COUNCIL PROCEEDINGS

                                                                                                       December 17, 2012                                                         

                                    The Oelwein City Council met in regular session Monday, December 17, 2012.  Mayor Murphy called the meeting to order at 6:10 P.M.

 

Roll Call                      PRESENT:  Sherrets, Ryan, Stickel, Petersen

                                    ABSENT:    Ericson

                                    ALSO PRESENT:  Rigdon, Smith, VanVeldhuizen

 

Adopt Agenda             A motion was made by Sherrets, seconded by Stickel to adopt the agenda as amended.  All voted aye.

                                                                                                Motion Carried

 

Council Meeting          Mayor Murphy referenced the Council Meeting Protocol that was

Protocol                       distributed and asked citizens to state their name and address when addressing the Council.

 

Fayette Co. Landfill     Duane Brandt, Chairman of the Fayette Co. Solid Waste Management Commission thanked city leaders for the opportunity to serve this past year.  Brandt reviewed tonnage figures and reported the Commission is working on a three year contract for hauling waste to Black Hawk County. 

 

                                    Murphy thanked Brandt for serving on the Commission.

 

Jon Latham                  Jon Latham, 230 4th Street SW asked the Council to restrict semi parking

Semi Parking                on city property.  Latham stated semi’s are parked throughout the night with their motors running.  Latham felt another location away from a residential area would be less disturbing.

 

Consent Agenda          A motion was made by Ryan, seconded by Petersen to approve the following Consent Agenda items:

 

                                    A.  Minutes of the November 20, 2012 regular meeting.

                                    B.  Minutes of the November 27, 2012 special meeting.

                                    C.  Minutes of the December 6, 2012 special meeting.

                                    D.  Minutes of the December 8, 2012 special meeting.

                                    E.  Claims Resolution in the amount of $957,606.54.

                                    F.   Pay Request No. 2 in the amount of $99,792.28 from Eastern Iowa

                                          Excavating for work completed on 8th Avenue SE Water Main project.

                                    G.  Pay Request No. 10 in the amount of $25,415.26 from Summers’

                                          Enterprise for work completed on 1st Avenue Lift Station project.

                                    H.  Pay Request from Northeast Iowa Community Action in the amount

                                          of $37,512.36 for work completed on NSP project.

                                    I.   Pay Request from Northeast Iowa Community Action in the amount

                                         of $84,000.00 for construction of 211-217 1st Avenue NW.

                                    J.  Pay Request from Fox Engineering in the amount of $13,375.00 for

                                         work completed on 1st Avenue Lift Station Improvements project.

                                    K.  Pay Request from Fox Engineering in the amount of $19,501.50 for

                                         work completed on 8th Avenue SE Water Main Improvements Project.

                                    L.  Set January 14, 2013 at 6:00 P.M. for a Public Hearing on Near

                                          Downtown Sidewalk Repairs.

                                    M.  Class ‘B’ Native Wine Permit Renewal for Oelwein Design and

                                          Gallery of Art.

                                    N.  Pay Request No. 10 (final) from Bryan Construction in the amount of

                                          $22,621.21 for work completed on Oelwein Municipal Airport Snow

                                          Removal Equipment (SRE) Building project.

                                    O.  Authorize Mayor’s Signature on Certificate of Substantial Completion for

                                          8th Avenue SE Water Main Improvements project.

                                    P.  Approve Grant Writing Agreement with UERPC for USDA Water

                                          Infrastructure Improvement Loan Application in the amount of $1,500.00.

 

                                    All voted aye.

                                                                                                Motion Carried

 

COUNCIL PROCEEDINGS, DECEMBER 17, 2012, PAGE 2

 

Public Hearing             Mayor Murphy opened the Public Hearing on the proposed disposal by sale

Sale of City Property   of the City’s interest in 609 North Frederick; 613 North Frederick; 24 11th Avenue SW and 527 West Charles. 

 

                                    City Attorney VanVeldhuizen stated most of these properties were acquired through the NSP program and City policy requires a minimum bid of $1,000 per lot.

 

                                    A motion was made by Petersen, seconded by Stickel to close the hearing.

