COUNCIL PROCEEDINGS

                                                                                                          March 28, 2011                                                

                                    The Oelwein City Council met in regular session Monday, March 28, 2011 at 7:00 P.M.  Mayor Pro Tem Duane Brandt called the meeting to order.

Roll Call                      PRESENT:  Stickel, Lein, Ericson, Jensen, Brandt, Ryan, (Murphy on                                                                    speaker phone.)

                                    ABSENT:    None

                                    ALSO PRESENT:  Kendall, Rigdon, VanVeldhuizen

Adopt Agenda             A motion was made by Jensen, seconded by Ryan to adopt the Agenda as amended.  All voted aye.

                                                                                                Motion Carried

Consent Agenda          A motion was made by Lein, seconded by Ryan to approve the following Consent Agenda items:

                                                A.  Minutes of the March 14, 2011 regular meeting.

                                                B.  Claims Resolution in the amount of $642,804.57

                                                C.  Class ‘E’ Liquor License and Sunday Sales Renewal for

                                                      L & M Beverage

                                                D.  Class ‘C’ Beer Permit and Sunday Sales Renewal for

                                                      Kwik Trip #665

                                                E.  Class ‘C’ Beer Permit and Sunday Sales Renewal for

                                                      Kmart #9233                    

                                                F.  Class ‘C’ Beer Permit and Sunday Sales renewal for

                                                     Pamida #3163

                                                G.  Request to close a portion of the 10 block of 1st Street SW

                                                     Saturday, August 20, 2011 for a United Way Street Dance

                                                                                                Motion Carried

Mowing Bids               Kendall presented mowing and related maintenance of City property bids

Cemetery & Parks        to the Council.  Two bids were received for two cemeteries, street and water shop area, SW viaduct corner, two lift stations, east and west water towers, sale barn parking lot, east parking lot, 4th Street SW lots near Oakdale Cemetery and north half of former Donaldson facility:

                                                            TNT Lawncare                                     $171,652

                                                            Scheel’s Professional Lawn Care           $89,100

                                    One bid was received for all City parks, trails, sports fields, lake shore and jetty’s, Wings Park creek, 42, 59 and 80 Well grounds; 1st Avenue, 6th Avenue and 20th Street Lift stations, stand pipe lot, grass strip from Log Cabin to Old Chamber from Log Cabin to south edge of Vogel Insurance property, Welcome to Oelwein signs and Industrial Park sign area.

                                                            TNT Lawncare                                     $148,652

                                    By comparison the city’s total cost for this same work last year was:

                                                                        Cemeteries                   $48,547

                                                                        Parks                            $76,814

                                    Kendall recommended City crews continue to perform mowing in the cemetery and parks, etc.

                                    He thanked the bidders for their time and effort taken to prepare their proposals.  Ericson recommended the Planning, Finance, Enterprise and Economic Development Committee review the bids next year.  He suggested sending out requests for the 2012 season.  Jensen concurred.  Ryan disagreed.  He felt it would be a waste of time.

                                    A motion was made by Ericson, seconded by Ryan to reject all bids.  All voted aye.

                                                                                                Motion Carried

Quality Plus                 A motion was made by Ericson, seconded by Jensen to refer a request from

Water/Sewer                Hauptly Construction on behalf of Quality Plus to extend water and 

Laterals                        sewer laterals to the Planning, Finance, Enterprise and Economic Development Committee to review.  All voted aye.

                                                                                                Motion Carried

COUNCIL PROCEEDINGS, MARCH 28, 2011, PAGE 2

Daniel Boge                 A motion was made by Jensen, seconded by Ericson to refer a Demolition

116 1st Avenue SE       Funding request from Daniel Boge for 116 1st Avenue SE to the Planning,

Demo Grant                 Finance, Enterprise and Economic Development Committee to review.  All voted aye.

                                                                                                Motion Carried

                                    Chris Jensen had previously submitted his resignation effective April 1, 2011.  VanVeldhuizen explained the legal requirements to follow for an At-Large Council opening.  The position must be filled within 90 days by special election or within 40 days by appointment.

Resolution #4645        A motion was made by Lein, seconded by Stickel to adopt Resolution

Set Public Hearing       No. 4645 Filling the Vacancy in the Office of Council-At-Large by

Fill Vacancy on           Appointment and the Publication of Notice Thereof.  The Council intends

Council                        to fill the Council vacancy by appointment at the regular Council meeting on April 11, 2011 at 7:00 P.M. at Oelwein City Hall.

