March 25, 2019 Council Minutes

City Council Minutes Comments Off on March 25, 2019 Council Minutes
Mar 272019

COUNCIL PROCEEDINGS
Regular Meeting
March 25, 2019

The Oelwein City Council met in regular session Monday, March 25, 2019 at
6:00 P.M. Mayor Sherrets presided.

Roll Call Present: Milks, Weber, Cantrell, Derifield, Fisk, Christensen
Absent: None
Also Present: Mulfinger, Rigdon, Dillon

Additions or A motion was made by Weber, seconded by Milks to adopt the agenda as
Deletions amended. All voted aye.
Motion Carried

Proclamation Mayor Sherrets presented a National Service Recognition Day Proclamation to Terry Magsama, Jake Blitsch, Carol Tousley, Linda Ridihalgh and Sue Johnson.

Paul Ganske Paul Ganske, 116 Eastline Road is against removing cautionary signs. They remind motorists to be aware and drive even though recent studies contradict this idea.

Brett DeVore Brett DeVore, 7 9th Avenue SE questioned the fiduciary responsibility of the council from two weeks ago approving purchases with only one quote. He also questioned items included in the proposed 2019 bond sale. He is against city hall renovation.

Consent Agenda A motion was made by Fisk, seconded by Derifield to adopt the Consent Agenda as follows:

A. Motion approving March 11, 2019 regular council minutes
B. Claims Resolution in the amount of $450,224.95
C. Class ‘C’ Beer Permit and Sunday Sales renewal for Kwik Star #665
D. Class ‘E’ Liquor License and Sunday Sales renewal for Pirillo Beverage
E. Pay Request No. 10 to Portzen Construction in the amount of $29,230.40 for work completed on Disinfection and 42 Well Improvements Project
F. Request from Pony Express Riders of Iowa to collect funds for Camp Sunnyside at the intersection of Frederick and Charles, Friday, April 19, 2019 from 8:30 A.M. to 11:30 A.M.

All voted aye.
Motion Carried

Dog Park Fence The following two quotes were received for the Dog Park fencing:

D & N Fence $19,190.00
Miller Fence & Flag $17,996.29

A motion was made by Weber, seconded by Milks to award bid to Miller Fence and Flag Co. in the amount of $17,996.29. All voted aye.

Motion Carried

Resolution 5083-2019 A motion was made by Fisk, seconded by Weber to adopt Resolution No.
Salary FY 2019-2020 5082-2019 establishing Salaries for Fiscal Year 2019-2020.

Ayes: Milks, Weber, Cantrell, Derifield, Fisk, Christensen
Nays: None

Motion Carried

Planning, Finance, A motion was made by Cantrell, seconded by Fisk to approve
Enterprise and Planning, Finance, Enterprise and Economic Development Committee
Economic Develop recommendation funding the following applications:

COUNCIL PROCEEDINGS, MARCH 25, 2019, PAGE 2

a. Hotel/Motel Funding Application from the Williams Center for the Arts in the amount of $1,500.00
b. Hotel/Motel Funding Application from Fayette Co. Ag Society in the amount of $5,000.00
c. Demolition Assistance Application from Tim Reed (NMK Rentals) for 313 1st Avenue SE in the amount of $4,893.00
d. Demolition Assistance Application from James Ralls for 1128 South Frederick in the amount of $2,625.00
e. Demolition Assistance Application from Chris Luckeroth for 17 4th Avenue NE in the amount of $3,250.00

All voted aye.
Motion Carried

Safety Committee Weber stated it is the Safety Committee’s recommendation to keep the stop sign at 1st Street NE and Outer Road. No action will be taken unless new evidence is presented.

Library Board Meeting Christensen reported on the March Library Board meeting. Spring book sale is April 11-13. Oelwein School Industrial Tech class will build three more Little Free Libraries. Landscaping, computer and painting bids were awarded.

Park & Rec Comm Cantrell reported on the March Park and Recreation Commission meeting. Dog Park fencing quotes were received. Additional shade structures for the pool was discussed.

Airport Board mtg. March Airport Board meeting minutes were presented to council to review.

Clean Up Day Sherrets requested a discussion on Spring and Fall Clean Up Day be listed on the next council agenda.

City Attorney City Attorney Dillon reported he is working with the county on a joint resolution for speed limit changes. Also, a parking ticket enforcement agreement with the county and nuisance abatement.

Adjourn A motion was made by Weber, seconded by Milks to adjourn at 6:18 P.M. All voted aye.
Motion Carried

___________________________________
Peggy Sherrets, Mayor
ATTEST:

___________________________________________________
Dylan Mulfinger, City Administrator

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held March 25, 2019 and copy of said proceedings was furnished to the Register March 26, 2019.