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

 

Resolution #4716        A motion was made by Petersen, seconded by Ryan to adopt Resolution

Sell City Property         No. 4716 Directing the Sale of the City’s Interest in 609 North Frederick; 613 North Frederick; 24 11th Avenue SW; and 527 West Charles; all in Oelwein, Fayette County, Iowa to the following:

 

                                                609 North Frederick, Gary and Betty Sickels for $1,000.00

                                                613 North Frederick, Gary and Betty Sickels for $1,000.00

                                                527 West Charles, Mario Pirillo for $1,000.00

                                                24 11th Avenue SW, Jay and Jesica Woodward for $4,000.00 

 

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

Oelwein Celebration    Art Medberry, President and Cindy Wilharm, Treasurer of Oelwein Celebration, Inc. reviewed the 2012 events with attendance estimated at 2,500. 

 

                                    The 2013 celebration is scheduled for Saturday, June 29, 2013 and plans include a larger fireworks show along with volleyball and horseshoe tournaments.  Window clings are being offered for sale to assist in fund-raising efforts.

 

                                    The Committee requested the south side of City Park be closed June 28 – June 30, 2013, additional maintenance on the volleyball and horseshoe courts and a monetary commitment of $3,500.

 

                                    A motion was made by Ryan, seconded by Sherrets to refer the request to the Planning, Finance, Enterprise and Economic Development Committee for a recommendation.  All voted aye.

                                                                                                Motion Carried

 

Resolution #4717        A motion was made by Petersen, seconded by Stickel to adopt Resolution

Appt. City Admin.       No. 4717 Appointing Jamie Letzring and Authorizing Execution of Employment Contract with an amendment of Acting City Clerk on the signature line.

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

Resolution #4718        A motion was made by Ryan, seconded by Sherrets to adopt Resolution

Set Hearing on             No. 4718 to Set Public Hearing on Proposed Lease of a Portion of the Former

Donaldson’s Lease      Donaldson Building for January 14, 2013 at 6:00 P.M.

 

                                    VanVeldhuizen stated terms of the proposed lease are still being negotiated.

 

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

COUNCIL PROCEEDINGS, DECEMBER 17, 2012, PAGE 3

 

 

Semi Parking                A motion was made by Petersen, seconded by Stickel to place “No Parking”

4th Street SW                signs on City property located between Oakdale Cemetery and East Penn Mfg. 

 

Ericson entered at 6:44 P.M.

 

                                    Ryan stated this has been an ongoing problem.  He questioned if the former Occo property could be utilized for semi parking.  VanVeldhuizen replied no as there is no hard surface on which to park.

 

                                    All voted aye on the above motion.

                                                                                                Motion Carried

 

Fayette Co.                  Randy Frank, Fayette County Emergency Management Director

Emergency Mgt.           updated the Council on Iowa Emergency Management Statutes.  Frank reported Emergency officials are required to complete four exercises per year.  He also stated he is offering an Instant Command course for elected officials and department heads March 21, 2013 at Upper Iowa University.  Frank encouraged council members to register.

 

Ericson exited at 6:56 P.M.

 

Urban Renewal            A motion was made by Petersen, seconded by Ryan to approve the

2011-12 Report           Annual Urban Renewal Report for Fiscal Year 2011-2012 regarding outstanding TIF debt.  Rigdon reported of the $1.3 million in outstanding debt $1.1 million is from the downtown revitalization project.  All voted aye.

                                                                                                Motion Carried

 

Resolution #4719        A motion was made by Petersen, seconded by Stickel to adopt Resolution

Accept Airport Project No. 4719 Accepting Work on Oelwein Municipal Airport Snow Removal Equipment (SRE) Building project.

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

Resolution #4720        A motion was made by Petersen, seconded by Stickel to adopt Resolution

Mortgage Release         No. 4720 Authorizing the Mayor to Execute Mortgage Release (Reames).

Reames                        Ayes:  Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

Library Report             Sherrets reported on the December Library Board meeting.  Grand Opening for the traveling exhibit “Civil War 150” will be Thursday, January 3, 2013 at 6:00 P.M.  The Church Williams book sales raised $2,643.50.  Bids were reviewed for the replacement of eight computers.  Chocolate Festival is February 1, 2013 from 6:00 – 8:00 P.M. with the Mardi Gras theme and live band.

 

Appointments              A motion was made by Petersen, seconded by Ryan to approve the appointment of John Amick to the Community Plaza Board.  All voted aye.

                                                                                                Motion Carried

 

                                    A motion was made by Sherrets, seconded by Stickel to approve the reappointment of Kevin Minton to the Electrical Board; Randy Irvine to the Plumbing Board and Erwin Fratzke to the Zoning Board of Adjustment.  All voted aye.

                                                                                                Motion Carried

 

                                    A motion was made by Stickel, seconded by Petersen to approve the appointment of Andrew Miller and Ken Irvine to the International Code Council and Brian Irvine to the Mechanical Board.  All voted aye.

