June 27, 2016 Council Minutes

City Council Minutes Comments Off on June 27, 2016 Council Minutes
Jun 292016

COUNCIL PROCEEDINGS
June 27, 2016

The Oelwein City Council met in regular session Monday, June 27, 2016. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: M. Weber, Cantrell, B Weber, Christensen, Stickel, Milks
ABSENT: None
ALSO PRESENT: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by M. Weber, seconded by Milks to adopt the agenda as presented. All voted aye.
Motion Carried
Paul Ganske Paul Ganske, 116 Eastline Road requested council to review the installation of street lights in his five block area on Outer Road.

Jeff Hughes Jeff Hughes, 15 6th Avenue NE questioned when the viaduct would reopen. Sherrets stated the project is on schedule with the viaduct reopening mid July.

Consent Agenda A motion was made by Kevin, seconded by M. Weber to approve the following Consent Agenda items.

A. Minutes of the June 13, 2016 regular council meeting.
B. Claims Resolution in the amount of $1,721,785.97.
C. 2016 Cigarette Permit renewals
D. Class ‘C’ Liquor and Sunday Sales renewal for The Dancing Lion
E. Class ‘C’ Liquor License, Outdoor Service and Sunday Sales renewal for Von Tuck’s Bier Haus dba Dave’s Place
F. Payment to Fox Engineering in the amount of $13,194.00 for work completed on Oelwein Industrial Park 3rd Addition – RISE Improvements
G. Request from Oelwein Area United Way to close Plaza Park and surrounding areas on August 20, 2016 for a Street Dance
H. Pay Request No. 1 from JF Brennan Co., Inc. in the amount of $394,102.75 for work completed on West Charles Street Bridge 351.31 Span Rehabilitation Project

All voted aye.
Motion Carried

Public Hrg, Plans & A motion was made by Milks, seconded by B. Weber to open the Public
Specs, Ind. Park 3rd Hearing on Engineering Plans and Specifications and Opinion of Probable
Addition Construction Costs for the Oelwein Industrial Park 3rd Addition Public Improvements Plan.
Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

John Gade, Fox Engineering stated this project will extend SE 14th Street approximately one-half mile, extend 12” water line 3400 ft., extend sanitary sewer, provide storm water retention and it will raise the trail.

Milks questioned since the water lines were no longer being looped around the Industrial Park 3rd Addition area, how will the northeast corner with the higher elevation get water for development. Gade replied you will need to create another pressure zone for the elevation changes.

No other comments were received.

A motion was made by B. Weber, seconded by Milks to close the hearing.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, JUNE 27, 2016, PAGE 2

Resolution #4902 A motion was made by M. Weber, seconded by Stickel to adopt Resolution No. 4902 Approving Bidding Requirements, Contract Documents, and Estimate of Cost for Oelwein Industrial Park 3rd Addition Public Improvements.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

Engineer John Gade, FOX Engineering stated the engineers estimate of $2.5 million
Recommendation includes a 10% contingency. Two bids were received:
Bid Award
C.J. Moyna & Sons, Elkader, Iowa $1,874,488.65
Peterson Contractors Inc., Reinbeck, Iowa $2,013,661.50

Gade recommended award the bid to the lowest bidder C.J. Moyna & Sons.

Resolution #4903 A motion was made by Milks, seconded by Cantrell to adopt Resolution No. 4903 Awarding Contract for Oelwein Industrial Park 3rd Addition Public Improvements, Authorizing Execution of Contract, and Authorizing Execution of Notice to Proceed. Bid to C.J. Moyna.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

Resolution #4904 A motion was made by B. Weber, seconded by Cantrell to adopt Resolution No. 4904 Approving Application for Voluntary Annexation of Territory to the City of Oelwein, Iowa.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

Resolution #4904 A motion was made by B. Weber, seconded by M. Weber to adopt Resolution No. 4905 Approving the Application of Transco Railway Products Company for the Purpose of Receiving Benefits under 2013 Iowa Code Sections 15.326-15.336 the High Quality Jobs Program and Approving Certain Property Tax Exemptions for Value Added to Real Property by Transco Railway Products Company and to Receive Direct Financial Assistance from the Iowa Economic Development Authority.