___________________________________________________
Dylan Mulfinger, City Administrator

A 5:00 P.M. Planning, Finance, Enterprise and Economic Development Committee meeting and a 5:30 P.M. Public Safety Committee meeting preceded the regular council meeting and a work session on the Snow Policy followed the meeting.

March 25, 2019 Agenda

City Council Agenda Comments Off on March 25, 2019 Agenda
Mar 222019

5:00 P.M. Planning, Finance, Enterprise and Economic Development
5:30 P.M. Public Safety Committee

AGENDA
Oelwein City Council Monday, March 25, 2019
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Lou Ann Milks Matt Derifield
Matt Weber Warren Fisk
Renee Cantrell Darin Christensen

4. Additions or Deletions

5. National Service Recognition Day Proclamation

6. Citizens

7. Consent Agenda

A. Motion approving March 11, 2019 regular council minutes
B. Claims Resolution in the amount of $450,224.95
C. Consideration of a Class ‘C’ Beer Permit and Sunday Sales renewal for Kwik Star #665
D. Consideration of a Class ‘E’ Liquor License and Sunday Sales Renewal for Pirillo Beverage
E. Consideration of Pay Request No. 10 to Portzen Construction in the amount of $29,230.40 for work completed on Disinfection and 42 Well Improvements Project
F. Consideration of a request from Pony Express Riders of Iowa to collect funds for Camp Sunnyside at the intersection of Frederick and Charles, Friday, April 19, 2019 from 8:30 A.M. to 11:30 A.M.

8. Consideration of a motion authorizing purchase and installation of Dog Park fencing in the amount of $17,996.29 with Miller Fence and Flag Co.

9. Consideration of a Resolution establishing Salaries for Fiscal Year 2019-2020

10. Consideration of a recommendation from Planning, Finance, Enterprise and Economic Development Committee re:
a. Hotel/Motel Funding Application from the Williams Center for the Arts
b. Hotel/Motel Funding Application from Fayette Co. Ag Society
c. Demolition Assistance Application from Tim Reed (NMK Rentals) for 313 1st Avenue SE
d. Demolition Assistance Application from James Ralls for 1128 South Frederick
e. Demolition Assistance Application from Chris Luckeroth for 17 4th Avenue NE

11. Report from Weber on Public Safety Committee meeting

12. Report from Christensen on March Library Board meeting

13. Report from Cantrell on March Park and Recreation Commission meeting

14. Report from Derifield on March Airport Board meeting

15. Mayor’s Report

16. City Attorney’s Report

17. City Administrator’s Report

18. Old Business

19. New business

20. Adjournment

A Work Session on the Snow Policy will follow the regular meeting

March 11, 2019 Council Minutes

City Council Minutes Comments Off on March 11, 2019 Council Minutes
Mar 132019

COUNCIL PROCEEDINGS
Regular Meeting
March 11, 2019

The Oelwein City Council met in regular session Monday, March 11, 2019 at 6:00 P.M. Mayor Sherrets presided.
Roll Call Present: Milks, Cantrell, Derifield, Fisk, Christensen
Absent: Weber
Also Present: Mulfinger, Rigdon, Dillon

Additions or A motion was made by Fisk, seconded by Derifield to adopt the agenda as
Deletions presented. All voted aye.
Motion Carried

Ron Winter Ron Winter, 914 4th Avenue NE spoke regarding the rental inspection code. He was in favor of inspection but not in favor of the dead bolt requirement on exterior doors since he had recently replaced several exterior doors. He also inquired by carbon monoxide detectors were not required as part of the inspection. Sherrets thanked him for bringing this to council’s attention. He also questioned if rental properties in a trust would be subject to inspection? Mulfinger stated if they pay rent or any type of monetary value to live there it is subject to inspection.

Bob Lumbus Bob Lumbus, 520 4th Avenue SE also inquired regarding the carbon monoxide detector. If an inspection came up during the time a rental was being repaired from a former tenant trashing it, what happens? Mulfinger stated you would take the property out of service and if a current building permit was pulled, you would not be inspected.

Brett DeVore Brett DeVore, 7 9th Avenue SE stated Shekleton has been a very good resource for the Landlord Association. He stated he heard the city has four properties identified for teardown. How does that city pay for that. Mulfinger said the city does not have a teardown list for properties. There is $25,000 budgeted annual from Local Option Sales Tax and another $20,000 available with homeowner matching funds and the city receives grant funding.

Consent Agenda A motion was made by Milks, seconded by Derifield to adopt the Consent Agenda as follows:

A. Motion approving February 25, 2019 regular council minutes
B. Mowing approving ownership update and a Class ‘C’ Liquor License, Outdoor Service and Sunday Sales renewal for Oelwein Columbus Club, Inc.

