Special Meeting

                                                                                                          March 14, 2013                                                

                                    The Oelwein City Council met in special session Thursday, March 14, 2013.  Mayor Murphy called the meeting to order at 5:00 P.M.


Roll Call                      PRESENT:  Sherrets, Ryan, Stickel, Ericson, Weber

                                    ABSENT:    Petersen

                                    ALSO PRESENT:  Letzring, VanVeldhuizen

                                    ALSO PRESENT:  Adam Droher, Ayars & Ayars (speaker phone)


Police Facility              Discussion was held on the extension of 5th Street with gravel.  It was noted emergency vehicles would exit through the parking lot and safety was a concern.  Weber requested detailed cost estimates for the 5th Street SE extension.


                                    Council consensus was to upgrade to a 6” or possibly an 8” water main allowing sufficient flow for future economic development in the area.  Funding sources will be explored for the utility upgrade.

                                    Following lengthy discussion Council felt the additional cost of geo-thermal was too high versus a traditional HVAC system.


                                    Murphy requested a work session be scheduled to further review the previously approved design plans.


                                    Additional items agreed upon were traditional wood framing with a pitched roof, HVAC system, brick or concrete exterior and the addition of a security gate  No improvements will be made to 5th Street SE except for the portion necessary to access the facility from Highway 150. 

                                    A motion was made by Ryan, seconded by Ericson to accept the $3,175,879 base bid from Ayars and Ayars with the addition of $1,800 for a security gate.  Four voted aye, 1 (Sherrets) voted nay.

                                                                                                Motion Carried


                                    Discussion was held regarding funding sources for storm water retention pond and water main upgrades.  Council consensus was this cost should not be directly associated with the police facility as it is an improvement for the general area.  A motion was made by Ericson, seconded by Sherrets directing the City Administrator explore funding alternatives.  All voted aye.

                                                                                                Motion Carried


Adjourn                       A motion was made by Ericson, seconded by Sherrets to adjourn at 6:15 P.M.  All voted aye.

                                                                                                Motion Carried



                                                                                      LARRY MURPHY, MAYOR






                                    JAMIE LETZRING, CITY ADMINISTRATOR


                                    I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held March 14, 2013 and copy of said proceedings was furnished to the Register March 19, 2013.




                                    JAMIE LETZRING, CITY ADMINISTRATOR          


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