COUNCIL PROCEEDINGS

                                                                                                          January 10, 2011                                                          

                                    The Oelwein City Council met in special session Monday, January 10, 2011 at 5:30 P.M.  Mayor Murphy called the meeting to order.

Roll Call                      PRESENT:  Ryan, Stickel, Ericson, Jensen, Brandt

                                    ABSENT:    Lein

                                    ALSO PRESENT:  Kendall, VanVeldhuizen, Logan

Executive Session       A motion was made by Jensen, seconded by Ericson to go into Executive Session per Iowa Code Chapter 21.5(J) to discuss real estate.

                                    Ayes:  Ryan, Stickel, Ericson, Jensen, Brandt

                                    Nays:  None

                                                                                                Motion Carried

Lein Arrived               Councilman Lein arrived at 5:50 P.M.

Return to Regular       A motion was made by Brandt, seconded by Ryan to return to regular

Session                        session.

                                    Ayes:  Ryan, Stickel, Lein, Ericson, Jensen, Brandt

                                    Nays:  None

                                                                                                Motion Carried

Adjourn                       A motion was made by Jensen, seconded by Brandt to adjourn at 6:30 P.M.  All voted aye.

                                                                                                Motion Carried

                                                                                                COUNCIL PROCEEDINGS

                                                                                                          January 10, 2011                                                          

                                    The Oelwein City Council met in regular session Monday, January 10, 2011 at 7:00 P.M.  Mayor Murphy called the meeting to order.

Roll Call                      PRESENT:  Ryan, Stickel, Lein, Ericson, Jensen, Brandt

                                    ABSENT:    None

                                    ALSO PRESENT:  Kendall, Rigdon, VanVeldhuizen

Adopt Agenda            A motion was made by Brandt, seconded by Jensen to adopt the Agenda as amended.  All voted aye.

                                                                                                Motion Carried

Consent Agenda         A motion was made by Ericson, seconded by Jensen to approve the following Consent Agenda items:

                                    A.  Minutes of the December 13, 2010 Regular Meeting

                                    B.  UERPC Revolving Loan Fund Administration Contract

                                    All voted aye.

                                                                                                Motion Carried

Introduction                Chief Logan introduced Police Department Patrol Officer Bryce

Bryce Bentley             Bentley to the Council.

Public Hearing            Mayor Murphy opened the Public Hearing for the SRF Sanitary

SRF Sanitary               Sewer Project 1st Avenue Lift Station Improvements.

Sewer Project

                                    An overview of the project was provided by Vic Kane, Utility Superintendent.  Notice was published November 30, 2010 in the Oelwein Daily Register

COUNCIL PROCEEDINGS, JANUARY 10, 2011, PAGE 2

                                    The Project includes replacing the existing 500 gpm 1st Avenue Lift Station with a new lift station with a 1,000 gpm capacity, new gravity sewer from 6thAvenue SW & 7th Street SW to the Main Lift Station for the wastewater treatment plant, and rerouting the 1st Avenue Lift Station’s force main discharge to the new gravity sewer.

                                    The 2008 Sanitary Sewer Study estimated the project costs at $2.1 million.  The City of Oelwein received a $590,000 I-Jobs grant from the State of Iowa for this project.  It is anticipated that the remainder of the funding will be through a low interest loan from the State of Iowa Clean Water State Revolving Fund program.  Interest rate is currently 3.0% with a 20-year term.  Payback of the loan will be from sewer fee revenue.

                                    Alternative strategies were explained.  There will be environmental impacts on traffic and dust during construction.  There are no archeological impacts.  No adverse impact will be on the 100 year flood plain nor on farmland. 

                                    Nearby residents Ray and Joyce Amber of 942 1st Avenue SW and Dave Roth of 945 1st Avenue SW spoke.  They had several questions which were answered by Mr. Kane.

                                    Construction to begin in Spring 2011 and completed in Fall 2011.

                                    A motion was made by Lein, seconded by Ericson to close the Public Hearing.

                                    Ayes:  Ryan, Stickel, Lein, Ericson, Jensen, Brandt

                                    Nays:  None

                                                                                                Motion Carried

2009-10 Audit            Don Snitker of Ridihalgh, Fuelling Snitker, Weber & Co. presented the

Report                         2009-2010 Audit report.  Snitker reported transfers from the Lein Grant Fund were not made to reimburse Employee Benefits Fund and the General Fund.  The City made the corrected transfers in November, 2010.

                                    No irregularities or major deficiencies were noted.

                                    A motion was made by Ericson, seconded by Ryan to accept the audit as presented.  All voted aye.

                                                                                                Motion Carried

Web Design RFQ       Murphy suggested updating the Website.  He presented a list of criteria to be included in a Request for Qualifications (RFQ) for a Web Designer.  Council added two more items to his list: Hosting and maintenance, presence on Facebook and Twitter.