Stickel confirmed the city didn’t do anything wrong and followed proper procedure regarding the 100% Voluntary Annexation request from Transco. Two letters were received from Fayette County Board of Supervisors, the first supporting the voluntary annexation and the second thanking Oelwein City Council for allowing them to voice their concerns over the proposed voluntary annexation of Transco last council meeting.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

Planning & Finance The Planning, Finance, Enterprise and Economic Development Committee met June 13, 2016. Three applications were received:
1. Williams Performing Arts Center
2. Oelwein Area United Way
3. Hub City Heritage Corporation
The Committee was made aware that funding levels in the Hotel Motel Tax were insufficient to provide funding for the grants presented. The committee recommended denying the applications and not accepting applications until December.

It was councils consensus to follow the committee recommendation denying funding at this time.

COUNCIL PROCEEDINGS, JUNE 27, 2016, PAGE 3

Seal Coating Streets One proposal was received for sealcoating approximately 58,000 square yards of streets, park and cemetery roads from Prairie Road Builders, Hazleton, Iowa in the amount of $1.31 per square yard for fiscal year 2016-2017.

No council action was taken at this time.

Resolution #4907 A motion was made by M. Weber, seconded by Christensen to adopt Resolution No. 4907 on Interfund Transfers.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

Resolution #4908 A motion was made by B. Weber, seconded by Milks to adopt Resolution No. 4908 Establishing Salaries for Fiscal Year 2016-2017.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

Library Meeting Christensen presented the June Library Board meeting minutes. Mike Kerns informed the Library Board he will not be reappointed when his term expires in July.

Adjourn A motion was made by B. Weber, seconded by Cantrell to adjourn at 6:30 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR

ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held June 27, 2016 and copy of said proceedings was furnished to the Register June 29, 2016.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

June 27, 2016 Agenda

City Council Agenda Comments Off on June 27, 2016 Agenda
Jun 232016

AGENDA

Oelwein City Council Monday, June 27, 2016
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Matt Weber Darin Christensen
Renee Cantrell Kevin Stickel
Ben Weber Lou Ann Milks

4. Additions or Deletions

5. Citizens

6. Consent Agenda

A. Approval of the minutes of the June 13, 2016 Council Meeting
B. Claims Resolution
C. 2016 Cigarette Permit Renewals
D. Consideration of a Class ‘C’ Liquor and Sunday Sales renewal for The Dancing Lion
E. Consideration of a Class ‘C’ Liquor License, Outdoor Service and Sunday Sales renewal for Von Tuck’s Bier Haus dba Dave’s Place
F. Consideration of Payment to FOX Engineering in the amount of $13,194.00 for work completed on Oelwein Industrial Park 3rd Addition – RISE Improvements
G. Consideration of a request from Oelwein Area United Way to close Plaza Park and surrounding areas on August 20, 2016 for a Street Dance
H. Consideration of Pay Request No. 1 from JF Brennan Co., Inc. in the amount of $394,102.75 for work completed on West Charles Street Bridge 351.31 Span Rehabilitation Project

7. Public Hearing on Engineering Plans and Specifications and Opinion of Probable Construction Costs for the Oelwein Industrial Park 3rd Addition Public Improvements Plan

8. Consideration of a Resolution Approving Bidding Requirements, Contract Documents, and Estimate of Cost for Oelwein Industrial Park 3rd Addition Public Improvements

9. Review of Engineer’s recommendation of Award and Bid Results for Oelwein Industrial Park 3rd Addition Public Improvement Plans

10. Consideration of a Resolution Awarding Contract for Oelwein Industrial Park 3rd Addition Public Improvements, Authorizing Execution of Contract, and Authorizing Execution of Notice to Proceed

11. Consideration of a Resolution Approving Application for Voluntary Annexation of Territory to the City of Oelwein, Iowa

