November 28, 2016 Agenda

City Council Agenda Comments Off on November 28, 2016 Agenda
Nov 222016

AGENDA

Oelwein City Council Monday, November 28, 2016
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Darin Christensen Matt Weber
Kevin Stickel Renee Cantrell
Lou Ann Milks Ben Weber

4. Additions or Deletions

5. Citizens

6. Consent Agenda

A. Approval of the minutes of the November 12, 2016 regular Council Meeting
B. Claims Resolution
C. Consideration of Payment to Ron VanVeldhuizen Law in the amount of $1,189.08 for work completed on Transco Annexation
D. Consideration of a motion authorizing signatures on 20th Street Lift Station Improvements Contract with Summers’ Enterprise, Inc. in the amount of $251,090.00
E. Consideration of a motion authorizing signatures on Charles Street Water Main Improvements Contract with Summers’ Enterprise, Inc. in the amount of $122,770.00

7. Consideration of a Resolution Certifying Tax Increment Finance Indebtedness in Various Districts in the City of Oelwein, Iowa

8. Consideration of a Motion Approving Urban Renewal Report re: F.Y. 2015-2016 TIF Debt Outstanding

9. Consideration of a Resolution directing the City Administrator and City Attorney to reduce the amount of vacant lots owned by the City of Oelwein in a manner that is most advantageous to the community

10. Consideration of an Ordinance Amending Oelwein Municipal Code Chapter 19, Article II Dogs and Cats Sections 19-26 Definitions – Second Reading

11. Consideration of an Ordinance Amending Chapter 16, Section 24 License Revocation – Garbage Haulers – Second Reading

12. Consideration of a Resolution Formally Adopting Oelwein Housing Needs Assessment

13. Consideration of a Resolution authorizing the Mayor to enter into a temporary facility lease with M.J. Electric LLC

14. Discussion on December City Council meeting dates

15. Report from Renee Cantrell on November Park & Recreation Meeting

16. Mayor’s Report

17. City Attorney’s Report

18. City Administrator’s Report

A. Administrator’s Memo

19. Old Business

20. New business

21. Adjournment

November 14, 2016 Council Minutes

City Council Minutes Comments Off on November 14, 2016 Council Minutes
Nov 152016

COUNCIL PROCEEDINGS
November 14, 2016

The Oelwein City Council met in regular session Monday, November 14, 2016. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: B Weber, Christensen, Milks, M Weber, Cantrell
ABSENT: Stickel
ALSO PRESENT: Mulfinger, Smith, Dillon

Adopt Agenda A motion was made by M. Weber, seconded by Cantrell to adopt the agenda as amended. All voted aye.
Motion Carried

Citizen Chuck Geilenfeld, Geilenfeld Funeral Home, 309 1st Avenue NE and Mike Brannan of Brannon Monument, Dubuque requested mausoleums at Woodlawn Cemetery be listed for discussion on a future agenda. Council consensus was to list this topic on the December 12, 2016 agenda.

Consent Agenda A motion was made by Milks, seconded by M. Weber to approve the following Consent Agenda items:

A. Approval of the minutes of the October 24, 2016 regular Council Meeting
B. Payment to Dorsey & Whitney, LLP in the amount of $29,312.10 for services completed on 2016 Project Financing
C. Payment to Fox Engineering in the amount of $6,600.00 for work completed on Charles Street Water Main Improvements
D. Payment to Fox Engineering in the amount of $5,800.00 for work completed on Oelwein Industrial Park 3rd Addition – Utility Improvements
E. Payment to Fox Engineering in the amount of $26,950.09 for work completed on Oelwein Industrial Park 3rd Addition – RISE Improvements
F. Change Order No. 4 to CJ Moyna & Sons, Inc. for Oelwein Industrial Park 3rd Addition Public Improvements Plan
G. Pay Request No. 4 to CJ Moyna & Sons, Inc. in the amount of $717,738.55 for work completed on Oelwein Industrial Park 3rd Addition Public Improvements Plan

All voted aye.
Motion Carried

TIF Report Maggie Burger, Speer Financial presented the annual TIF Report and stated it must be certified by December 1st.

