COUNCIL PROCEEDINGS
April 14, 2014

The Oelwein City Council met in regular session Monday, April 14, 2014. Mayor Manus called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Ryan, Stickel, Petersen, Sherrets, Cantrell, Weber
ABSENT: None
ALSO PRESENT: Letzring, Rigdon, VanVeldhuizen

Adopt Agenda A motion was made by Petersen, seconded by Stickel to adopt the agenda as amended. All voted aye.
Motion Carried

35 Year Service Mayor Manus presented a Jacket to Street Employee Kim Haar for 35 years of service.

Citizen Deb Howard, 512 1st Avenue NE spoke regarding her attendance to
Deb Howard Heartland Economic Development course. Attendees ranged from communities 300 to 785,000 population.

Consent Agenda A motion was made by Stickel, seconded by Sherrets to approve the following Consent Agenda items:
A. Minutes of the March 24, 2014 regular meeting.
B. Minutes of the April 3, 2014 special meeting.
C. Class ‘C’ Beer Permit and Sunday Sales renewal for Kwik Trip #665.
D. Class ‘C’ Beer Permit and Sunday Sales renewal for Oelwein Auto Plus.
E. Class ‘B’ Wine, Class ‘C’ Beer and Sunday Sales renewal for Kmart.
F. Class ‘B’ Beer and Sunday Sales renewal for pizza Hut #4340.
G. Request from Oelwein Rotary Club to reschedule the Bike/Walk Poker
Run to Thursday, June 19, 2014.
H. Payment of $147,384.00 to Vogel Insurance for Business Protection
Policy renewal.
5 voted aye, 1 (Weber) abstained.
Motion Carried

May Meeting Dates A motion was made by Sherrets, seconded by Ryan to change the regularly scheduled meeting date of Monday, May 26 to Wednesday, May 28, 2014. All voted aye.
Motion Carried

Set Public Hearing A motion was made by Weber, seconded by Stickel to set Public Hearing for 2013-2014 Budget Amendment on May 12, 2014 at 6:00 P.M. All voted aye.
Motion Carried

Resolution #4781 A motion was made by Sherrets, seconded by Stickel to adopt Resolution
Interfund Transfers No. 4781 re: Interfund Transfers.
Ayes: Ryan, Stickel, Petersen, Sherrets, Cantrell, Weber
Nays: None
Motion Carried

A motion was made by Weber, seconded by Ryan approving City Administrator Letzring’s attendance to Heartland Economic Development course in Kansas City. 5 voted aye, 1 (Petersen) abstained.
Motion Carried

Lynn Soll, 415 1st Street NE, employee of Dr. Mark Zimmer requested council add two more handicap parking spaces to the old city hall parking lot in the southeast corner.

Old City Hall A motion was made by Sherrets, seconded by Ryan to refer a request from
Parking Lot Dr. Mark Zimmer for two additional handicap parking spaces in the old city hall parking lot to the Public Safety Committee. All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, APRIL 14, 2014, PAGE 2

Purchase Mowers The following quotes were received for the purchase of two mowers for the Parks Department and one mower for Woodlawn Cemetery as follows:

Parks

B & B, Toro Commercial 3000 Series Model 74957,
Jesup 23.5 HP with 60” deck $6,999.00

Bodensteiner John Deere Z920M Commercial ZTrak,
Oelwein 23.5 HP with 54” deck $7,652.46

Burco Sales, Hustler Super Z Heavy Duty Commercial
Independence 27 HP, 60” deck $9,287.20

Cemetery

Bodensteiner John Deere Z915B Commercial Ztrak
Oelwein (Zero Turn), 48” deck $6,247.20

B & B Farm Toro 74953 Commercial 3000 Series
Store, Jesup (Zero Turn), 48” deck $6,599.00

Burco Sales, Hustler X1 Commercial (Zero Turn)
Independence 48” deck $7,314.30

A motion was made by Stickel, seconded by Weber to approve the purchase of three mowers from Bodensteiner Implement in the amount of $7,652.46 each for two mowers in the Parks Department and $6,247.20 for one mower in the Cemetery Department. All voted aye.
Motion Carried

Frozen Water Lines A motion was made by Petersen, seconded by Weber to bill the residents as follows regarding frozen water lines:

1. Residents with water and sewer who were running water will be billed a 3 month average.
2. Residents with no water or sewer (frozen on both sides) no minimum billing.
3. Residents with frozen water lines, minimum bill for sewer usage.

All voted aye.
Motion Carried

Aquatics Center A motion was made by Ryan, seconded by Stickel authorizing purchase of
Purchases Aquatics Center Public Address System from Residential Connections, LLC in the amount of $5,253.65. All voted aye.
Motion Carried

A motion was made by Stickel, seconded by Ryan authorizing purchase of water pump for Aquatic Center Amenities in the amount of $4,079.00 from Hutcheson Engineering Products, Inc. All voted aye.
Motion Carried

Community Fayette Co. Community Foundation awarded a $7,000 grant to the Oelwein
Foundation Grant Aquatics Center and Redgate Park for improvements.

