COUNCIL PROCEEDINGS

                                                                                                       January 14, 2013                                                 

                                    The Oelwein City Council met in regular session Monday, January 14, 2013.  Mayor Murphy called the meeting to order at 6:00 P.M.

 

Roll Call                      PRESENT:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    ABSENT:    None

                                    ALSO PRESENT:  Letzring, Rigdon, VanVeldhuizen

 

Adopt Agenda             A motion was made by Ericson, seconded by Stickel to adopt the agenda as amended.  All voted aye.

                                                                                                Motion Carried

 

Consent Agenda          A motion was made by Sherrets, seconded by Ryan to approve the following Consent Agenda items:

 

                                    A.  Minutes of the December 17, 2012 regular meeting.

                                    B.  Minutes of the December 31, 2012 special meeting.

                                    C.  Class ‘C’ Beer Permit and Sunday Sales renewal for Dollar General Store

                                          #2328.

                                    D.  Motion to approve serving of alcoholic beverages in the Library

                                          Community Room on January 18, 2013.

                                    E.  Request from Oelwein Odd Rods to close the 10 blocks of North and

                                          South Frederick on selected dates in 2013 for Friday Nite Park’N events.

 

                                    All voted aye.

                                                                                                Motion Carried

 

Public Hearing             Mayor Murphy opened the Public Hearing on Near Downtown Sidewalk

Near Downtown          Repairs.  No comments were received.

Sidewalks

                                    A motion was made by Ericson, seconded by Stickel to close the hearing.

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    Nays:  None

                                                                                                Motion Carried

 

Resolution #4723        A motion was made by Ericson, seconded by Ryan to adopt Resolution

Near Downtown          No. 4723 Adopting Final Assessment Schedule for Repair, Replacement or

Sidewalk Assessment   Reconstruction of Sidewalk Against Abutting Property and Levying the Assessment.

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    Nays:  None

                                                                                                Motion Carried

 

Public Hearing             Mayor Murphy opened the Public Hearing on proposed lease of a portion

Donaldsons Bldg.        Of the former Donaldsons building.  City Attorney VanVeldhuizen explained the lease options of three years at $2.00 sq. ft. or five years at $1.90 sq. ft. for 105,000 square feet of the total 170,000 square foot building. 

 

                                    The tenant will be responsible for 90% of repairs, 90% of the utilities and all maintenance inside the building.  The City will be responsible for the structural aspect of the building, exterior, sidewalls, foundation and roof.

 

                                    In the prior lease the City was responsible for the heating system in which the City repaired six of the twelve suspended gas fired heaters.

 

                                    The tenant requests first opportunity to right of refusal if additional space is rented.

 

                                    No comments were received from the public.

 

 

 

 

COUNCIL PROCEEDINGS, JANUARY 14, 2013, PAGE 2

 

                                    A motion was made by Ericson, seconded by Petersen to close the hearing.

 

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    Nays:  None

                                                                                                Motion Carried

 

Resolution #4724        A motion was made by Ericson, seconded by Sherrets to adopt Resolution

Donaldsons Bldg.        No. 4724 Authorizing the Mayor to Execute Lease on former Donaldsons

Lease                           building for five years at $1.90 sq. ft.

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    Nays:  None

                                                                                                Motion Carried

 

Public Hearing             Mayor Murphy opened the Public Hearing on Proposed General Obligation

Police Dept. Lease       Urban Renewal Police Station Lease-Purchase Agreement.

Purchase

                                    No comments were received.

 

                                    A motion was made by Ryan, seconded by Sherrets to close the hearing.

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    Nays:  None

                                                                                                Motion Carried

 

Resolution #4724        A motion was made by Stickel, seconded by Ryan to adopt Resolution

Police Dept. Lease       No. 4725 Determining to Enter into General Obligation Urban Renewal

Purchase                      Police Station Lease-Purchase Agreement.

 

                                    City Attorney VanVeldhuizen no petitions have been submitted.

 

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    Nays:  None

                                                                                                Motion Carried

 

Police Dept.                 A motion was made by Sherrets, seconded by Ryan authorizing City

Samuels Group            City Administrator to negotiate professional services agreement with Samuels Group for Police Facility project.

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    Nays:  None

                                                                                                Motion Carried

 

RFQ – Police               A motion was made by Petersen, seconded by Sherrets authorizing City

Facility Project             Administrator to prepare Request for Qualifications for Financial Services Associated with Police Facility Project.

