COUNCIL PROCEEDINGS

                                                                                                        October 8, 2012                                                  

                                    The Oelwein City Council met in regular session Monday, October 8, 2012.  Mayor Murphy called the meeting to order at 6:00 P.M.

 

Roll Call                      PRESENT:  Ericson, Bearinger, Sherrets, Ryan, Stickel, Petersen

                                    ABSENT:    None

                                    ALSO PRESENT:  Kendall, Rigdon, VanVeldhuizen

 

Adopt Agenda             A motion was made by Petersen, seconded by Bearinger to adopt the agenda as amended.  All voted aye.

                                                                                                Motion Carried

 

Consent Agenda          A motion was made by Stickel, seconded by Petersen to approve the following consent agenda items:

 

                                    A.  Minutes of the September 24, 2012 regular meeting.

                                    B.  Class ‘E’ Liquor License renewal for Fareway Stores, Inc.

                                    C.  Class ‘C’ Beer Permit and Sunday Sales renewal for Super Mart.

                                    D.  Pay Request No. 8 from Bryan Construction in the amount of

                                          $13,649.75 for work completed on Snow Removal Equipment

                                          (SRE) Building.

                                    E.  Change Order No. 4 from Summers’ Enterprise for 1st Avenue Lift

                                          Station Project (6th Avenue & 7th Street SW Manhole).

                                    F.  Request from Halloween Committee to close the ten block of

                                          South Frederick October 31 from 5:45 P.M. to 9:00 P.M. for

                                          Trunk or Treating.

 

                                    All voted aye.

                                                                                                Motion Carried

 

Public Hearing             Murphy opened the Public Hearing on CDBG Application to Iowa

CDBG Application      Economic Development Authority and the expenditure of funds to be

Owner Occupied          applied to local match for a housing fund general application for

Rehabilitation              owner-occupied rehabilitation.  Lori Brockway from Upper Explorerland Regional Planning Commission explained the Community Development Block Grant is in the amount of $311,040 to rehab eight homes with a City match of $1,500 per home totaling $12,000. 

 

                                    Ms. Brockway reviewed the proposed application covering the 9 points as follows:

 

                                    (A)       How the need for the proposed activity or projects were identified:

 

                                    The need for the owner-occupied housing with the Iowa Economic

                                    Development Authority came from several public meetings held by the City Council members.  Oelwein’s aging housing stock is a real concern for the City to promote business development and economic growth.  The 53.4% LMI household needs the assistance of the CDBG funds to improve these homes.

 

                                    A pre-application process was also completed, with 30 homes completing paperwork to date.

 

                                    (B)       How the proposed activity or projects will be funded and the sources of funds:

 

                                    The proposed activity will be funded with $12,000 of local match or $1,500 per home from the City of Oelwein for the owner-occupied program.

 

 

 

 

 

COUNCIL PROCEEDINGS, OCTOBER 8, 2012, PAGE 2

 

                                    (C)       The date the Housing Fund applications will be submitted:

 

                                    The Housing Fund Owner-Occupied applications will be submitted on or before December 12, 2012 to the Iowa Economic Development Authority (IEDA).

 

                                    (D)       Requested amount of federal funds (Housing Fund):

 

                                    The requested amount is $311,040.00 for Owner-Occupied.

 

                                    (E)       Estimated portion of federal funds that will benefit persons of low and moderate income:

 

                                    The City has proposed assisting 8 LMI households with rehabilitation of their homes.  The intent is to target those living in homes considered to be in deteriorated condition.  In looking at the 2007 low to moderate income projections, 53.4% of Oelwein residents are considered low to moderate income persons, it is expected that these funds will benefit 8 homes of that 53.4% population.

 

                                    (F)        Where the proposed activity or project will be conducted:

 

                                    The projects will be conducted within the city limits of Oelwein.

 

                                    (G)       Plans to minimize displacement of persons and businesses as a result of funded activities or projects:

 

                                    No businesses or persons will be displaced during this process.

                                    (H)       Plans to assist persons actually displaced:

 

                                    No plans to displace any persons.

 

                                    (I)        The nature of the proposed activity or project:

 

                                    The nature of the proposed projects within Oelwein is to assist in the rehabilitation of 8 existing homes for low to moderate income families.  The programs mission is to stimulate Oelwein’s economy one home at a time.

 

                                    Brockway also pointed out two new items (apply for assistance for improvements to the 42 and 80 well; and apply for loan assistance through USDA for water infrastructure improvements) were added to the Community Development and Housing Needs Assessment list.

