COUNCIL PROCEEDINGS

August 13, 2012

The Oelwein City Council met in regular session Monday, August 13, 2012.  Mayor Murphy called the meeting to order at 6:00 P.M.

Roll Call                      PRESENT:  Petersen, Ericson, Bearinger, Sherrets, Ryan, Stickel

ABSENT:    None

ALSO PRESENT:  Kendall, Rigdon, VanVeldhuizen

Adopt Agenda             A motion was made by Ericson, seconded by Bearinger to adopt the Agenda as amended.  All voted aye.

Motion Carried

Consent Agenda          A motion was made by Petersen, seconded by Ryan to approve the following consent agenda items:

A.  Minutes of the July 23, 2012 regular meeting.

B.  Wellness Center request for 7th Annual 5K Fun Run/Walk August 18,  2012.

C.  Oelwein Fire Department request for Muscular Dystrophy “Fill the Boot” Campaign August 24, 2012 from 6:00 P.M. to 8:00 P.M. and August  25, 2012 from 9:00 A.M. to 12:00 Noon.

D.  Class ‘C’ Liquor and Sunday Sales renewal for Las Flores.

E.  New Class ‘B’ Beer and Sunday Sales Permit for Shopko Hometown #669

F.  Request from Victoria Felix to set a vicious animal appeal hearing  August 27, 2012 at 5:00 P.M.

G.  Request from OCAD to close the 10 blocks of North and South Frederick and a portion of the 10 blocks of East and West Charles Saturday, September 15, 2012 from 8:00 A.M. to 11:00 P.M. for Fall Fling.

H.  Pay Request No. 2 from Skyline Construction in the amount of $53,367.95 for work completed on 10th Street Reconstruction project.

I.  Motion to accept Transco Water Main project.

J.  Request from Public Library to use Oakdale Cemetery for Historical Walk on October 26, 2012.

All voted aye.

Motion Carried

Ayars and Ayars          A motion was made by Ericson, seconded by Stickel to refer Ayars & Ayars, Inc. Police Department remodel report to Planning, Finance, Enterprise and Economic Development Committee, City Attorney, City Administrator, Bond Counsel for review and report back at September 10, 2012 meeting..  All voted aye.

Motion Carried

Success Center             Wendy Mihm-Herold, NICC Vice President presented a funding request wanting the City to pay $30,000 of the $45,000 cost for a Rams/Oelwein School District Pilot “Success Center”.  Another funding source is the Northeast Iowa Charitable Foundation.  There are other possible grants.  The balance might come from NICC.  The targeted population is high school students at risk of dropping out, adult literacy students, first generational students, unemployed and underemployed individuals.  The overall goal is to keep people working and living in Oelwein.  It is similar to Project Hope in Dubuque.

Sherrets stated the Census shows there isn’t a need for this.  She felt it is NICC’s responsibility to provide these services, not the City of Oelwein’s.

COUNCIL PROCEEDINGS, AUGUST 13, 2012, PAGE 2

Since the closing of Oelwein’s Iowa Workforce Development office job seekers and those applying for unemployment use a computer at the Oelwein Library.  Macken, Library Director said the Library is not staffed nor trained to provide them help.

Petersen was concerned that the City would be asked to fund the Success Center annually.  Mihm-Herold replied she probably will continue to request a donation.

Bearinger wanted the programs designed to keep jobs in the Oelwein community.  Stickel and Petersen agreed.

A motion was made by Ryan, seconded by Stickel to approve $30,000 (paid quarterly) funding to NICC’s Success Center for the first year with Wendy Mihm-Herold to present quarterly reports to the Council.  Four voted aye, two (Sherrets, Petersen) voted nay.

Motion Carried

No commitment was made by the City Council for second and third year funding.

8th Avenue SE              John Gade, Fox Engineering reported on the 8th Avenue SE Water Main

Water Main                  Improvements project.  It would replace two blocks (1200 feet) of water main, add three new fire hydrants and replace a sanitary sewer manhole.  Temporary 2” above ground pipes will provide water service during construction.  Council agreed homeowners would be billed for their “average” water usage during these months.

The project is 28 working days with incentives and penalties applied to the contractor.

A motion was made by Bearinger, seconded by Stickel to set 8th Avenue SE Water Main project bid opening for September 5, 2012 at 10:00 A.M. and set a Public Hearing on the project for September 10, 2012 at 6:00 P.M.  All voted aye.

Motion Carried

Gade mentioned the Council would need to decide up front if any contractor would be barred from bidding.

CDBG and SRF           Lance Aldrich, Fox Engineering informed Council of approximately

Funding                       $140,000 remaining available in CDBG Grant Funds and $375,000 SRF Funds in the Two Pressure System Water Main and Booster Station project that could be used to fund the 8th Avenue SE Water Main project.

Mulford Drive             Petersen had received a call from a property owner on Mulford Drive

1st Ave Lift Station      questioning the type of road repair for the 1st Avenue Lift Station project.  Lance Aldrich stated that portion of the street is seal coated and the project specs are to seal coat the street.  Asphalt would cost an additional $14,000.  Council consensus was to stay with the original plans to seal coat.

42 Well                        Aldrich stated the Jordan Aquifer water level is below the 70 year old casing in the 42 Well.  Replacing the casing is in order.  The project cost estimate for this 2013 project has reached $600,000.  CDBG Grant Funds may be available.

COUNCIL PROCEEDINGS, AUGUST 13, 2012, PAGE 3

2012 Seal Coat            Tom Stewart, Street Superintendent presented the following three

Program                       bids:

                       Prairie Road Builders,                     Single Seal 3/8”                 $1.29 sq. yd.

                        Hazleton                                              Double Seal                        $2.58 sq. yd.

