September 26, 2016 Council Minutes

City Council Minutes Comments Off on September 26, 2016 Council Minutes
Sep 282016

COUNCIL PROCEEDINGS
September 26, 2016

The Oelwein City Council met in regular session Monday, September 26, 2016. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: B Weber, Christensen, Milks, M Weber, Cantrell
ABSENT: Stickel
ALSO PRESENT: Rigdon, Meyer, Dillon

Adopt Agenda A motion was made by M. Weber, seconded by B. Weber to adopt the agenda as amended. All voted aye.
Motion Carried

30 yr Service Award Sherrets acknowledged 30 years of service for Dennis Paul in the Street Department. He was unable to attend.

Consent Agenda A motion was made by B. Weber, seconded by Cantrell to approve the following Consent Agenda items:

A. Approval of the minutes of the September 12, 2016 regular Council Meeting
B. Claims Resolution in the amount of $1,067,240.91
C. Payment request to Iowa Northern Railway Co in the amount of $72,724.02 for work completed on West Charles Street Viaduct Project
D. Payment to Fox Engineering in the amount of $31,644.36 for services completed on Oelwein Industrial Park 3rd Addition – RISE Improvements Project
E. Payment to Fox Engineering in the amount of $5,000.00 for services completed on Charles Street Water Main Improvements Project
F. Payment to Fox Engineering in the amount of $13,235.80 for services completed on Oelwein Industrial Park 3rd Addition Utility Improvements Project

All voted aye.
Motion Carried

20th St Lift Station A motion was made by Milks, seconded by B. Weber to Set Bid Date for October
Improvements 17, 2016 at 1:00 P.M. for 20th Street Lift Station Improvements Project. All voted aye.
Motion Carried

20th St Lift Station A motion was made by M. Weber, seconded by Milks to Set Public Hearing on
Improvements October 24, 2016 at 6:00 P.M. to Consider Plans, Specifications, Contract Documents and Estimate of Cost for 20th Street Lift Station Improvements Project. All voted aye.
Motion Carried

Charles Street Water A motion was made by B. Weber, seconded by Cantrell to Set Bid Date for
Main Improvements Charles Street Water Main Improvements Project for October 17, 2016 at 2:00 P.M. All voted aye.
Motion Carried

Charles Street Water A motion was made by B. Weber, seconded by Cantrell to Set Public Hearing on
Main Improvements October 24, 2016 at 6:00 P.M. to Consider Plans, Specifications, Contract Documents and Estimate of Cost for Charles Street Water Main Improvements Project. All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, SEPTEMBER 26, 2016, PAGE 2

Oelwein School A motion was made by Milks, seconded by Cantrell to waive the Building Permit
Tech Spec Building Fee in the amount of $2,853.00 for Tech Spec Building Improvements.

Dan Diercks, Superintendent of Oelwein Community Schools reported contractor bids are approved and hoping to start construction in a few days with completion in mid-January, 2017. Project Lead the Way that is currently at the Rams Center will be moved to the Tech Spec Building. College courses would begin Fall 2017 with some ICN classes and night classes starting in Spring 2017. There will be $600,000 of equipment installed in the lab area. Updates will be on the school’s website.

All voted aye.
Motion Carried

Park/Rec Mtg Cantrell reported on the Park and Rec Commission Meeting. Todd Kastli talked to Josh about new covers for the dugouts. The school is removing some of the visitor bleachers at the stadium and possibly the aluminum seats could replace the wood benches. Renee shared a photo of the new “expressions” swing that is next to the railroad shelter at City Park. This is a joint swing for mommy and baby. The Commission is working on the Mission Statement.

Trick or Treat A motion was made by Cantrell, seconded by B. Weber to set Trick or Treat hours for Monday, October 31, 2016 from 5:00 – 7:00 P.M. All voted aye.
Motion Carried

Mayors Report Mayor Sherrets stated she received word from the Fayette County Landfill that Mid-States Sanitation is banned from dumping at the Landfill. They have been dumping out of county. Peggy commended the Water Department for the long hours worked on sewer line repairs on 12th Avenue SE over the weekend.

City Attorney City Attorney Dillon reported he is working on four nuisance abatement properties and one commercial property.

Adjourn A motion was made by B. Weber, seconded by Cantrell to adjourn at 6:16 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR

ATTEST:

___________________________________________________
BARBARA RIGDON, DEPUTY CLERK

I, Barbara Rigdon, Deputy Clerk in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held September 26, 2016 and copy of said proceedings was furnished to the Register September 29, 2016.