 

                                    A motion was made by Ericson, seconded by Bearinger to close the hearing.

                                    Ayes:  Ericson, Bearinger, Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

Resolution #4707        A motion was made by Stickel, seconded by Ryan to adopt Resolution No. 4707 Authorizing the Submission of a CDBG Application to the Iowa Economic Development Authority and the Expenditure of Funds to be Applied to Local Match for a Housing Fund General Application for Owner-Occupied Rehabilitation.

                                    Ayes:  Ericson, Bearinger, Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

 

 

 

 

COUNCIL PROCEEDINGS, OCTOBER 8, 2012, PAGE 3

 

 

Public Hearing             Murphy opened the Public Hearing on Intent to Apply for a USDA Loan

USDA Application       and a CDBG Grant for the 42 and 80 Well Improvements and West

Intent to Apply            Tower Repainting project.  Vic Kane, Utility Superintendent summarized the project.  The 42 and 80 Wells will have a new well pump, demolish and build new well house and convert to liquid chlorine.  Removal of lead paint on tower with full containment, new paint inside and out, miscellaneous repairs and bring overflow pipe to Iowa Department of Natural Resources compliance.  The estimated cost for engineering, administration and construction is $1,490,000.  The City intends to apply for a USDA Rural Development Loan and Grant, also a CDBG.  Application to be submitted early November and construction could start Fall of 2013 with completion in 2014.

 

                                    No comments were received from the public.

 

                                    A motion was made by Bearinger, seconded by Petersen to close the hearing.

 

                                    Ayes:  Ericson, Bearinger, Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

Set Public Hearing       A motion was made by Petersen, seconded by Ericson to set Public Hearing

CDBG Water/Sewer     for October 22, 2012 at 6:00 P.M. on CDBG Water/Sewer Grant Application

Grant                           to Iowa Economic Development Authority.  All voted aye.

                                                                                                Motion Carried

 

Trick or Treat               Lee Hefel, 2630 South Frederick requested Councils permission to

Lee Hefel                     allow door to door Trick or Treating in Oelwein.  She stated this may be the last year for Halloween Committee’s “Trunk or Treat” which entertained the younger children.  It would be optional for residents to participate.  She presented a petition to Council with over 800 signatures in support of Trick or Treating in Oelwein.

 

                                    A motion was made by Sherrets, seconded by Bearinger to set October 31, 2012, 5:30 – 7:00 P.M. for door to door Trick or Treating in Oelwein.  All voted aye.

                                                                                                Motion Carried

 

                                    Residents who wish to participate should leave their porch light on.  This is not a City sponsored event.

 

Oelwein Industrial       Consideration of a Resolution Setting Date for Hearing on Amendment to

Park Urban Renewal    Urban Renewal Plan for Oelwein Industrial Park Urban Renewal Area

Area                             was deferred to October 22, 2012 Council meeting.

 

Amend Speed Limit     A motion was made by Ericson, seconded by Sherrets to suspend the rules and adopt an Ordinance on the first and final reading.

                                    Ayes:  Ericson, Bearinger, Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

Ordinance #1121         A motion was made by Ericson, seconded by Sherrets to adopt Ordinance

                                    No. 1121 Amending Code re: Speed Limit.

                                    Ayes:  Ericson, Bearinger, Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

 

 

 

 

 

COUNCIL PROCEEDINGS, OCTOBER 8, 2012, PAGE 4

 

 

Near Downtown          Three bids were received for near downtown sidewalk repair/replacement.

Sidewalk Repair          

                        Miller Construction                  $14378.50

                        Suckow Construction               $14628.70

                        Bryan Construction                  $15804.00

 

                                    Work may be completed this fall.  Property owners can pay in lump sum or be assessed.

 

                                    A motion was made by Ericson, seconded by Ryan to approve low bid from Miller Construction in the amount of $14,378.50 for the Near Downtown Sidewalk Repair/Replacement project.  All voted aye.

                                                                                                Motion Carried

 

Resolution #4708        A motion was made by Ericson, seconded by Bearinger to adopt Resolution

Approving Loan and    No. 4708 Authorizing and Approving a Loan Disbursement Agreement and

Disbursement               Providing for the Issuance and Securing Payment of $900,000 Sewer

Agreement Sewer         Revenue Bonds.

Revenue Bonds           Ayes:  Ericson, Bearinger, Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

Set Council                  A motion was made by Bearinger, seconded by Sherrets to set Council

Meeting Dates              meeting dates for November and December 2012 as follows:

                                                November 19, 2012     6:00 P.M.

