COUNCIL PROCEEDINGS

                                                                                                       March 11, 2013                                                   

                                    The Oelwein City Council met in regular session Monday, March 11, 2013.  Mayor Murphy called the meeting to order at 6:00 P.M.

 

Roll Call                      PRESENT:  Ryan, Stickel, Petersen (on speaker phone), Ericson, Sherrets

                                    ABSENT:    None

                                    ALSO PRESENT:  Letzring, Rigdon, VanVeldhuizen, Weber

 

Canvas of Election      Accepting Canvas of Election Notice from Fayette Co. Auditor was deferred.

 

Oath of Office             The Oath of Office was administered to Ben Weber, Council at Large.  His term begins immediately and continues through December 2013.

 

Adopt Agenda             A motion was made by Ericson, seconded by Petersen to adopt the agenda as amended.  All voted aye.

                                                                                                Motion Carried

 

Citizens                        Mike Kerns spoke to Council regarding the new Police Facility requesting

Mike Kerns                  they reconsider the proposed size, proposed budget and location.

 

Consent Agenda          A motion was made by Ericson, seconded by Stickel to approve the following Consent Agenda items:

 

                                    A.  Minutes of the February 25, 2013 regular meeting.

                                    B.  Request from Pony Express Riders of Iowa to Collect Funds at the

                                          Intersection of Frederick and Charles Friday, March 29, 2013 from

                                          8:30 – 11:00 A.M.

                                    C.  Class ‘E’ Liquor and Sunday Sales Renewal for L & M Beverage.

 

                                    All voted aye.

                                                                                                Motion Carried

 

Public Hearing             Mayor Murphy opened the Public Hearing on the 2013-2014 Budget.

2013-14 Budget           No comments were heard from the public.  Murphy gave a brief overview.  The tax levy rate is slightly less than last year at $17.98.

 

                                    A motion was made by Petersen, seconded by Sherrets to close the Public Hearing.

                                    Ayes:  Ryan, Stickel, Petersen, Ericson, Sherrets, Weber

                                    Nays:  None

                                                                                                Motion Carried

 

Resolution #4730        A motion was made by Petersen, seconded by Ryan to adopt Resolution

Budget Adopted           No. 4730 Adoption of Budget and Certification of Taxes for

2013-14                       fiscal year 2013-2014.

                                    Ayes:  Ryan, Stickel, Petersen, Ericson, Sherrets, Weber

                                    Nays:  None

                                                                                                Motion Carried

 

Downtown                   Mike Kerns and Deb Howard presented Council with minutes from the

Development               Downtown Development Committee meeting on March 6 which was open

Committee                   to the public for input.  The group created a list of positive items and a list of opportunities/improvements regarding Oelwein and suggested solutions and actions to be taken.  One of those actions is ordinance enforcement.  They would like to see a new Downtown Overlay Ordinance created and enforced.  Empty store fronts and buildings in disarray need to be addressed.

 

                                    Sherrets and Ericson expressed interest in being on a committee to improve the downtown appearance.

 

 

 

COUNCIL PROCEEDINGS, MARCH 11, 2013, PAGE 2

 

Purchase Sewerline      Two bids were received for the purchase of a ¾ ton, 4 wheel drive flat bed

Dept. Truck                 pickup truck for the Utility Department.

 

                                    Stivers Ford                 Ford F-250                               $22,750.00

                                    Karl Chevrolet             Chevrolet Silverado 2500 HD  $24,049.00

 

                                    Both vehicles can be delivered locally to Birdnow Motors for an additional $500.00.

 

                                    A motion was made by Sherrets, seconded by Ryan to accept low bid from Stivers Ford for a Ford F-250 in the amount of $22,750 plus $500.00 delivery fee.  All voted aye.

                                                                                                Motion Carried

 

                                    The truck is budgeted for 2012-2013 and will be paid from Sewer Funds.

 

Resolution #4731        A motion was made by Ryan, seconded by Ericson to adopt Resolution

Amend Policy              No. 4731 re: Amending Personnel Policy Manual.

