COUNCIL PROCEEDINGS
September 22, 2014

The Oelwein City Council met in regular session Monday, September 22, 2014. Mayor Pro Tem Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Sherrets, Cantrell, Weber, Ryan, Stickel, Petersen
ABSENT: VanVeldhuizen
ALSO PRESENT: Letzring, Rigdon

Adopt Agenda A motion was made by Petersen, seconded by Ryan to adopt the agenda as presented. All voted aye.
Motion Carried

Citizen Greg James, Aurora Ministry Committee Chairman of Faith Discipleship Center here in Oelwein reported this new ministry will be housed in the former Faith Baptist Church at 305 6th Street NW in Oelwein. The building will be the home of a residential recovery and discipleship center housing 11 men and up to 34 men when remodeling projects are complete.

Letzring requested the City Attorney review local zoning regulations regarding this building as it relates to this use.

Consent Agenda A motion was made by Stickel, seconded by Petersen to approve the following Consent Agenda items:
A. Minutes of the September 8, 2014 regular meeting.
B. Claims Resolution in the amount of $598,142.24.
C. Class ‘E’ Liquor, Class ‘B’ Wine and Class ‘C’ Beer Permit renewal for Fareway.
D. Class ‘C’ Liquor and Sunday Sales renewal for Ross Reid Post #9
E. Class ‘C’ Beer and Sunday Sales renewal for Super Mart
F. Request from OCAD to close the 10 blocks of Frederick and Charles Avenues September 27, 2014 from 6:00 A.M. to Midnight for Fall Fling Events.
G. Request from Veteran’s Park Committee to close a portion of North Frederick on Saturday, September 27, 2014 from 11:00 A.M. to 12:00 Noon for Dedication Ceremony.
H. Establish Door-to-Door Trick or Treating on Friday, October 31, 2014 from 6:00 P.M. to 8:00 P.M.
I. 2014 Zombie Parade Route.
All voted aye.
Motion Carried

Resolution #4810 A motion was made by Weber, seconded by Cantrell to adopt Resolution
Street Finance No. 4810 Re: 2013-2014 City Street Financial Report.
Report 2013-14 Ayes: Sherrets, Cantrell, Weber, Ryan, Stickel, Petersen
Nays: None
Motion Carried

Budget Carryover Sherrets stated that often the Library requests to carry over unused budget
Requests funding from the prior year’s budget to be spent in the following year. She commended departments for being fiscally responsible, but is concerned this practice will set precedence for other departments to also request budget carry-overs.

Weber confirmed with Letzring that all unused funds go back to the general fund to carry a reserve balance.

Three other departments informed Letzring that they too would put in a carry-over request if the practice was allowed to continue.

Letzring stated the Council has been very willing to fund the Library needs accordingly. The Library Board then determines how that funding is spent.

Stickel stated Airport had $4,000 unused funds that was discussed at their Board meeting, and also inquired about carry-over requests

COUNCIL PROCEEDINGS, SEPTEMBER 22, 2014, PAGE 2

Letzring shared with Council a letter Mayor Beth McFarlane wrote in July 1986 to the Library Board Chairman allowing this “budget carryover request” practice.

A motion was made by Petersen, seconded by Ryan to not allow Departments to have budget carryovers, negating any previous practices. All voted aye.
Motion Carried

West Charles Parking A motion was made by Weber, seconded by Ryan to refer request from John Hintz re: West Charles Parking to Public Safety Committee. All voted aye.
Motion Carried

Southlawn Court James Campbell, 746 Southlawn Court, is asking Council to have the City
Condominium take over the future care, operation and maintenance of the water and sewer pipes and the sewage lift station at Southlawn Court condominiums. He is also requesting snow removal down the boulevard and around the cul-de-sac.

Sherrets questioned if Southlawn Terrace operated the same.

A motion was made by Weber, seconded by Ryan to refer request from Southlawn Court Condominiums Association re: water and sewer to Capital Improvement Committee to review. All voted aye.
Motion Carried

Utility Superintendent, Street Superintendent and City Attorney were requested to also attend this committee meeting.

Resolution #4811 A motion was made by Stickel, seconded by Cantrell to adopt Resolution No.
East Penn Lease 4811 Authorizing Execution of Second Addendum to Lease with East Penn Manufacturing, Inc.
Ayes: Sherrets, Cantrell, Weber, Ryan, Stickel, Petersen
Nays: None
Motion Carried

Resolution #4812 A motion was made by Ryan, seconded by Petersen to adopt Resolution No.
Computer/TV Cleanup 4812 Authorizing Execution of Agreement with Midwest Computer Brokers, Inc. and Junior and Connie Larson.
Ayes: Sherrets, Cantrell, Weber, Ryan, Stickel, Petersen
Nays: None
Motion Carried

UERPC Housing Ryan reported on September Upper Explorerland Regional Planning
Board Commission Housing Authority Board meeting.

Park & Rec Meeting Cantrell reported on September Park and Recreation Commission meeting. They are requesting City Attorney to review signage requirements for wearing protective gear when using the BMX Park. Commission is requesting guidance on placement of Turface. Some Turface has washed away from heavy rains. The Turface diamonds has allowed all games to be played as scheduled while the non-Turface diamonds have had cancellations. A number of people have commented positively in regard to Turface at the diamonds.

Weber stated let the experts committee when to apply the Turface.

Turface Ball Diamonds A motion was made by Weber, seconded by Cantrell to purchase the budgeted Turface and let Park and Recreation Board and manufacturer of the Turface recommend the Turface should be applied. Five voted aye, One (Petersen) voted nay.
Motion Carried

City Administrator Letzring stated her report is included in Council packets.

COUNCIL PROCEEDINGS, SEPTEMBER 22, 2014, PAGE 3

5th Lincoln Drive Ryan requested a missing street sign be replaced at 5th Lincoln Drive and verify that this is the proper street name as some think it may be 5th Street.

Pool Closing Sherrets requested Park and Recreation Commission find a way to keep the pool open longer than 10 weeks. This year the pool closed August 10th.

Adjourn A motion was made by Ryan, seconded by Petersen to adjourn at 6:55 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR PRO TEM

ATTEST:

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held September 22, 2014 and copy of said proceedings was furnished to the Register September 30, 2014.

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

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