WWTP Two estimates were received to install air conditioning in the WWTP electrical room as follows:
Ken’s Electric, Oelwein $5,260.25
Young’s Plumbing & Heating, Waterloo $5,785.00
A motion was made by Weber, seconded by Sherrets to approve low bid from Ken’s Electric, Inc. in the amount of $5,260.25. All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, APRIL 8, 2014, PAGE 3

Library Lighting A motion was made by Sherrets, seconded by Ryan to approve lighting project at Oelwein Library replacing T5 light fixtures with T8 using $8,105 from Library Building Repairs Fund and remainder of the balance paid by Library Bequest Fund for a total cost of $21,500.00. All voted aye.
Motion Carried

Resolution #4782 A motion was made by Petersen, seconded by Stickel to adopt Resolution No. 4782 Setting Campground and Park Shelter Fees.
Ayes: Ryan, Stickel, Petersen, Sherrets, Cantrell, Weber
Nays: None
Motion Carried

Airport Rehab A motion was made by Petersen, seconded by Ryan to approve signatures on
Runway and Taxiway Oelwein Municipal Airport Professional Services Agreement (2014-2018)
Lighting with AECOM Engineers. All voted aye.
Motion Carried

A motion was made by Weber, seconded by Stickel approving signatures on Rehabilitate Runway and Taxiway Lighting (Design) Agreement with AECOM Engineers in the amount of $68,800.00. All voted aye.
Motion Carried

A motion was made by Stickel, seconded by Ryan to approving signatures on Rehabilitate Runway and Taxiway Lighting (CRS) Agreement with AECOM Engineers in an amount not to exceed $46,100.00. All voted aye.
Motion Carried

Beier Demo Funding A motion was made by Sherrets, seconded by Ryan to refer a Demolition
Request 10 7th Ave NE Funding Request from Jerry and Pamela Beier to the Planning, Finance, Enterprise and Economic Development Committee. All voted aye.
Motion Carried

Police Facility A motion was made by Stickel, seconded by Weber to approve total purchase price for purchase of Oelwein Police Facility to a sum not to exceed $3,350,000. All voted aye.
Motion Carried

City Attorney VanVeldhuizen commended City Administrator Letzring and Chief Logan for the detailed tracking of change orders regarding the construction of the Police Facility.

Plaza Board Ryan presented the April Plaza Board meeting minutes. The Plaza will be used as the “Medical Tent” for RAGBRAI and the communications center will be in the Plaza conference room.

Appointments A motion was made by Sherrets, seconded by Petersen to approve the following appointments:
A. Appointment of Savannah Rieger to the Tree Board.
B. Reappointment of Sherry Dillon to the Civil Service Commission
C. Appointment of Teresa Manus and Chet Reagan to the Park and Recreation Commission.
D. Reappointment of Josh Irvine to the Plumbing Board.
E. Reappointment of Larry Steffen to the Electrical Board.
F. Reappointment of Jason Johnson to the Mechanical Board.
G. Appointment of Paul Ryan as alternate to the UERPC Transportation Board.
All voted aye.
Motion Carried

Council At the conclusion of his report, the Council questioned the Mayor’s past public
Communication communiques. The Mayor explained that the purpose was to inform the public of the lack of communication he receives from the Council and City Staff. The Mayor expressed the only email he receives is the official Council packet and that he receives little communication with other Councilmembers. City Administrator Letzring stated that Mayor Manus has returned his city-issued laptop and was informed there had been a problem receiving city emails sent to the mayor.
COUNCIL PROCEEDINGS, APRIL 14, 2014, PAGE 4

Several Council members explained that in the past the Mayor initiated most contact. Council expressed support for City Staff and reiterated that the City Administrator, Attorney and staff are responsible to the Council and that publicly criticizing people is generally not helpful. Council members expressed their aspiration for the Mayor to work with Council and Staff; work on meaningful projects; stop the negativity; and, see positive articles. Councilman Weber invited the Mayor to reach out to Council if he has something he wishes to see happen in our community.

The Mayor acknowledged he has no problem with the City Administrator’s job performance; not much that he really needs to know and accepted partial responsibility for the poor communication. Mayor Manus ended the discussion with a reiteration of his request to be kept informed and have his questions answered.

Police Department Standard & Poors confirmed “A” rating with a stable outlook rating for Police Facility bonds.

Council walk-thru of the new facility was scheduled for April 16th at 7:00 P.M.

Council scheduled a special meeting on Wednesday, April 23, 6:00 P.M. for Police Department financing bond sale.

Farmers Market Sherrets reminded Council the Farmers Market needs access to electricity in the parking lot.

Executive Session A motion was made by Sherrets, seconded by Petersen to go into Executive Session per Iowa Code 20.17(3) to discuss union negotiations.
Ayes: Ryan, Stickel, Petersen, Sherrets, Cantrell, Weber
Nays: None
Motion Carried

Return to Regular A motion was made by Sherrets, seconded by Cantrell to return to regular
Session session at 7:50 P.M..
Ayes: Ryan, Stickel, Petersen, Sherrets, Cantrell, Weber
Nays: None
Motion Carried

Adjourn A motion was made by Petersen, seconded by Sherrets to adjourn. All voted aye.
Motion Carried

_____________________________
JASON MANUS, MAYOR

ATTEST:

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held April 14, 2014 and copy of said proceedings was furnished to the Register April 22, 2014.

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

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