber, Cantrell, B. Weber, Christensen, Stickel
Nays: None
Motion Carried

The Council took a short break and reconvened at 1:30 P.M. for debriefs. VanVeldhuizen rejoined the meeting. Candidate strengths and concerns were presented to Council from the Community Group and Department Head group.

Executive Session A motion was made by Milks, seconded by Cantrell to go into Executive Session at 2:15 P.M. to discuss personnel per Iowa Code Chapter 21.5(i).
Ayes: Milks, M. Weber, Cantrell, B. Weber, Christensen, Stickel
Nays: None
Motion Carried

Return to Regular A motion was made by Cantrell, seconded by Stickel to return to regular
Session session.
Ayes: Milks, M. Weber, Cantrell, B. Weber, Christensen, Stickel
Nays: None
Motion Carried

Adjourn A motion was made by Milks, seconded by Christensen to adjourn at 3:50 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

______________________________________
BARBARA RIGDON, DEPUTY CITY CLERK

I, Barbara Rigdon, Deputy City Clerk in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held March 19, 2016 and copy of said proceedings was furnished to the Register March 24, 2016.

______________________________________
BARBARA RIGDON, DEPUTY CITY CLERK

March 14, 2016 Council Minutes

City Council Minutes Comments Off on March 14, 2016 Council Minutes
Mar 172016

COUNCIL PROCEEDINGS
March 14, 2016

The Oelwein City Council met in regular session Monday, March 14, 2016. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Milks, M. Weber, Cantrell, B. Weber, Christensen, Stickel
ABSENT: None
ALSO PRESENT: Rigdon, Smith, VanVeldhuizen

Adopt Agenda A motion was made by M. Weber, seconded by Stickel to adopt the agenda as amended. All voted aye.
Motion Carried

Ginger O’Connell Ginger O’Connell, 303 3rd Street NE questioned the need on relocating City Hall citing costs of renting versus remaining at the current building. O’Connell reminded council it is citizens money, not theirs.

Larry Recker Larry Recker, 1211 3rd Street NE suggested Council wait until East Penn gets established and reassess the situation at that time. He was concerned with parking availability at 1 West.

Gerald Gage Gerald Gage, 1228 South Frederick was strongly opposed to relocating City Hall and felt the current location was a sound structure.

Laverne McLennan Laverne McLennan, 119 12th Avenue SE stated she has been to many council meetings in the past and did not feel there was a need for a larger facility.

El Marie Gage El Marie Gage, 1228 South Frederick was opposed to the proposed relocation citing the current location was a railroad building and we are a city with railroad heritage. She believes the atmosphere is conducive with good parking availability.

Ron Garceau Ron Garceau, 203 1st Avenue stated he was neither for or against the move but suggested the council look at more cost efficient options.

Dean Benter Dean Benter, 115 12th Avenue SE presented petitions to Mayor Sherrets consisting of more than 70 signatures in favor of City Hall relocating downtown stating it would be a positive move for the community.

Tracy Tafolla Tracy Tafolla, 101 Eastline Road thanked Mr. Bryan for making an investment in the community but felt 1 West could better serve the community by potential business. Tafolla encouraged council to look at other options and assist Mr. Bryan in securing occupants for his building.

Ed Raye Ed Raye, 1379 Fontana Blvd., Hazleton, stated he was president of the Railroad Museum. Mr. Raye stated the Museum would be interested in the current city hall should it become available.

Mike Kerns Mike Kerns, 1213 2nd Street SW felt the current location of city hall serves the community well and suggested improvements be made in stages as money is budgeted.

Consent Agenda A motion was made by Milks, seconded by B. Weber to approve the following consent agenda items:
1. Approval of the minutes of the February 22, 2016 regular meeting.
2. Class ‘C’ Liquor, Outdoor and Sunday Sales renewal for Columbus Club..
3. Class ‘E’ Liquor, Class ‘B’ Wine, Class ‘C’ Beer and Sunday Sales renewal for L & M Beverage.
All voted aye.
Motion Carried

Park & Rec Supt. Mayor Sherrets introduced Park and Recreation Superintendent Josh Johnson stating the council has combined and Park and Recreation departments into one department.