12. Consideration of a Resolution of the City of Oelwein Approving the Application of Transco Railway Products Company for the Purpose of Receiving Benefits under 2013 Iowa Code Sections 15.326-15.336 the High Quality Jobs Program and Approving Certain Property Tax Exemptions for Value Added to Real Property by Transco Railway Products Company and to Receive Direct Financial Assistance from the Iowa Economic Development Authority

13. Consideration of a recommendation from Planning, Finance, Enterprise and Economic Development Committee re: Hotel/Motel Applications for funding

14. Consideration of proposals received for sealcoating city streets

15. Consideration of a Resolution Setting Date for Hearing on General Obligation Loan Agreement in amount not to exceed $1,100,000

16. Consideration of a Resolution on Interfund Transfers

17. Consideration of a Resolution Establishing Salaries for Fiscal Year 2016-2017

18. Report from Darin Christensen on June Library Board Meeting

19. Mayor’s Report

20. City Attorney’s Report

21. City Administrator’s Report

A. Administrator’s Memo

22. Old Business

23. New business

24. Adjournment

Following Adjournment the City Council will meet in a Goal Setting Work Session

June 13, 2016 Council Minutes

City Council Minutes Comments Off on June 13, 2016 Council Minutes
Jun 212016

COUNCIL PROCEEDINGS
June 13, 2016

The Oelwein City Council met in regular session Monday, June 13, 2016. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: M. Weber, Cantrell, B Weber, Christensen, Stickel, Milks
ABSENT: None
ALSO PRESENT: Mulfinger, Rigdon, Dillon

Adopt Agenda A motion was made by Stickel, seconded by Cantrell to adopt the agenda as presented. All voted aye.
Motion Carried

Consent Agenda A motion was made by B. Weber, seconded by Cantrell to approve Consent Agenda with correction of B. from $28,124.48 to $28,134.48.
A. Minutes of the May 23, 2016 regular council meeting.
B. Pay Request from Iowa Northern Railway Co. in the amount of $28,134.48 for work completed on West Charles Street Bridge project
C. Pay Request from Ron VanVeldhuizen Law Firm in the amount of $5,368.25 for miscellaneous invoices.
D. Motion authorizing purchase of Code Enforcement vehicle from Birdnow Motors in the amount of $21,291.00.
E. Class ‘C’ Liquor License, Outdoor Service and Sunday Sales renewal for Luigi’s Restaurant.
All voted aye.
Motion Carried

Public Hearing A motion was made by Milks, seconded by M. Weber to open the Public
Voluntary Annexation Hearing on Application for Voluntary Annexation by Transco Railway
By Transco Products, Inc. of Territory Adjoining the City of Oelwein known locally as 601 13th Avenue NW.
Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

Jeanine Tellin, Chair for Fayette County Supervisor spoke at the public hearing.

Former City Attorney Ron VanVeldhuizen spoke at the public hearing.

Vicki Rowland, Fayette Co. Supervisor spoke at the public hearing.

No other comments were received from the public.

Darrel Dolf, Fayette Co. Supervisor was present but did not speak.

Close Hearing A motion was made by Milks, seconded by Christensen to close the hearing.
Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carried

Resolution-Transco A motion was made by M. Weber, seconded by Christensen to table action
Voluntary Annexation on a Resolution Approving Application for Voluntary Annexation of Territory to the City of Oelwein, Iowa until June 27, 2016. All voted aye.
Motion Carried

Resolution-Transco A motion was made by B. Weber seconded by Cantrell to table action on a
High Quality Jobs Resolution of the City of Oelwein Approving the Application of Transco Railway Products Company for the Purpose of Receiving Benefits under 2013 Iowa Code Sections 15.326-15.336 the High Quality Jobs Program and Approving Certain Property Tax Exemptions for Value Added to Real Property by Transco Railway Products Company and to Receive Direct Financial Assistance from the Iowa Economic Development Authority until June 27, 2016. All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, JUNE 13, 2016, PAGE 2

Resolution #4901 A motion was made by Milks, seconded by M. Weber to adopt Resolution No.
Underground Storage 4901 to Authorize Execution of Iowa Department of Natural Resources, Iowa
Tanks Comprehensive Petroleum Underground Storage Tank Fund – Right of Entry and Indemnity Agreement for 956 South Frederick.

