COUNCIL PROCEEDINGS

August 27, 2012

The Oelwein City Council met in regular session Monday, August 27, 2012.  Mayor Murphy called the meeting to order at 6:00 P.M.

Roll Call                      PRESENT:  Petersen, Ericson, Bearinger, Sherrets, Ryan, Stickel

ABSENT:    None

ALSO PRESENT:  Kendall, Rigdon, VanVeldhuizen

Adopt Agenda             A motion was made by Sherrets, seconded by Ryan to adopt the Agenda as amended.  All voted aye.

Motion Carried

Attendance Awards     Murphy presented Attendance Awards to the following employees for not utilizing sick leave:  Dennis Paul, Bryce Bentley, Chet Reagan, Jay Tommasin, Steve Cherrier, Kris McGrane, Brandon DeJong, Mike Thoma, Tom Stewart, Todd Smock, Steve Kendall and Jeremy Logan.

Also receiving awards but not in attendance were Dennis Paul and Tom Stewart.

Citizens                        Mike Kerns, 1215 2nd Street SW addressed the Council stating the building

Mike Kerns                  at 117 South Frederick is unsafe and an eyesore downtown.  City Attorney Ron VanVeldhuizen explained the Council has filed a court action in this case.

Success Center             Kerns also spoke against the City’s $30,000 in funding towards the NICC Success Center.  He stated he already pays a levy to the Oelwein School and NICC for this service.

Consent Agenda          A motion was made by Ericson, seconded by Ryan to approve the following consent agenda items:

A.  Minutes of the August 13, 2012 regular meeting. (Correction, VanVeldhuizen absent.)

B.  Claims Resolution in the amount of $746,313.26.

C.  Request from OCAD to use barricades, fencing and picnic tables for Fall Fling.

D.  New Five Day Class ‘B’ Beer and Outdoor Service Permit for OCAD

E.  Class ‘C’ Liquor and Sunday Sales Renewal for First Garden

F.  Payment to Northeast Iowa Community Action in the amount of $47,950.00 for NSP Project.

G.  Pay Request No. 6 to Summers Enterprise in the amount of $123,351.29 for work completed on First Avenue Lift Station Project.

H.  Request from Iowa National Guard for permission to use former OCCO Property October 12, 2012 for two helicopter landings.

All voted aye.

Motion Carried

Public Hearing Sale      Murphy opened the Public Hearing directing the sale of the city’s interest

Of 326 7th Ave SW      in 326 7th Avenue SW, Oelwein, Fayette County, Iowa.

No comments were received from the public.

A motion was made by Ryan, seconded by Bearinger to close the Public Hearing.

Ayes:  Petersen, Ericson, Bearinger, Sherrets, Ryan, Stickel

Nays:  None

Motion Carried

COUNCIL PROCEEDINGS, AUGUST 27, 2012, PAGE 2

Resolution #4702        A motion was made by Ericson, seconded by Bearinger to adopt Resolution

Sale of 326 7 Ave SW No. 4702 Directing the Sale of the City’s Interest in 326 7th Avenue SW, Oelwein, Fayette County, Iowa.

Ayes:  Petersen, Ericson, Bearinger, Sherrets, Ryan, Stickel

Nays:  None

Motion Carried

First Time                    Lori Brockway, Upper Explorerland Regional Planning Commission

Home Buyers               explained Oelwein’s $410,000 First Time Homebuyer grant program.

Program                       Local realtors will be informed of the program.  Applicants will be selected on a first come first served basis who have met all requirements.  Interested individuals may call (563) 864-7551, ext. 106 or local realtors for additional information and an application.

CDBG Owner              Brockway also explained the CDBG Owner Occupied Housing program

Occupied Program       would provide up to $24,999 in rehabilitation and $6,750 for lead hazard reduction if Council chooses to apply and is selected for funding.

This item will be listed for action on the September 10th Council agenda.

Fayette Co. Local         Brockway reported $51,344 in 2011 and $25,781 to date in 2012 has

Housing Trust              been reinvested in Oelwein through the Fayette County Local Housing Trust Fund program.  This program has assisted residents with roofing, windows, electrical and plumbing needs.  Brockway stated the 2013 application will be ready to submit by it’s October 1 due date.  Brockway requested a pledge from the City in the amount of $15,000.

A motion was made by Stickel, seconded by Ryan to approve commitment of $15,000 match for the Fayette County Local Housing Trust Fund 2013 application.  All voted aye.

