COUNCIL PROCEEDINGS
February 24, 2014

The Oelwein City Council met in regular session Monday, February 24, 2014. Mayor Manus called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Weber, Ryan, Stickel, Petersen (on speaker phone), Sherrets,
Cantrell
ABSENT: None
ALSO PRESENT: Letzring, Rigdon, VanVeldhuizen

Adopt Agenda A motion was made by Weber, seconded by Sherrets to adopt the agenda as amended. All voted aye.
Motion Carried

Employee of the Manus presented the Employee of the Month award to Police Department
Month Patrol Officer Chris Hartman.

Citizens Lyle TeKippe from Fehr Graham, an engineering and survey firm in
Lyle TeKippe West Union introduced himself to new Council and Mayor and thanked the City for past projects.

Cub Scout Three Cub Scouts working on Communications badge attended the Council meeting.
Jason Sandstrom
Harrison Gieselman
Tyler Hosto

Consent Agenda A motion was made by Sherrets, seconded by Ryan to approve the following Consent Agenda items:

A. Minutes of the February 10, 2014 regular meeting.
B. Claims Resolution in the amount of $505,705.43.
C. Oelwein Wrestling Club 3rd Annual 5K run/1 mile walk route.
D. Oelwein Celebrations, Inc. 4th Annual Youth Fishing Tournament
Saturday, June 14, 2014.
E. Class ‘C’ Liquor, Outdoor & Sunday Sales renewal for Clete
and Connies.
F. City Administrator’s attendance to IMMI Conference in Iowa City.

All voted aye.
Motion Carried

Resolution #4774 The following bids were received for the demolition of six NSP Properties as follows:

613 East Charles Bryan Construction, Oelwein $ 7,500
Kelly Demolition, Cedar Rapids $14,114
Lansing Brothers Demolition, Luxemburg $ 8,340

216 5th Ave NE Bryan Construction, Oelwein $ 5,500
Kelly Demolition, Cedar Rapids $14,213
Lansing Brothers Demolition, Luxemburg $ 2,300

613 2nd Ave SW Bryan Construction, Oelwein $ 3,800
Kelly Demolition, Cedar Rapids $ 7,962
Lansing Brothers Demolition, Luxemburg $ 7,250

440 1st Ave SE Bryan Construction, Oelwein $ 6,200
Kelly Demolition, Cedar Rapids $11,268
Lansing Brothers Demolition, Luxemburg $ 8,920

517 8th Street SW Bryan Construction, Oelwein $ 4,500
Kelly Demolition, Cedar Rapids $ 8,389
Lansing Brothers Demolition, Luxemburg $ 8,940

312 1st Ave NW Bryan Construction, Oelwein $ 7,500
Kelly Demolition, Cedar Rapids $ 6,210
Lansing Brothers Demolition, Luxemburg $ 8,240

COUNCIL PROCEEDINGS, FEBRUARY 24, 2014, PAGE 2

A motion was made by Petersen to accept low bid for all six properties. Letzring reminded Council that we have done work with Lansing Brothers in the past.

VanVeldhuizen will remove 216 5th Avenue NE from the NSP property resolution.

Amend Motion A motion was made by Petersen, seconded by Stickel to adopt Resolution No. 4774 to Award Contracts for the Demolition of Nuisance Structures Pursuant to Public Bid Re: 440 1st Avenue SE, 613 East Charles, 613 2nd Avenue SW; 517 8th Street SW, and 312 1st Avenue NW; All in Oelwein, Fayette County, Iowa, to the low bidder with the exception of 216 5th Avenue NE which was tabled for further discussion.
Ayes: Weber, Ryan, Stickel, Petersen, Sherrets, Cantrell
Nays: None
Motion Carried

Resolution #4774 A motion was made by Sherrets, seconded by Stickel to adopt Resolution No. 4775 Authorizing Execution of Eighth Amendment to the Neighborhood Stabilization Program Contract with Iowa Department of Economic Development.
Ayes: Weber, Ryan, Stickel, Petersen, Sherrets, Cantrell
Nays: None
Motion Carried

Ragrai Route A motion was made by Weber, seconded by Cantrell to approve Ragbrai XLII route which includes Oelwein as a pass through town. All voted aye.
Motion Carried

Water Mains Frozen Vic Kane, Utility Superintendent informed Council there has been 15 water main leaks since February 6. The City only has two backhoes and can repair one main per day. Mains are breaking faster than crews can repair them. He is requesting permission to hire a contractor to help with this work. At the present there are two frozen mains, one frozen sewer, 53 frozen service lines and 200 properties running water to prevent frozen service lines. The City has contracted a welder to help open frozen service lines. Kane estimated $2,500 contractor cost per main leak.