COUNCIL PROCEEDINGS, MARCH 14, 2016, PAGE 2

Public Hearing A motion was made by Milks, seconded by M. Weber to open the Public
2016-2017 Budget Hearing on Fiscal Year 2016-2017.
Ayes: Milks, M. Weber, Cantrell, B. Weber, Christensen, Stickel
Nays: None
Motion Carried

Mayor Sherrets reported the levy stayed level at $18.12 per $1,000 assessed value. The total General Fund budget is $1,856,138 and property tax revenues are estimated to be $2,397,151.

Capital improvement projects include improvements to the West Charles Street viaduct, 20th Street Lift Station upgrades, 14th Street SE road extension and possible joint venture with Oelwein Schools to expand NICC presence.

No other comments were received.

Close Hearing A motion was made by Stickel, seconded by B. Weber to close the hearing.

Ayes: Milks, M. Weber, Cantrell, B. Weber, Christensen, Stickel
Nays: None
Motion Carried

Resolution #4877 A motion was made by Cantrell, seconded by M. Weber to adopt Resolution No. 4877 Adopting 2016-2017 Fiscal Year Budget.

Ayes: Milks, M. Weber, Cantrell, B. Weber, Christensen, Stickel
Nays: None
Motion Carried

Resolution #4878 A motion was made by B. Weber, seconded by Milks to adopt Resolution No.
Accept Gift of Lots 4878 Authorizing the Mayor to Accept Gift of Lots A, B, C, and Outlot A, Industrial Park Third Addition to Oelwein, Fayette County, Iowa.

City Attorney VanVeldhuizen stated this is part of the East Penn development.

Ayes: Milks, M. Weber, Cantrell, B. Weber, Christensen, Stickel
Nays: None
Motion Carried

Public Hearing A motion was made by Milks, seconded by Cantrell to open the Public Hearing
Conveyance of Land on proposed conveyance of Outlot A, Industrial Park Third Addition, Oelwein, Fayette County, Iowa to Oelwein Chamber and Area Development, Inc. in exchange for Parcel M in the East Half of the Southwest Quarter of Section 27, Township 91 North, Range 9 West of the 5th P.M., City of Oelwein, Fayette County, Iowa.

Ayes: Milks, M. Weber, Cantrell, B. Weber, Christensen, Stickel
Nays: None
Motion Carried

No written or oral comments were received.

Close Hearing A motion was made by Stickel, seconded by M. Weber to close the hearing.

Ayes: Milks, M. Weber, Cantrell, B. Weber, Christensen, Stickel
Nays: None
Motion Carried

Resolution #4879 A motion was made by M. Weber, seconded by Christensen to adopt Resolution
Conveyance of Land No. 4879 Directing the Conveyance of the City’s Interest in Outlot A, Industrial Park Third Addition, City of Oelwein, Fayette County, Iowa.

Ayes: Milks, M. Weber, Cantrell, B. Weber, Christensen, Stickel
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, MARCH 14, 2016, PAGE 3

City Hall Location A motion was made by Milks to have City Hall remain at its present location. Milks stated this has been a difficult decision and feels renting is not a viable option. The motion was seconded by M. Weber. 5 voted aye, 1 (Stickel) abstained.
Motion Carried

Water Rates A motion was made by B. Weber, seconded by Cantrell to adopt the second reading of an Ordinance Amending Water Rates, Chapter 7 of the Code of Ordinances of the City of Oelwein, Iowa.

Ayes: Milks, M. Weber, Cantrell, B. Weber, Christensen, Stickel
Nays: None
Motion Carried

Sewer Rates A motion was made by B. Weber, seconded by M. Weber to adopt the second reading of an Ordinance Amending Sanitary Sewerage Rates, Chapter 7 of the Code of Ordinances of the City of Oelwein, Iowa.