Ayes: M. Weber, Cantrell, B. Weber, Christensen, Stickel, Milks
Nays: None
Motion Carries

Asbestos Removal Two bids were received for asbestos removal and demolition of the following
And Demolition properties:

116 3rd Avenue NE 223 4th Avenue SE
618 2nd Avenue SW 608 South Frederick
520 4th Street SW 119 5th Avenue NE
149 2nd Avenue NW

Lansing Brothers Construction, Luxemburg $68,360.00
Bryan Construction, Oelwein $55,625.00

A motion was made by Stickel, seconded by Milks award bid to Bryan Construction, low bidder in the amount of $55,625.00. All voted aye.
Motion Carried

Park Hours Complaints that the newly placed lights in city park were too bright to be on all night when the park closes one hour after sunset according to city ordinance.

B. Weber prefers to have parks close at a specific time. City Attorney Dillon stated there are ordinances on the books to take care of vandals.

Council did not provide direction on park hours and lighting hours.

Airport Meeting Stickel reported on the June Airport Board meeting. The Fly-In breakfast on June 5 was a success with 26 planes flying in and 15-20 classic cars on display.

Oelwein Celebration Mayor Sherrets thanked the Oelwein Celebration Committee on a job well done.

Goal Sessions City Administrator Mulfinger reminded council goal session will be held after next council meeting June 27th with Department Heads.

Adjourn A motion was made by Stickel, seconded by Milks to adjourn at 6:30 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR

ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held June 13, 2016 and copy of said proceedings was furnished to the Register June 20, 2016.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

June 13, 2016 Agenda

City Council Agenda Comments Off on June 13, 2016 Agenda
Jun 102016

Kleitsch Vicious Animal Appeal 5:30 P.M.

AGENDA

Oelwein City Council Monday, June 13, 2016
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Matt Weber Darin Christensen
Renee Cantrell Kevin Stickel
Ben Weber Lou Ann Milks

4. Citizens

5. Consent Agenda

A. Approval of the minutes of the May 23, 2016 Council Meeting
B. Consideration of Pay Request from Iowa Northern Railway Co. in the amount of $28,124.48 for work completed on West Charles Street Bridge project
C. Consideration of Pay Request from Ron VanVeldhuizen Law Firm in the amount of $5,368.25 for miscellaneous invoices
D. Consideration of a motion authorizing purchase of Code Enforcement vehicle from Birdnow Motors in the amount of $21,291.00
E. Consideration of a Class ‘C’ Liquor License, Outdoor Service and Sunday Sales renewal for Luigi’s Restaurant

6. Public Hearing on Application for Voluntary Annexation by Transco Railway Products, Inc. of Territory Adjoining the City of Oelwein known locally as 601 13th Avenue NW

7. Consideration of a Resolution Approving Application for Voluntary Annexation of Territory to the City of Oelwein, Iowa

8. Consideration of a Resolution of the City of Oelwein Approving the Application of Transco Railway Products Company for the Purpose of Receiving Benefits under 2013 Iowa Code Sections 15.326-15.336 the High Quality Jobs Program and Approving Certain Property Tax Exemptions for Value Added to Real Property by Transco Railway Products Company and to Receive Direct Financial Assistance from the Iowa Economic Development Authority

9. Consideration of a Resolution to Authorize Execution of Iowa Department of Natural Resources, Iowa Comprehensive Petroleum Underground Storage Tank Fund – Right of Entry and Indemnity Agreement for 956 South Frederick

10. Consideration of bid received for removal of asbestos and demolition of six properties

11. Discussion on Park Hours

12. Report from Kevin Stickel on June Airport Board Meeting

13. Mayor’s Report

14. City Attorney’s Report

15. City Administrator’s Report

A. Administrator’s Memo

16. Old Business

17. New business

18. Adjournment

The Planning, Finance, Enterprise and Economic Development Committee will meet following the regular meeting to consider Hotel/Motel funding applications and Salary Resolution

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