                                    Jensen recommended Bruce Bearinger for his replacement.  Ericson inquired if the Council could do an interview process since several candidates are interested in the At-Large Council position.  Ryan agreed.

                                    Murphy felt that could be a possibility.

                                    Lein did not wish to withdraw his motion to allow time for interviewing, nor did Stickel withdraw his second.

                                    Ayes:  Sims. Lein, Ericson, Jensen, Brandt, Ryan

                                    Nays:  None

                                                                                                Motion Carried

Airport Meeting           Ryan reported on the March Airport Board meeting.  Kyle and Melody Rich, Crop Care by Air requested an airport land lease for their operations.  They would like to present their proposal at the next Council meeting.

                                    The new airport terminal building cannot house office space for private contractors or their equipment.

                                    VanVeldhuizen stated a ground lease may be available for Kyle Rich to construct capital improvements.  Rich would own the building but the City still owns the land.

Park & Rec Mtg.          Jensen reported on the March Park and Recreation meeting.  Katie Rueber will be returning as Pool Manager.  The Park and Rec Commission is forming a sub-committee to compose a wish list for Bob Hellman regarding the baseball diamonds.  They will also offer an opinion on what to do with Wings Park Diamonds one and two.

                                    Commission member Barb Schmitz pointed out that there are no parks in the Northwest part of town (Great Western Park is natural habitat).  Children play at Harland School.  Murphy said School Superintendent Steve Westerberg had mentioned the possibility of turning the Harlan Playground area into a park. 

Prairie Planting             Prairie Planting at City Park funds are budgeted, but not appropriated.             

City Park                      A letter was sent to the City suggesting work could be done without having funds to pay for it.

Fayette Co. Comm.      All four City sponsored grant applications to the Fayette County Community

Foundation                  Foundation were denied.

Americorp                   There is still no response on the Americorp Grant application.  Jessica Burkhart is checking on it.

COUNCIL PROCEEDINGS, MARCH 28, 2011, PAGE 3

Aquatics Center           Murphy suggested the pool be ready to open for Memorial Day weekend since the school year will be over prior to that date.

Baseball Equipment     Murphy reported more youth had joined the Recreation ball program.  Approximately $1,500 in new equipment will be needed.

Landfill Meeting          Brandt reported on the March Fayette County Landfill meeting.  Excess funds of $259,901 from Post Closure financial responsibility will remain on deposit for future expenses.

NSP House                  A ground breaking will be held at 103 7th Avenue SW on March 30th with Northeast Iowa Community Action.  They will be constructing several new homes as part of the NSP program.

Wellness Center           Lein reported the Advisory Committee to the Wellness Center Steering

Advisory Mtg.              Committee has toured neighboring towns Wellness Centers, Oelwein School Facilities and Oelwein’s Wellness Center.  Implementing survey suggestions and monetary concerns are two issues the Committee needs to discuss.  He also reported a piece of equipment at the Wellness Center needs to be repaired or replaced.

Hazard Mitigation        A Hazard Mitigation meeting is scheduled for 6:00 P.M. April 7th at the Oelwein Middle School.  Brandt expressed the importance of the Council attending.

Iowa Brownfield          A motion was made by Lein, seconded by Ryan to accept the Iowa

Grant                           Brownfield Grant of $50,000.  All voted aye.

                                                                                                Motion Carried

Open Burning              Oelwein’s open burning dates are April 2 – May 14, 2011.

Plaza Report                Stickel reported the Plaza Board had questions regarding fire damage on the east wall.  It was suggested they talk to their insurance agent.

Chris Jensen                Brandt presented Chris Jensen a plaque for his service on City Council

Service Award

Adjourn                       A motion was made by Ryan, seconded by Jensen to adjourn at 8:04 P.M.  All voted aye.

                                                                                                Motion Carried                                                           

                                                                                __________________________________

                                                                                DUANE BRANDT, MAYOR PRO TEM

                                    ATTEST:

                                    ___________________________________________

                                    STEVEN H. KENDALL, CITY ADMINISTRATOR

                                    I, Steven H. Kendall, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held March 28, 2011 and copy of said proceedings was furnished the Register April 1, 2011.

                                    ___________________________________________

                                    STEVEN H. KENDALL, CITY ADMINISTRATOR

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