CDBG Public A motion was made by Milks, seconded by B. Weber to open the Public Hearing
Hearing on the CDBG Grant Application.

Ayes: Christensen, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Lori Brockway, Upper Explorerland Regional Planning Commission covered the following:

A. How the need for the proposed activity or projects were identified:

The need for the Owner Occupied program was identified through meetings held by public officials and the identified unmet need for housing rehabilitation through the Fayette County Local Housing Trust Fund Program. Oelwein’s aging housing stock is also another indicator with 44.3% of the homes constructed prior to 1939 and 87% of the homes constructed prior to 1979. As the LMI population is at 54.95% there is a need of the CDBG funds to improve the homes for those citizens.

COUNCIL PROCEEDINGS, NOVEMBER 14, 2016, PAGE 2

B. How the proposed activity or projects will be funded and the sources of funds:

The proposed activity will be funded with $15,000 of local match or $2,500 per home from the City of Oelwein for the owner-occupied program for six homes. The Northeast Iowa Charitable Foundation will provide $9,000 or $1,500 per home, the Fayette County Local Housing Trust Fund will provide $3,000 or $500 per home, the Fidelity Bank & Trust will provide $1,200 or $200 per home and the Community Bank of Oelwein will provide $1,200 or $200 for six homes with a total of $29,400 in local match.

C. The date the Housing Fund applications will be submitted:

The Housing Fund Owner-Occupied applications will be submitted on or before January 13, 2017 to the Iowa Economic Development Authority (IEDA).

D. Request amount of federal funds (Housing Fund):

The requested amount is $245,250 for the Owner-Occupied Housing Rehabilitation Program.

E. Estimated portion of federal funds that will benefit persons of low and moderate income:

The City has proposed assisting 6 LMI households with rehabilitation of their homes. The intent is to target those living in homes considered to be in deteriorated condition. In looking at the 2010 American Community Survey Data provided by Iowa Economic Development Authority, 54.94% of Oelwein residents are considered low-to-moderate income persons and it is expected that these funds will benefit 6 homes of that 54.95% population.

F. Where the proposed activity or project will be conducted:

The projects will be conducted within the target area in the city limits of Oelwein within the following boundaries:

Northern Boundary: The Northern Boundary is defined as 3rd Street NE between 8th Avenue NE and North Frederick Avenue.

Eastern Boundary: The Eastern Boundary is defined as 8th Avenue NE between Wings Park and East Charles Street.

Southern Boundary: The Southern Boundary is defined as East Charles Street between 8th Avenue NE and North Frederick Avenue.

Western Boundary: The Western Boundary is defined as North Frederick Avenue between 3rd Street NE and East Charles Street.

G. Plans to minimize displacement of persons and businesses as a result of funded activities or projects.

No businesses or persons will be displaced during this process.

H. Plans to assist persons actually displaced:

There are no plans to displace any persons.

I. The nature of the proposed activity or project.

The nature of the proposed projects within Oelwein is to assist in the rehabilitation of 6 existing homes for low to moderate income families. The programs mission is to stimulate Oelwein’s economy one home at a time.

COUNCIL PROCEEDINGS, NOVEMBER 14, 2016, PAGE 3

No other comments were received.

A motion was made by B. Weber, seconded by M. Weber to close the hearing.

Ayes: Christensen, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Resolution #4935 A motion was made by B. Weber, seconded by Cantrell to adopt Resolution
CDBG Application No. 4935 Authorizing the Submission of a CDBG Application to the Iowa Economic Development Authority and the Expenditure of Funds to be applied to Local Match for a Housing Fund General Application for Owner-Occupied Rehabilitation.

