September 9, 2013                                                        

                                    The Oelwein City Council met in regular session Monday, September 9, 2013.  Mayor Murphy called the meeting to order at 6:00 P.M. 


Roll Call                      PRESENT:  Ericson, Sherrets, Weber, Ryan, Petersen

                                    ABSENT:    Stickel, VanVeldhuizen

                                    ALSO PRESENT:  Letzring, Rigdon


Adopt Agenda             A motion was made by Ryan, seconded by Petersen to adopt the agenda as amended.  All voted aye.

                                                                                                Motion Carried


Service Awards            Murphy presented a Certificate of Appreciation for 5 years of service to Police Dispatchers Julie Phillips and Michelle Smith.  Also receiving a 5 year award but not in attendance was Kris McGrane, Police Administrative Assistant.


Attendance Awards     Murphy presented Attendance Awards to the following employees for perfect attendance:  Vic Kane, Chris Hartmann, Bryce Bentley, Brandon DeJong, Tom Stewart and Jeremy Logan.  Also receiving awards but not in attendance were Steve Cherrier, Kris McGrane, and Todd Smock.


Citizen Wayne Saur     Wayne Saur, 1001 7th Avenue NE, representing Oelwein Community Healthcare Foundation requested an update to the ISU Healthcare Survey.  He also expressed interest in a policy regarding city equipment.


Citizen Anthony Leo   Dr. Anthony Leo, 116 8th Avenue NE, also requested an update on the survey.


Stickel entered the meeting at 7:35 P.M.


Citizen Jeff Gearhart   Jeff Gearhart, 715 5th Street NE, expressed concern for the hospital in Oelwein.


Citizen Alanna Levin   Alanna Levin, 619 8th Avenue SE, also informed the Council of her interest in the survey results.


Citizen Steve Silver      Steve Silver, 5 8th Avenue SE, discussed collaborative efforts regarding the hospital.


Citizen Chuck Taylor   Chuck Taylor, 2057 Neon Road, also spoke during public comment.


Citizen Mary Silver      Mary Silver, 5 8th Avenue SE, discussed her concern regarding the hospital.


Consent Agenda          A motion was made by Weber, seconded by Ericson to approve the following consent agenda items:


                                    A.  Minutes of the August 26, 2013 regular meeting.

                                    B.  Request from OCAD to close portions of Frederick and Charles

                                          Avenues on December 6, 2013 for Olde Tyme Christmas.

                                    C.  Request from Oelwein Public Library Board to carry-over funds in the

                                          amount of $653.70.

                                    D.  Recommendation from Planning and Zoning Commission to approve a

                                          request from Roger Schulz to sell lots facing Eastline Road.  City will

                                          request an easement/right-of-way for the existing gravel road which

                                          extends from 13th Avenue to Eastline Road, if ever future development is


                                    E.  Approve signatures on Scope of Work and Website Development

                                          Proposal with OnePeel, LLC in the amount of $12,800, as well as

                                          invoices to be paid upon receipt.








                                    F.  Pay Request No. 11 from Summers’ Enterprise in the amount of

                                          $104,206.92 for work completed on 1st Avenue Lift Station Improvements

                                          Project was tabled at recommendation of City Attorney.

                                    G.  Authorize City Staff to complete WIRB and FEMA Flood Retention

                                          Grant Applications.


                                    All voted aye.  (Weber abstained from A.)


                                                                                                            Motion Carried


2nd Reading                  A motion was made by Petersen, seconded by Ryan to adopt the second

Garbage and Trash       reading of an Ordinance Amending City Code Chapter 16 Garbage and Trash.


                                    A copy of the ordinance will be available at City Hall as well as a mailed copy to all current haulers conducting business in Oelwein.  A brief summary of key changes include:


                                                Any commercial recyclable, garbage and refuse hauler operating in   the City shall be annually licensed to do such business within the City             of Oelwein pursuant to this chapter.


                                                Each Commercial, industrial and residential unit/occupant in the city             shall be offered recycling of those items designated in Section 16-      2(E)(107) of this chapter by their licensed garbage hauler.


                                                All garbage/refuse haulers and/or recyclable haulers shall file, in        writing, a description of their volume or weight based on system           concerning garbage and refuse.


