December 14, 2015

The Oelwein City Council met in regular session Monday, December 14, 2015. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: B. Weber, Ryan, Stickel, Milks, M. Weber, Cantrell
ALSO PRESENT: Letzring, Rigdon, VanVeldhuizen

Adopt Agenda A motion was made by M. Weber, seconded by Stickel to adopt the agenda as amended. All voted aye.
Motion Carried

Service Award Utility Employee Steve Cherrier was presented a jacket for 15 years of service.

Citizens Former Mayor Larry Murphy and Former City Administrator Steve Kendall gave a tribute to outgoing councilman Paul Ryan. “Twas the night before council meeting” and other stories were shared. Mayor Sherrets presented a proclamation declaring December 28, 2015 Paul Ryan Day. Ryan has served two separate terms on Council totaling 23 years.

Consent Agenda A motion was made by Milks, seconded by B. Weber to approve the following consent agenda items:
1. Approval of the minutes of the November 23, 2015 regular meeting.
2. Class ‘E’ Liquor License and Sunday Sales renewal for Sometimes I Get Thirsty.
All voted aye.
Motion Carried

Resolution No. 4863 A motion was made by Cantrell, seconded by M. Weber to adopt Resolution
Public Hearing No. 4863 to Fix a Date for a Public Hearing on a Taxable Annual Appropriation General Obligation Urban Renewal Economic Development Grant Loan Agreement in a Principal Amount Not to Exceed $4,300,000 for 6:00 P.M. on December 28, 2015.
Ayes: B. Weber, Ryan, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Amend Agreement A motion was made by Ryan, seconded by Stickel to approve amended
HR Green agreement with HR Green re: Phase I Environmental Site Assessment in an additional amount of $3,800.00. All voted aye.
Motion Carried

Meter Purchase A motion was made by M. Weber, seconded by B. Weber to authorize purchase of meters and related equipment in the amount of $90,500 from Municipal Supply. All voted aye.
Motion Carried

UERPC Admin. A motion was made by Ryan, seconded by Milks to authorize City
Revolving Loan Fund Administrator execute two year contract with Upper Explorerland Regional Planning Commission re: Revolving Loan fund Administration in an amount not to exceed $10,000. All voted aye.
Motion Carried

Fire Rescue Truck Fire Chief Rundle requested council review replacement of Rescue Truck 775 which was bought in 1999 and is too small, outdated, and been having some mechanical difficulty. Rundle presented a handout listing various brands of trucks and their options available. The truck committee met all the criteria, for a replacement cost of $266,691.

Letzring stated the full $266,691 has not been budgeted and funds from Municipal Trust in the form of an “internal loan” would need to be paid back. The manufacture also has financing options.

Sherrets stated budgets would be tight over the new few years.


B. Weber requested how much down time and maintenance costs on 775 over the past three years. He said 775 is the most used vehicle in the Fire Department.

Sherrets asked Rundle if they were still planning to purchase a ladder truck. The proposed ladder truck qualifies for 90/10 grant funding with the 10% shared by the county and other cities through mutual aid. Past grant applications have been denied.

Purchasing terms for the proposed rescue truck would be $91,000 for chassis due in 4-5 months and balance due upon delivery, approximately 330 days.

Milks requested that rescue truck replacement will be discussed in January budget work sessions. B. Weber requested a written financial plan for replacement.

Transportation Policy Ryan presented minutes on the Transportation Policy Board meeting.
Board Meeting Department of Transportation recommended funding for two projects, Safe Routes to School and Wapsie Water Shed.

Plaza Board Ryan reported on the December Plaza Board meeting. New rental contract for Plaza usage. The third and fourth of eight air conditioning units will be replaced. Funds were received from Northeast Iowa Charitable Foundation.

Sherrets participated through Junior Achievement explaining City Government to second graders.

122 1st Street SW Asbestos removal is scheduled for 122 1st Street SW with demolition to follow.

1000 S. Frederick Jim Prouty and Wally Rundle to talk to Chief Logan regarding abatement on 1000 South Frederick.

League of Cities Letzring shared an article in the League of Cities magazine “City Scape” titled
Magazine Oelwein Considers Education Part of Local Economic Growth.

Rec Activities Winter break activities at Williams Wellness Center for all ages, fitness class schedule for December and a listing of new January classes were handouts shared with council.

Mausoleum Milks stated Chuck Geilenfeld requested an update regarding the mausoleum request. City Attorney is waiting on documentation to be supplied from Geilenfeld.

East Penn Project Milks also shared with council that Sumner City Clerk praised Oelwein on East Penn Expansion project because it will also help their community, too.

Into Executive A motion was made by B. Weber, seconded by Milks to go into Executive Session per Iowa Code Section 21.9 to Discuss Strategy in Matter Relating to Employment Conditions of Employees who are not Covered by a Collective Bargaining Agreement.
Ayes: B. Weber, Ryan, Stickel, Milks, M. Weber, Cantrell
Nays: None
Motion Carried

Out of Executive A motion was made by B. Weber seconded by Cantrell to return to regular session. All voted aye.
Motion Carried


Adjourn A motion was made by Ryan seconded by M. Weber to adjourn at 7:05 P.M. All voted aye.
Motion Carried




I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held December 14, 2015 and copy of said proceedings was furnished to the Register December 17, 2015.


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