                                                December 17, 2012     6:00 P.M.

                                    All voted aye.

                                                                                                Motion Carried

 

OCAD Meeting            Petersen reported on the October OCAD meeting.  Preparation for Olde Tyme Christmas was discussed.  OCAD pledged $3,000 towards publicity supporting the Local Option Sales Tax (LOST).

 

Door to Door               A motion was made by Ryan, seconded by Bearinger to place the

Trick or Treat               Door to Door Trick or Treating Halloween petition of over 800

Halloween Petition       signatures on file at City Hall.  All voted aye.

                                                                                                Motion Carried

 

Steering Committee      Stickel and Mayor Murphy reported on the October 4 Wellness Center Steering Committee meeting.  There is not enough space in the new weight room at the Wellness Center for both the Wellness Center and High School equipment.  Discussion on where to put the extra equipment and which rooms to use for what activities took place.

 

No Parking                   A motion was made by Petersen, seconded by Ryan to place “No Parking”

Hall’s Elevator Lot       signs at the former Hall’s Elevator lot.  All voted aye.

                                                                                                Motion Carried

 

                                    A motion was made by Petersen, seconded by Bearinger to place “For Sale” signs at the following locations:  the former OCCO, West Charles Mall, Hall’s Elevator and the Old Library.  All voted aye.

                                                                                                Motion Carried

 

Health Survey              It was suggested to have training from 5:00 to 7:00 P.M. on October 24th with ISU.

 

 

 

 

 

 

 

COUNCIL PROCEEDINGS, OCTOBER 8, 2012, PAGE 5

 

 

City Administrator       City Administrator Kendall presented Council with his letter of

Resignation                  resignation and intent to retire effective January 6, 2013.  A motion was made by Bearinger, seconded by Petersen to accept the City Administrator’s resignation letter.  5 voted aye, 1 (Ryan) voted nay.

                                                                                                Motion Carried

 

                                    Kendall has served the City of Oelwein for 29 years.

 

Airport Courtesy          Attorney VanVeldhuizen stated the Airport Courtesy Car has been

Car                               transferred to the City of Oelwein’s name.  Markings will be placed on the car identifying it as the Airport Courtesy Car.

 

Fall Cleanup                Kendall stated the 45th Cleanup Day was poorly attended.

 

8th Avenue SE              8th Avenue SE will be closed starting Tuesday, October 9th.  Contractors

Water Main Project      will be working on the Water Main Replacement project.

 

Committee Meetings    Kendall reminded Council the Planning, Finance, Enterprise and Economic Development Committee needs to review a hotel/motel application for Olde Tyme Christmas.

 

                                    Also, the Public Safety and Street Committee has two non-pressing items of business.

 

Fire Department           Fire Department Spaghetti Supper is Wednesday, October 10. 

Fundraiser                   

 

Plaza Board Mtg.         Ryan reported on the Plaza Board meeting.  They too are very happy with the new sidewalk.  The carpet on the west side entering the meal site will be replaced.  He stated Local Option Sales Tax was discussed with very positive feedback.

 

Sand/Salt Winter          Petersen suggested using chicken grit in the winter on the front sidewalk

Sidewalk                      entering City Hall instead of sand.  He stated chicken grit provides much better traction.

 

Executive Session        A motion was made by Bearinger, seconded by Stickel to go into Executive Session per Iowa Code 21.5(j) to discuss real estate.

                                    Ayes:  Ericson, Bearinger, Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

Return to Regular         A motion was made by Ryan, seconded by Ericson to return to

Session                        Regular Session.

                                    Ayes:  Ericson, Bearinger, Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COUNCIL PROCEEDINGS, OCTOBER 8, 2012, PAGE 6

 

 

 

Adjourn                       A motion was made by Ericson, seconded by Stickel to adjourn at 7:33 P.M.  All voted aye.

                                                                                                Motion Carried

 

 

 

                                                                                               

                                                                                                                 __________________________________

                                                                                      LARRY MURPHY, MAYOR

 

                                    ATTEST:

 

 

                                    ___________________________________________

                                    STEVEN H. KENDALL, CITY ADMINISTRATOR

 

                                    I, Steven H. Kendall, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held October 8, 2012 and copy of said proceedings was furnished to the Register October 10, 2012.

 

 

 

                                    ___________________________________________

                                    STEVEN H. KENDALL, CITY ADMINISTRATOR

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