___________________________________________________
BARBARA RIGDON, DEPUTY CLERK

September 26, 2016 Agenda

City Council Agenda Comments Off on September 26, 2016 Agenda
Sep 222016

AGENDA

Oelwein City Council Monday, September 26, 2016
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Ben Weber Lou Ann Milks
Darin Christensen Matt Weber
Kevin Stickel Renee Cantrell

4. Additions or Deletions

5. Presentation of 30 Year Service Award to Street Department Employee Dennis Paul

6. Citizens

7. Consent Agenda

A. Approval of the minutes of the September 12, 2016 regular Council Meeting
B. Claims Resolution
C. Consideration of Payment to Iowa Northern Railway Co. in the amount of $72,724.02 for work completed on West Charles Street Viaduct Project
D. Consideration of Payment to Fox Engineering in the amount of $31,644.36 for services completed on Oelwein Industrial Park 3rd Addition – RISE Improvements Project
E. Consideration of Payment to Fox Engineering in the amount of $5,000.00 for services completed on Charles Street Water Main Improvements Project
F. Consideration of Payment to Fox Engineering in the amount of $13,235.80 for services completed on Oelwein Industrial Park 3rd Addition Utility Improvements Project

8. Consideration of a Motion to Set Bid Date for 20th Street Lift Station Improvements Project for October 17, 2016 at 1:00 P.M.

9. Consideration of a motion to Set Public Hearing on October 24, 2016 at 6:00 P.M. to Consider Plans, Specifications, Contract Documents and Estimate of Cost for 20th Street Lift Station Improvements Project

10. Consideration of a motion to Set Bid Date for Charles Street Water Main Improvements Project for October 17, 2016 at 2:00 P.M.

11. Consideration of a motion to Set Public Hearing on October 24, 2016 at 6:00 P.M. to Consider Plans, Specifications, Contract Documents and Estimate of Cost for Charles Street Water Main Improvements Project

12. Consideration of a request from Oelwein Community School to Waive Building Permit Fee in the amount of $2,853.00 for Tech Spec Building Improvements

13. Report from Renee Cantrell on September Park and Recreation Commission Meeting

14. Consideration of a motion setting Trick or Treat hours for Monday, October 31, 2016 from 5:00 – 7:00 P.M.

15. Mayor’s Report

16. City Attorney’s Report

17. City Administrator’s Report

A. Administrator’s Memo

18. Old Business

19. New business

20. Adjournment

September 12, 2016 Council Minutes

City Council Minutes Comments Off on September 12, 2016 Council Minutes
Sep 142016

COUNCIL PROCEEDINGS
September 12, 2016

The Oelwein City Council met in regular session Monday, September 12, 2016. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: B Weber, Christensen, Stickel, Milks, M Weber, Cantrell
ABSENT: None
ALSO PRESENT: Mulfinger, Wedemeier, Dillon

Adopt Agenda A motion was made by Stickel, seconded by Cantrell to adopt the agenda as amended. All voted aye.
Motion Carried

Consent Agenda A motion was made by B. Weber, seconded by M. Weber to approve the following Consent Agenda items:

A. Approval of the minutes of the August 22, 2016 regular Council Meeting
B. Approval of the minutes of the August 29, 2016 special Council Meeting
C. Payment request to Oelwein Development, LLC in the amount of $8,069.98 for Tech Spec Expenses Reimbursement
D. Motion approving Change Order No. 2 to CJ Moyna & Sons, Inc. in the amount of $5,754.00 for Oelwein Industrial Park 3rd Addition Public Improvements Plan
E. Payment request No. 2 to CJ Moyna in the amount of $249,232.50 for work completed on Oelwein Industrial Park 3rd Addition Public Improvements Plan
F. Payment request to Bryan Construction Inc, in the amount of $56,725.00 for House Demolition

All voted aye.
Motion Carried

UERPC Lori Brockway, Housing Specialist from UERPC informed Council UERPC is
CDBG Grant working to secure partnerships to move forward in the Grant Writing for Oelwein.

A motion was made by Milks, seconded by Stickel to approve CDGB Owner Occupied Grant Writing Agreement with Upper Explorerland Regional Planning Commission.
Motion Carried
Public Safety Meeting B Weber reported the Public Safety Committee meet and recommends approving the purchase of an 18’ Walk Around Rescue Unit for the Oelwein Fire Department and the Resolution approving changes to the Oelwein Police policies.

Resolution #4918 A motion was made by Stickel, seconded by Milks to adopt Resolution No. 4918 authorizing the purchase of an 18’ Walk Around Rescue Unit in the amount of $269,080 from Alexis.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Resolution #4919 A motion was made by M. Weber, seconded by B. Weber to adopt Resolution No. 4919 approving changes to Oelwein Police Policy Chapter 8 Section 13, Adding Chapter 8 Section 14, Adding Chapter 9 Section 11 and Adding Chapter 34 Section 1.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, SEPTEMBER 12, 2016, PAGE 2

Speer Financial Maggie Burger with Speer Financial presented two General Obligation Bonds and a Water Revenue Bond series to the Council.