Ayes: Milks, M. Weber, Cantrell, B. Weber, Christensen, Stickel
Nays: None
Motion Carried

Audit Proposal A motion was made by M. Weber, seconded by Cantrell to accept a proposal received from RFSW & Co. to perform Audit Services for Fiscal Years Ending June 30, 2016 and June 30, 2017. All voted aye.
Motion Carried

Award Contract Four bids were received for the Bridge 351.31 Span Rehabilitation (West Charles Street Viaduct):

J. F. Brennan Company, Inc., LaCrosse, WI $470,000.00
Kraemer North America, LLC, Plain, WI $515,440.00
FNF Construction, Inc., Tempe, AZ $773,264.00
Peterson Contractors, Inc., Reinbeck, IA $612,984.85

A motion was made by B. Weber, seconded by Milks to award the contract to the low bidder, J.F. Brennan Co., Inc. in the Amount of $470,000.00 as recommended by SW Bridge Engineers. All voted aye.
Motion Carried

Resolution #4880 A motion was made by Milks, seconded by M. Weber to adopt Resolution
Mortgage Release No. 4880 Authorizing the Mayor to Execute Mortgage Releases for Andrew and Jodi Miller, d/b/a Miller Construction.

Ayes: Milks, M. Weber, Cantrell, B. Weber, Christensen, Stickel
Nays: None
Motion Carried

Nuisance & Abatement Discussion on nuisance and abatement procedures was tabled and will be listed on the March 28, 2016 Agenda.

Handicap Parking A motion was made by B. Weber, seconded by Cantrell to refer a request for a designated handicap parking space in the 10 block of 1st Avenue SW to the Public Safety Committee for recommendation. All voted aye.
Motion Carried

Spring Clean Up Mayor Sherrets reported spring clean up is scheduled for Saturday, May 14, 2016 beginning at 8:00 A.M. It was council consensus to provide dumpsters as in past several years. No televisions will be accepted.

Airport Board Mtg. Stickel reported on the February Airport Board meeting. A Fly-In breakfast is scheduled for Sunday, June 5th.

Oelwein Celebration Christensen reported a Casino/Prom fundraiser for Oelwein Celebration will be held April 9th.

COUNCIL PROCEEDINGS, MARCH 14, 2016, PAGE 4

City Admin. Search Sherrets reminded Council of City Administrator candidate interviews Friday and Saturday.

Concessions VanVeldhuizen reported an agreement for concessions with Thyrone Matthews will be listed on the next agenda.

Community Gardens VanVeldhuizen reported he is preparing an agreement with Oelwein Lions Club for use of a vacant lot in the 300 block of 7th Avenue SW as a community Garden. VanVeldhuizen mentioned other lots throughout the city may also be available for this type of activity.

Adjourn A motion was made by M. Weber, seconded by Milks to adjourn at 6:52 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR

ATTEST:

______________________________________
BARBARA RIGDON, DEPUTY CITY CLERK

I, Barbara Rigdon, Deputy City Clerk in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held March 14, 2016 and copy of said proceedings was furnished to the Register March 15, 2016.

______________________________________
BARBARA RIGDON, DEPUTY CITY CLERK

March 14, 2016 Agenda

City Council Agenda Comments Off on March 14, 2016 Agenda
Mar 102016

AGENDA

OELWEIN CITY COUNCIL MONDAY, MARCH 14, 2016
OELWEIN, IOWA 6:00 P.M.