All voted aye.
Motion Carried

Public Hearing A motion was made by Milks, seconded by Christensen to open the Public
CDBG Water/Sewer Hearing on the Community Development Block Grant Water/Sewer application.
Application
Ayes: Milks, Cantrell, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Diana Johnson, Upper Explorerland Regional Planning Commission covered the 9 points listed below at the Public Hearing.

(a) How the need for the proposed activity or projects were identified;

The need for the CDBG water/sewer grant with the Iowa Economic Development Authority (IEDA) came from various planning sessions within the city. The City of Oelwein has experienced a significant number of water main breaks and leaks on their older portions of the distribution system. Within the last year, a list of twelve problem areas were identified that needed major repair. Due to budget constraints, mains needing emergency repairs, and portions of the gooseneck water services containing lead, six regions were evaluated to require restoration first.
COUNCIL PROCEEDINGS, MARCH 11, 2019, PAGE 2

(b) How the proposed activity or projects will be funded and the sources of funds;

The request from the IDEA will be $600,000. If successfully funded, the remainder of the proposed activity will be funded through an Iowa Drinking Water State Revolving Loan Fund (SRF) loan, for a total project cost of $1,910,211.

(c) The date the CDBG application will be submitted;

The CDBG water/sewer application will be submitted on or before April 1, 2019 to the IEDA.

(d) Requested amount of federal funds;

The requested amount is $600,000.

(e) Estimated portion of federal funds that will benefit persons of low and moderate income;

Per year 2014 low and moderate income (LMI) data from the Housing and Urban Development (HUD), Oelwein’s LMI is 54.94%. Therefore, it can be expected that the same proportion of the funds will benefit that group of residents or a total of 3,524 persons.

(f) Where the proposed activity or project will be conducted;

The project will be conducted within the city limits of Oelwein in the following six locations; 1st Street SE (Hillside Drive East to 12th Avenue SE), 12th Avenue SE (East Charles Street to Water Tower), 1st Street NE (8th Avenue NE to 13th Avenue NE), 5th Street SE (5th Avenue SE to 9th Avenue SE), 6th Avenue SE (5th Street SE to 7th Street SE), and North Frederick (2nd Street to 7th Street).

(g) Plans to minimize displacement of persons and businesses as a result of funded activities or projects;

No businesses or persons will be displaced as a result of the proposed facility upgrades.

(h) Plans to assist persons actually displaced, and;

No plans to displace any persons.

(i) The nature of the proposed activity or project.

The nature of the proposed project within the City of Oelwein is to include the replacement of 4-inch and 6-inch sand case- and cast-iron water mains with 8-inch water mains. Portions that weren’t previously meeting size compliance with Iowa Department of Natural Resources (IDNR) requirements will now be met. Lead service goose necks will be removed as part of the project as well. Water flow and fire protection will be increased.

No comments were received from the public.

A motion was made by Cantrell, seconded by Milks to close the public hearing.

Ayes: Milks, Cantrell, Derifield, Fisk, Christensen
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, MARCH 11, 2019, PAGE 3

Resolution 5078-2019 A motion was made by Milks, seconded by Christensen to adopt Resolution No. 5078-2019 of the City Council of Oelwein, Iowa authorizing the submission of a CDBG Water/Sewer application to the Iowa Economic Development Authority.

Ayes: Milks, Cantrell, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Comm. Development A motion was made by Fisk, seconded by Milks to approve the
Housing Needs Community Development and Housing Needs Assessment. All
Assessment voted aye.
Motion Carried

Public Hearing FY A motion was made by Milks, seconded by Christensen to open the
2019-2020 Budget public hearing on Fiscal Year 2019-2020 Budget.

Ayes: Milks, Cantrell, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Brett DeVore questioned where he could find a copy of the budget and suggested it be put on the city’s website. No other comments were received from the public.

A motion was made by Fisk, seconded by Christensen to close the public hearing.

Ayes: Milks, Cantrell, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Resolution 5079-2019 A motion was made by Milks, seconded by Derifield to adopt Resolution
FY 2019-20 Budget No. 5079-2019 adopting Fiscal Year 2019/2020 Budget.

Ayes: Milks, Cantrell, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Security Camera Jessica Burkhart, Wellness Center Manager stated this purchase would
Equipment update the outdated software if we want to have support, new server and
Wellness Center three cameras to cover bare spots in the building. We need a working camera system for 24/7 access. Even though it is not a budgeted item Local Option Sales Tax will pay for the purchase. While here they will also move the powerbox and do some needed maintenance for an extra $554.

