COUNCIL PROCEEDINGS
November 24, 2014

The Oelwein City Council met in regular session Monday, November 24, 2014. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Cantrell, Weber, Ryan, Stickel, Petersen, Malget
ABSENT: None
ALSO PRESENT: Letzring, Rigdon, VanVeldhuizen

Additions or A motion was made by Petersen seconded by Weber to adopt the agenda as
Deletions presented. All voted aye.
Motion Carried

Consent Agenda A motion was made by Ryan, seconded by Malget to approve the following
Consent Agenda items:
A. Minutes of the November 10, 2014 regular council meeting.
B. Claims Resolution in the amount of $424,820.50.
All voted aye.
Motion Carried

28E Agreement Adam Grim, Fayette County Watershed Coordinator and Eric Boehm, Fayette
Upper Wapsie County Assistant Commissioner for Soil and Water District presented a slide
Watershed show regarding the Upper Wapsipinicon Watershed project. They encouraged council to join the 10 county 28E agreement since the City of Oelwein is located in the middle of two watersheds. They suggested the council contact an urban engineer to learn about and implement good watershed management practices.

Letzring requested a copy of the 28E agreement to review.

Aquatics Center Roof Kane presented three estimates to the council for the Aquatics Center roof:

1. Miller Construction – $21,550.00 Asphalt Shingles and Labor
2. B & B Construction – $19,899.00 Asphalt Shingles and Labor
3. Steve’s Construction – $19,985.00 Decra Steel shingles, material
only – labor donated

A motion was made by Malget, seconded by Stickel to accept bid from Steve’s Construction in the amount of $19,985.00 although slightly higher than the lowest bid, the steel roof would provide the longest term savings. All voted aye.
Motion Carried

Suspend Rules A motion was made by Weber, seconded by Cantrell to suspend the rules and adopt an ordinance on the second reading.

Ayes: Cantrell, Weber, Ryan, Stickel, Petersen, Malget
Nays: None
Motion Carried

Ordinance No. 1132 A motion was made by Petersen, seconded by Stickel to adopt Ordinance No. 1132 Amending Section 22-127 to Add Handicap Parking Space to Old City Hall Parking Lot on the second and final reading.

Ayes: Cantrell, Weber, Ryan, Stickel, Petersen, Malget
Nays: None
Motion Carried

Capital Improvement Petersen reported on the November 19, 2014 Capital Improvement
Meeting meeting. Consensus from committee members was to remain in current City Hall facility and invest monies into the hvac system, not to pursue moving or building elsewhere.

COUNCIL PROCEEDINGS, NOVEMBER 24, 2014, PAGE 2

City Hall Heating Only one of the three contractors asked to be present were able to show. Young Plumbing and Heating was asked to prepare an estimate to get us through the winter and then have an engineer redesign the system in the spring with proposed pricing.

A motion was made by Stickel, seconded by Cantrell to table until Young Plumbing and Heating returns with an estimate and list on December 8th Council Agenda. All voted aye.
Motion Carried

Financial Services A motion was made by Weber, seconded by Stickel authorizing the Mayor to
Agreement Execute a Supplemental Financial Services Agreement with Speer Financial. All voted aye.
Motion Carried

Urban Renewal A motion was made by Malget, seconded by Cantrell to approve Urban Renewal
Report Report re: TIF Debt Outstanding. All voted aye.
Motion Carried

Resolution #4816 A motion was made by Petersen, seconded by Weber to adopt Resolution No.
TIF Debt Outstanding 4816 Certifying Tax Increment Finance Indebtedness in Various Districts in the City of Oelwein, Iowa.
Ayes: Cantrell, Weber, Ryan, Stickel, Petersen, Malget
Nays: None
Motion Carried

Resolution #4817 A motion was made by Malget, seconded by Cantrell to adopt Resolution No.
Mortgage Release 4817 Authorizing the Mayor to Execute Mortgage Release – Advanced Auto.
Ayes: Cantrell, Weber, Ryan, Stickel, Petersen, Malget
Nays: None
Motion Carried

Williams Wellness A motion was made by Cantrell, seconded by Ryan to participate in 50%
Center Equipment joint purchase of cardio machines and weight machines with Oelwein
Purchase Community School District pending School Board approval. All voted aye.
Motion Carried

Weber challenged Council to have an Equipment Replacement Program in place before the five year life expectancy of this new equipment expires.

Park & Rec Meeting Cantrell reported on the November 17th Park and Recreation Commission meeting. Cat Nolan and Rhiannon Wooten presented their Skate Park
Skate Park presentation as requested by Oelwein City Council. Consensus was to acquire more information to either improve current skate park or build a new skate park.

Plaza Park Band Shell Cantrell also stated in regards to a presentation from Deb Howard, Chamber Director to the Oelwein City Council on November 10, that the Park and Rec Committee would prefer the band shell to be portable so it could be used for several events throughout the City year-round. Howard was asking for City support as she drafts a grant application to Fayette County Foundation for band shell funding. OCAD and the Plaza Board will be asked to consider the portable band shell option.

City Attorney VanVeldhuizen expressed concerns with OCAD owning a permanent structure on city property.

Letzring suggested discussing with Plaza Board or OCAD Board the possibility of deeding Plaza Park property over to either Plaza Board of OCAD Board.

Letzring and Sherrets to visit with OCAD and relist on December 8th Council agenda.

Other Park & Rec meeting discussion was to purchase six plastic picnic tables for use for special events which would be easier to move to different locations throughout town.

COUNCIL PROCEEDINGS, NOVEMBER 24, 2014, PAGE 3

Library Meeting Malget deferred the November 18, 2014 Library meeting report to Susan Macken, Library Director. Language learning software call Pronunciator was purchased. It will help patrons learn 80 different languages. They also purchased an e-magazine product called Flipster which enables them a 25% discounted rate on e-magazine purchases.

Airport Board Meeting Stickel reported on the November 20, 2014 Airport Board meeting. FBO Tegeler presented his proposed 2015-2016 budget. He asked if the unused vehicle line balance from 2013-14 could be carried over. Stickel stated Council has discontinued carry-over of any funds.

Landfill Meeting Malget reported on the November Fayette Co. Landfill Commission meeting. Twenty-one wells are being tested for water quality.

Fayette Co. A motion was made by Malget, seconded by Ryan to approve the
Emergency Mgt. Mayor’s appoint of Ben Weber of Fayette Co. Emergency Management Board. 5 voted aye, 1 (Weber) abstained.
Motion Carried

Board President Rundle is acting as interim Fayette Co. Emergency Management Coordinator until a full-time replacement can be hired.

Airport Land Lease Shane Beatty terminated his Oelwein Airport land lease with the city. Bid opening will be on December 19, 2014 at 12:00 noon. The public hearing and bid award is scheduled for December 22, 2014, 6:00 P.M. Council meeting.

Executive Session A motion was made by Petersen, seconded by Stickel to go into Executive Session per Iowa Code 21.5(1)(J) to discuss the purchase of particular real estate where premature disclosure is reasonably expected to increase the purchase price.
Ayes: Cantrell, Weber, Ryan, Stickel, Petersen, Malget
Nays: None
Motion Carried

Return to Regular A motion was made by Ryan, seconded by Weber to return to regular session.
Session Ayes: Cantrell, Weber, Ryan, Stickel, Petersen, Malget
Nays: None
Motion Carried

Adjourn A motion was made by Weber, seconded by Ryan to adjourn at 7:50 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held November 24, 2014 and copy of said proceedings was furnished to the Register December 1, 2014.

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

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