COUNCIL PROCEEDINGS
January 13, 2014

The Oelwein City Council met in regular session Monday, January 13, 2014. Mayor Manus called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Weber, Ryan, Stickel, Petersen, Sherrets, Cantrell
ABSENT: None
ALSO PRESENT: Letzring, VanVeldhuizen

Adopt Agenda A motion was made by Weber, seconded by Petersen to adopt the agenda as amended. All voted aye.
Motion Carried

Citizens Steve Silver, 5 8th Avenue SE questioned Mayor Manus on office hours. Manus replied the situation will be settled shortly.

Consent Agenda A motion was made by Weber, seconded by Sherrets to approve the following consent agenda items:

A. Approval of the minutes of the December 23, 2013 regular meeting.
B. New Class ‘B’ Wine Permit for Don’s Pharmacy, Ltd.
C. Class ‘C’ Beer, Wine and Sunday Sales Renewal for Casey’s General Store.
D. Request from Oelwein Odd Rods to close the ten blocks of North and
South Frederick on Selected Friday nights for Park’N Shine.

All voted aye.
Motion Carried

2012-2013 Audit Don Snitker, Ridihalgh, Fuelling, Snitker, Weber and Co. presented the 2012-2013 Audit including review of the Auditor’s Opinion.

Copies of the completed audit are available at City Hall, Public Library and the State Auditor’s Website for citizens to view.

IRP Administrative A motion was made by Sherrets, seconded by Ryan authorizing signatures
Contract on IRP Grant Administrative Contract with Upper Explorerland Regional Planning Commission. All voted aye.
Motion Carried

Asbestos Removal A motion was made by Weber, seconded by Stickel to accept a bid from
NSP Properties Advance Environmental for asbestos removal from NSP properties located at 613 2nd Avenue SW and 613 East Charles Street. All voted aye.
Motion Carried

Asbestos abatement at 440 1st Avenue SE will be listed on the next agenda pending further testing of the siding.

Computer Server Letzring reviewed quotes received for the purchase of a new computer server for City Hall:

Networking Solutions, Waterloo $16,864.00
(Includes 50 Service Contract Hours)
Iowa Solutions, Hiawatha $14,368.00

Letzring recommended the purchase be made from Networking Solutions explaining any excess service contract hours would be carried over for future computer maintenance.

A motion was made by Ryan, seconded by Stickel to purchase a Dell OptiPlex 3010 Tower and related equipment from Networking Solutions in the amount of $16,864 with proceeds from the 2009 Bond Sale. All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, JANUARY 13, 2014, PAGE 2

Wellness Center Bids received for security renovations at the Williams Wellness Center were reviewed as follows:

Point Builders, LLC, Cedar Rapids $41,700.00
KS Construction, Oelwein $36,114.44

Stickel refrained from participating in the discussion.

General consensus of the Council was to tour the site, look at the plans and get more detailed information from the contractors.

A motion was made by Sherrets, seconded by Ryan to table the subject and list it on the January 27, 2014 Agenda. 5 voted aye, 1 (Stickel) abstained.
Motion Carried

Goal Setting A motion was made by Petersen, seconded by Weber to cancel the January 27, 2014 Goal Setting Session. All voted aye.
Motion Carried

Library Board Mtg. Sherrets reported on the January Library Board meeting. Landscaping plans are being finalized for the lot west of the Library.

A series of programs funded through grant proceeds will begin January 15 on Civil Rights.

Fayette Co. Ryan reported on the Fayette County Conference Board meeting he recently
Conference Board attended. The Board is currently searching for a new County Assessor.

Council Meeting A motion was made by Sherrets, seconded by Ryan to schedule the January 27, 2014 Council meeting for 7:00 P.M. All voted aye.
Motion Carried

Council Petersen requested clarification on Council compensation and understood any
Compensation changes made would not be effective until January 2016. City Attorney VanVeldhuizen clarified the definitions of Work Sessions and Special Meetings at the request of Mayor Manus.

A motion was made by Petersen to receive payment for all meetings and work sessions attended. The motion died for lack of a second.

Stickel stated the Council has met in back to back meetings in an attempt to save money. Stickel continued the wage is not a driving force of being a councilmember, it is to serve the community. Weber concurred.

Mayor Pro Tem Mayor Manus announced Peggy Sherrets accepted the duties of Mayor Pro Tem in his absence.

Council Committees Manus distributed committee assignments and asked council to return them with their preferences.

Police Facility Letzring updated the Council on progress being made on the new Police Department facility. An updated completion date has not been received.

COUNCIL PROCEEDINGS, JANUARY 13, 2014, PAGE 3

Adjourn A motion was made by Cantrell, seconded by Weber to adjourn at 7:40 P.M. All voted aye.
Motion Carried

_____________________________
JASON MANUS, MAYOR

ATTEST:

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held January 13, 2014 and copy of said proceedings was furnished to the Register January 15, 2014.

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

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