Manual                        Ayes:   Ryan, Stickel, Petersen, Ericson, Sherrets, Weber

                                    Nays:  None

                                                                                                Motion Carried

 

                                    Updated proposals for the construction of the Police Facility were requested and received.  Initial unadjusted proposal figures are:

 

                                                Ayars & Ayars:                                    $ 3,175,879

                                                Samuels Group                                                $ 2,905,203

 

                                    After consideration of both proposals the following adjustments were made to improve the ability to compare both proposals evenly:      

 

                                    Reduction of Ayars & Ayars proposal of $14,934 for soil testing and excavation.  Removal of $96,206 from Ayars & Ayars proposal for 142 feet of construction, roadbed preparation and surfacing of 5th Street SE.

 

                                    Addition of $130,000 Developer Fee to the Samuels Group proposal which was not originally included.  Addition of $30,000 to the Samuels Group proposal for an appropriately sized generator.

 

                                    Reduction of $162,152 from Ayars & Ayars proposal for site preparation.

 

                                    Based on these adjustments, the Ayars and Ayars net proposal figures are $2,837,000 and Samuels Group at $2,935,000.

 

                                    A motion was made by Petersen, seconded by Ryan to accept Initial Developer Proposal by Ayars & Ayars re: Police Facility in the amount of $3,175,879 and authorize the Mayor and City Administrator to execute document subject to approval of bond counsel.

 

                                    Ayes:  Ryan, Stickel, Petersen, Ericson, Sherrets, Weber

                                    Nays:  None

                                                                                                Motion Carried

 

Plaza Meeting              Ryan presented the minutes of the March 1 Plaza Board meeting.

 

                                    Ryan inquired if the RAMS building is reaching capacity, would they be interested in the Tech Spec building.  Murphy to follow up.

 

                                    A motion was made by Ericson, seconded by Stickel to approve the Mayors appointment of Wayne Block to the City of Oelwein Zoning Board of Adjustment.  All voted aye.

                                                                                                Motion Carried

 

COUNCIL PROCEEDINGS, MARCH 11, 2013, PAGE 3

 

 

NIMS Training             It is Council consensus for each Council member to view the Incident Command System Summary for Executives training on-line at their convenience vs. attending a scheduled workshop to meet the NIMS Baseline Training requirements.  This training discusses strategic preparedness and response issues related to Homeland Security.

 

Council Work              A Council work session to review strategic plans from Oelwein Community

Session                        Schools, NICC, OCAD, etc. is set for April 18, 2013 at 5:30 P.M.

 

                                    This community information will be valuable input for the Oelwein City Council Strategic Planning Session.

 

Library Bequest           Ryan questioned if the Library Bequest Fund had been reviewed.  Letzring stated it is still being looked into.

 

Indigent Burials           Sherrets reported the County funding for indigent burials is less than the City fee of $600.  The funeral homes cover the shortage.  She wondered if the City could have two tier pricing allowing the County payment to be considered payment in full for indigent burials.

 

                                    VanVeldhuizen will review State law regarding this request and report back to Council.

 

                                    Murphy will send a letter to the County Board of Supervisors requesting an increase in the indigent burial rate.

 

                                    Petersen questioned why a person has to have a prepaid burial with a funeral home and not directly with the City.

 

                                    Letzring to investigate and report back to Council.

 

Adjourn                       A motion was made by Weber, seconded by Ryan to adjourn at 7:10 P.M.  All voted aye.

                                                                                                Motion Carried

 

 

                                                                               

                                                                                                                 __________________________________

                                                                                      LARRY MURPHY, MAYOR

 

                                    ATTEST:

 

 

                                    ______________________________________

                                    JAMIE LETZRING, CITY ADMINISTRATOR

 

                                    I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held March 11, 2013 and copy of said proceedings was furnished to the Register March 19, 2013.

 

 

 

                                    ______________________________________

                                    JAMIE LETZRING, CITY ADMINISTRATOR          

 

                                    At 5:00 P.M. prior to the regular meeting the Council met in a Work Session to discuss Police Facility proposals.

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