January 28, 2013                                                 

                                    The Oelwein City Council met in regular session Monday, January 28, 2013.  Mayor Murphy called the meeting to order at 7:00 P.M.


Roll Call                      PRESENT:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    ABSENT:    None

                                    ALSO PRESENT:  Letzring, Rigdon, VanVeldhuizen


Adopt Agenda             A motion was made by Ericson, seconded by Ryan to adopt the agenda as amended.  All voted aye.

                                                                                                Motion Carried


Citizens                        Lyle TeKippe from TeKippe Engineering in West Union informed Council of his company’s new ownership.  Fehr Graham & Associates from West Union, Iowa.


Consent Agenda          A motion was made by Petersen, seconded by Sherrets to approve the following Consent Agenda items:


                                    A.  Minutes of the January 14, 2013 regular meeting.

                                    B.  Minutes of the January 21, 2013 special meeting.

                                    C.  Claims Resolution in the amount of $1,132,982.52.

                                    D.  Class ‘C’ Beer Permit and Sunday Sales Renewal for Casey’s

                                          General Store #2682.

                                    E.  Request from Oelwein Celebrations, Inc. to receive donations on

                                          their behalf.


                                    All voted aye.

                                                                                                Motion Carried


Intermediary                A motion was made by Ericson, seconded by Sherrets authorizing

Relending Program      Mayor’s signature on Contract for Services with UERPC re: Revolving

(IRP)                            Loan Fund Administration Services.  All voted aye.

                                                                                                Motion Carried


Resolution #4729        A motion was made by Ericson, seconded by Stickel to adopt Resolution

                                    No. 4729 Authorizing Mayor to Execute Contract for Additional NSP Technical Services with MSA Professional Services, Inc.

                                    Ayes:  Sherrets, Ryan, Stickel, Petersen, Ericson

                                    Nays:  None

                                                                                                Motion Carried


Police Facility              City Administrator Letzring shared three documents with the Council, former Occo property aerial map, letter to City Attorney VanVeldhuizen from Leslie Leager, Community Development Division Coordinator for Iowa Economic Development Authority and NSP eligible uses and related CDBG eligible activities document.  Letzring explained that the former Occo property and the proposed Police Facility do meet the requirements of the NSP Program, therefore allowing the proposed Police Facility to be built at that location.


                                    A motion was made by Ericson, seconded by Ryan to approve the Occo property as the selected site for the proposed Police facility.  All voted aye.

                                                                                                Motion Carried


                                    A motion was made by Ericson, seconded by Stickel authorizing City Attorney to transfer City NSP property for use of Public Facilities and Improvements.


                                    City Attorney VanVeldhuizen stated the former Occo property land is already titled to the City.  The property is available for the public facility and for economic development.





Motion Withdrawn       Ericson withdrew his motion.


                                    A motion was made by Petersen, seconded by Stickel to start the conversion process for the south end of the former Occo property from NSP use to Public Facility use with a target price of $2.775 million as originally priced in the Samuels Group bid.  All voted aye.

                                                                                                Motion Carried


117-119 S Frederick    Mayor Murphy opened the one bid received for the asbestos removal at

Asbestos Bid Open      117-119 South Frederick.  No bids were received from the audience.


                                    A motion was made by Ericson, seconded by Stickel to accept the bid from August Enterprises LLC in the amount of $1,450.00 re: 117-119 South Frederick asbestos removal.  All voted aye.

                                                                                                Motion Carried


Vehicle Bid                  A motion was made by Petersen, seconded by Ryan to purchase a 2013 Chevrolet Impala from Birdnow Motor for City Administration in the amount of $18,318.50.  All voted aye.

                                                                                                Motion Carried


                                    It may take 4-6 weeks until the City received the vehicle.  Mayor Murphy suggested leasing a vehicle with Birdnow at no extra cost until the new vehicle arrives.


Airport Board Mtg.      Stickel reported on the January Airport Board meeting.  The buildings need to be painted and a new roof may be necessary.


UERPC Board Mtg.      Murphy and Ryan attended the new board member orientation at UEPRC in Postville followed by their monthly board meeting.  UERPC open meetings law violation is now in the Iowa Supreme Court.


Tech Spec Building      A motion was made by Ryan, seconded by Stickel to approve payment to Ayars and Ayars for water damage repairs to the Tech Spec Building in the amount of $8,506.00.  Four voted aye, 1 (Sherrets) voted nay. 

                                                                                                Motion Carried


Legislative Day            Letzring reported she and Sherrets attended the Iowa League of Cities Legislative Day in Des Moines on the 22nd.


Management Change   Letzring reported attending a Change Management class at the RAMS Center on January 24th


Street Dept.                  Street crews worked Sunday spreading over 300 tons of sand and salt on City streets.  No accidents were reported during the snow storm.


                                    Sherrets complimented the Street Department on a job well done.


Samuels Group            Murphy stated there has been some slow down on working with the Samuels Group regarding the new Police Facility.  It is the Council’s intent to adhere to the timeline originally discussed at an earlier meeting.


Flood Grant                 Petersen questioned if there was funding available from the State’s Flood grant.  Murphy said there is a mixed message coming out of Des Moines.  One agency said there is $30 million extra from 2008 flood.  UEPRC has stated there may be funds available.  The City is still pursuing this grant.










Adjourn                       A motion was made by Ryan, seconded by Ericson to adjourn at 7:45 P.M.  All voted aye.

                                                                                                Motion Carried







                                                                                      LARRY MURPHY, MAYOR








                                    JAMIE LETZRING, CITY ADMINISTRATOR


                                    I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held January 28, 2013 and copy of said proceedings was furnished to the Register February 4, 2013.






                                    JAMIE LETZRING, CITY ADMINISTRATOR          



The Council met in a Budget Work Session prior to the regular meeting.

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