Resolution #4920 A motion was made by Stickel, seconded by Christensen to adopt Resolution No. 4920 approving loan agreement and authorizing issuance of General Obligation Corporate Purpose Bonds, Series 2016B.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Resolution #4921 A motion was made by B. Weber, seconded by Stickel to adopt Resolution No. 4921 authorizing Issuance of Annual Appropriation General Obligation Bond Anticipation Notes, Series 2016C.

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Resolution #4922 A motion was made by B. Weber, seconded by Milks approving Loan agreement and Authorizing Issuance of Water Revenue Bonds, Series 2016D

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Resolution #4923 A motion was made by Stickel, seconded by M. Weber approving 2015-2016 Street Financial Report

Ayes: B. Weber, Christensen, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Fall Clean Up Fall cleanup has been scheduled for October 15, 2016

City Attorney City Attorney Dillon reported the property on West Charles is proceeding. Dillon reported working with a commercial property on S Frederick for compliance.

Mayor Sherrets reported work has completed on 956 S Frederick and demolition to start soon.

City Administrator Mulfinger updated Council on City Hall’s quote for the HVAC system and would like to take action soon.

Milks questioned council if any interest in taking bids for a single garbage hauler. Milks stated one hauler would save on the streets and traffic. Council members would like input from citizens and requested a survey be completed.

Milks questioned if new trees could still be planted this fall at the parks as dead trees have been removed this past summer. Milks would like to be proactive in the event the Emerald Ash Borer would affect any trees within the City.

Stickel commended the Oelwein Police Department on a job well done.

Milks commended the Street Department on their work removing the risers in the Council Chambers and fixing the leak on the rear canopy.

Adjourn A motion was made by Milks, seconded by M. Weber to adjourn at 6:40 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR

ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held September 12, 2016 and copy of said proceedings was furnished to the Register September 13, 2016.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

September 12, 2016 Agenda

City Council Agenda Comments Off on September 12, 2016 Agenda
Sep 082016

PUBLIC SAFETY COMMITTEE MEETING AT 5:30 P.M.

AGENDA

Oelwein City Council Monday, September 12, 2016
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Ben Weber Lou Ann Milks
Darin Christensen Matt Weber
Kevin Stickel Renee Cantrell

4. Additions or Deletions

5. Citizens

6. Consent Agenda

A. Approval of the minutes of the August 22, 2016 regular Council Meeting
B. Approval of the minutes of the August 29, 2016 special Council Meeting
C. Consideration of Payment to Oelwein Development, LLC in the amount of $8,069.98 for Tech Spec Expense Reimbursement
D. Consideration of a motion approving Change Order No. 2 to CJ Moyna & Sons, Inc. in the amount of $5,754.00 for Oelwein Industrial Park 3rd Addition Public Improvements Plan
E. Consideration of Payment Request No. 2 to CJ Moyna in the amount of $249,232.50 for work completed on Oelwein Industrial Park 3rd Addition Public Improvements Plan
F. Consideration of Payment to Bryan Construction Inc. in the amount of $56,725.00 for House Demolition

7. Consideration of a Motion Approving CDBG Owner Occupied Grant Writing Agreement with Upper Explorerland Regional Planning Commission

8. Report from Ben Weber on Public Safety Committee Meeting

9. Consideration of a Resolution authorizing the purchase of an 18’ Walk Around Rescue Unit for the Oelwein Fire Department

10. Consideration of a Resolution Approving Changes to Oelwein Police Policy Chapter 8 Section 13, Adding Chapter 8 Section 14, Adding Chapter 9 Section 11 and Adding Chapter 34 Section 1

11. Consideration of a Resolution Approving Loan Agreement and Authorizing Issuance of General Obligation Corporate Purpose Bonds, Series 2016B

12. Consideration of a Resolution Authorizing Issuance of Annual Appropriation General Obligation Bond Anticipation Notes, Series 2016C

13. Consideration of a Resolution Approving Loan Agreement and Authorizing Issuance of Water Revenue Bonds, Series 2016D

14. Consideration of a Resolution re: 2015-2016 City Street Financial Report

15. Consideration of a motion setting the date for the Annual Fall Cleanup

16. Mayor’s Report

17. City Attorney’s Report

18. City Administrator’s Report

A. Administrator’s Memo

19. Old Business

20. New business

21. Adjournment

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