1. PLEDGE OF ALLEGIANCE

2. CALL TO ORDER

3. ROLL CALL
PEGGY SHERRETS

LOU ANN MILKS BEN WEBER
MATT WEBER DARIN CHRISTENSEN
RENEE CANTRELL KEVIN STICKEL

4. ADDITIONS OR DELETIONS

5. CITIZENS

A. JANET WISSLER, OELWEIN LIONS CLUB ON COMMUNITY GARDENS

6. CONSENT AGENDA

A. APPROVAL OF THE MINUTES OF THE FEBRUARY 22, 2016 REGULAR COUNCIL MEETING
B. CONSIDERATION OF A CLASS ‘C’ LIQUOR, OUTDOOR AND SUNDAY SALES RENEWAL FOR COLUMBUS CLUB
C. CONSIDERATION OF A CLASS ‘E’ LIQUOR, CLASS ‘B’ WINE, CLASS ‘C’ BEER AND SUNDAY SALES RENEWAL FOR
L & M BEVERAGE

7. INTRODUCTION OF PARKS AND RECREATION SUPERINTENDENT JOSH JOHNSON

8. PUBLIC HEARING ON FISCAL YEAR 2016-2017 BUDGET

9. CONSIDERATION OF A RESOLUTION ADOPTING 2016-2017 FISCAL YEAR BUDGET

10. CONSIDERATION OF A RESOLUTION AUTHORIZING THE MAYOR TO ACCEPT GIFT OF LOTS A, B, C, AND OUTLOT A, INDUSTRIAL PARK THIRD ADDITION TO OELWEIN, FAYETTE COUNTY, IOWA

11. PUBLIC HEARING ON PROPOSED CONVEYANCE OF OUTLOT A, INDUSTRIAL PARK THIRD ADDITION, OELWEIN, FAYETTE COUNTY, IOWA TO OELWEIN CHAMBER AND AREA DEVELOPMENT, INC. IN EXCHANGE FOR PARCEL M IN THE EAST HALF OF THE SOUTHWEST QUARTER OF SECTION 27, TOWNSHIP 91 NORTH, RANGE 9 WEST OF THE 5TH P.M., CITY OF OELWEIN, FAYETTE COUNTY, IOWA

12. CONSIDERATION OF A RESOLUTION DIRECTING THE CONVEYANCE OF THE CITY’S INTEREST IN OUTLOT A, INDUSTRIAL PARK THIRD ADDITION, CITY OF OELWEIN, FAYETTE COUNTY, IOWA

13. DISCUSSION AND MOTION ON LOCATION OF CITY HALL

14. CONSIDERATION OF AN ORDINANCE AMENDING WATER RATES, CHAPTER 7 OF THE CODE OF ORDINANCES OF THE CITY OF OELWEIN, IOWA

15. CONSIDERATION OF AN ORDINANCE AMENDING SANITARY SEWERAGE RATES, CHAPTER 7 OF THE CODE OF ORDINANCES OF THE CITY OF OELWEIN, IOWA

16. CONSIDERATION OF PROPOSAL RECEIVED FROM RFSW & CO. TO PERFORM AUDIT SERVICES FOR FISCAL YEARS ENDING JUNE 30, 2016 AND JUNE 30, 2017

17. CONSIDERATION OF A MOTION TO AWARD CONTRACT RE: BRIDGE 351.31 SPAN REHABILITATION (WEST CHARLES STREET VIADUCT) TO JF BRENNAN COMPANY IN THE AMOUNT OF $470,000.00

18. CONSIDERATION OF A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE MORTGAGE RELEASES

19. DISCUSSION ON NUISANCE AND ABATEMENT PROCEDURES

20. CONSIDERATION OF A MOTION TO REFER A REQUEST FOR ADDITIONAL HANDICAP PARKING SPACE TO PUBLIC SAFETY COMMITTEE

21. DISCUSSION ON SPRING CLEAN UP

22. REPORT FROM KEVIN STICKEL ON FEBRUARY AIRPORT BOARD MEETING

23. MAYOR’S REPORT

24. CITY ATTORNEY’S REPORT

25. OLD BUSINESS

26. NEW BUSINESS

27. ADJOURNMENT

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