                                    Ayes:  Ericson, Sherrets, Weber, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                            Motion Carried


Resolution No. 4744    A motion was made by Ryan, seconded by Ericson to adopt Resolution No.

Set Hearing                  4744 to set Public Hearing on Proposed disposal by sale of the city’s

Disposal of land          interest in Lots 6 & 7, Block 7, Miles Addition to Oelwein, Fayette County, Iowa at 6:00 P.M. Monday, September 23, 2013.

                                    Ayes:  Ericson, Sherrets, Weber, Ryan, Stickel, Petersen

                                    Nays:  None

                                                                                                            Motion Carried


United Way                 Letzring shared some of the great work over 300 volunteers accomplished

Day of Caring              at the United Way Day of Caring on Friday, September 6 from 9:00 – 12:30.  Many city employees were present to volunteer and also assist in this fun and effective day.  Letzring also informed Council that the Oelwein Area United Way Board presented the city employees with a Gold Award in honor of the support they offer for United Way events.


City Finance training    A short presentation city financial and budgeting operations was also given by Letzring. 


Library Saur Lot          Macken stated two other landscaping vendors who were not originally contacted are interested in submitting a design and estimate for the library landscaping improvement project. (Saur Lot)  Jim Stinger’s design is available to review but Stewart Landscaping design and proposal is not available to review by the new vendors.


                                    Petersen made note that the library Bequest Fund has $413,000.







                                    Motion by Petersen to pay for the Library landscaping project out of bequest and the city not participate in the cost.


                                    Motion died for lack of second.


                                    It was explained that although the lots are very near the library, it is owned by the City.  This new park would still be a City-owned area, it is not original to the library property.  It was also mentioned that the reason for the purchase of the lot was to improve the appearance of the library property.


                                    Weber inquired as to the purpose and use for bequest funds.  Macken stated the Bequest Fund supplements the Library on special projects and purchases.


                                    A motion was made by Ericson, seconded by Stickel to direct the Library Board to recommend a design and proposal to council on October 14, 2013.  All voted aye.

                                                                                                            Motion Carried


200 block 5th St. SE     A motion was made by Ericson, seconded by Ryan to approve widening of the 200 block of 5th Street SE to match the width of the 300 block approximately 28 ft. wide.  All voted aye.

                                                                                                Motion Carried


3rd Avenue SE              A motion was made by Weber, seconded by Ryan to approve change request #5 from Ayars & Ayars Inc. regarding updated costs for relocating storm sewer in the amount of $38,937.80 for the 3rd Avenue SE water main project. 

                                    These changes would improve storm water management in the area by adding two retention ponds.  All voted aye.

                                                                                                Motion Carried                                                                       

Fayette Co. Local         A motion was made by Sherrets, seconded by Ericson to approve the following requests regarding Oelwein’s Housing Programs:


                                    A.  Approve 2014 Pledge for Fayette County Local Housing Trust Fund in the amount of $15,000.


                                    B.  Approve application to Iowa Department of Economic Development for Community Development Block Grant Owner Occupied Housing Program.


                                    C.  Approve Matching Funds in the amount of $15,000 for Community Development Block Grant Owner Occupied Housing Program.


                                    D.  Approve application to Iowa Finance Authority for 2014 First Time Home Buyer Program.


                                    E.  Approve matching funds in the amount of $15,000 for 2014 First Time Home Buyer Program.


                                    All voted aye.

                                                                                                            Motion Carried


1st Time homebuyer     (Stickel abstain, Local Contractor)


Mayors Report             Mayor Murphy discussed policies on city vehicles.


Appointment                A motion was made by Ryan, seconded by Stickel to approve the appointment of Travis Schueller to the park and Recreation Commission.  All voted aye.

                                                                                                Motion Carried







Downtown Merchants  Ryan requested the City Attorney research current code regarding merchandise being placed on sidewalks.


Adjourn                       A motion was made by Stickel, seconded by Ericson to adjourn at 8:35 P.M.  All voted aye.

                                                                                                Motion Carried




                                                                                      LARRY MURPHY, MAYOR           






                                    JAMIE LETZRING, CITY ADMINISTRATOR



                                    I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held September 9, 2013 and copy of said proceedings was furnished to the Register September 18, 2013.




                                    JAMIE LETZRING, CITY ADMINISTRATOR          



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