                                                                                                Motion Carried

COUNCIL PROCEEDINGS, DECEMBER 17, 2012, PAGE 4

 

Laptop Purchase          It is Council consensus to approve the purchase of a Dell laptop in the amount of $1,729.03 paid from Administration office expense for City Hall.

 

 

Wellness Center           Petersen requested Council approval for free Wellness Center Memberships

Membership                 for City Council members since City employees receive a free membership.  Attorney VanVeldhuizen stated having free memberships would be additional compensation and Iowa Law prohibits a Council from increasing their compensation during a period of time that you’d be receiving the benefits of it.  Council could adopt this as a program but it would not come into effect for the current councils benefit but for future councils benefit.

 

Executive Session        A motion was made by Stickel, seconded by Ryan to go into Executive Session per Iowa Code 21.5(j) and 21.5(c) to discuss real estate and pending litigation.

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

Ericson entered Executive Session at 7:25 P.M.

 

Return to                      A motion was made by Petersen, seconded by Ryan to return to regular

Regular Session           session.

                                    Ayes:  Ericson, Sherrets, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                Motion Carried

 

Police Facility              Attorney Ron VanVeldhuizen explained the new police facility financing options, General Obligation Bond or Revenue Bond, lease back option or annual appropriation, a possible referendum or reverse referendum, and the narrow time line to accomplish this.  Much discussion followed.

 

                                    A work session with bond counsel Bob Josten from Dorsey and Whitney and Tim Oswald from Piper Jaffray scheduled for January 7 may need to be held sooner to meet time constraints.

 

                                    Chief Logan stated we already had two meetings with Piper Jaffray, we were told the steps that needed to be taken.  He expressed his frustration regarding the delays and slow process in moving forward regarding the police facility.  Now the deadlines are here and we are in a time crunch and still no decisions are made. 

 

                                    Mayor Murphy requested Attorney VanVeldhuizen prepare a time line for March 5, 2013 special election and contact Bob Josten of Dorsey and Whitney and Tim Oswald of Piper Jaffray for their availability.

 

Police Facility              Chief Logan presented Council with a Police Facility Proposal comparison

Proposals                     chart and follow up questions asked of firms.  Differences were discussed.

 

                                    A motion was made by Petersen, seconded by Ryan to construct a Police Department facility from ground up.  All voted aye.

                                                                                                Motion Carried

 

                                    A motion was made by Petersen, seconded by Ryan to select Ayars & Ayars as the consulting firm regarding the Police Department facility.  Two voted aye, three (Ericson, Sherrets, Stickel) voted nay.

                                                                                                Motion Denied

 

                                    A motion was made by Ericson, seconded by Sherrets to select Samuels Group as the consulting firm regarding the Police Department facility.

 

                                    Stickel believes there is a possibility the City could save money with Samuels Group.

COUNCIL PROCEEDINGS, DECEMBER 17, 2012, PAGE 5

 

                                    Petersen stated you aren’t going to save that much money and may end up with a higher cost.  Three voted aye, two (Petersen, Ryan) voted nay.

                                                                                                Motion Carried

 

                                    Attorney VanVeldhuizen will review the FEH contract for termination.

 

Proposed                      Mayor Murphy distributed a “Work Session Directives” memo

Work Session               regarding the Police Department facility financing for the next Council work session.  The date is yet to be determined. 

 

                                    VanVeldhuizen stated Tim Oswald from Piper Jaffray requested guidance from Council.

 

                                    Council consensus is to have annual appropriation and not do a General Obligation Bond to finance the Police Department facility.

 

Adjourn                       A motion was made by Ericson, seconded by Stickel to adjourn at 8:55 P.M.  All voted aye.

                                                                                                Motion Carried

 

 

 

                                                                                               

                                                                                                                 __________________________________

                                                                                      LARRY MURPHY, MAYOR

 

                                    ATTEST:

 

 

 

 

                                    ___________________________________________

                                    BARBARA RIGDON, DEPUTY CITY CLERK

 

                                    I, Barbara Rigdon, Deputy City Clerk in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held December 17, 2012 and copy of said proceedings was furnished to the Register December 19, 2012.

 

 

 

 

                                    ___________________________________________

                                    BARBARA RIGDON, DEPUTY CITY CLERK

Sorry, the comment form is closed at this time.

© 2010 City of Oelwein - Council Action Suffusion theme by Sayontan Sinha