Motion Carried

Local Option                City Attorney VanVeldhuizen reported Oelwein revenues from Local Option

Sales Tax                     Sales Tax are allocated 30% for property tax relief and 70% for economic development.  This has allowed the City to maintain maximum flexibility to continue to fund projects.  It’s now time for this to be renewed.

Resolution #4703        After much discussion a motion was made by Ericson, seconded by Stickel to

Local Option Sales       adopt Resolution No. 4703 Authorizing Mayor and City Administrator to

Tax Extension              Deliver to the Fayette County Commissioner of Elections a Request to Submit the Question of an Extension of the Local Option Sales and Service Tax to the Qualified Electors of the City of Oelwein, Iowa, on November 6, 2012.

Ayes:  Petersen, Ericson, Bearinger, Sherrets, Ryan, Stickel

Nays:  None

Motion Carried

The Resolution provides for a continuation of the present uses.  Council will prepare a listing of possible uses for the 70% Economic Development allocation.

Attorney VanVeldhuizen advised Council the City cannot use City funds to promote passage or rejection of this motion, only to explain the issue to the public.

Airport Board Mtg.      Stickel reported on the August Airport Board meeting.  The Airport Board is asking the City for $1,500 – $2,000 to supplement the $1,000 donation to purchase furnishings for the new building.

Logan suggested looking on Naeir, an organization that collects merchandise donations from American corporations and giving it to non-profits.

Petersen suggested they hold a fund raising event for the short fall.

COUNCIL PROCEEDINGS, AUGUST 27, 2012, PAGE 3

Landfill Mtg.                Sherrets reported on the August Fayette County Landfill meeting.  Contract changes for the recycling secretary are being reviewed.  The Landfill Commission would like Oelwein to be a pilot project for curbside recycling and thus encourage other towns to follow.

Health Care Survey      Murphy updated the Council regarding the ISU Health Needs Assessment Survey.  He handed out a second draft of the survey and a City map broken into survey areas.

Ericson felt all Council Members should volunteer to cover one area of the survey map.

Wellness Center           Murphy felt the Wellness Center, Recreation and Community Development Committee should meet to discuss Williams Center expenses such as a keyless entry and security cameras.

Comprehensive Plan    Karla Organist from Upper Explorerland Regional Planning Commission is ready to bring back a draft of the Fayette County/City of Oelwein Comprehensive Plan.  She needs to meet with Oelwein to review it.

East Charles                 The Iowa Department of Transportation will repaint the traffic lanes on East Charles this fall converting the four lane road into a three lane with a bike trail.

2nd Avenue SE             Bearinger pointed out the northbound stop sign on 2nd Avenue SE across from Community Bank is partially obscured by a tree limb.

Police Dept. Remodel  Bearinger stated Planning, Finance, Enterprise and Economic Development will meet to review financing options for the Police Department facility.

Citizens                        Bob Jensen of 400 4th Street NW approached the Council with a request

Bob Jensen                  to enclose the drainage way in front of his house.  This was referred to the Public Safety and Streets Committee.

Meetings                      The following extra Council meeting dates were scheduled:

August 30        6:00 P.M.         Work Session to review search firms

September 12   5:00 P.M.         Interview search firms

(and September 13 if necessary)

September 17   6:30 P.M.         Special Meeting if necessary

Executive Session        A motion was made by Sherrets, seconded by Bearinger to go into Executive Session per Iowa Code 21.5(c) and 21.5(i) to discuss litigation and a personnel issue.

Ayes:  Petersen, Ericson, Bearinger, Sherrets, Ryan, Stickel

Nays:  None

Motion Carried

Return to Regular         A motion was made by Ericson, seconded by Stickel to return to

Session                        regular session.

Ayes:  Petersen, Ericson, Bearinger, Sherrets, Ryan, Stickel

Nays:  None

Motion Carried

COUNCIL PROCEEDINGS, AUGUST 27, 2012, PAGE 4

City Organization         Discussion ensued regarding restructuring of City Departments.  It was suggested the Parks Superintendent be placed under the supervision of the Street Superintendent.  Both are opposed.

A motion was made by Ericson, seconded by Stickel to refer this matter to the Wellness Center, Community Development and Recreation Committee.  All voted aye.

Motion Carried

Adjourn                       A motion was made by Ericson seconded by Stickel to adjourn at 9:00 P.M.  All voted aye.

Motion Carried

     __________________________________

LARRY MURPHY, MAYOR

ATTEST:

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

I, Steven H. Kendall, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held August 27, 2012 and copy of said proceedings was furnished to the Register September 5, 2012.

___________________________________________

STEVEN H. KENDALL, CITY ADMINISTRATOR

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