A motion was made by Christensen, seconded by Milks to approve updating security camera equipment at the Williams Wellness Center in the amount of $11,861.00 from Security Equipment, Inc. Four voted aye, 1 (Fisk) voted nay.
Motion Carried

Bergen KDV A motion was made by Milks, seconded by Cantrell approving purchase of
PC’s purchase Computers and Tablets from Bergan KDV in the amount of $8,371.00. All voted aye.
Motion Carried

Bridge Inspection A motion was made by Fisk, seconded by Derifield to authorize signatures
IIW Engineers on a proposal from IIW Engineers in the amount of $10,000.00 for Bridge Inspection and Load Rating Services. All voted aye.

Motion Carried

COUNCIL PROCEEDINGS, MARCH 11, 2019, PAGE 4

Fisk stated he would prefer to see more than one quote for services.

Resolution 5080-2019 A motion was made by Cantrell, seconded by Milks to adopt Resolution No. 5080-2019 Directing the Sale of the City’s Interest in the Vacated Alley Running North and South in Block 12 Between Lots 1-6 and 7-12 Armstrong’s Addition to Oelwein, Fayette County, Iowa.

Ayes: Milks, Cantrell, Derifield, Christensen
Nays: None
Abstain: Fisk
Motion Carried

Resolution 5081-2019 A motion was made by Fisk, seconded by Cantrell to adopt Resolution No. 5081-2019 authorizing temporary closure of Public Ways or Grounds for Oelwein Chamber and Area Development.

Ayes: Milks, Cantrell, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Resolution 5082-2019 A motion was made by Christensen, seconded by Fisk to adopt Resolution No. 5082-2019 Ending the Practice of Installing and Maintaining Cautionary Signs on City Streets.

Ayes: Milks, Cantrell, Derifield, Fisk, Christensen
Nays: None
Motion Carried

Public Safety Mulfinger stated Public Safety Committee report will be in two weeks.

City Attorney City Attorney Pat Dillon stated he is working with the county on a joint resolution for speed limit changes. Also a parking tick enforcement agreement with the county and nuisance abatement.

Adjourn A motion was made by Fisk, seconded by Derifield to adjourn at 6:32 P.M. All voted aye.
Motion Carried

___________________________________
Peggy Sherrets, Mayor
ATTEST:

___________________________________________________
Dylan Mulfinger, City Administrator

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held March 11, 2019 and copy of said proceedings was furnished to the Register March 12, 2019.

___________________________________________________
Dylan Mulfinger, City Administrator

A 5:30 P.M. Safety Committee meeting preceded the regular council meeting and a work session on Debt Service followed the meeting.

March 11, 2019 Agenda

City Council Agenda Comments Off on March 11, 2019 Agenda
Mar 082019

5:30 P.M. Safety Committee Meeting

AGENDA
Oelwein City Council Monday, March 11, 2019
Oelwein, Iowa 6:00 P.M.

1. Pledge of Allegiance

2. Call to Order

3. Roll Call
Peggy Sherrets
Lou Ann Milks Matt Derifield
Matt Weber Warren Fisk
Renee Cantrell Darin Christensen

4. Additions or Deletions

5. Citizens

6. Consent Agenda

A. Motion approving February 25, 2019 regular council minutes
B. Motion approving ownership update and a Class ‘C’ Liquor License, Outdoor Service and Sunday Sales renewal for Oelwein Columbus Club, Inc.

7. Public Hearing on Community Development Block Grant Water/Sewer application

8. Consideration of a Resolution of the City Council of Oelwein, Iowa authorizing the submission of a CDBG Water/Sewer application to the Iowa Economic Development Authority

9. Consideration of a motion to approve the Community Development and Housing Needs Assessment

10. Public Hearing on Fiscal Year 2019/2020 Budget

11. Consideration of a Resolution adopting Fiscal Year 2019/2020 Budget

12. Consideration of a motion updating security camera equipment at the Williams Wellness Center in the amount of $11,307 from Security Equipment Inc.

13. Motion approving the purchase of Computers and Tablets from Bergan KDV in the amount of $8,371.00

14. Motion authorizing signatures on proposal from IIW Engineers in the amount of $10,000.00 for Bridge Inspection and Load Rating Services

15. Consideration of a Resolution Directing the Sale of the City’s Interest in the Vacated Alley Running North and South in Block 12 Between Lots 1-6 and 7-12 Armstrong’s Addition to Oelwein, Fayette County, Iowa

16. Consideration of a Resolution authorizing temporary closure of Public Ways or Grounds for Oelwein Chamber and Area Development

17. Consideration of a Resolution Ending the Practice of Installing and Maintaining Cautionary Signs on City Streets

18. Report from Weber on Public Safety Committee meeting

19. Mayor’s Report

20. City Attorney’s Report

21. City Administrator’s Report

22. Old Business

23. New business

24. Adjournment

A Work Session on Debt Service will follow the regular meeting

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