COUNCIL PROCEEDINGS
November 13, 2017

The Oelwein City Council met in regular session Monday, November 13, 2017. Mayor Sherrets called the meeting to order at 6:00 P.M.

Roll Call PRESENT: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
ABSENT: None
ALSO PRESENT: Mulfinger, Rigdon, J Dillon

Adopt Agenda A motion was made by M. Weber, seconded by Stickel to adopt the Agenda as amended. All voted aye.
Motion Carried

Bob Lumbus Bob Lumbus, 520 4th Avenue SE expressed his gratitude to council for city workers cleaning streets and alleys.

Consent Agenda A motion was made by Stickel, seconded by Milks to approve the following Consent Agenda items:

A. Motion approving October 23, 2017 regular council minutes
B. Pay Request No. 1 to Portzen Construction, Inc. in the amount of $126,350.00 for work completed on Disinfection and 42 Well Improvements Project

All voted aye.
Motion Carried

2016-17 Annual Audit Aaron Olson of TP Anderson & Co., presented the 2016-17 Annual Audit to Council. Olson reviewed the following findings related to the Financial Statements.

Segregation of Duties
Financial Reporting
Wellness Center Collections
Compliance on Revenue Bond
Separately maintained records Fire Department
Approval of Time Records
Utility Billing Delinquent Accounts
Credit Cards

There were no instances of non-compliance. Other findings related to required statutory reporting were noted. In the overall scheme of things, these findings are very small and the city does a great job.

TIF and Debt Report Maggie Burger of Speer Financial presented the city’s TIF and Debt report to council. She reviewed the city’s GO Debt obligations, revenue debt, TIF rebate obligations, TIF revenue abatement, and the GO Debt Capacity with council. The city’s TIF debt for the Downtown Urban Renewal Area and Industrial Park Urban Renewal Area was also shared with East Penn Manufacturing being the largest. Her reports included debt payment schedules and estimated TIF revenues for rebates.

Chronic Nuisance A motion was made by M. Weber, seconded by Milks to adopt the first
Property – 1st Reading reading of an Ordinance Amending Code re: Adding Article VII, Section 23-91 thru Section 23-99 Chronic Nuisance Property.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

COUNCIL PROCEEDINGS, NOVEMBER 13, 2017, PAGE 2

Resolution 5006-2017 A motion was made by Milks, seconded by M. Weber to adopt
Single Hauler Resolution No. 5006-2017 authorizing the Mayor to sign a five-year contract with Black Hawk Waste Disposal Inc. for single hauler services for City of Oelwein.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Sherrets stated she received three calls from residents regarding customer service for disabled households.

Mulfinger stated elderly pickup is included in the contract.

Blane Benham from Black Hawk Waste stated they will be using an automated arm truck in Oelwein so residents will need to be educated exactly where to place their refuse container. He prefers not to drive on private property which creates additional liability.

Cantrell requested if the containers could be on display in the entry at City Hall.

Resolution 5007-2017 A motion was made by B. Weber, seconded by Stickel to adopt Resolution
Boulders Inn Easement No. 5007-2017 approving an easement with Boulders Inn Oelwein, LLC for Signage and Electrical wiring.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Resolution 5008-2017 A motion was made by B. Weber, seconded by M. Weber to adopt
Residential Resolution No. 5008-2017 Finally Adopting the Proposed Plan for the Oelwein
Revitalization Area Residential Revitalization Area.
Plan
Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Resolution 5009-2017 A motion was made by Milks, seconded by Cantrell to adopt Resolution
Interfund Transfers No. 5009-2017 on Interfund Transfers.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Resolution 5010-2017 A motion was made by M. Weber, seconded by B. Weber to adopt
Certify TIF Debt Resolution No. 5010-2017 Certifying Tax Increment Finance Indebtedness in Various Districts in the City of Oelwein, Iowa.

Ayes: Christensen, Stickel, Milks, M. Weber, Cantrell, B. Weber
Nays: None
Motion Carried

Mausoleum Permit Chuck Geilenfeld and Michael Brannon from Brannon Monument, Co. requested the city approve a Mausoleum Permit for Roger and Bobbi Polark.

Mulfinger informed council he could not support the construction of a mausoleum from a maintenance liability standpoint and it requires additional state requirements which places a burden on the cemetery and office staff.

COUNCIL PROCEEDINGS, NOVEMBER 13, 2017, PAGE 3

Sherrets stated she is in favor of the mausoleum and there are other tombstones of granite in the cemetery, just not as large as this one. The Polarks have been good to the City of Oelwein and have contributed to various projects. She felt they would contribute to the upkeep of this mausoleum.

Cantrell too was concerned about long term maintenance of the structure and the liability it places on the city.

Geilenfeld stated it is inspected every five years for 20 years. Polarks would be contributing the required 10% to the perpetual care fund approximately $5,000 on a structure valued at over $50,000.

B. Weber questioned if a tree fell on it and breaks it, what kind of expense would that be to the city. The city is liable indefinitely.

Cantrell was concerned if we approve the permit first or change the ordinance first.

A motion was made by Stickel approving a Mausoleum Permit for Roger and Bobbi Polark. The motion died for lack of a second motion.

Old Road Soil A motion was made by Milks, seconded by B. Weber to approve a contract
Testing in the amount of $5,500 to Terracon for Old Road Soil Testing. All voted aye.
Motion Carried

Donaldsons Building Two bids were received for roof repairs on 301 5th Avenue SW.
301 5th Avenue SW
Moss Roofing, West Union $44,230.00
Advance Builders, Cedar Rapids $83,000.00

A motion was made by B. Weber, seconded by Christensen to approve the low bid in the amount of $44,230.00 from Moss Roofing, West Union. All voted aye.
Motion Carried

Oelwein Residential One bid was received from Lansing Brothers for demolition for the Oelwein
Tear Down Program Residential Tear Down Program.

A motion was made by B. Weber, seconded by Milks to decline the bid until a future date to rebid. All voted aye.
Motion Carried

Airport Board Meeting Stickel presented the October Airport Board minutes to council.

Attorney Report Pat Dillon stated he continues to work with property owners cleaning up.

Administrator Report Municipal Leadership Academy (MLA) Session 1 for new and returning council members is December 7 in Waverly.

Olde Tyme Christmas Deb Howard, Chamber Director requested council review her request for approval of Fireworks within the city limits at Olde Tyme Christmas following the parade. Council is not able to take action on a non-agenda item.

COUNCIL PROCEEDINGS, NOVEMBER 13, 2017, PAGE 4

Adjourn A motion was made by M. Weber, seconded by Milks to adjourn at 7:15 P.M. All voted aye.
Motion Carried

___________________________________
PEGGY SHERRETS, MAYOR
ATTEST:

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

I, Dylan Mulfinger, City Administrator in and for the City of Oelwein, Iowa do hereby certify that the above and foregoing is a true accounting of the Council Proceedings held November 13, 2017 and copy of said proceedings was furnished to the Register November 16, 2017.

___________________________________________________
DYLAN MULFINGER, CITY ADMINISTRATOR

A work session on Traffic Safety and General Fund Budget discussion followed the regular meeting.

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