COUNCIL PROCEEDINGS
February 8, 2016

The Oelwein City Council met in regular session Monday, February 8, 2016. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Stickel, Milks, M. Weber, Cantrell, B. Weber, Christensen
ABSENT: None
ALSO PRESENT: Letzring, Rigdon, VanVeldhuizen

Adopt Agenda A motion was made by M. Weber, seconded by Milks to adopt the agenda as amended. All voted aye.
Motion Carried

Thyron Matthews Thyron Matthews, 117 3rd Avenue NE informed Council he was interested in providing concessions from his food trailer at Wings Park ball games. City Attorney VanVeldhuizen and City Administrator Letzring will meet with Matthews to discuss his options.

Consent Agenda A motion was made by Stickel, seconded by Cantrell to approve the following consent agenda items:
1. Approval of the minutes of the January 25, 2016 regular meeting.
2. Request from OCAD to close the 10 block of West Charles on Selected Thursdays from 5:00 – 8:00 P.M. for Party in the Park.
3. Request from Pony Express Riders of Iowa to collect funds at the intersection of Frederick and Charles March 25, 2016 from 8:30 A.M. to 11:30 A.M.
All voted aye.
Motion Carried

Public Hearing A motion was made by B. Weber, seconded by Milks to open the Public Hearing on Proposed Disposal by Sale of the City’s Interest in Lot 2, Vine Addition to Oelwein, Fayette County, Iowa.

Ayes: Stickel, Milks, M. Weber, Cantrell, B. Weber, Christensen
Nays: None
Motion Carried

Jesse Dinsdale Jesse Dinsdale, Industrial Tech Instructor at Oelwein High School stated he is interested in the lot for the Building Trades class in which each student will receive 8.5 college credits from NICC.

Bid Opening Two bids were received:

Matt Construction, Sumner $ 5,000.00
Oelwein School Board, Oelwein $12,500.00
Subject to conditions

A motion was made by B. Weber, seconded by Cantrell to close the hearing. All voted aye.
Motion Carried

Sale of City Lot A motion was made by Cantrell, seconded by B. Weber to adopt
Resolution #4874 Resolution No. 4874 Directing the Sale of the City’s Interest in Lot 2, Vine Addition to Oelwein, Fayette County, Iowa to Oelwein Community School.

VanVeldhuizen asked if anyone here came to raise their bid. No comments were made.

Ayes: Stickel, Milks, M. Weber, Cantrell, B. Weber, Christensen
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, FEBRUARY 8, 2016, PAGE 2

Suspend Rules A motion was made by M. Weber, seconded by Stickel to suspend the rules and adopt an ordinance on the second and final reading.

Ayes: Stickel, Milks, M. Weber, Cantrell, B. Weber, Christensen
Nays: None
Motion Carried

Ordinance #1141 A motion was made by B. Weber, seconded by Cantrell to adopt Ordinance No. 1141 Amending Oelwein Code of Ordinances, Chapter 8 – Cemeteries, Sections 8-1 through 8-14.

Ayes: Stickel, Milks, M. Weber, Cantrell, B. Weber, Christensen
Nays: None
Motion Carried

Viaduct Plans & Specs Letzring stated once plans and specs are approved for the viaduct it will be advertised for two weeks, have a pre-bid meeting, then two more weeks of advertising followed by bid opening on March 8, 2016.

A motion was made by Stickel, seconded by M. Weber to approve Plans and Specs from SW Bridge Engineering for Viaduct Improvement Project. All voted aye.
Motion Carried

Geo Thermal Unit A motion was made by Milks, seconded by M. Weber to authorize
WWTP purchase of Geo Thermal unit from Ken’s Electric in the amount of $37,680 for wastewater treatment plant. All voted aye.
Motion Carried

Boards and Sherrets shared a handout listing the expired or soon to expire Boards
Commissions and Commission appointments for council to review.

City Hall Renovation Mark Moine, Martin Gardner Architecture, Marion Iowa shared the renovation plan, cost and drawings with city council. Letzring included copies of several e-mails responding to questions. Moine stated the first step is to identify where the asbestos is, then bid for asbestos abatement. It would take approximately two weeks to abate the entire building causing City Hall business to temporarily relocate. An option that may cost more is to do half the building and relocate into the other half of the building. Once the testing results are returned, an abatement plan and costs can be prepared more accurately.

Work Session A work session will be scheduled February 22, 2016 following regular council meeting with Martin Garnder Architects to discuss further.

Lions Club Sherrets stated she was approached by the Lions Club for a community project. They would like to set up community gardens on unused city lots.

City Attorney City Attorney VanVeldhuizen stated his last day as Oelweins City Attorney is March 1. The city has received several responses to the RFP’s for City Attorney and interview questions are being prepared.

Letzring presented her Administrative report to council. Steve Kendall expressed interest in returning as acting City Administrator working 15-20 hours per week for approximately 30-60 days until the new City Administrator can start.

Stickel stated he had four calls from perspective attorneys that he referred to Letzring.

B. Weber reported on Fayette County Emergency Management. Their budget numbers are similar to last year.

COUNCIL PROCEEDINGS, FEBRUARY 8, 2016, PAGE 3

The Public Hearing for the Fayette County Assessor to re-assess Fayette County residential properties is Thursday, February 18, 2016 at 5:15 P.M. at Fayette County Courthouse. It has been 25+ years this was last done. In 2021 the city will start receiving tax dollars based on the new taxable values.

Sherrets inquired what happens when there are no 911 numbers on buildings. The question was referred to the police and fire department.

Adjourn A motion was made by Stickel, seconded by M. Weber to adjourn at 6:52 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR

ATTEST:

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

I, Jamie Letzring, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held February 8, 2016 and copy of said proceedings was furnished to the Register February 9, 2016.

______________________________________
JAMIE LETZRING, CITY ADMINISTRATOR

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