Ayes: Christensen, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Resolution #4936 A motion was made by M. Weber, seconded by Christensen to adopt
CDBG Resolution No. 4936 Authorizing the Approval of a CDBG Administration
Administration Plan Plan to the Iowa Economic Development Authority for Owner-Occupied Rehabilitation.

Ayes: Christensen, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

CDBG Technical City Administrator Mulfinger stated proposals for Technical Services had been solicited from three companies as well as a Public Notice in The Register. One proposal was received.

A motion was made by B. Weber, seconded by Cantrell to accept the proposal for Technical Services from Upper Explorerland Regional Planning Commission in the amount of $27,000.00. All voted aye.
Motion Carried

Resolution #4937 A motion was made by Cantrell, seconded by Milks to adopt Resolution
No. 4937 Obligating funds from the East Penn Subfund of the City’s Industrial Park Urban Renewal Tax Revenue Fund for appropriation to the payment of General Obligation Bonds and Bond Anticipation Notes.

Ayes: Christensen, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

WWTP Raw Lift A motion was made by M. Weber, seconded by B. Weber authorizing
Grinder repair to Wastewater Treatment Plant Raw Lift Dimminutor Grinder by Iowa Pump Works in the amount of $15,967.00 as recommended by Utility Superintendent Vic Kane. All voted aye.
Motion Carried

Dogs and Cats A motion was made by Cantrell, seconded by M. Weber to adopt the
Ordinance – 1st first reading of an Ordinance Amending Oelwein Municipal Code,
Reading Chapter 19, Article II Dogs and Cats, Sections 19-26 Definitions.

Ayes: Christensen, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, NOVEMBER 14, 2016, PAGE 4

Garbage Haulers A motion was made by B. Weber, seconded by Cantrell to adopt
Amend Ord – 1st the first reading of an Ordinance Amending Chapter 16, Section 24
Reading License Revocation – Garbage Haulers.

Ayes: Christensen, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Resolution #4938 Mulfinger reported the FAA has recommended safety improvements to the
Airport CIP Airport Taxiway be made prior to construction of a new hangar which requires an amendment to the Airport CIP.

A motion was made by B. Weber, seconded by Milks to adopt Resolution No. 4938 Approving Changes to the Oelwein Airport Capital Improvement Plan.

Ayes: Christensen, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Resolution #4939 A motion was made by B. Weber, seconded by Christensen to adopt
Airport Design Resolution No. 4939 Entering Into an Agreement for Services for the
Agreement Design Phase in the Amount of Thirty Nine Thousand Nine Hundred Dollars with Aecom Technical Services, Inc.

Ayes: Christensen, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Safety Committee Safety Committee Chairman Ben Weber reported on the 5:30 P.M. meeting. Designated handicap parking spaces in the downtown area were reviewed as were uncontrolled intersections on 1st Street SE. Following discussion the Committee felt no changes were necessary to either the handicap parking or the 1st Street SE intersections.

Library Meeting Darin Christensen reported on the Library Board meeting he recently attended.

City Attorney City Attorney Dillon reported he is working on six ordinance violations and removal of signage from abandoned businesses.

City Administrator Mulfinger thanked high school students for attending the council meeting and being a part of the community.

Housing Board Mtg LouAnn Milks reported on the Regional Housing Authority Board meeting she attended in October.

Executive Session A motion was made by Cantrell, seconded by Milks to go into Executive Session per Iowa Code Section 21.5.1.i to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable3 injury to that individual’s reputation and that individual requests a closed session and reconvene in open session to consider approval of contract.

Ayes: Christensen, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Return to Regular A motion was made by Cantrell, seconded by Milks to return to regular session
Session at 7:16 P.M.

Ayes: Christensen, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, NOVEMBER 14, 2016, PAGE 5

City Administrator A motion was made by B. Weber, seconded by Milks to increase City
Compensation Administrator Mulfinger’s compensation by 5%. All voted aye.
Motion Carried

Adjourn A motion was made by Milks, seconded by B. Weber to adjourn at 7:25 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR

ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held November 14, 2016 and copy of said proceedings was furnished to the Register November 16, 2016.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

The Council met in a work session on Oelwein City Property following the regular meeting.