                                    A motion was made by Jensen, seconded by Stickel to prepare and publish Request for Qualifications for Web Designer with reply by 5:00 P.M., February 4, 2011.  All voted aye.

                                                                                                Motion Carried

                                    Planning, Finance, Enterprise and Economic Development Committee to review RFQ’s February 7 at 5:30 P.M. with recommendation to Council at the February 14, 2011 council meeting.

COUNCIL PROCEEDINGS, JANUARY 10, 2011, PAGE 3

Union Pacific              A motion was made by Lein, seconded by Jensen to have City

Yard Shop                   Administrator and Planning, Finance, Enterprise and Economic

Redevelopment           Development Committee negotiate a contract with H. R. Green to lead negotiations with Union Pacific re: yard/shops redevelopment of an alternative energy complex and report to Council at February 14, 2011 council meeting.  All voted aye.

                                                                                                Motion Carried

Street Planning            Murphy proposed to hire a firm to prepare a 10 Year Street Improvement Plan.  He felt the study could be paid from Franchise Fees.

                                    It was expressed that utility lines underneath the streets should also be addressed in any plan.

                                    Ericson and Brandt stated the street study should wait until the Fiscal Year 2011-2012 Budget is completed.

                                    Ericson asked to see all Department “wish lists”.

                                    This item was tabled.

Zoning Board of         A motion was made by Ryan, seconded by Jensen to approve the Mayor’s

Adjustment                 appointment of Marilyn Dahl to the Zoning Board of Adjustment.  All

Appointment               voted aye.

                                                                                                Motion Carried

Wellness Center          Murphy reported on the January 6, 2011 Wellness Center Steering Committee meeting.  The Center lost $67,164 last fiscal year.  Memberships are 289 down from a high of 494 in 2006.  An Advisory Committee will be created.  Chris Jensen may be added to that Committee.  The next Steering Committee meeting is January 26th.

Community Gardens   VanVeldhuizen reported Scott Smalley is involved in a “Community Gardens” program.  Some of the vacant NSP lots may lend themselves to this use as they are not large enough for new construction.

Deer Hunting              It was Council consensus to delay discussion on this topic until the budget work sessions are concluded.

Library                        The Library’s architect, Jim Novak will be present Wednesday to discuss problems with leaks.

Airport Courtesy         Ryan requested to list the Airport Courtesy Car discussion on the

Car                              next council meeting agenda.

Parks & Cemetery       Lein would like to have a Request for Qualifications/Request for Proposal for Cemetery and Parks upkeep.  He would like to compare city vs. private company costs.  Jensen thinks we should do the comparison.  Lein requested to have this topic listed for discussion at the next Council meeting.

Budget Work              The following Budget Work Session dates were selected:

Sessions

                                                January 24, 2011 at 5:30 P.M.

                                                February 3, 2011 at 5:15 P.M.

                                                February 7, 2011 at 6:00 P.M.

                                                February 10, 2011 at 5:15 P.M.

                                                February 14, 2011 at 5:15 P.M.

                                                February 17, 2011 at 5:15 P.M.

                                                February 24, 2010 at 5:15 P.M.

COUNCIL PROCEEDINGS, JANUARY 10, 2011, PAGE 4

                                    A motion was made by Jensen, seconded by Ericson to extend the professional service contract with FEH to continue to assist the City with developing a new Police Department facility.  All voted aye.

                                                                                                Motion Carried

Executive Session       A motion was made by Brandt, seconded by Jensen to go into Executive Session per Iowa Code 20.17 and 21.5C and 21.5j to discuss pending litigation, real estate and union negotiations.

                                    Ayes:  Ryan, Stickel, Lein, Ericson, Jensen, Brandt

                                    Nays:  None

                                                                                                Motion Carried

Return to Regular       A motion was made by Jensen, seconded by Ericson to return to Regular

Session                        Session.

                                    Ayes:  Ryan, Stickel, Lein, Ericson, Jensen, Brandt

                                    Nays:  None

                                                                                                Motion Carried

Adjourn                       A motion was made by Ryan, seconded by Jensen to adjourn at 9:30 P.M.  All voted aye.

                                                                                                Motion Carried

                                                                                __________________________________

                                                                                LARRY MURPHY, MAYOR

                                    ATTEST:

                                    ___________________________________________

                                    STEVEN H. KENDALL, CITY ADMINISTRATOR

                                    I, Steven H. Kendall, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held January 10, 2011 and copy of said proceedings was furnished the Register January 14, 2011.

                                    ___________________________________________

                                    STEVEN H. KENDALL, CITY ADMINISTRATOR

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