 

Motion Amended         Petersen amended the motion to include the following:  Requests for Qualifications to be reviewed by Council and mailed by January 21, 2013 with proposals returned to City Hall by 5:00 P.M. February 8, 2013.  Council to review proposals and award contract at February 14, 2013 special meeting.  All voted aye.

                                                                                                Motion Carried

 

Resolution #4726        Chelsea Welsh from UERPC explained the USDA Loan Application

USDA Loan                 process.  She stated they will request a generator be included as part of the

Application                  project.

 

                                    A motion was made by Ryan, seconded by Stickel, to adopt Resolution No. 4726 Approving USDA Loan Application Submission for Financial Assistance on the ’42 and ’80 Well Improvements  and West Water Tower Rehabilitation and Painting.

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    Nays:  None

                                                                                                Motion Carried

 

COUNCIL PROCEEDINGS, JANUARY 14, 2013, PAGE 3

 

 

Resolution #4727        A motion was made by Ericson, seconded by Stickel to adopt

Adopting Forms,          Resolution #4727 Adopting Forms, Agreements, and Policies Compliant

Agreements &              to the 2013 USDA Water Infrastructure Loan.

Policies, USDA Loan   Ayes:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    Nays:  None

                                                                                                Motion Carried

 

Plaza Board Mtg.         Ryan reported on the January Plaza Board meeting.  Donations from the “Angel Program” is used for upkeep and maintenance of the Plaza building.  Donations can be made by contacting a Plaza Board member or the Chamber office.

 

Legislative Forum        Fayette County Library Association will be hosting a Legislative Forum at the Oelwein Library on Saturday, January 26 at 9:00 A.M.

 

LOST                           Mayor Murphy handed out the Local Option Sales Tax (LOST) brochure reminding Council of the items/projects to be considered from this funding source.

 

Fayette Co. Landfill     Mayor Murphy personally and on behalf of the Council thanked Duane Brandt, former City Council Member, Mayor Pro Tem and Landfill Commissioner for his many, many years of service on the Fayette County Landfill Board.

 

                                    City Council to meet with Nora Ladjahasan, from ISU regarding Oelwein’s Health Needs Survey results on February 15.

 

                                    The following budget workshops were scheduled:

 

                                    Monday, January 21, 5:00 P.M. –

                                                Special Meeting followed by Budget Workshop

                                    Monday, January 28, 5:00 P.M. – Budget Workshop

                                    Monday, January 28, 7:00 P.M. – Regular Council Meeting

                                    Thursday, January 31, 5:00 P.M. – Budget Workshop

                                    Monday, February 4, 5:00 P.M. – Budget Workshop

                                    Monday, February 11, 5:00 P.M. – Budget Workshop

                                    Monday, February 11, 7:00 P.M. – Regular Council Meeting

                                    Thursday, February 14, 5:00 P.M. – 

                                                Special Meeting followed by Budget Workshop

                                    Monday, February 18, 5:00 P.M. – Budget Workshop

                                    Monday, February 26, 6:00 P.M. – Regular Council Meeting

 

Executive Session        A motion was made by Ryan, seconded by Ericson to go into Executive Session per Iowa Code 21.5(j) to discuss Real Estate.

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    Nays:  None

                                                                                                Motion Carried

 

Return to Regular         A motion was made by Ericson, seconded by Stickel to return to

Session                        regular session.

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    Nays:  None

                                                                                                Motion Carried

 

 

 

 

 

 

 

 

 

 

COUNCIL PROCEEDINGS, JANUARY 14, 2013, PAGE 4

 

 

 

Adjourn                       A motion was made by Ryan, seconded by Sherrets to adjourn at 7:58 P.M.  All voted aye.

                                                                                                Motion Carried

 

 

 

                                                                                               

                                                                                                                 __________________________________

                                                                                      LARRY MURPHY, MAYOR

 

                                    ATTEST:

 

 

 

 

                                    ______________________________________

                                    JAMIE LETZRING, CITY ADMINISTRATOR

 

                                    I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held January 14, 2013 and copy of said proceedings was furnished to the Register January 17, 2013.

 

 

 

 

                                    ______________________________________

                                    JAMIE LETZRING, CITY ADMINISTRATOR

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