                                                                                          Single Seal 1/2″                 $1.37 sq. yd.

                         Concrete Foundations, Inc.,        Single Seal 3/8”                 $1.52 sq. yd.

                         New Hampton                                  Double Seal                        $2.88 sq. yd.

                                                                                          Single Seal 1/2″                 $1.85 sq. yd.

                          Blacktop Service Co.,                      Single Seal 3/8”                 $1.42 sq. yd.

                          Humboldt                                            Double Seal                        $2.59 sq. yd.

                                                                                            Single Seal 1/2″                     N/A

                                    A motion was made by Ryan, seconded by Bearinger to accept low bid from Prairie Road Builders for $1.29 square yard single coat and $2.58 double seal coat.  All voted aye.

Motion Carried

Outer Road                  Stewart offered Council a second option for paving North Eastline

Seal Coat                     Road using recycling asphalt (RAP) as the base with a single seal coat. It

Eastline Road               would be half the cost of double seal coat.  In addition it should make a better road.

Kendall reported all but three property owners on Eastline Road had volunteered to pay for their half of the double seal coat cost.

Proceeding with a forced assessment would add $2,000 or more in expenses.

A motion was made by Ericson, seconded by Petersen approving the City of Oelwein paying for resurfacing Eastline Road from East Charles to 6th using RAP with no assessment on property owners.  All voted aye.

Motion Carried

Grand Theatre              Matt Vogel, President of Grand Theatre of Oelwein requested the City pay the bills on their digital update.  They would reimburse this.

A motion was made by Petersen, seconded by Sherrets to approve Vogel’s request on behalf of the Grand Theatre.  All voted aye.

Motion Carried

Sidewalk Repair/          A motion was made by Ericson, seconded by Stickel to set September 10,

Replacement Hearing   2012 at 6:00 P.M. as date for Sidewalk Repair/Replacement Hearing.  All voted aye.

Motion Carried

Local Option Sales       A Resolution Authorizing Mayor and City Administrator to Deliver to

Tax Extension              the Fayette County Commissioner of Elections a Request to Submit the Question of an Extension of the Local Option Sales and Service Tax to the Qualified Electors of the City of Oelwein, Iowa on November 6,2 012 was deferred to the August 27, 2012 Council meeting.

A work session on Local Option Sales Tax will be August 27, 2012 at 5:00 P.M.

COUNCIL PROCEEDINGS, AUGUST 13, 2012, PAGE 4

Resolution #4701        A motion was made by Ericson, seconded by Stickel to adopt Resolution

Set Public Hearing       No. 4701 to Set Public Hearing on Proposed Disposal by Sale of the

Disposal by Sale          City’s Interest in 326 7th Avenue SW, Oelwein, Fayette County, Iowa.

326 7th Ave SW           Ayes:  Petersen, Ericson, Bearinger, Sherrets, Ryan, Stickel

Nays:  None

Motion Carried

Plaza Board                 Ryan reported on the August Plaza Board meeting.

Library Board Mtg.      Sherrets reported on the August Library Board meeting.  A $1,200 donation will be used to purchase DVD or Blu-Ray movies.  The Friends purchased a children’s book subscription for $1,368.  James Fleming has been hired as a new Library Page.  ‘Civil War 150’ traveling exhibit will be at the Oelwein Library December 24 – January 21.  The Library will also implement a new program called “Tail Waggin’ Tutors” promoted by Therapy Dogs International where reluctant readers can read to a therapy dog in a relaxed “dog friendly” atmosphere.

Housing Meeting          Ryan reported on the August Upper Explorerland Regional Planning Commission Housing meeting.  There are 168 families in Fayette County receiving Section 8 Housing Assistance of which 105 of them are located in Oelwein.

Appointments to          A motion was made by Bearinger, seconded by Ericson to approve the

Tree Board                   Mayor’s appointments of Sue Jensen, Tom Fick and Durango Steggall to the Tree Board.  All voted aye.

Motion Carried

Aquatics Center           A motion was made by Bearinger, seconded by Ericson to approve the

Task Force                   Mayor’s appointments of Jean and Vic Kane, Lindy and Jay Tommasin, Carrie and Tim Gearhart, Joy Purdy and Arlene Miehe to the Aquatics Center Task Force.  All voted aye.

Motion Carried

Parks                            City Administrator Kendall presented Council with a Park report update.  The only source of funding to pay for more mulch and $4,000 in slide repair is Franchise Fees.  He suggests Council agree to amend the budget for up to $20,000 from Franchise Fees.

Petersen suggested local body shops may be able to do the repair on the slide.  Park Superintendent Steggall stated the slide is plastic and body shops use fiberglass.  He will contact them to confirm.

A motion was made by Ericson, seconded by Bearinger to approve using up to $20,000 from Franchise Fees to pay for the balance of the park mulch project and the slide repair.  5 voted aye, 1 (Petersen) voted nay.

Motion Carried

Americorps                  Nine Americorps workers will be in Oelwein August 17 – September 8 working on several city projects.  They will meet with the Council August 27 at 5:00 P.M.

Ericson exited the meeting at 8:00 P.M.

There was a “hit and run” accident in the viaduct causing $4,500 in damages.  The Police Department has a description of the truck and trailer.  A witness came forward.

COUNCIL PROCEEDINGS, AUGUST 13, 2012, PAGE 5

Adjourn                       A motion was made by Stickel, seconded by Bearinger to adjourn at 8:05 P.M.  All voted aye.

Motion Carried

                  __________________________________

LARRY MURPHY, MAYOR

ATTEST:

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

I, Steven H. Kendall, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held August 13, 2012 and copy of said proceedings was furnished to the Register August 16, 2012.

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

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