COUNCIL PROCEEDINGS
September 14, 2015

The Oelwein City Council met in regular session Monday, Monday, September 14, 2015. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Cantrell, Ryan, Stickel, Milks, M. Weber
ABSENT: B. Weber
ALSO PRESENT: Letzring, Rigdon, VanVeldhuizen

Adopt Agenda A motion was made by Cantrell, seconded by M. Weber to adopt the agenda as presented. All voted aye.
Motion Carried

Proclamation, Life Mayor presented a Proclamation re: Life Insurance Awareness Month to Matt
Insurance Month Vogel of Vogel Insurance Agency, Dave Derflinger of Farm Bureau Insurance and Neal Wilkinson of Financial Decision Group.

Paul Ganske Paul Ganske, 116 Eastline Road requested clarification on the posting of garage sale signs. Residents can place their garage sale signs on private property and not on city property in the right-of-way.

LaVerne McLennan LaVerne McLennan, 119 12th Avenue SE inquired if she could carry a passenger in her golf cart here in town. City Attorney and Chief Logan will review her request.

Consent Agenda A motion was made by Stickel, seconded by Milks to approve the following consent agenda items:

1. Approval of the minutes of the August 24, 2015 regular meeting.

All voted aye.
Motion Carried

Resolution #4843 A motion was made by Milks, seconded by M. Weber to adopt Resolution No.
Set Hearing 4843 Setting Date for Public Hearing on 2015 Amendment to Urban Renewal Plan for Industrial Park Urban Renewal Area for 6:00 P.M. on September 28, 2015.
Ayes: Cantrell, Ryan, Stickel, Milks, M. Weber
Nays: None
Motion Carried

Devel. Agreement A motion was made by Cantrell, seconded by Stickel to approving
East Penn Mfg. Development Agreement Re: East Penn Manufacturing. All voted aye.
Motion Carried

Iowa DOT Revolving A motion was made by Ryan, seconded by M. Weber to authorize signatures
Loan & Grant on Iowa DOT Railroad Revolving Loan and Grant Program Agreement
Agreement Re: West Charles Street Viaduct. All voted aye.
Motion Carried

Pay Request – SW A motion was made by Ryan, seconded by Stickel to approve payment in
Bridge Engineers the amount of $22,856.70 to SW Bridge Engineers for work completed on West Charles Street Viaduct Project. All voted aye.
Motion Carried

Environmental Site A motion was made by Milks, seconded by M. Weber to approve
Assessment, Phase I agreement with HR Green Re: Phase I Environmental Site Assessment in the amount of $5,600.00. All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, OCTOBER 14, 2015, PAGE 2

Resolution #4844 A motion was made by Milks, seconded by Stickel to adopt Resolution
City St. Finance Rprt No. 4844 2014-2015 City Street Financial Report.
Ayes: Cantrell, Ryan, Stickel, Milks, M. Weber
Nays: None
Motion Carried

Library Roof Two proposals were received for re-roofing Oelwein Public Library roof.

K S Construction Owens Corning Duration Limited Lifetime
Color – Driftwood $40,500.00

Owens Corning Storm Shingle
Color – Driftwood $44,762.00

Miller’s Const. Inc. Owens Corning Duration Limited Lifetime
Color – Driftwood $28,340.00
$ 648.00 Ridgevent
$28,988.00

Owens Corning Storm Shingle
Color – Driftwood $31,620.00
$ 648.00 Ridgevent
$32,268.00

Steve Cockerham, 509 4th Avenue NE believes the roof has hail damage and that the city should have the adjuster reevaluate the claim.

A second Adjuster has been contracted and if the insurance company permits, another review of the roof will be done.

M. Weber requested the bid be reopened, then later withdrew his request.

Stickel explained the difference between the two shingle types as quoted.

A motion was made by M. Weber, seconded by Ryan to accept low bid from Miller Construction for Owens Corning Storm Shingle in the amount of $32,268 plus the cost of 3’ of extra winterguard for a total of six foot. All voted aye.
Motion Carried

City Issued Credit A motion was made by Milks, seconded by M. Weber to adopt a policy
Cards regarding City Issued Credit Cards. All voted aye.
Motion Carried

Resolution #4845 A motion was made by Milks, seconded by Ryan to adopt Resolution
Amend Personnel No. 4845 Amending Personnel Policy Manual Adding Rule 23 – Wellness
Policy Center.
Ayes: Cantrell, Ryan, Stickel, Milks, M. Weber
Nays: None
Motion Carried

Group Services A motion was made by Cantrell, seconded by Milks to approve contracts
Consulting Agreement with Group Services, Inc. for Strategic Benefit Consulting and Compliance Related to Human Resources Policies and Affordable Care Act compliance and implementation thru calendar year 2016. All voted aye.
Motion Carried

COUNCIL PROCEEDINGS, SEPTEMBER 14, 2015, PAGE 3

City Hall A motion was made by Stickel, seconded by Cantrell authorizing City
Improvements Administrator to engage with engineering firm on a scope of work for existing city hall hvac and minor improvements. All voted aye.
Motion Carried

Stickel would like to see the building handicap accessible. Milks questioned if the cost is too high is the bank the only other option or can we look at other options.

Ryan was concerned if the city could afford to do both the Economic Development project and fund expenses regarding city hall location costs.

Plaza Board Mtg. Ryan stated the Plaza Board met in September but a quorum was not present so discussion took place but no decisions were made.

Sylvia Oelwein Sherrets informed council Sylvia Oelwein would be back to visit the City of Oelwein and present an autographed copy of her new childrens book to the Oelwein Public Library.

Open Burning Open burning is allowed Saturday, September 26, 2015 through Saturday, November 7, 2015. Reminder residents are not allowed to burn leaves in the street.

Adjourn A motion was made by Stickel, seconded by M. Weber to adjourn at 7:00 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR

ATTEST:

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held September 14, 2015 and copy of said proceedings was furnished to the Register September 16, 2015.

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

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