A motion was made by Stickel, seconded by Cantrell to hire a contractor at Kane and Letzring’s discretion up to $50,000 to assist with water main repairs. All voted aye.
Motion Carried

Kane to report on progress at the next regular Council meeting.

Dump Box Bids Three bids were received for the purchase of a dump box for Utility Department 2013 Ford Pickup truck:

Don’s Truck Sales, Inc. $5,735
Don’s Truck Sales, Inc. $5,980
Stuber Enterprises, Inc. $5,675

A motion was made by Petersen, seconded by Stickel to award bid to Don’s Truck Sales, Inc. in the amount of $5,735 to be paid from 2013/2014 budget. All voted aye.
Motion Carried

10th Street SE Mark Durbahn, Aecom presented Pay Request No. 4 for the 10th Street SE project which finished last year.

A motion was made by Ryan, seconded by Weber to approve Pay Request No. 4 to Skyline Construction Inc. in the amount of $5,892.93 for work completed on 10th Street SE project. All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, FEBRUARY 24, 2014, PAGE 3

Hiring Freeze Petersen requested Department Heads submit new hires to Letzring and she presents them to Council for approval.

Manus clarified that Petersen wants all Department Heads to follow this procedure.

The current process already allows for Council to approve new hires in new positions through the budgeting process. There are no new full-time positions in the 2013-14 or 2014-15 budget. Seasonal and part time temporary employees have been approved in the budget by the Council as they are every year, including pool, parks and cemetery.

Weber was concerned Petersen’s process would add inefficiencies to staff at the City.

Library Meeting Sherrets reported on February Library Board meeting. The Board is reviewing more energy efficient lighting options and continue discussion on the landscaping project.

UERPC Housing Mtg. Ryan reported on the UERPC Housing Authority Board meeting. He shared with Council that Oelwein has 108 subsidized housing units, 20 units over age 59 and 40 units handicapped/disabled with a total of 193 units in Fayette County.

Board Appointments Manus stated his request to appoint Steve Sims to the Tree Board and Elmer
And Reappointments Pearson to the Civil Service Commission.

Weber inquired as to how the process works for Board and Commission appointments. Ryan stated Iowa Code now requires a good faith attempt be made for gender equality.

The expiring female appointee for the Civil Service Commission is interested in reappointment.

Stickel requested more information on each interested person before he can make a decision.

A motion was made by Ryan, seconded by Weber to table the appointments for Planning and Zoning, Tree Board and Civil Service Commission and to approve the reappointment of Mario Pirillo to the Zoning board of Adjustment and Tom Stewart to the Tree Board. All voted aye.
Motion Carried

Administrator Report City Administrator Letzring presented her written report to Council.

Council Mtg. Tapes Weber reported the audio on the Council meeting videos shown on Cable TV is very poor and hard to hear, an equipment update may need to be considered.

Executive Session A motion was made by Sherrets, seconded by Ryan to go into Executive Session.
Ayes: Weber, Ryan, Stickel, Petersen, Sherrets, Cantrell
Nays: None
Motion Carried

Petersen on speaker phone ended call and left the meeting. Council members must be present in person to participate in Executive Sessions to retain confidentiality.

Return to Regular A motion was made by Ryan, seconded by Stickel to return to regular session.
Session All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, FEBRUARY 24, 2014, PAGE 4

Adjourn A motion was made by Ryan, seconded by Stickel to adjourn. All voted aye.
Motion Carried

_____________________________
JASON MANUS, MAYOR

ATTEST:

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held February 24, 2014 and copy of said proceedings was furnished to the Register March 4, 2014.

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

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