November 14, 2016 Agenda

City Council Agenda Comments Off on November 14, 2016 Agenda
Nov 102016

The City of Oelwein Public Safety Committee will meet at 5:30 P.M. to discuss downtown handicap parking spaces and uncontrolled intersections

AGENDA

Oelwein City Council Monday, November 14, 2016
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Darin Christensen Matt Weber
Kevin Stickel Renee Cantrell
Lou Ann Milks Ben Weber

4. Additions or Deletions

5. Citizens

6. Consent Agenda

A. Approval of the minutes of the October 24, 2016 regular Council Meeting
B. Consideration of Payment to Dorsey & Whitney, LLP in the amount of $29,312.10 for services completed on 2016 Project Financing
C. Consideration of Payment to Fox Engineering in the amount of $6,600.00 for work completed on Charles Street Water Main Improvements
D. Consideration of Payment to Fox Engineering in the amount of $5,800.00 for work completed on Oelwein Industrial Park 3rd Addition – Utility Improvements
E. Consideration of Payment to Fox Engineering in the amount of $26,950.09 for work completed on Oelwein Industrial Park 3rd Addition – RISE Improvements
F. Consideration of Change Order No. 4 to CJ Moyna & Sons, Inc. for Oelwein Industrial Park 3rd Addition Public Improvements Plan
G. Consideration of Pay Request No. 4 to CJ Moyna & Sons, Inc. in the amount of $717,738.55 for work completed on Oelwein Industrial Park 3rd Addition Public Improvements Plan

7. Maggie Burger, Speer Financial on TIF Report

8. Public Hearing on CDBG Grant Application

9. Consideration of a Resolution of the City Council of Oelwein, Iowa Authorizing the Submission of a CDBG Application to the Iowa Economic Development Authority and the Expenditure of Funds to be applied to Local Match for a Housing Fund General Application for Owner-Occupied Rehabilitation

10. Consideration of a Resolution of the City Council of Oelwein, Iowa Authorizing the Approval of a CDBG Administration Plan to the Iowa Economic Development Authority for Owner-Occupied Rehabilitation

11. Consideration of a Motion and Approval of Proposal for Technical Services for the CDBG Program

12. Consideration of a Resolution Obligating funds from the East Penn Subfund of the City’s Industrial Park Urban Renewal Tax Revenue Fund for appropriation to the payment of General Obligation Bonds and Bond Anticipation Notes

13. Consideration of a motion authorizing repair to Raw Lift Dimminutor Grinder in the amount of $15,967.00 for Wastewater Treatment Plant

14. Consideration of an Ordinance Amending Oelwein Municipal Code Chapter 19, Article II Dogs and Cats Sections 19-26 Definitions

15. Consideration of an Ordinance Amending Chapter 16, Section 24 License Revocation – Garbage Haulers

16. Consideration of a Resolution Approving Changes to the Oelwein Airport Capital Improvement Plan

17. Consideration of a Resolution Entering Into an Agreement for Services for the Design Phase in the Amount of Thirty-Nine Thousand Nine Hundred Dollars

18. Report from Safety Committee Chair Ben Weber

19. Report from Darin Christensen on November Library Board Meeting

20. Mayor’s Report

21. City Attorney’s Report

22. City Administrator’s Report

A. Administrator’s Memo

23. Old Business

24. New business

25. Executive Session per Iowa Code Section 21.5.1.i. to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session and reconvene in open session to consider approval of contract

26. Return to Regular Session

27. Discussion and possible action on the employment agreement between City Administrator Dylan Mulfinger and the City of Oelwein

28. Adjournment

Work Session on Oelwein City Property will Follow the Regular Meeting

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